Item C04BOARD OF COUNTY COMIVIISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 21, 22, 2004 Division: Public Works
Bulk Item: Yes X No _
Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval of an Interlocal Agreement with the City of Marathon for
the televising and use of the meeting room at the Marathon Government, Center for City Planning
Commission meetings.
ITEM BACKGROUND: The City of Marathon requested to hold eleven Planning Commission
meetings at the Marathon Government Center during the 2004 fiscal year and asked to have the
meetings televised.
PREVIOUS RELEVANT BOCC ACTION: None on this item.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: N/A BUDGETED: Yes N/A No
COST TO COUNTY: N/A SOURCE OF FUNDS: ^N/A
REVENUE PRODUCING: Yes X No — AMOUNT PER MONTH s29a.2 Year s3.236.97
APPROVED BY: County Atty OMB/Purchasing Risk Management
J- �� I Q 0
DIVISION DIRECTOR APPROVAL: PL&-
Dent Pierce, Director Public Works
DOCUMENTATION:
DISPOSITION:
Included X To Follow Not Required
AGENDA ITEM
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Marathon
Contract #
Effective Date: 10/01/03
Expiration Date: 09/30/04
Contract Purpose/Description:
To use the meeting room at the Marathon Government Center for City Planning
meetin s.
Contract Manager: Ann Riger
4549 Facilities Maint/Sto #4
(Name)
(Exit.) (Department/Stop #)
for BOCC meeting on 01/21/04
Agenda Deadline: 01/06/04
CONTRACT COSTS
Total Dollar Value of Contract: $ Revenue Current Year Portion: $ 3,236.97
Budgeted? Yes❑ No ❑ Account Codes.
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (pa mnintpnnnro
Date In
Division Director
Risk Management I�s�o3
O.M.B./Purchasing
CONTRACT REVIEW
Changes
Nee '
Yes❑
Yes❑
Yes❑
County Attorney 1151- f - Yes❑
Comments:
/01
Date Out
rho
� 0
INTERLOCAL AGREEMENT FOR THE USE OF THE MEETING ROOM
AT THE MARATHON GOVERNMENT CENTER
THIS lNTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.01, FS, by and
between Monroe County, a political subdivision of the State of Florida, whose address is 1100
Simonton Street, Key West, FL 33040, hereafter County, and the City of Marathon, a municipal
corporation, whose address is 10045-55 Overseas Highway, Marathon, FL 33050, hereafter
City.
WHEREAS, the County has a meeting room at the Marathon Government Center with
the technical facilities to enable meetings to be cablecast;
WHEREAS, the County desires to permit the City to use the County meeting room; now,
therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties
agree as follows:
Section 1
a) The County authorized the City to hold 12 Planning Commission meetings per
year (October 1 — September 30) at the Marathon Government Center meeting
room with each meeting on the third Monday of each month (if available) unless
formally changed at a later date. The City must coordinate meeting .dates with the
Facilities Maintenance office so that no County/City schedule overlap occurs.
The City will provide a full years meeting schedule prior to October 1 each year.
If a schedule conflict between a City Planning Commission meeting and a
meeting of the County Commission, County Planning Commission or County
Code Enforcement hearing does occur, the County meeting or hearing will take
precedence.
b) The County will televise live the Planning Commission meetings, unless there is a
meeting of the County Commission, County Planning Commission, County Code
Enforcement hearing or similar organization going on at the same time. If there is
a County meeting or hearing going on, then the City Commission meeting will be
televised live on Channel 16 as soon as the county meeting or hearing is
concluded. If the City Commission meeting ends before the County meeting or
hearing concludes, then the tape of the City Council meeting will be shown on
Channel 16 twice on later dates.
c) Except as provided in Sec. l (b), the County will replay each City Commission
meeting tape one time before the next City Commission meeting. The City may
request a specific time and date for each replay through the Facilities Maintenance
office who shall accommodate the City's request unless the time requested by the
City would conflict with a live telecast of a county meeting or hearing.
d) The County will furnish the City one video tape copy of each City Commission
meeting.
section
a) From the effective date of the agreement, until September 30, 2004, the City shall
pay the County $3,236.97 for 11 City Council meetings beginning in November 2003
through September, 2004.
Section 3. This agreement shall expire on September 30, 2004.
