Item C25Louis L Torre` Senior Director
Social Services/tabt
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 01/21/2004 DIVISION: COMMUNITY SERVICES
BULK ITEM: YES _X_ NO
DEPARTMENT: SOCIAL SERVICES
AGENDA ITEM WORDING: Approval of #002 to OAA Contract #AA-329 (1/1/03-12/31/03) between the
Alliance for Aging, Inc. (Area Agency on Aging for Miami -Dade and Monroe Counties) and the Monroe
County Board of County Commissioners/Monroe County Social Services.
ITEM BACKGROUND: The purpose of this Amendment is to transfer $2,500.00 from Title III-B to Title
III C-2 and to adjust service units accordingly. The total amount under contract remains unchanged at
$563,061.00
PREVIOUS RELEVANT BOCC ACTION: Approval of OAA Amendment #001 to Contract #AA -sly,
between the Alliance for Aging and Monroe County Board of County Commissioners/Monroe County Social
Services, at the BOCC Meeting on July 15, 2003
CONTRACT/AGREEMENT CHANGES: The grant award transfer $2,500.00 from Title III-B to Trt e
III C-2. The total amount under contract remains unchanged.
TOTAL COST: $563,061.00
COST TO COUNTY: $62,563.00
REVENUE PRODUCING: YES
BUDGETED:YES X NO
SOURCE OF FUNDS: Older Americans
Act Tittle III for Jan 2003-Dec 2003
NO X AMT.PER MONTH
APPROVED BY: COUNTY ATTY. X OMB/Purchasing X RISK
DIVISION DIRECTOR APPROVAL:
7
i
YEAR
DOCUMENTATION: INCLUDED X "-fO FOLLOW NOT REQUIRED
DISPOSITION: AGENDA ITEM#:
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract # Amendment
#002 for Contract
#AA-329
Effective Date: 09/23/2003
Expiration Date: 12/31/2003
Contract Purpose/Description: Approval of Amendment #002 to the OAA Contract #AA-329, (1/l/03-12/31/03)
to transfer $2,500.00 from Title III-B to Title III C-2 and to adjust service units accordingly. The total amount
under contract remains unchanged at $563,061.00
Contract Manager: Deloris Simpson 4589 Social Services/Stop 1
(Name) — JZ i�� (Ext.) (Department/Stop #)
For BOCC meeting on 01/21/04 Agenda Deadline: 01/06/04
CONTRACT COSTS
Total Dollar Value of Contract: $625,624.00 Current Year Portion: $
Budgeted? Yes X No Account Codes: - - - -
Grant: $ 563,061.00 - -
County Match: $62,563.00 - -
Estimated Ongoing Costs: $
(Not included in dollar value above)
/yr
ADDITIONAL COSTS
For:
salaries,
CONTRACT REVIEW
Changes
Date Out
Division Director
Date In
j
1 Z ( 2 ` 3
Need Rcev ewer
Yes No
Risk Management
O.M.B./Purchasing
Z� U%
Yes
Yes No
County Attorney
I j/0Y
Yes
Comments:
OMB Form Revised 2/27/01 MCP #2
Amendment 002 CONTRACT AA-329 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter
referred to as the "Alliance", and the Monroe County Board of Commissioners, amends
contract AA-329.
The purpose of this amendment is to transfer $2,500.00 from Title III-B to Title III C-2 and
to adjust service units accordingly. The total amount under contract remains unchanged
at $563,061.00
Section 11, Contract Amount, is hereby amended to read:
To pay for contracted services according to the conditions of Attachment I in an amount
not to exceed $563,061.00 subject to the availability of funds. The Alliance's
performance and obligation to pay under this contract is contingent upon an annual
appropriation by the Legislature. The costs of services paid under any other contract or
from any other source are not eligible for reimbursement under this contract. The
schedule of funds awarded to the provider pursuant to this contract is in state grants and
aids appropriations and consists of the following:
Program Title
Year
Funding Source
CFDA#
Fund Amounts
Title III-B
Support Services
2003
U.S. Department of Health
and Human Services
93.044
$167,500.00
Title III C-1
Congregate Meals
2003
"
93.045
$158,952.00
Title III C-2 Home
Delivered Meals
2003
I
"
1
93.052
1
$187,300.00
Title III E Services
2003
93.052
$49,309.00
TOTAL FUNDS CONTAINED IN THIS CONTRACT:
$563,061.00
2. Attachment I, Section III, Paragraph D, Method of Payment, is hereby amended to
read:
The Alliance shall make payment to the provider for provision of services up to a
maximum number of units of service and at the rate(s) stated below:
