Item D03
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: JANUARY 21. 2004 Division: TDC
Bulk Item: Yes ---X- No - Department:
AGENDA ITEM WORDING:
Approval of an Agreement with the Florida Keys History of Diving Museum, Inc. for
the Diving Museum Development project in an amount not to exceed $293,162 DAC
IV, FY 2004 Capital Project Resources.
ITEM BACKGROUND:
TDC approved same at their meeting of November 12, 2003.
PREVIOUS REVELANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
New Agreement
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $293.162 BUDGETED: Yes --1L No -
COST TO COUNTY: $293.162 SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes-X- No Year
-
APPROVED BY: County Arty--X-
DIVISION DIRECTOR APPROVAL:
r)
DOCUMENTATION: Included X To Follow_ Not Required_
DISPOSITION: AGENDA ITEM #J)3
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Diving Contract #_
Museum, Inc. Effective Date: 1/21/04
Expiration Date:
Contract Purpose/Description:
Approval of an Agreement with the Florida Keys History of Diving Museum. Inc.
for the Diving Museum Development proiect in an amount not to exceed $293.162
DAC IV. FY 2004 Capital Proiect Resources.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 1/21/04 Agenda Deadline: 1/6/04
CONTRACT COSTS
Total Dollar Value of Contract: $ 293,162 Current Year Portion: $
Budgeted? Yesl:8J NoD Account Codes: 120-70040-530340-T40M-498-X-530340
Grant: $
County Match: $ - - - -
-----
- - - -
- ---
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REV
Date Out
Division Director
Risk Management IJ-h y /07
County Attorney
Comments:
OMB Form Revised 2/27/01 MCP #2
^
Grant In Aid Award Aareement
This AGREEMENT dated the day of 2004, is entered into
by and between the BOARD OF COUNTY COMMISSIONERS FOR MONROE
COUNTY, hereinafter "County" or "GRANTOR," on behalf of the TOURIST
DEVELOPMENT COUNCIL, hereinafter "TDC" and The Florida Keys History of Diving
Museum, Inc., a Florida not-for-proflt corporation, hereinafter "Grantee".
WHEREAS, the third penny of Tourist Development Tax may be used to
acquire, construct, extend, enlarge, remodel, repair or improve, convention centers,
sports stadiums, sports arenas, coliseums, auditoriums, fishing piers, museums,
zoological parks, nature centers and beaches which are publicly owned and operated or
owned and operated by not-for-proflt corporations, and
WHEREAS, Grantee has applied for Grant in Aid funding for the History
of Diving Museum Development project to construct, remodel, repair and improve the
museum, hereinafter "the Property"; and
WHEREAS, the Grantor and TDC have determined that it is in the best
interest of the County, for purposes of promoting tourism and preserving the heritage of
the community, to construct, remodel, repair and improve the property for use as a
museum open to the public;
NOW, THEREFORE, in consideration of the mutual covenants and
payments contained herein, the Grantee and the Grantor have entered into this
agreement on the terms and conditions as set forth below.
1. GRANT AGREEMENT PERIOD. This agreement is for the period January 21,
2004 through April 30, 2005. This agreement shall remain in effect for the stated period
unless one party gives to the other written notification of termination pursuant to and in
compliance with paragraphs 7,12 and 13 below. All work for which grant funds are to be
expended must be completed by the stated termination date.
2. SCOPE OF AGREEMENT. The Grantee shall provide such services and
materials as are required to enclose the "envelope or vaulf area of the Museum and
complete other appropriate walling; new ADA bathrooms and adaptations; electrical and
air conditioning; new ingress and egress doors; security and outside attractants; design,
fabrication and installation of the museum exhibits, as more particularly described in
Exhibit A.
This project shall be completed and invoices submitted to the County Finance
Department no later than April 30, 2005. The Grant in Aid funds must be expensed in
the fiscal year ending September 30, 2005. No funds will be available for use for this
project agreement after September 30, 2005.
The Grantee shall designate a project manager if no licensed architect, engineer or
general contractor is involved in the project. If the project is performed by County or
City personnel, the project manager shall be the Engineer, Building Official or
Construction Manager of that local government agency. This designation must be
made and notice pursuant to paragraph 20 provided to TDC/County prior to
commencement of work covered by this agreement. Documentation of said notice shall
be submitted in the first payment application.
Should any signage be erected acknowledging the development of the project, said
signage shall acknowledge the Tourist Development Council of Monroe County.
If the amount of award exceeds $25,000, the Grantee agrees to dedicate the project
property for a period of ten years, absent any acts not in control of the Grantee such as
hurricane or terrorist damage, to the public purpose for which the funds are hereunder
to be paid by County. If, project does not encompass structural improvements to real
property and for any reason the project property ceases such public purpose use before
the expiration of the ten years, the personalty (property other than realty) acquired
under this agreement shall be delivered to the County or a not-for-proflt organization
which shall use the items for purposes which are related to the promotion of tourism in
Monroe County.
