Item J03
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 18,2004
Division: Growth Management
Bulk Item: Yes X
No
Department: Planning and Environmental Res.
AGENDA ITEM WORDING: Approval to issue a purchase order to Xerox Corporation for the lease
of a Xerox Copier Model Work Center Pro 90 Copier/Printer, under State of Florida Contract
#071736300 for a period of five years.
ITEM BACKGROUND: The Planning and Environmental Resources Department currently leases a
Xerox copier Model 5890. This copier is approximately five years old and as a result has frequent
breakdowns. This creates a great inconvenience due to the large volume of copying performed by the
Department. The new copier will be a digital, which will give better quality copies and have more
features. The lease for the new copier will be $58.31 a month less than the Department currently pays
for the old machine.
PREVIOUS RELEVANT BOARD ACTION: N/ A
CONTRACT/AGREEMENT CHANGES: N/A
ST AFF RECOMMENDATIONS: Approval.
TOTAL COST: $65,021.40
BUDGETED: Yes
COST TO COUNTY: $65,021.40
SOURCE OF FUNDS: MSTU
REVENUE PRODUCING: N/ A
AMOUNT PER MONTH $1,083.69 Year $8,669.52
APPROVED BY: County Atty N/A
OMB/Purchasing N/ A
Risk Management N/ A
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included X
To Follow
Not Require~
AGENDAITEM~ 2S
DISPOSITION:
Jan-14-04 12:13
From-Buddes Office Suppl ies
3052963849
T-683 P 002/002 F-979
f!lJeu:Ide )0-
OFFICE SUPPLY
Authorized Xerox Sales Agent
3216 Flagler Ave.
Key West, Berida 33040
(305) 296-6201 or 296-6220
FAX (305) 296-3849
County Of Monroe
2798 Over seas Highway Ste 400
Marathon, Florida 33050
Attn: Myra
Attn: Lisa Cherry
Putnam County Contract 97-2- Final Proposal
Proposed Equipment: Xerox Work Centre Pro 90 Copier !Printer Pro
Finisher/Stapler for top of Copier/Scan.E.mail
90 prints per minute
Duplex (2 sided copying)
6-550 paper Sources including by pass
www.xerox.com
Automatic Document Feeder
Electronic CoUation
Pro Finisher High Cap Feeder
tt
60 Month Fair Market Lease: $1083.69per Month
Includes all supplies and Maintenance (except Paper) al!\O included is 65,000 copies:
65,001 will be billed at 0060. Price fixed for term and will not increase.
MUST BE ON PO:
. State of Florida Contract-071736300
. WCP90H
. Scanlemail
. Stapler
. Pro-Fin90
. 65,000copies6S,OOl Overage billed at .U060
. All sUllplies and maintenance included(except Staples and Paper)
. Training for key operators
. 60 Month Fair market Lease $1083.69per month
. Prices and terms and conditions of this order are in accordance with those
contained in the Putnam County contl"act for lease and purchase of office
equipment#97-2 awarded to Xerox I...ease by Putnam County.
Total Satisfaction Guarantee:
If you are not satisfied with your ew Xerox equipment, at your request we wi] I
replace it with the same model or ()oe lth similar capabilities at no charge to yOll. This
guarantee applies to equipmenr main ained continuously by Xerox Corporation for 3
years fro~.ns lation Of term of ase.
I
Pamela J Kun
Xerox s\,es R
Coml)lcte line of Office Supplies, Furnilure, and Equipment