Section 4 This agreement will take effect when executed certified copies are filed in the
Office of the Clerk of the Sixteenth Judicial Circuit and in the Office of the Clerk of the
City of Marathon, Florida.
Section S
Indemnification and Hold Harmless. The parties to this agreement stipulate that each
is a state governmental agency as defined by Florida Statutes and represents to the other
that it has purchased suitable Public Liability, Vehicle Liability, and Workers'
Compensation insurance, or is self -insured, in amounts adequate to respond to any and all
claims within the limitations of Florida Statute 768.28 and 440, arising out of the
activities governed by this agreement.
Each party shall be responsible for any acts of negligence on the part of its employees,
agents, contractors, and subcontractors and shall defend, indemnify and hold the other
party harmless from all claims arising out of such actions.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the
date set forth below.
(SEAL)
ATTEST. DANNY L. KOLHAGE, CLERK
By
Deputy Clerk
Date
ATTEST
By
City Clerk
Date
BOARD OF COUNTY COMNIISSIONERS
OF MONROE COUNTY, FLORIDA
LTJ
Mayor/Chairperson
CITY OF MARATHON, FLORIDA
By
MONROE COUNTY ATTOR EY
AP VED Aift
0
ZA E A79UTTON
ASSISTANT CON T NEY
Date &
Marathon Mayor
11/-14/1U-.1 _,�r-4131 1:11Y CLERK CODE ENF F'AGE 82
CITY OF MARATHON, FLORIDA
10046-0 overseas Highway, Marathon, Florida 33050
Phone- (305) 743-0033 Fax: (305) 743-3667
MEMO
Date : November 14, 2003
To: Nancy Johnson
From: Cindy L. Ecklund (/
Subject: Planning Commission meetings
The Marathon City Council by formal decision on Monday, November 10, 2003 decided to hold the
Planning Commission meetings on the third Mondays of each month unless formally changed at a later
date. They also decided to have the meetings televised. Please reserve the EOC room for the following
dates in Fiscal Year 03/04 and tentatively reserve the third Monday of each month indefinitely.
November 17
December 15
January 19
February 16
March 15
April 19
May 17
June 21
July 19
August 16
September 20
�t,
1•lil'ti�[t' : tr?-ZHJ-a131 CITY CLERK CODE ENF PAGE 01
Jura 12 03 03:08p 1
MOnOE COUNTY ME G ROOD FACUATIES
4 S-- 3 6o 7�
Sp% is Meeting Room Requested: i�0 G
RaSOtving0lti:ation: MAC o --t/X 9*0
CoaW Pcaoa (� ��G uY•� t c u S - S .�i��.i sag 9 -'�{ 101
(Address k Phone Numbed
Intended Use: —� ' G v�' �n to
Official Monroe County Oovmnmont Use: Yes No
Datc(s)Nmded: _Q-- Tuate: From: to
Special Audio Visual Equipment Needed:
Number of participants- � Public Address System: Yet No
Neu: Pteau rcvieri the attacbed policy for use of meeting rooms as approved by the Monroe County Board
of County Commissioners an September 19, 2001, and sign below.
This is a fee of 136.51 regular hone and $50.27 overtime hour rate for )anger meeting facilities and a n0.00 fne for
smaller meeting rodnt facilities (Government Agencies Exempt) for after hour, weelrend and holidays. There is 2
fee of $21.97 regular hour and $30.03 overtime hoar rate for providing Channel 16 Television caverage. Foes arc
required to be subutived at time of reservation, payable to.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
FRIES ARE NONALEFUNDAB
Main duck or money to:
Monroe County 1:teilitic:s Maimc na:= Department
3593 South Roosevelt Boulevard
Key West, )Florida 33040
Fax #305-295-3672
I have reviewed and understand the policies for use of Monroe County mating room facilities, and acknowledge the
aboN-o orp*> =tion will be rrsponsble for any damage done to any equipment andfor facilities.
v\ �•� o"?C)
Siglhture,or Authorized r=nlative Telephone aY
Print N.wrte artd Title
NOTE: Mau-- telephone all reservation eaneeWilionc to the Fdcilhies MAntenaner Department at 305 292-M31
twenty-four (24) hour % prior to the date of reservation. For additional inform3do4 please call.