3. AMOUNT OF AGREEMENT AND PAYMENT. The Grantor shall provide an
amount not to exceed $293,162 for materials and services used to construct, remodel,
repair and improve the property. The Board of County Commissioners and the Tourist
Development Council assume no liability to fund this agreement for an amount in
excess of this award. Monroe County's performance and obligation to pay under this
agreement is contingent upon an annual appropriation by the BOCC.
a) Payment for expenditures permissible by law and County policies shall be made
through reimbursement to Grantee upon presentation of Application for Payment
Summary- AlA Document G702, invoices, canceled checks and other documentation
necessary to support a claim for reimbursement. Included in said documentation shall
be proof that the Grantee has received and applied to the property matching funds
equivalent to or greater than the amount invoiced to the Grantor. The application for
payment document must be certified through a statement signed by an officer of the
organization and notarized, declaring that representations in the invoice are true and
factual. Grantee shall also provide partial releases of liens if applicable. Grantor shall
retain 10% of any payment on work in progress until the Grantee has provided a Final
Release of Lien for each vendor/Contractor for whom payment is requested. Final
payment will not be made until the following documents are complete and submitted to
the Grantor:
AlA Document G-702 Application for Payment Summary
AlA Document G-704 Certificate of Substantial Completion
AlA Document G-706 Contractor's Affidavit of Debts & Claims
AlA Document G-706A Contractor's Affidavit of Release of Liens
AlA Document G-707 Consent of Surety to Final Payment
Final Release of Lien
Affidavit and Partial Release of Lien
2
All payment requests must be submitted no later than 60 days after the completion of
project
b) Matching funds in an amount no less than the funds provided under this
agreement are required to be applied to the project. Application of matching funds
requires actual payment of the matching funds. Mere obligation through execution of a
contract or approval of a budget item to be paid from matching funds will not suffice. In
order for funds to be deemed matching, they shall have been expended for the services
and materials required for the specific project described in the Scope of Services
paragraph. Any funds applied to any use on the real property other than the project
shall not be used as matching funds required under this agreement. In order to be
considered matching funds for the project funded by grant under this agreement, the
matching funds must be applied to the project during the term of this agreement.
c) Documentation shall be submitted to the TDC Administrative Office to show the
receipt and application of in-kind donations of goods, professional services, and
materials. Said documentation should include invoices, bills of lading, etc., and be
verified as received and applied to the project through a notarized statement of the
project architect, engineer, general contractor or project manager. The receipt and
application to the project of volunteer labor are to be documented and verified by
notarized signature of the project architect, engineer, general contractor or project
manager, and said documentation submitted to the TDe Administrative Office. All
submissions shall identify the items included in the schedule of values attached hereto
and incorporated herein as Exhibit A which are sought to be reimbursed and shall
indicate the percentage of completion of the overall project as of the submission. This
document should be signed by the project architect, engineer, general contractor or
project manager. Photographs showing progress on project shall be included in any
payment request.
d) Funding granted under this Grant in Aid Agreement must be expended by the
County no later than September 3D, 2005. Any amount of the grant funds not expended
by County by that date shall no longer be available to Grantee, unless prior to April 3D,
2005, an amendment extending this agreement has been approved in writing and
executed by both parties.
4. REPORTS. The Grantee shall provide financial reports in summary of activity on
forms provided or approved by the TDC, and quarterly narrative reports of activity under
the approved work plan. The Grantee shall keep such records as are necessary to
document the performance of the agreement and expenses as incurred, and give
access to these records at the request of the TDC, the County, the State of Florida or
authorized agents and representatives of said government bodies. It is the
responsibility of the Grantee to maintain appropriate records to insure a proper
accounting of all funds and expenditures. The Grantee understands that it shall be
responsible for repayment of any and all audit exceptions which are identified by the
Auditor General for the State of Florida, the Clerk of Court for Monroe County, the
Board of County Commissioners for Monroe County, or their agents and
representatives. In the event of an audit exception, the current fiscal year grant award
3
or subsequent grant awards will be offset by the amount of the audit exception. In the
event the grant is not renewed or supplemented in future years, the Grantee will be
billed by the Grantor for the amount of the audit exception and shall promptly repay any
audit exception.
5. MODIFICATIONS AND AMENDMENTS. Any and all modifications of the terms of
this agreement shall be only amended in writing and approved by the Board of County
Commissioners for Monroe County.
6. INDEPENDENT CONTRACTOR. At all times and for all purposes hereunder, the
Grantee is an independent contractor and not an employee of the Board of County
Commissioners of Monroe County. No statement contained in this agreement shall be
construed as to find the Grantee or any of its employees, contractors, servants or
agents to the employees of the Board of County Commissioners of Monroe County, and
they shall be entitled to none of the rights, privileges or benefits of employees of Monroe
County.
