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Item C20BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: January 21, 22, 2004 Division: Monroe County Bulk Item: YES XXX NO Department: Fixed Asset Surplus AGENDA ITEM WORDING: Approval to advertise surplus equipment for bids and approval to remove surplus equipment from inventory via removal, and disposal. ITEM BACKGROUND: See attached schedule PREVIOUS RELEVANT BOCC ACTION: N/A CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: TOTAL COST: N/A BUDGETED: Yes No COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes _ No AMOUNT PER MTH YEAR APPROVED BY: County Atty OMB/Purchasin g Risk Management Prepared by: Print Name: Divina D. Speer, eputy Clerk DIVISION DIRECTOR APPROVA >. 1(�/ Print Name: LISA ALBURY, Assistant ce Director DOCUMENTATION: Included YES DISPOSITION: To Follow Not Required Agenda Item # E 2-0 Friday, December 19, 2003 Revised 1/03 Board of County Commisioner January 21, 22, 2004 SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION County ID # Description Original Value Estimated Present Value need approval to- 1 0902-530 Vulcan Convection Steamer beyond economical repair $5,675.00 $1.00 advertise for bid 2 0902-539 Vulcan Fryer beyond economical repair $7,951.00 $1.00 advertise for bid 3 0902-541 Vulcan Griddle beyond economical repair $2,860.00 $1.00 advertise for bid 4 0902-542 Vulcan Griddle beyond economical repair $2,860.00 $1.00 advertise for bid 5 0902-544 Food Cutter beyond economical repair $6,488.00 $1.00 advertise for bid 6 0902-545 Coffee Um be and economical repair $6,894.00 $1.00 advertise for bid 7 0902-550 Useco Retherm Oven beyond economical repair $8,450.00 $1.00 advertise for bid 8 0902-551 Useco Retherm Oven beyond economical repair $8,450.00 $1.00 advertise for bid 9 0902-552 Useco Retherm Oven beyond economical repair $8,450.00 $1.00 advertise for bid 10 0902-553 Useco Retherm Oven beyond economical repair -beyond $8,450.00 $1.00 advertise for bid 11 0910-060 1995 Ford F150 w/box economical repair $12,710.00 $900.00 advertise for bid 12 0910-063 1995 Ford F150 w/box beyond economical repair $12,710.00 $900.00 advertise for bid Pettibone Double Drum 13 0940-034 Vibratory Roller beyond economical repair $22,050.00 $900.00 advertise for bid 14 0901-162 1992 Chev Step Van beyond economical repair $19,314.00 $2,500.00 advertise for bid Robinair R12 Refrig 15 0901-167 Recove /Recycler beyond economical repair $2,633.33 $0.00 advertise for bid 16 0902-497 1994 Ford F150 W/box beyond economical -repair $12,590.38 $900.00 advertise for bid 17 0940-253 1990 Chev 2500 pickup beyond economical repair $13,489.00 $750.00 advertise for bid 18 0902-571 Direct Digital Computer beyond economical repair $5,700.00 $0.00 remove & dispose 19 0902-576 Sado Mower be and economical repair $978.08 $0.00 remove & dispose 20 0902-593 Plasma Cutter beyond economical repair $1,295.00 $0.00 remove & dispose 21 1002-409 Dell Computer beyond economical repair $1,975.00 $0.00 remove & dispose 22 1005-083 Dell Com uter beyond economical repair $2,663.00 $0.00 remove & dispose 23 1002-411 Dell Computer