Service To Be Provided
Unit of
Service
Unit Rate
Maximum
Units
Maximum
Dollars
Homemaker
1 hour
27.700448
1,773.75
$49,131
Personal Care
1 hour
54.372307
2,068
$112,439
Recreation
1 hour
8.43
703.50
$5,930
Congregate Meals
1 meal
8.869302
17,705
$157,031
Nutrition Education C-1
Episode
274.42857
7
$1,921
Home Delivered Meals
1 meal
6.674902
27,856
$185,933
Nutrition Education C-2
Episode
683.50
2
$1,367
In -Home Respite 3E
1 hour
22.6559
991
$22,452
Facility Respite 3E
1 hour
9.253333
1,200
$11,104
Con. Medical Supplies
E isode
TBA
TBA
$15,753
Amendment 002 CONTRACT AA-329
Page 2
3. Attachment III, Budget Summary, is hereby amended and attached hereto.
4. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 3-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
MONROE COUNTY BOARD
OF COMMISSIONERS
SIGNED BY:
NAME:
TITLE:
DATE:
SIGNED BY:
NAME:
TITLE:
DATE:
FEDERAL ID NUMBER: 59-6000749
PROVIDER FISCAL YEAR ENDED DATE: 09/30
M0NROE COUNTY AT�RNEY
AP?A0VED As -0
SUZANN . HU'rTUvi
ASSISTANT CQ U- � TTZ NEY
Date / /(
ALLIANCE FOR AGING, INC.
Steven Weisberg, M. S.
President & CEO
Amendment 002 CONTRACT AA-329 Page 3
2003 OAA BUDGET SUMMARY
RECIPIENT: Monroe County Board of Commissioners
Distribution of Award by Title
Federal Share
Title III-B
$167,500.00
Title III C-1
$158,952.00
Title III C-2
$187,300.00
Title III-D
$0.00
Title III-E
$49,309.00
TOTAL FEDERAL AMOUNT:
$563,061.00
ATTACHMENT III
Contract No. AA-329
Amendment 001 CONTRACT AA-329 Page 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter
referred to as the "Alliance", and the Monroe County Board of Commissioners, amends
contract AA-329.
The purpose of this amendment is to increase the total amount under contract by
$60,000.00. All funds awarded are non -recurring.
Section 11, Contract Amount, is hereby amended to read:
To pay for contracted services according to the conditions of Attachment I in an amount
not to exceed $563,061.00 subject to the availability of funds. The Alliance's
performance and obligation to pay under this contract is contingent upon an annual
appropriation by the Legislature. The costs of services paid under any other contract or
from any other source are not eligible for reimbursement under this contract. The
schedule of funds awarded to the provider pursuant to this contract is in state grants and
aids appropriations and consists of the following:
Program Title
Year
Funding Source
CFDA#
Fund Amounts
Title III-B
Support Services
2003
U.S. Department of Health
and Human Services
93.044
$170,000.00
Title III C-1
Congregate Meals
2003
`
93.045
$158,952.00
Title III C-2 Home
Delivered Meals
2003
"
93.052
$184,800.00
Title III E Services
2003
93.052
$49,309.00
TOTAL FUNDS CONTAINED IN THIS CONTRACT:
$563,061.00
2. Attachment I, Section III, Paragraph D, Method of Payment, is hereby amended to
read:
The Alliance shall make payment to the provider for provision of services up to a
maximum number of units of service and at the rate(s) stated below:
Service To Be Provided
Unit of
Service
Unit Rate
Maximum
Units
Maximum
Dollars
Homemaker
1 hour
27.700448
1,773.75
$49,131
Personal Care
1 hour
54.372307
2,068
$112,439
Recreation
1 hour
8.43
1,000
$8,430
Congregate Meals
1 meal
8.869302
17,705
$157,031
Nutrition Education C-1
Episode
274.42857
7
$1,921
Home Delivered Meals
1 meal
6.674902
27,481
$183,433
Nutrition Education C-2
Episode
683.50
2
$1,367
In -Home Respite 3E
1 hour
22.6559
991
$22,452
Facility Respite 3E
1 hour
9.253333
1,200
$11,104
Con. Medical Supplies
Episode
TBA
TBA
$15,753
Amendment 001 CONTRACT AA-329 Page 2
3. Attachment III, Budget Summary, is hereby amended and attached hereto.
4. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 3-page amendment to be executed
by their undersigned officials as duly authorized.
PROVIDER:
MONROE COUNTY BOARD
OF COMMISSIONERS
ALLIANCE FOR AGING, INC.
SIGNED BY: JL�i ///• SIGNED U C l
Steven Weisberg, M. S.
NAME:
TITLE:
Dixie M. Spehar NAME:
Mayor
DATE: July 15, 2003
FEDERAL ID, 1, J ABER.
4=S>..
PROVIDEf:6AL. Y1tAR ENDED DATE:
,;Uj6ECLER:�
ijl�• Ai', _
yr� r DEF' 'C' S7
ROVED AS TO FORM
AND l F L SUF EN
Y
41 ANN A. TTON
00
TITLE:
DATE:
59-6000749
06/30
President & CEO
Z' /0 3
Amendment 001 CONTRACT AA-329
2003 OAA BUDGET SUMMARY
RECIPIENT: Monroe County Board of Commissioners
Distribution of Award by Title
Federal Share
Title III-B
$170,000.00
Title III C-1
$158,952.00
Title III C-2
$184,800.00
Title 111-D
$0.00
Title III-E
$49,309.00
TOTAL FEDERAL AMOUNT:
$563,061.00
Page 3
ATTACHMENT III
Contract No. AA-329