7. COMPLIANCE WITH LAW. In carrying out its obligations under this agreement, the
Grantee shall abide by all statutes, ordinances, rules and regulations pertaining to or
regulating the provisions of this agreement, including those now in effect and hereafter
adopted. Any violation of said statutes, ordinances, rules or regulations shall constitute
a material breach of this agreement and shall entitle the Grantor to terminate this
agreement immediately upon delivery of written notice of termination to the Grantee.
8. RESTRICTIONS ON AGREEMENTS ENTERED PURSUANT TO THIS
AGREEMENT. The Grantee shall include in all agreements funded under this
agreement the following terms:
a) Anti-discrimination. Contractor agrees that they will not discriminate against any
employees or applicants for employment or against persons for any other benefit or
service under this agreement because of their race, color, religion, sex, national origin,
or physical or mental handicap where the handicap does not affect the ability of an
individual to perform in a position of employment, and to abide by all federal and state
laws regarding non-discrimination.
b) Anti-kickback. Contractor warrants that no person has been employed or retained to
solicit or secure this agreement upon an agreement or understanding for a commission,
percentage, brokerage or contingent fee, and that no employee or officer of the
Contractor has any interest, financially or otherwise, in contractor. For breach or
violation of this warranty, the Contractor shall have the right to annul this agreement
without liability or, in its discretion, to deduct from the agreement price or consideration,
the full amount of such commission, percentage, brokerage or contingent fee.
Contractor acknowledges that it is aware that funding for this agreement is available at
least in part through the County and that violation of this paragraph may result in the
County withdrawing funding for the Project.
c) Hold harmless/indemnification. Contractor acknowledges that this agreement is
funded at least in part by the County and agrees to indemnify and hold harmless the
4
County and any of its officers and employees from and against any and all claims,
liabilities, litigation, causes of action, damages, costs, expenses (including but not
limited to fees and expenses arising from any factual investigation, discovery or
preparation for litigation), and the payment of any and all of the foregoing or any
demands, settlements or judgments (collectively claims) arising directly or indirectly
from any negligence or criminal conduct on the part of Contractor in the performance of
the terms of this agreement. The Contractor shall immediately give notice to the County
of any suit, claim or action made against the Contractor that is related to the activity
under this agreement, and will cooperate with the County in the investigation arising as
a result of any suit, action or claim related this agreement.
d) Insurance. Contractor agrees that it maintains in force at its own expense a liability
insurance policy which will insure and indemnify the Contractor and the County from
any suits, claims or actions brought by any person or persons and from all costs and
expenses of litigation brought against the Contractor for such injuries to persons or
damage to property occurring during the agreement or thereafter that results from
performance by Contractor of the obligations set forth in this agreement. At all times
during the term of this agreement and for one year after acceptance of the project,
Contractor shall maintain on file with the County a certificate of the insurance of the
carriers showing that the aforesaid insurance policy is in effect. The following
coverage's shall be provided:
1. Workers Compensation insurance as required by Florida Statutes.
2. Commercial General Liability Insurance with minimum limits of $500,000 per
occurrence for bodily injury, personal injury and property damage.
3. Comprehensive Auto Liability Insurance with minimum limits of $300,000
combined single limit per occurrence.
The Contractor, the County and the TOC shall be named as additional insured, exempt
workers compensation. The policies shall provide no less than 30 days notice of
cancellation, non-renewal or reduction of coverage.
At all times during the term of this agreement and for one year after acceptance of the
project, Contractor shall maintain on file with the County a certificate of insurance
showing that the aforesaid insurance coverage's are in effect.
All insurance certificates should be mailed directly to:
Monroe County Board of County Commissioners
C/O Risk Management
1100 Simonton Street
Room 2-277
Key West, FL 33040
5
Re-imbursement shall not move forward until the above insurance certificates have
been received and approved by the County Risk Management Department.
s) Licensing and Permits. Contractor warrants that it shall have, prior to
commencement of work under this agreement and at all times during said work, all
required licenses and permits whether federal, state, County or City.
9. HOLD HARMLESSIINDEMNIFICA TION. The Grantee hereby agrees to indemnify
a nd hold harmless the BOCCrrDC and any of its officers and employees from and
against any and all claims, liabilities, litigation, causes of action, damages, costs,
expenses (including but not limited to fees and expenses arising from any factual
investigation, discovery or preparation for litigation), and the payment of any and all of
the foregoing or any demands, settlements or judgments arising directly or indirectly
under this agreement. The Grantee shall immediately give notice to the Grantor of any
suit, claim or action made against the Grantor that is related to the activity under this
agreement, and will cooperate with the Grantor in the investigation arising as a result of
any suit, action or claim related to this agreement.
10. ANTI-DISCRIMINATION. The Grantee agrees that they will not discriminate
against any of their employees or applicants for employment or against persons for any
benefit or service because of their race, color, religion, sex, national origin, or physical
or mental handicap where the handicap does not affect the ability of an individual to
perform in a position of employment, and to abide by all federal and state laws
regarding non-discrimination.
