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Item C19BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY 4"LP&Q ov� MEETING DATE: 1 /21 /04 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS AGENDA ITEM WORDING: Approval of award of bid to Thomas Meyer; Keys Landscaping for Landscape Mai anccee1athe Key Wes Inter, naatonal Air , in We amount of 00.00. - Laic t ITEM BACKGROUND: Thomas Meyer; Keys Landscaping is the low bidder, in response to the Notice of Calling for Bids for • Landscaping Services. PREVIOUS RELEVANT BOCC ACTION: Approval to advertise for bids, 10/15/03. CONTRACT/AGREEMENT CHANGES: Contract pending. STAFF RECOMMENDATION: Approval of award of bid. TOTAL COST: $78,900.00 per year COST TO AIRPORT: $78,900.00 COST TO PASSENGER FACILITY CHARGE: None COST TO COUNTY: None REVENUE PRODUCING: No APPROVED BY: County Attorney N/A BUDGETED: Yes SOURCE OF FUNDS: Airport Operating Budget AMOUNT PER MONTH/YEAR: OMB/Purchasing N/A Risk Management N/A t/ ��-4 DIRECTOR OF AIRPORTS APPROVAL Rk OP Peter J. Horton DOCUMENTATION: Included X To Follow Not Required AGENDA ITEM * C / DISPOSITION: /bev APB FCL cl, o { (n (n Z w .� 2 { sm 3 z n -< p rn z rn En m�' ? ° a- m �' (n m I M z X cl. a '� Z m m ° ° n rn < rn m (A yn { - { rn v ttN-- D f� Z .. v c co �, -+ c� z v Ri v m s �- co a s S m z (/) n Z z y z o � O Lo n_ m c 3 z n rn D 0 z v A �o G) rnp 3 y o 3 l< a o D rn� X a� T� C rnnW�-DI �mCA< m O o03 �' rn X ml cr a m �-A G� ��Z o `° (n� DD n mN=�1(rn -+ V) � rno rn m - 00 Z Z �wm�-+v Arn Q N v N z> m <A G. �O 0% O N O OTT io N cn W �� rn 33 3 o m �o 0 0 o o rn_4 3 1-4 > -zl rn m rn rn rn c O3 e{o c<o X 70 N W z Z D co 3 D X D X D P o 50 oo a D P-4 co co �° 0 A as MM n N rt S • !0 s TO,' ytpj�//Zp�c-GQv/1/7-Y pUkGNAS/NG OFF/GE' FR OM � TL1 ofvl/�S /1�/� lE,�; K�ls Z.4i1rbSGec(P/N� P/o: 1qrW/4 l3I�JA�K-33y-2/-0-z003/mac LgNOSO4,vE -SE/Z1/zGES �U��l T/a�l�'•• D�irE y�E�� � OU/V T - SIZ Z . 50 /-�,�/2 /�MIV ,11OC/� , 7-rT.�Z- FOR�.?AJNY/GROw1iVG SE,450f .4IV40 ,U/r'Y sEA SO1V) PR /ciF Is F09 f Z NaAITR 5. SFVFAITy .,t b� 2Ve o� (305) O�Z3-zl353 KEY WEST INTERNATIONAL AIRPORT LANDSCAPING SERVICES SPECIFICATIONS To Provide landscaping services at the Key West International Airport, 3491 S. Roosevelt Boulevard, Key West, Florida 33040, for the Terminal area, ARFF Building, parking lots, access roads, and the runway/taxiway/aircraft ramp areas. Services are to be provided five days per week as follows:. TERMINAL AREA, ARFF BUILDING PARKING LOT AREAS _Daly, pick up trash and refuse throughout all parking lot areas. Empty re uscontainers on an as required basis Mgw and trim all grass areas as needed Water potted plants as required Fertilize plants, pots, shrubs and grass as needed Trim palm trees to insure that fronds do not interfere with traffic Trim and shape shrubbery as necessary After mowing and trimming, remove all debris and blow area ACCESS ROADS -JPDaily; gick up trash and refuse along the roadside Trim halm trees to insure that fronds do not interfere with traffic Trim an_ �i� sbWe shrubbery as necessary Mow a% trim all grass areas as needed After mowing and trimming, remove all debris and blow area Trim trees for safety prior to the start of hurricane season RUNWAY AND TAXIWAY AREA As needed..mow and trim grass areas between aircraft parking ramps and taxiway to assure that taxiway lights are clear of grass and are visible As needed, mow and trim grass areas between the taxiway and the runway to assure that all lights are clear of grass and are visible GOVERNMENT ROAD/BUNKER AREA/FENCE PERIMITER As needed, mow and trim Bunker area, fence perimeter, and on Airport property along Government Road SUPPLIES AND EQUIPMENT Contractor to provide own supplies and equipment, and materials INSURANCE REQUIREMENTS $100,000 Workman's Compensation $300,000 General Liability $100,000 Vehicle Liability EMPLOYEES/SUBCONTRACTORS All employees or subcontractors of the Contractor must pass an airport background investigation, including FBI fingerprint examination. All employees or subcontractors of the Contractor, who are not citizens of the United States must have and possess documented authorization to work in the United States, issued by the Government of the United States. Failure of such persons to have and possess such documentation is a material breach of the contract and will entitle Monroe County to terminate the contract for cause. The arrest, detention or taking into custody of any of the Contractor's employees or subcontractors by the Bureau of Customs and Border Protection constitutes sufficient evidence -under the contract that the Contractor has committed a material breach and