lost -see Police report $1,975.00 $164.58 remove from inventory 24 1415-084 HP Scanner old -obsolete -no longer in use $949.95 $0.00 remove & dispose 25 1410-067 Dell Computer old -obsolete -no longer in use $1,118.00 $0.00 remove & dispose 26 1410-068 Dell Computer old -obsolete -no longer in use $1,118.00 $0.00 remove & dispose 27 1414-008 HP Printer old -obsolete -no longer in use $1,579.00 $0.00 remove & dispose 28 na Dell Monitor old -obsolete -no longer in use $300.00 $0.00 remove & dispose 29 30 na Dell Monitor old -obsolete -no longer in use $300.00 $0.00 remove & dispose 31 na na Dell Monitor Dell Monitor old -obsolete -no longer in use $300.00 $0.00 remove &dis se 32 na Dell Monitor old -obsolete -no longer in use old -obsolete -no longer in use $300.00 $300.00 $0.00 remove & dispose $0.00 remove & dispose MONROE COUNTY INVENTORY DELETION REQUEST TO: DIVINA SPEER PROPERTY CLERK FINANCE DEPT DATE: Z ;r, A/ oa ' •M: RobertStgne HPr 0902-530 27-1003770 Vulcan Convection Steamer 02/01/1994 02/01/1994 $5,675.00/4/,ov 0902-539 481016161 Vulcan Fryer $7,951.00/ �/lod 0902-541 n/a Vulcan Griddle 02/01/1994 $2,860.00/.41.0-0 0902-542 n/a Vulcan Griddle 02/01/1994 $2,860.00/ i/-ov 0902-544 R40T-000198 Food Cutter 02/01/1994 02/01/1994 $6,488.00/ � /, av 0902-545 77752 Coffee Um $6,894.00/ di 0O 0902-550 931019R01-04 Useco Retherm Oven 02/01/1994 $8,450.00/ d/,tO 0902-551 931019R01-02 Useco Retherm Oven 02/01/1994 02/01/1994 02/01/1994 $8,450.00/ t f, N 0902-552 931019R01-06 Useco Retherm Oven $8,450.00/ � 1, H 0902-553 7F931019ROl-07 Useco Retherm Oven $8,450.00/1/'" CHECK APPROPRIATE LINE BELOW: XXXXXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY. REASON FOR REQUEST: beyond economical repair - already replaced DIVISION DIRECTOR APPROVAL: PRINT NAME: Dent Pierce OMB FORM REVISED 11199 ds MONROE COUNTY INVENTORY DELETION REQ TO: Divina Speer, Property Clerk FROM: Finance Department, Stop #8 DATE: December 31, 2003 woa 9 - Nvr �qo91a�� Roy Sanchez / f Fleet Management Services County Number Serial Number Asset Description Date Purchased Original & Est. Present Value 0910/060 1FTDF15Y8SNB 17688 95 FORD F150 W/ BOX APRIL 1995 12,710.00 / 900.00 0910/063 1FTDF15YXSNB60557 95 FORD FI50 W/ BOX JULY 1995 12,710.00 / 900.00 0940/034 200 PETTIBONE DOUBLE DRUM VIB. ROLLER SEPT 1980 22,050.00 / 900.00 0901/162 1GCHP32K2N3309845 92 CHEV STEP VAN JUNE 1992 19,314.00 / 2,500.00 0901/167 04877 ROBINAIR R12 REFRIG. RECOVERY/RECYCLER NOV 1994 2633.33 / SALV. 0902/497 IFTEF15YXRNB52957 94 FORD F150 W/BOX JUNE 1994 12,590.38 / 900.00 0940/253 IGCFC24KXLE173718 90 CHEV 2500 PICKUP MAR 1990 13,489.00 / 750.00 Check appropriate line: XXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY REASON FOR REOUEST: ABOVE ITEMS ARE NO LONGER IN USE, HAVE BEEN REPLACED AND/OR IS BEYOND ECONOMICAL REPAHL MOST ITEMS HAVE BEEN PREVIOUSLY ADVERTISED, TOP 3 UNITS OF LEST LOCATED AT THE KEY WEST GARAGE, 4 UNTTS AT BOTTOM LOCATED AT THE MARATHON GARAGE. PREPARED BY: Ron Cherry DATE: 12/31/03 DIVISION DIRECTOR APPROVAL: MONROE COUNTY INVENTORY DELETION REQUEST TO: DIVINA SPEER PROPERTY CLERK FINANCE DEPT