11. ANTI-KICKBACK. The Grantee warrants that no person has been employed or
retained to solicit or secure this agreement upon an agreement or understanding for a
commission, percentage, brokerage or contingent fee, and that no employee or officer
of the County or TDC has any interest, financially or otherwise, in the said funded
project, except for general membership. For breach or violation of this warranty, the
Grantor shall have the right to annul this agreement without liability or, in its discretion,
to deduct from the agreement price or consideration, the full amount of such
commission, percentage, brokerage or contingent fee.
12. TERMINATION. This agreement shall terminate on April 30, 2005. Termination
prior thereto shall occur whenever funds cannot be obtained or cannot be continued at a
level sufficient to allow for the continuation of this agreement pursuant to the terms
herein. In the event that funds cannot be continued at a level sufficient to allow the
continuation of this agreement pursuant to the terms specified herein, this agreement
may then be terminated immediately by written notice of termination delivered in person
or by mail to Grantee. The Grantor may terminate this agreement without cause upon
giving written notice of termination to Applicant. The Grantor shall not be obligated to
pay for any services or goods provided by Grantee after Grantee has received written
notice of termination. If the Agreement does not receive an approved extension beyond
the grant agreement period, as defined in-paragraph 1, the grant in aid funds will expire
on the fiscal year ending date of September 30, 2005.
6
13. TERMINATION FOR BREACH. The Grantor may immediately terminate this
agreement for any breach of the terms contained herein. Such termination shall take
place immediately upon receipt of written notice of said termination. Any waiver of any
breach of covenants herein contained to be kept and performed by Grantee shall not be
deemed or considered as a continuing waiver and shall not operate to bar or prevent
the Grantor from declaring a forfeiture for any succeeding breach either of the same
conditions or of any other conditions. Failure to provide Grantor with certification of use
of matching funds or matching in-kind services at or above the rate of request for
reimbursement or payment by is a breach of agreement, for which the Grantor may
terminate this agreement upon giving written notification of termination.
14. ENTIRE AGREEMENT. This agreement constitutes the entire agreement of the
parties hereto with respect to the subject matter hereof and supersedes any and all prior
agreements with respect to such subject matter between the Grantee and the Grantor.
15. CONSENT TO JURISDICTION. This agreement, its performance, and all disputes
arising hereunder, shall be governed by the laws of the State of Florida, and both
parties agree that the proper venue for any actions shall be in Monroe County.
16. ETHICS CLAUSE: Grantee warrants that he has not employed, retained or
otherwise had act on his behalf any former County officer or employee in violation of
Section 2 or Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of the provision the
Grantor may, at its discretion terminate this agreement without liability and may also, at
its discretion, deduct from the agreement or purchase price, or otherwise recover, the
full amount of any fee, commission, percentage, gift, or consideration paid to the former
or present County officer or employee.
17. PUBLIC ENTITY CRIME STATEMENT: A person or affiliate who has been
placed on the convicted vendor list following a conviction for public entity crime may not
submit a bid on an agreement to provide any goods or services to a public entity, may
not submit a bid on a agreement with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real property to public
entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or
consultant under a agreement with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
18. AUTHORITY: Grantee warrants that it is authorized by law to engage in the
performance of the activities encompassed by the project herein described. Each of the
signatories for the Grantee below certifies and warrants that the Grantee's name in this
agreement is the full name as designated in its corporate charter (if a corporation); they
are empowered to act and contract for the Grantee, and this agreement has been
approved by the Board of Directors of Grantee or other appropriate authority.
7
19. LICENSING AND PERMITS: Grantee warrants that it shall have, prior to
commencement of work under this agreement and at all times during said work, all
required licenses and permits whether federal, state, County or City.
20. INSURANCE: Grantee agrees that it maintains in force at its own expense a
liability insurance policy which will insure and indemnify the Grantee and the Grantor
from any suits, claims or actions brought by any person or persons and from all costs
and expenses of litigation brought against the Grantee for such injuries to persons or
damage to property occurring during the agreement or thereafter that results from
performance by Grantee of the obligations set forth in this agreement. At all times
during the term of this agreement and for one year after acceptance of the project,
Grantee shall maintain on file with the Grantor a certificate of the insurance of the
carriers showing that the aforesaid insurance policy is in effect. The following
coverage's shall be provided:
1. Workers Compensation insurance as required by Florida Statutes.
2. Commercial General Liability Insurance with minimum limits of $500,000 per
occurrence for bodily injury, personal injury and property damage.
3. Comprehensive Auto Liability Insurance with minimum limits of $300,000
combined single limit per occurrence.
The Grantee, the Grantor and the TDC shall be named as additional insured, except
workers compensation. The policies shall provide no less than 30 days notice of
cancellation, non-renewal or reduction of coverage.
