Item C08
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
February 18. 2004
Division: Public Works
Bulk Item: Yes -----K- No
Department: Engineering/Construction Management
AGENDA ITEM WORDING: Approval of Contract Amendment with William P. Horn Architect, P.A
for Big Pine Key Fire Station.
ITEM BACKGROUND: The original budget for the Big Pine Fire Station was $1 million. Based on this
amount the ArchitecturallEngineering fee was $78,000.00. Now, a preliminary cost estimate has been
prepared in the amount of $1.8 million. Using this new amount, the ArchitecturaIlEngineering fee changes
to $136,000, which is an additional $58,800.
PREVIOUS RELEVANT BOCC ACTION: On November 20, 2002, BOCC approved the contract with
William P. Horn Architect, P.A to perform architect/engineering services for the renovation, addition to the
existing or construction of a new Big Pine Key Fire Station for a fee of 7.8% of the estimated construction
cost, $1,000,000.00. Fee = $78,000.00.
CONTRACT AGREEMENT CHANGES: Amend Subparagraph 8.1.1 as follows: Deleted: "An
estimated construction cost of $1.0 million and a fee percentage of 7.8% shall be initially used to calculate
the Architectural fee. When the actual construction cost is known, the fee will be adjusted in a written
amendment to this agreement". Replaced with: "An estimated construction cost of $1.8 million and a fee
percentage of 7.6% shall be initially used to calculate the Architectural fee. When the actual construction
cost is known, the fee will be adjusted in a written amendment to this agreement".
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $58.800.00 (.JJ'I).
BUDGETED: Yes
X NO
Cost to County:
same
SOURCE OF FUNDS: Bond Proceeds Fund
307/26004560620 CS0301
REVENUE PRODUCING: YES
NO ~ AMOUNT PER MONTH
YEAR
APPROVED BY:
Item Prepared by:
Stephan'
!Puoch.,'ng J~
Manager Davi. Koppel, P.E., County EngIneer
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DIVISION DIRECTOR APPROVAL:
Dent Pierce, Division Director
DOCUMENTATION: Included -----K- To follow
Not required
C<6
DISPOSITION:
AGENDA ITEM #
MONROE COUNTY
ENGINEERING/CONSTRUCTION MANAGEMENT
CONTRACf AMENDMENT No.1
PROJECT TITLE:
Bia Pine Kev Fire Station
CONTRACT AMENDMENT NO:
Total Previous Amendments
Original Contract Amount
Revised Contract Amount
0.00
$78.000.00
$136.800.00
(7.8% of $1,000,000.00)
. (7.6% of $1,800,000.00)
Detailed description of Amendment and justification:
Amend contract with William P. Horn Architect. PA for the I renovation. addition to the existina or
construction of a new Big Pine Kev Fire Station.
Due to increase in Caoital Proiects Plan - Bond Proceeds Fund 397 to fulfill oroiect needs.
Amend Suboaraaraoh 8.1.1 as follows:
Deleted: "An estimated construction cost of $1.0 million a~d a fee oercentaae of 7.8% shall initially
be used to calculate the Architectural fee. When the actual con~truction cost is known. the fee will be
adiusted in a written amendment to the aareement".
Re laced with: "An estimated construction cost of 1.8 niillion and a fee ercenta e of 7.6% shall
initiall be used to calculate the Architectural fee. When the act al construction cost is known. the fee
will be adiusted in a written amendment to the aareement".
ARCHITECT:
William P. Horn
Date
CONSTRUCTION MANAGER:
J..
Date
COUNTY ENGINEER:
--3 "01-
Date
DIRECTOR OF PUBLIC WORKS
t~ pLJ ~
Dent Pierce
Z ///6'(
Date
COUNTY ADMINISTRATOR
James L. Roberts
Date
CMD007-1/3/97
WILLIAM P. HORN ARCHITECT, P.A.
915 EATON STREET, KEY WEST. FLORIDA 33040
August 6, 2003
Big Pine Fire Station
Preliminary Cost Estimates
Construction Budget = $1,400,000
Costs/ S.F. used: Office/Living $paces = $190/S.F.
Vehicle storag#storage = $140/S.F.
Site Work! New Offices/ Garae:e
Site Work: Drives.! parking! drainage =
Landscape =
Sewage Treatment =
Lighting =
Fuel Tank =
Demolition =
New Officel Garage (state workers)
23'x25'= 575 S.F. x $165/ S.F. =
Subtotal
New Buildine:
Building Areas
Living! Administration
3,657 S.F. x $1901 S.F. =
Vehicle Bays/ Storagt!1 Workshop
4,935 S.F. x $1301 S.F. =
Subtotal
Contingency (5%)
Total Costs
License No. AA 0003040
PHONE 305-296-8302 FAX: 305-296-1033
MONROE COUNlY
CONSTRUCTION MANAGEMENT
AUG~..
nME:
RECBVED BY:
-::.
$125~000
75,000
15,000
15,000
15,000
+ 25.000
$270,000
$ 94.875
$364,875
$694,830
$641.550
$1,701,255
85,063
$1,786,318
WILLIAM P. HORN ARCHITECT, P.A.
CO~ONROECOIJ~
ngmUcnON ~
_D~
RECfMDw ~
License No. AA 0003040
915 EATON STREET, KEY WEST, FLORIDA 33040
PHONE: 305-296-8302 FAX: 305-296-1033
December 1.5, 2003
To: Stephanie Coffer
Director of Planning and Construction
Monroe County
Re: Big Pine Fire Station
North Key Largo Fire Station
Dear Stephanie,
I am writing to summarize the budget and windload/flood requirements for these
projects.
Your construction budget for Big Pine Fire Station is $1,400,000 and North Key
Largo is $1,200,000. Chief Martins budget, ahd the budgets I am designing to is
$1,786,318 for Big Pine Fire Station and $1,487,386 for North Key Largo Fire Station.
As discussed with you on the phone, your budgets can not be changed to the Chiefs
budgets until the bidding of the projects for construction. It is clear between all parties
that we are designing these projects to the Chiefs budgets.
Also, for the windload and flood level requirements for these projects, we are no
longer designing to a wind speed higher than what is required by the Florida Building
Code (150 MPH ASCE 7-98) and we are not r~quired to have the finished floor of the
buildings one foot above flood. We are now required to have the lowest finished floor
just above the flood level required as per the FEMA flood maps.
Please let me know immediately ifthere is a problem or if you have questions with
any of the aboverntioned issues.
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Sincerely,
~,,>.cP"~ . ____~
William P. Horn
Principal
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