entities Monroe County to terminate the contract. BIDDING SPECIFICS Due to the fluctuations in the growing season, the amount of time involved in mowing around the runway and taxiway will vary with the seasons. The resulting landscaping effort could vary from a low of approximately 40 man hours per week in the dry season, to a higher level of man hours during the rainy/growing season. For this reason, it is requested that bids be made in terms of cost per man hour. CONTRACT TERM The contract will be for one year, with 3 one year options to renew, upon mutual agreement FORMS The attached forms must be completed and attached to the bids: Non -collusion Affidavit, Drug Free Workplace Form, Sworn Statement - Ordinance No. 10-1990, Public Entity Crime Statement DRUG -FREE WORKPLACE FORM . The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: / , . _ (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's Policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. S. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above,r!quirements. _ Bidd Dale NON-�COLLUSION AFFIDAVIT I, ��"/�7 /ul of the city of 411 A1UI % according to law on my oath, and under penalty of perjury, depose and say that; 1) I am'RIONIAS Iy` he bidder making the Proposal for the project described as follows: t-ANC)SC,QP(�:-- 2) The prices in this bid have been arrived at Independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; 3) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and 4) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; 5) The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in�thi affidavit in awarding contracts for said project. STATE OF COUNTY OF000 (Signature of Bidd ) DATE PER LLY AP7. RED BEFORE ME, the undersigned authority, who, after first being sworn by me, (name of individual signing) iffixed his/her signature in the space provided above on this My commission expires: NOTARY PUBLICPdAc We of FWW pHVASA►1Q �4010riy0onrreY�+ # 002►5150 010610 1.101 • • . ETHICS CLAUSE :222L) W s ' "` <- warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, omission, percentage, gift, or consideration paid to the former Countv officer nr Pm. it%%,=e NOTARY PUBLIC My commission expires: �,a��+ +�,,4 RALPH VASALLO Nokwy F+ibNc • iliae of Fag Idn • Oa�lonbpl�t.Mn1.J�7 C.an�MNlon / OWI GI D ��dMNoRoid0lolaryAwn "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 1 /21 /04 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS AGENDA ITEM WORDING: Approval of award of bid to Thomas Meyer; Keys Landscaping for Landscape Maintenance at the Key West International Airport, in the amount of $78,900.00. ITEM BACKGROUND: Thomas Meyer; Keys Landscaping is the low bidder, in response to the Notice of Calling for Bids for Landscaping Services. PREVIOUS RELEVANT BOCC ACTION: Approval to advertise for bids, 10/15/03. CONTRACT/AGREEMENT CHANGES: Contract pending. STAFF RECOMMENDATION: Approval of award of bid. TOTAL COST: $78,900.00 per year COST TO AIRPORT: $78,900.00 COST TO PASSENGER FACILITY CHARGE: None COST TO COUNTY: None REVENUE PRODUCING: No APPROVED BY: County Attorney N/A BUDGETED: Yes SOURCE OF FUNDS: Airport Operating Budget AMOUNT PER MONTH/YEAR: OMB/Purchasing N/A Risk Management N/A f/ "-' DIRECTOR OF AIRPORTS APPROVAL �4 Peter J. Horton DOCUMENTATION: Included X To Follow Not Required AGENDA ITEM * DISPOSITION: /bev APB w (n ~ ;t °° 'V —q G) 2 Z �- c �' a rn = cr W M m 3 0 O 0 3 O D rn Z � co �, r (Z D + c M D 3 Z co rn rn Z Z rn rn cn U) rn z X rn Z Z C < rn m n m f0 20 N G n (J rn _0 m { rn rn n Z m vN c v y Z rn v c c a Z a m N y co Z a C� o ^ D v O N z o '� (n ca a A c= z m D cn0 + ' G� � Z v -n mp 3 3 o En D z M (n '7 N o <p�'�� _ C H mnwx (nmCn< o m3r-2m y o03aa -� (1) (f) cr �� Z n (AO V) (nn (1) CD M "nn N co ° 00 -jwM 0 o a rnZ I Z-.q m-0 < A ;o N ornrn ;o M to va-`�. o c o rn�� 3 v oD3 D Do Z m a o 0 0 0 -I -1 3 0-4 D -i ° rnrn 0 03 c o rn rn rn rn .W:� c z A mX x X X N w Z c<o D D D D o D co C o N .o a n. CX � � '�► A G C as MM to X T. ° N --F f , S m �z/o8�c3 To." AWliVROE' GOAA17-Y- PU1v,-1 GNA SlivC, ocpic g7 Fiq Off% - TyO1144S 10E ���Z; GC S Ly4Nb5G P//V4 `<li 14 0/,D 41eW - 33 Y- Z/- o- Z 06-73 �.. Z-� G A AIP-96 AF -!9'5/2 vycjsE7S VVk,471—eP1v--&?&zE- y�AR A/GIOUiV T- e2 Z. 50 !�j�:-R' /WiVy0&,�2. 