At all times during the term of this agreement and for one year after acceptance of the
project, Grantee shall maintain on file with the Grantor a certificate of insurance showing
that the aforesaid insurance coverage's are in effect.
Any deviations from these General Insurance Requirements must be requested in
writing on the County form titled "Request for Waiver of Insurance Requirements" and
must be approved by Monroe County Risk Management.
AI/ insurance certificates should be mailed directly to:
Monroe County Board of County Commissioners
C/O Risk Management
1100 Simonton Street
Room 2-277
Key West, FL 33040
Re-imbursement shall not move forward until the above insurance certificates have
been received and approved by the County Risk Management Department.
8
21. NOTICE. Any written notice to be given to either party under this agreement or
related hereto shall be addressed and delivered as follows:
For Grantee: Dan Kunz
The Florida Keys History of Diving Museum, Inc.
P.O. Box 897
Islamorada, FL 33036
For Grantor: Lynda Stuart
Monroe County Tourist Development Council
1201 White Street, Suite 102
Key West, FL 33040
and
Suzanne Hutton, Asst. County Attorney
P.O. Box 1026
Key West, FL 33041-1026
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be
executed the day and year first above written.
(SEAL) BOARD OF COLNTY COMMISSIONERS
ATTEST:DANNYL.KOLHAGE,CLERK OF MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk Mayor/Chaman
(SEAL)
The Florida Keys History of Diving Museum, Inc.
By:
President
9
.
EXHIBIT A
CONSTRUcnON COSTIDETAIL - REVISED PER DAC4 510.L., EXCLUSION
"TOe IN- MONTHS (ADa.... Start ad 1:..... Moatly)
COST" KIND 113!"!7! 9!!ll!a
CONSTRUCTION:
Prime Coatndor
Activity J: "M;ni-MUSftIII $24,900 1 3
Activity 2: Outside Ana S23,500 3 4
Activity 3: Remow &- Fill Walls S24,500 , 6
Activity 4: Interior Walls "Vtntlt" S17,000 6 8
Activity 5: Ail' Conditioning S21,500 9
Activity 6: Electrical Service S18,000 10
Activity 7: F700ring and Finislr S13,OOO 11 12
Sealritv COIItndon
Activity J: Electronic SI,128 10
Activity 2: Stonn SI,943 3
PaiDtbllr Coatndor
Activity J: Prep and Paint $4,950 9 11
SUB TOTAL SlSOA21
&XBIBITS:
1'K....ia:
Activity J: Design/lnterpretiw S37,85O (SI4,000) 1 6
Activity 2: Bllild/JnstaJ/ Gallery Units $330,650 (SI32,581) 3 11
GaIW1a /-2 (S2&.IS2) ($11,164) 3 4
Gau.rta 3-5 ($43.128) ($17,796) 4 S
GtUkria ~ ($43.128) ($17,796) S 6
GaIW1a 9-/ / ($43.128) ($17,796) 6 7
Gau.rta 12-/4 ($43.128) ($17.796) 7 8
GtUkria /5-/7 ($43.128) ($17,796) 8 9
GoJJ.ria /8-20 ($43.128) ($17,796) 9 10
Gau.ria 2/-22 ($211IS2) ($11,164) 10 11
Filfi8hmg ($]6.078) ($937) 11 12
AudiolVideo Toar:
Activity J: Script $8,400 4 6
Activity 2: Record $8,000 7 8
Activity 3: Hardwon $4,250 10
Activity 4; InstalVProduc/s $2,500 11 12
SUB TOTAL $391~ (SI46,581)
PROMOTION (Bridu and Mortar Aspects):
Outdoor GraBbles:
Activity J: Outdoor Graphics $17,350 8 12
Outdoor Attndut:
Activity J: MOlllds S9,35O 4 6
Activity 2: Fi/IIIN $21,500 7 11
Outdoor Sioue:
Activity J; Canopy Signage $1,800 2 3
Activity 2; Primary Signage $4.243 10 12
SUB TOTAL S54.zq
TOTAL $96.3J4
TOTAL Pllue 1 Project Cost: ~,3u. Above Total. $596,3J4 "JTDC $JOI( ExcJusioa.
file: tde revised cost summary - $JOI( removed _ U.14.0J
Page 1 of 8
.
Florida Keys History 01 Diviag Museum, IDe.
TDe Request for Synthesized Detail
NOTE: aD detail...tch. tile iDdividaal COD tractor letten tha. were iDcladed iD the
o.........1d proposaL AD coati match data OB prior .preadsheet.
