Item C14BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation agreement with the Florida Department of
Transportation to provide additional funds for Planning Studies.
ITEM BACKGROUND: Planning Studies agreement has been in place for several years, and provides 50% funding for
various Airport studies.
PREVIOUS RELEVANT BOCC ACTION. Approval of Joint Participation Agreement, dated June 4, 2001.
CONTRACT/AGREEMENT CHANGES: Adds FDOT funds in the amount of $300,000.00, and extends the agreement
expiration date to 1/30/06.
STAFF RECOMMENDATION: Approval
TOTAL COST: Additional, 300,000.00
COST TO AIRPORT: 300,000.00
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: N/A
BUDGETED: Yes
SOURCE OF FUNDS: FDOT, Airport Operating
AMOUNT PER /YEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DIRECTOR OF AIRPORTS APPROVAL
P ter J. orton
DOCUMENTATION: Included X
DISPOSITION:
/bev
APB
To Follow Not Required
AGENDA ITEM #
C14
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation Effective Date: Execution
Expiration Date: 6/30/06
Contract Purpose/Description: Supplement # 4, additional Planning Studies funds
Contract Manager: Bevette Moore # 5195 Airports - Stop # 5
(name) (Ext.) (Department/Courier Stop)
for BOCC meeting on: 1/21/04 Agenda Deadline: 1/6/04
CONTRACT COSTS
Total Dollar Value of Contract: Supplement - 300,000 Current Year Portion:-10,000.00
Budgeted? Yes, Ongoing grant Account Codes: 404-63053-530-490-GAKD50
Grant: FDOT 403-63529-530-490-GAMD26
County Match: Airport Operating
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In
Needed
Yes No
Airports Director
1z /2-+ O'
Risk Management
/ l/k / 03
( ) (✓�
O.M.B./Purchasing
1I !)j, /�3
County Attorney
Comments:
Reviewer
Date Out
12_2+/03
/.7d / 0.3
/a. /17/ 03
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 4
Financial Project No.: Fund: DDR
25426919401
Function: 637
(item -segment -phase -sequence)
725-030-07
PUBLIC TRANSPORTATION
07ro2
Page t of 5
FLAIR Approp.: 088719
FLAIR Obj.: 790007
Org. Code: 55062020628
Contract No.: AK043 Federal No.: I Vendor No.: F596000749053
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number. 550004
THIS AGREEMENT, made and entered into this - day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and Monroe County
3401 S. Rooselvelt Boulevard, Key West, Florida 33040
hereinafter referred to as Agency.
W ITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 4th
entered into a Joint Participation Agreement; and
day of June
2001
1,
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $831,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description:'. -- The project description remains the same:
Monroe County Planning Studies
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 42,000.00
bringing the revised total cost of the project to $ 1,662,000.00
Paragraph 4.00 of said Agreement is increased by $ 300,000.00
bringing the Department's revised total cost of the project to $ 831,000.00
3.00 Amended Exhibits:
Exhibit(s) "A"
72S-03ap7
PUBLIC TRANSPORTATION
o7ro2
Page 2 of S
of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement January 30th, 2006
Utz.—+v—qua 1(l0 gib YKUM:MUNKUt UUUN1-Y Ally UYtlGG 1 Ue JV5XL1X jta 1 b NAGS 2/2
72&NO-07
PUBLIC TRANSPORTATION
071M
Pao& 3 BI S
Financial Project No. 25426919401
Contract No. AK043
Agreement Date
Except as hereby
and any subsequent sup
IN WITNESS
above written.
AGENCY
Monroe
AGENCY
SIGNATORY
rowaf
amended or changed, all other terms of said Agreement dated June 4th, 2001
shall remain In full force and effect,
the parties hereto have caused these presents to be executed, the day and year first
FDOT
See attached Encumbrance Form for date of
Funding Approval by Comptroller
OR TYPED) LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
C0U�c tU�FORMEY
DEPARTMENT OF TRANSPORTATION
D-6 Director of Planning & Public Transportation. _
TITLE
Financial Project No.
Contract No. AK043
Agreement Date
ATTACHMENT 'A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
725-030-07
PUBLIC TRANSPORTATION
07/02
Page 4 of 5
25426919401
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and Monroe County
3401 S. Rooselvelt Boulevard, Key West, Florida 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
This supplemental agreement provides additional funding for Monroe County Planning Studies and it changes total project
cost.
I. Project Cost:
As Approved
As Amended
Net Change
$1,620,000.00
$1,662,000.00
$42,000.00
Total Project Cost
$1,620,000.00
$1,662,000.00
$42,000.00
I. Fund Participation:
As Approved
As Amended
Net Change
Department:
$531,000.00
$831,000.00
$300,000.00
Agency:
$531,000.00
$831,000.00
$300,000.00
FAA
$558,000.00
$0.00
$-558,000.00
Total Project Cost
$1,620,000.00
$1,662,000.00
$42,000.00
Comments:
@; user I.D. F1989JJ To: PT628AG@dot.state.fl.us
<MVS @ DOT> cc:
11/24/2003 06:41 PM Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT AK043
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AK043 Contract Type: AG Method of Procurement: G
Vendor Name: MONROE COUNTY BCC
Vendor ID: VF596000749053
Beginning date of this Agmt: 06/04/01
Ending date of this Agmt: 01/30/06
************************************************************************
Description: 25426919402;
************************************************************************
ORG-CODE *EO *OBJECT *AMOUNT *,FIN PROJECT *FCT
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020628 *PT *790007 * 300000.00 *25426919401 *637
2004 *55100300 *088719/04
S003 *00 * 4 *0004/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 300,000.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIEWED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 11/24/2003