Item C29BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: JanuaLy 21 2004 Division: Community Services
Bulk Item: Yes X No
AGENDA ITEM WORDING:
Department: Library Services
Approval to accept National Endowment for the Humanities' Preservation Assistance Grant award and
authorizing completion of the ACH Vendor Enrollment Form by staff.
ITEM BACKGROUND:
NEH Preservation Assistance Grants help institutions improve their ability to preserve and care for
humanities collections. A collection of World War I waterfront passes, recently donated to the library by
the Property Appraiser and the Clerk of the Courts, has been identified for preservation assessment and
conservation. With grant funding, a conservator will develop a detailed conservation needs assessment and
plan for treating the collection, staff will be trained in preservation practices, and necessary archival
supplies will be purchased.
PREVIOUS RELEVANT BOCC ACTION:
04/16/ 03 Approval to apply for grant.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $5 000 BUDGETED: Yes — No X
COST TO COUNTY: $0, no match required SOURCE OF FUNDS: Federal
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Pu sing L Risk Management
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included X
DISPOSITION:
James E. Malloch
To Follow Not Required
AGENDA ITEM # CA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
I Contract with: National Endowment for
the Humanities
Contract # PA-50276-04
Effective Date: Upon execution
Expiration Date: 06/30/05
Contract Purpose/Description:
To accept terms and conditions that apply to the NE grant award.
Contract Manager: Anne Layton Rice 3594 Libre
(Name) (Ext.)
for BOCC meeting on 01/21/04
ry Services, Stop #6
(Department/Stop #)
Deadline: 01/06/04
CONTRACT COSTS
Total Dollar Value of Contract: $5000 Current Year Portion: $ 5000
Budgeted? Yes❑ No ® Account Codes: - - -
Grant: $ 5000 - - -
County Match: $ 0 - - - -
IEstimated Ongoing Costs: $0 /yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Dat I Needed
Division Director It y Yes[ —]Not
Risk Management 9�oy Yes❑ No�
R g
O.M.B./Purchasing w' i Yes❑ No❑
County Attorney % Yes❑ No[3--111
Comments:
OMB Form Revised 2/2 HU 1 MUF Fz
Date Out
NEH 1092 (06-2002)
OFFICIAL NOTICE OF ACTION
National Endowment for the Humanities
Action Taken: Award
Date Of Action : 12/18/2003
Award Recipient
Monroe County Public Library
ID Number: PA-50276-04
Institutional Grant Administrator :
Award Period: From: 01/01/2004 Thru : 06/30/2004
Ms. Norma Kula
Award Amounts
Federal Matching Funds
Library Director
Monroe County Public Library
Outright $ 5,000.00
Amount
$ 0.00
101485 Overseas Highway
Federal Match $ 0.00
Offered
Key Largo, FL 33037
Other $ 0.00
Offer Expires
Project Director : Ms. Anne Layton Rice Total Awarded $ 5,000.00
Project Title
General Preservation Assessment
Remarks:
The terms and conditions that apply to this grant are attached and will be considered acceptable unless a written objection is
submitted within thirty days of the date of this notice. The first request for payment will indicate the grantee's acceptance of
the award.
The administration of this grant and the expenditure of funds are subject to the NEH General Grant Provisions for
Organizations (November 2002). This document incorporates by reference the Uniform Administrative Requirements for
aGrants and nd the cost princ principles of tracts to OMB Circular te and Local
Governments
ofthese documents art 7maythe
be obtained requirements
the NEH Office ofof OMB CircuGrants
3
Management, Room 311.
This award was funded by the NEH program described in CFDA section 45.149
NEH Office of Grant Mana ement Official
Project Director
for Susan G. Daisey
Director, Office of Grant Management
BASIS OF AWARD
This grant is made in support of the activities described in the application. The project that is carried out
with these grant funds must be consistent with this application.
ENDOWMENT ADMINISTRATION OF THE AWARD
This grant has been funded by the Division of Preservation and Access. Questions relating to project
activities, the scope of the project, or changes in key project personnel should be addressed to the
Division of Preservation and Access at (202) 606-8570 or e-mail preservation@neh.gov. Questions
about the regulations that apply to thourt L °Andersonsfor budget of the NEHcOffigesor extensions of the of Grant Management
grantperiod should be addressed to Mr. R
at (202) 606-8615 or e-mail Randerson@neh.gov.