BUILDING CONSTUCTION
PRIME CONTRAcrOR
Activity J: "Mlni-Museum II $24.900
.Plumbing (ADA Batbroouw, W~ EIectrica1)
.Office Area (Interior Fire W~ B.Iock Exterior Wall, ElectricaJ)
.From Outside WaD (Re-bJoclc and Improve)
.Interior WaDs for "Mini-Museum" Area (Fire WaDs and Doors)
.FIooring
.Dry wan Fini~~
.Painting
.PJans/PermitslReJated
Activity 2: Outside Area $23,500
.Concrete Pads for Attractants
.Poles Acquisition and TnGAILttion
.ElectricaI Service TnlUAILWon
.Repaving Parking Area (E1ectricaJ Wires)
.PlansIPermitslReJated
Activity 3: Remove and Fill Walls $24,500
.Remove Interior WaDs in Storage Area
.BIock in Garage Door Openings
.InStaD Outside Doors as Required
.Plastering 8Dd Finmhir1g
.PlauslPermitslReJated
Activity 4: Interior Walls "Yault" $17,000
.Frame Exhibit Area
.IDStaII Fire WaDs in FuD Museum Area
.IDStaII Doors as Required
.Finish Walls
.Paint WaDs
.PJanslPermitslRelated
Activity 5: Ail' Conditioning $21,500
.Electrical Service for Air Conditioning
.Acquisition 8Dd In4lfA1lation afUnit
.PJans./PermitslRe1ated
Page 2 of 8
Activity 6: Electrical Service S18,000
.Estab6sb MaiDs aud Sub Boxes for Di&tdlt Areas
.Reroute EJectric for Boxes
.InStaIl wan aud Ceiling Boxes
.PlanslPermitslRelated
Activity 7: Rooring and Finish S13,000
.Install Rubber Tile in Museum Area
.Final Finish
SECURITY CONTRACfORS
Activity 1: Electronic Sl,128
.Premise Pro Key Pad
.Control Unit
.Motion Detector
.Door Contacts
.Interior Siren
.Telephone Jack
.360 Motion Detector
.Glass Break
.Overhead Door Contact
.Zone &pAnder
.ParaDel Protection
.Permit:/Registran
Activity 2: Storm Sl,943
.Accordion Storm Shutters
.ASCE7-98,lSOmph.
PAINTING CONTRACTOR
Activity 1: Prep and Paint S4,950
.Bleach aDd Pressure Clean
.CauIk 8Dd Patch as Needed
.Scrape Loose 8Dd Flaked Paint
.Apply Prime aDd Finish Coats
~TOTAL BUILDING CONSTUCTION 5150.421
Page 3 of 8
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EXHIBITS CONSTRUCTION
Activity 1: Design and Interpretive $37,850 (in kind - $14,000)
.Develop ScriptlStoryJine
.Develop Storyboards
.Develop Detai1s for Build Process
Activity 2: Build/Install Gallery Units $330,650 (in kind- $132,581)
NOTE: In the Museum Industry Exhibits are CODStructed on a per SOU8J'e foot hAm" not
an hourlY hAm!l. The Museum accepted the lowest oftbirteen estimates (aD
documentation available) when calculating the cost of tile exlubits. The estimate we
selected is from a not for profit museum aDd is approximately balftbe cost oftbe next
lowest estimAte. We calcuJated approximately 2,000-2,500 square feet will be covered
by exhibits. This works out to 22 galleries or separate exhibit areas.
FURTHER: It is impossible to list each oftbe components of each gallery since the
Design and Interpretive work, Activity 1 above, is not yet done.
AUDIOIVIDEO TOUR
Activity 1: Scrlpa $8,400
.Development of Script Process and
Actual Script to Match Exhibits/Galleries
Activity 2: Records $8, 000
.Actual Recording of Script
.Mixing
.Filming
.Voice Talent
Activity 3: Hardware $4,250
.Fixed Broadcast Hardware
.Display Hardware
Activity 4: Install $2,500
. Securing
. Testing
SUB TOTAL EXHIBITS CONSTRUCTION $391.650
(in kind '146.581)
Page 4 of 8
.
.
CONSTRUCTION PROMOTION
{BRICKS AND MORTAR ASPECTS}
OUTDOOR GRAPmCS
Activity 1: Outdoor Graphics $17,350
.Design Graphics
.Print Oraphics
.InstalI Graphics in Permanent Manner
OUTDOOR AlTRACI'ANT
Activity 1: Moulds Purchase $9,350
.Mould of "Iron Mike Dive Replica Artimct"
Activity 2: Figure Purchase $21,500
.Construction of Arti&ct Replica
.Framing and support structure
.InstAllation
OUTDOOR SIGN AGE
Activity 1: Canopy Signage $1,800
.Remove and InstaD Lettering of New Name
Activity 2: Primary Signage $4,243
.Develop Graphics
.Print Sign
.InstaU Sign (pole and base in prime contractor list)
CONSTRUCTION PROMOTION $54-243
Page 5 of 8
.
.
.
SUMMARY:
TOTAL PHASE 1 COST: $606,324
"'!DC REVISED" PHASE 1 COST: $596.314
(Removal of $1 OK travel/shipping)
(Figure on which Matches are based)
BUlLDING CONSTRUCTION $150,421
EXHIBIT CONSTRUCTION $391,650
(Revised fiom original proposal due to removal of
SIOK travel and shipping costs.)