DATE: z /</ A, CHECK APPROPRIATE LINE BELOW: FROM: Robert Slone APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY. REASON FOR REQUEST: broken - beyond economical repair - already replaced DIVISION DIRECTOR APPROVAL: �0-i-- PRINT NAME TECHNICAL SERVICES APPROVAL: PRINT NAME: Dent Pierce ILA BARKER OMB FORM REVISED 11/99 ds MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: Divina D. Speer - Stop #8 FROM: Property Clerk, Finance Dept. DATE: / � �a' p 3 CHECK APPROPRIATE LINE BELOW APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS. XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRADE. REASON FOR REQUEST: Mostly broken — beyond economical repair PREPARED BY:`--7� '' � PRINT NAME: MAYRA TE DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAME: L V 01C7 %a/!ell 3 OMB FORM REVISED 11/99 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: Divina D. Speer - Stop #8 FROM: Property Clerk, Finance Dept. DATE: j a- i 71 D 3 1002411 UJDQV Dell Computer 03/03/99 $1,975.00/$164.58 CHECK ONE (1) APPROPRIATE LINE BELOW APPROVAL TO ADVERTISE FOR BIDS. Xj APPROVAL TO REMOVE FROM INVENTORY. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: Computer lost — please see attached police report PREPARED BY: DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAME: OMB FORM REVISED 11/99 MONROE COUNTY INVENTORY DELETION REQUEST TO: Divina D. Speer — Stop #8 FROM: Peter Lubert DATE: Property Clerk, Finance Dept. Emergency Medical Services 1415-084 _ US00160850 HP Scanner 9/29/95 $949.95/$0 CHECK ONE (1) APPROPRIATE LINE BELOW APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REOUEST• Old — Obsolete — No longer in use PREPARED BY: �r L r PRINT NAME DIVISION DIRECTOR APPROVAL: PRINT NAME OMB FORM REVISED I1/99 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: Divina D. Speer - Stop 48 DATE: Property Clerk, Finance Dept. CHECK ONE (1) APPROPRIATE LINE BELOW FROM: Pete Lubert APPROVAL TO ADVERTISE FOR BIDS. APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST - Old — Obsolete — No longer in use PREPARED BY: LAe- DIVISION DIRECTOR APPROVAL: PRINT NAME: TECHNICAL SERVICES APPROVAL: PRINT NAME: DATE: i % jaj j iej f7 MARTIN oe A BARKER OMB FORM REVISED 11/99 MONROE COUNTY "COMPUTER RELATED EQUIPMENT" INVENTORY DELETION REQUEST TO: DIVINA D. SPEER FROM: Sheila Sutton, Executive Asst. PROPERTY CLERK, FINANCE DEPT. Monroe County Attorney's Office DATE: December 2003 7 h - N/A 8384039 Dell Monitor (Trinitron) N/A $300 / -0- N/A N/A Dell Monitor Jan. 21, 2000 $300 / -0- N/A N/A Dell Monitor Jan. 21, 2000 $300 / -0- N/A N/A Dell Monitor April 12, 2000 $300 / -0- N/A N/A Dell Monitor July 6, 2000 $300 / -0- CHECK ONE (1) APPROPRIATE LINE BELOW: APPROVAL TO ADVERTISE FORBIDS. X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT. APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO: REASON FOR REQUEST: The monitors are obsolete and no longer in use PREPARED BY: Sheila Sutton DATE: December 18, 2003 DIVISION DIRECTOR APPROVAL: PRINT NAME: JOHN R. COLLINS, MONROE COUNTY ATTORNEY i TECHNICAL SERVICES APPROVAL: Q PRINT NAME: S E/ L 1 D 1��= OMB FORM REVISED 10/28/2003