TERMS AND CONDITIONS
The following terms and conditions apply to this grant:
The budget submitted with the application is approved. Transferring of funds between budget
categories do not require NEH approval, as long as the scope or objectives of the project are not
changed. See Article 10 of the General Grant Provisions for Organizations for further
information.
2. NEH has awarded an eighteen -month grant period to allow flexibility in the completion of
project activities. However, the project may use the timetable originally proposed in the
application.
3. A final financial report will not be required. However in the event that the project is not carried
out, the funds provided by this grant must be returned to the Endowment.
4. A final narrative report is required within ninety days after the conclusion of the grant. This
report should briefly describe the project's activities and discuss the immediate and long-term
impact of the grant on the institution's ability to preserve its holdings. (see Enclosure 2 for
further instructions)
5. All materials publicizing or resulting from grant activities must contain an acknowledgment of
NEH support. The acknowledgment on grant products must also include the following
statement: "Any views, findings, conclusions, or recommendations expressed in this
(publication) (program) (exhibition) (website) do not necessarily reflect those of the National
Endowment for the Humanities."
Two copies of all grant products should be forwarded to the Endowment as soon as they are
available.
-2-
6. To receive payment of grant funds, the enclosed ACH Vendor/Miscellaneous Payment
Enrollment Form must be completed and returned to the Endowment. This form is enclosed with
the institutional grant administrator's copy of the award for this purpose. As federal agencies in
Washington D.C. continue to experience disruptions in U.S. Mail delivery we will accept the
form via fax at 202-606-8633 or via private delivery services such as FedEx or UPS.
SUBMISSION OF THE COMPLETED ACH NO VENDOR
TERMS AND CONDITIONS OF
INDICATED THE GRANTEE'S ACCEPTANCE
THIS AWARD.
OMB No. 1510-0056
ACH VENDOR/MISCELLANEOUS PAYMENT Expiration Date 06/30/93
ENROLLMENT FORM
nt-
This form is used for Automated Clearing House (ACH) EXpaesseProgram nts with aRecipients of these payments should bum record that contains ring
related information processed through the Vendorp
this information to the attention of their financial institution when presenting this form for completion.
PRIVACY ACT STATEMENT
nfor-
The following information is provided to comely r theh the Privacy Provisions of 31cU.S.C. 3322 and 931 CFR 210.I This
mation collected on this form is required under p to
information will be used by the Treasury
Department
theto transm
requestedtinformation yment namay deiaytornpreventSthe
vendor's financial institution. Failure provide
receipt of payments through the Automated Clearing House Payment System.
AGENCY INFORMATION
FEDERAL PROGRAM AGENCY . FOR T Ht�lAI�TITIES
NATIONAL ENDOGd�3�]T
ACH FORMAT:
AGENCY IDENTIFIER: AGENCY LOCATION CODE (ALC): ®CCD+ ❑CTX ❑CTP
NEEI 59000003
ADDRESS: N.W. , Jl� 310
1100 pEL�Il�iSYLUADTIA AVENUE,
GI'ON D C 20506 FAX (202) 606-8343
WASHIN ,
CONTACT PERSON NAME:
AcCo=:l:NG OFFICE
ADDITIONAL INFORMATION:
NAME
ADDRESS
CONTACT PERSON NAME:
NAME:
ADDRESS:
PAYEE/COMPANY INFORMATION
FINANCIAL INSTITUTION INFORMATION
ACH COORDINATOR NAME:
NINE -DIGIT ROUTING TRANSIT NUMBER.
DEPOSITOR ACCOUNT TITLE:
DEPOSITOR ACCOUNT NUMBER:
TYPE OF ACCOUNT:
❑CHECKING ❑SAVINGS
((Could be he samee asACHcoordinatorRIZED OFFICIAL:
❑ LOCKBOX
TELEPHONE NUMBER
( 202 )606-8334
SSN NO. OR TAXPAYER ID NO.
TELEPHONE NUMBER:
( I
TELEPHONE NUMBER:
(
LOCKBOX NUMBER:
TELEPHONE NUMBER:
(
SF 3881 (R" 12/90)
31 s rioad D2D-31rCFR Z}p Tr.asury
3981 •102
NSN 7540-01-274-9925
AGENCY COPY