PROMOTION CONSTRUCTION $ 54.243
TOTAL "'!DC REVSED" PHASE I $596.314
Total Recommended by DAC4 $293,162
'!DC Grant $293,162
In-Kind Match for '!DC $146,581
Hard Dollar Match for '!DC .$146.581
IDC Applicable $586,324
Total Phase 1 Cost .$606.324
Shortfall $ -20,000
Amount to be Raised S 20.000
Net $ 0
File: tdc swmnary of construction - remove travel - I 1.14.03
Page 6 of 8
. , .
v.......ID-JQauLPro...... M....... Service olM..... I'rbad.....
llEYISED 11114113 /USED ON me EXCLUSION OF Tlt4~lI1PPING
ne nolida Keys 1Dst0ry of Dtvtal MaseuID, lac.
Museum staff researched estimates of industry gAntI~rd costs and we have received
documentation fi'om both the Association for Science 8Dd Technology Museums 8Dd the
Exhibits Committee of the American Museum Association. The national societies cost
the exhibit interpretation and construction process for this object-based Museum to be in
the l'BIIge of$450-600 per square mot. In Jtddition, we have CODtacted COlDl1Kaclal
exhibit houses that were recoDUueDded by other museums. Their estimates were similar.
All are dcx:umented via the letters that follow this descriptive analysis document. Higher
costs arc certainly possible depending on the level of interactivity and technological
support required; however, these costs refJect real costs for the proposed Museum.
1.~..--....-""~ilitrtlTfJ!Pl4
A/.UWY,EX1.mNGMTIF.4=,;;;: :o::==.=. =
~~M_ - .:;t'*~i::"~Jm.
":...., =..... 1TIf SIII.IIII,,"';;: I.~_ j_ - to
M.."", tIIW" colJJlilJlItItI" lit fPI4ltIma to fk ~ "~,.bt.
It is further important to note that just as in building construction the planning and design
function arc both integral and essential to the process. They are both thought of as
components of developing and iDstalIina Exhibit Structures. Every one of the
desigo/buiId houses integrates the two processes.
MOMITS (the Mille'" olMaD fa The Sea), a museum with a similar focus in north
Florida has valued their ioterpretation 8Dd construction of aD exhibits at the Florida Keys
History of Diving Museum for $160/sq. ft. Their estimate is therefore $368,500 (after
REMOYING travel and shipping costs, per TOe instructions). A separate company wiD
provide the FIXED exhibit audiolvideo tour (at about balfthe price of the next lowest
bid) for $23,150. The total exhibit construction cost will therefore be $391,650.
MOMITS and the aadJoIvideo tour eoDlpanies can ofter this reduced pricing because
they are not-lor-profit edaeadona! o..."taUoDl witla volanteen wlao laelp witla
Dillie'" aetJvUJe. 8Dd who have considerable design/bundrJDStaD museum expertise.
MOM1TS ~ 16 $1lIiRII1It/idh IJeIow tII~ ~ o'tj~ co1lUtlDcliJl ~a.
IT IS UPON THESE LOWEST PRICE ESTIMATES T1L4T WE /lASE OUR IN-
KlND VALUATION.
The Mue... Prinejpa" have extensive experience in Museum collection and exhibit
work. They have written for research-based diving publications and are worldwide
lecturers on the history of diving. In addition, they have developed and displayed
Museum Exlubits, highlighting their collection in various venues. Their historical
knowledge oftbis field is extensive.
Page 7 of 8
" .
71. == will 1M slftlflclUlt lJtUIJdIM.hI .. .. "~1'DMIJW uti blliJdiall ~
oftj.aj~
Therefore, we value the iD-kind eo.tributio. 01 the Priacipa" to this effort based o.
the MOMITS (lowest) estim.te ol5160/sq. ft. u lollows:
MAXIMuM IN-IOND ALLOWABLE BY me IS 25% OF THE TOTAL
PROJECr COST. TOTAL PROJECr COST (after removal ofTOC SIOK exclusion
for travel aod shippiug) IS 5596,324. Re"oval ol510K fro.. me side 01 budpt
....oves · total 01 $20,000 fro.. the total 0....... bud.. (dUl'en.ce .. 2x due to
...tchiD, eo.poaeat) reduem, the efl'ective wOrlda, bUd,. to 5586,324 olwhich
5293,162 (50%) II me........