7-e'T,�L F02�2A/NY/GROW1il/G SE,450+ PRlGiF /S F09 / 2 NODVT/S, S FVFAITY 01671-f7-Tl1OI�S44xT I IIV57 I-1WDRiR) IDOLLA12, S_ A7/w ;7 e� ('? c5) Iz3- zf35 3 KEY WEST INTERNATIONAL AIRPORT LANDSCAPING SERVICES SPECIFICATIONS To Provide landscaping services at the Key West International Airport, 3491 S. Roosevelt Boulevard, Key West, Florida 33040, for the Terminal area, ARFF Building, parking lots, access roads, and the runway/taxiway/aircraft ramp areas. Services are to be provided five days per week as follows:. TERMINAL AREA, ARFF BUILDING PARKING LOT AREAS Daily, pick up trash and refuse throughout all parking lot areas. Empty re iuse containers on an as required basis w and trim all grass areas as needed Water Qotted pIan ts as required Fertilize plants, pots, shrubs and grass as needed Trim palm trees to insure that fronds do not interfere with traffic Trim and shape shrubbery as necessary After mowing and trimming, remove all debris and blow area ACCESS ROADS ally; ick up trash and refuse along the roadside Tnm.palm trees o insure that fronds do not interfere with traffic Trim a❑ shape shrubbery as necessary Mow WA trim_ all ras reas as needed After mowing and trimming, remove all debris and blow area Trim trees for safety prior to the start of hurricane season RUNWAY AND TAXIWAY AREA As needed-m_ gW and trim grass areas between aircraft parking ramps and taxiway to assure that taxiway lights are clear of grass and are visible As needed, mow and trim grass areas between the taxiway and the runway to assure that all lights are clear of grass and are visible GOVERNMENT ROAD/BUNKER AREA/FENCE PERIMITER As needed, mow and trim Bunker area, fence perimeter, and on Airport property along Government Road SUPPLIES AND EQUIPMENT Contractor to provide own supplies and equipment, and materials INSURANCE REQUIREMENTS $100,000 Workman's Compensation $300,000 General Liability $100,000 Vehicle Liability EMPLOYEES/SUBCONTRACTORS All employees or subcontractors of the Contractor must pass an airport background investigation, including FBI fingerprint examination. All employees or subcontractors of the Contractor, who are not citizens of the United States must have and possess documented authorization to work in the United States, issued by the Government of the United States. Failure of such persons to have and possess such documentation is a material breach of the contract and will entitle Monroe County to terminate the contract for cause. The arrest, detention or taking into custody of any of the Contractor's employees or subcontractors by the Bureau of Customs and Border Protection constitutes sufficient evidence -under the contract that the Contractor has committed a material breach and entitles Monroe County to terminate the contract. BIDDING SPECIFICS Due to the fluctuations in the growing season, the amount of time involved in mowing around the runway and taxiway will vary with the seasons. The resulting landscaping effort could vary from a low of approximately 40 man hours per week in the dry season, to a higher level of man hours during the rainy/growing season. For this reason, it is requested that bids be made in terms of cost per man hour. CONTRACT TERM The contract will be for one year, with 3 one year options to renew, upon mutual agreement FORMS The attached forms must be completed and attached to the bids: Non -collusion Affidavit, Drug Free Workplace Form, Sworn Statement - Ordinance No. 10-1990, Public Entity Crime Statement DRUG -FREE WORKPLACE FORM . The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's Policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the abov r quirements. Bid P� NON -COLLUSION AFFIDAVIT of the city of SVCT17" /�/i�% % according to law on my oath, and under penalty of perjury, depose and say that; 1) ram t��l1S Iv` �SC�� he bidder making the Proposal for the project described as follows: 2) The prices in this bid have been arrived at Independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; 3) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and 4) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; 5) The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in7�045-/br- affidavit in awarding contracts for said project. STATE OF COUNTY OF AI f41;l A -7 (Signature of Bidd r) f Z DATE PERSO LLY APP , RED BEFORE ME, the undersigned authority, JAC/u 71 BIZ who, after first being sworn by me, (name of individual signing) iffixed his/her signature in th on this e space provided above My commission expires: NOTARY PUBLIC puble Vstdo o a••"r""'•a Stpie of f10tiCb ;g�•'' �LNotarY�n junt.2007 •�Iq►G°f"'iMa' O02151 so ETHICS CLAUSE >/vl -5 ' "I �- warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, omission, percentage, gift, or consideration paid to the former Countv officer nr omr%1^-ee My commission expires: . RALPH VAWW N0kWV FUM - Skde of Plaids • Oo�m�lonBpint.I�n1,S007 CoWMMion I OOZ151i110 •arWad9VNWWaNftftVA n (OWN, II MAKOf 3 1 u 7 IUM I.Qk "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list."