'fIIRRRIi'flDJr. MAxlMTJM AI.I,OW ABLE IN-KIND IS Sl46~l.a
ERDaates lor DIviIIo. 01 Servicea are u Followa:
S Bued
oa% Ia-Kiad Outside
EDdbit of Prind..... Expertise
DeveloDDleat: Z2!II Co.trib.. MO~ lMulCjDlelll}
Interpretative 36,850 (.1) 14,000 (.4) 10,000 12,850
Exhibit Stnactares 331,650 (.9) 132,581 (.4) 20,000 179,069
Audio Tour 23.ISO (SeD....te) ~ Q .13.1$.1
Tota..: 391.651 14U81 38.'" 215.06'
NOTES:
I.) Many parts ofan Exhibit are purchased in small quantities - ie., 2 cases, or 4
pedestals, graphics for one gallery or display, etc. The "Outside Expertise" segJDent is
for obtainil,g objects that would normally be used in the construction of an Exhibit.
2.) It is possible to reduce the normal costs oflnterpretive Activities due to the
Principal's unique expertise aod background. In this way a higher POrtion of the funds
can be aDocated to Exhibit S~
1iJe:tdc -valuing inkind - travel ship removed - 11.14.03
Page 8 of 8
18 03 02:061D 305-664-0847 1D.2
Deoc
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MONROE COUNTY, FI.ORJDA
Requesf For Waiver
01
Insurance Rcqai~Dlatb
't is requesred thar the inSllrllnec "equirornents, all !Ipetjljat in the County's ~hcdule 01' 1I1st/ranee
Rc:quitcmenls, he ~ived or 11IodHied on the fOllowing conlrllct.
COItCrador: ~f' : ~ A ~-e~ '" H:. J ~ To (' ~ o-f 'b',v'.'N~ M""4v_. rIVe!
ConCnlct for; n c... \Or: e.\es ~ tn ~\...,... GrA_T-
AddftSS orCoatran.r: ~O ~,.))( ~'"7
r~ \~"'-f>rA- d~ stL :3~a~&
.
Phorte: ~oS- ".!i -~"'~'i / 30'S'-,' 4"'O\Qo r"~e.
.
Scopt oIWork: .6"",en.~ ~ I ~
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l)'h-v ~ "1',..,' ..r t" ow..lI....,~ j ,.,...., ~ ~_ oc". . ..l~ cJ'V, 40tA ~~
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A.._ ~L- ~ r~..,..
Risk Maaagellle.t:~.d ......... .
Date: -W..t '/03
c._ey Ad"'.btrator Appeal:
Approved Not Appro,,~
Dale:
Board or Courat)' ComIBkslowna APII"':
Appl'OVftl Not Appl'O\'ed
Meeci. Oute:
"'d..i...ra.... '.true...
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...
,
D~o 18 03 02:06p 305-664-0847 p. 1
~ "",....iI_
MONROE COUNTY, FLORIDA
Request For Wa~er
01
laS1lna8ce Require.ent.
It is requested rhllt tbe inllUrancc mjuircmGits, as llpecilicd in rhe Counl)"s Schedule of Inl'lUl'lInL."C
RequirenlL.'fIt.lI. be waived ur '''odified On the jOf1owfng contract.
COIItrllCtor: ~~ \Y ~' r.T 0 r\9 Of l)~V:'N~ ~J\"v,,". XNC.
COIItrat for. ,- ~c. ~r~c;!-..~ .. I'n.r.>,..,.....,.. G('",fJ~
AllIdrcat olC.tractor: ~O ~ux ~"
.r ~ \ A ~o rt!lr'cla. . ~L '3 "\<> 3 k-
Mwnc: ac>S"-"'V.....,,-,I"C! /~oS"-~b'l_ O\ct 0 Te~.
. Seope efWerk: /$;.,J..,'S# 4r>N~1~~ _ &l1t.A T" a.r~ ~ -." r~........ .....4 <'_pi .no _
t1'foker ~rlflltlt/'l'''r~ "-191 ,.,.,,: """-4~ ~1a I ~c1_' ., .e''''~~C ~
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RCllI" ... WMwr: No e --'~~.e.es
Policies Waiwr will W
apply to: CV"r~<<.C"'~ C~_~. f r.r""~;J.f 1Jw N.... .!...... i"'s""",iI"'C!~.IV~ 'T"'.',..
t'~..~'l.ll\"11t.fu<' e."'~~I'J, 'f'ha.r ..." """'\t ('-.",.,..c~ ~,,1O: c+,,~ "".-r~.,^,~
t)~ ~. .c:r- ,,",,1 ru.l. ~ · . ~~ ~,,: r. ~ ,'N'A, ot (!eI~4":
Si~u'..-c 01 C..tractor: "b....:e.\~. K..wz. 6.1.1). ~...~":.1.
~..r. o..r
~~~
Risk M..aleme.t: ~
Dale: /:lhJ'/o3 ~ .
Co..1)' Ad.i.illtra'.r A,..I:
Appl'ftcd Not ApproVed
o.~:
....rd 01 C....,. C......iuielwrs Appe.l:
ApfWOl'ed Not APfWO\'c"
Meet..., Daltc:
Ad_aill'ra.ion IlbCnc'loa
'47"'.2
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