Item C14
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 18. 2004
Division: Community Services
Bulk Item: Yes ---X- No
Department: Community Services
AGENDA ITEM WORDING: Approval of Modification #4 to Dnmet Needs Grant
Agreement between Monroe County and Florida Department of Community Affairs (DCA) to
modify the Budget and Scope of Work.
ITEM BACKGROUND: In the aftermath of Hurricane Georges, the need for additional
mobile generators and associated equipment for use during disasters and emergencies was
recognized, and an application was submitted by the County to FEMA for unmet needs funding.
PREVIOUS RELEVANT BOCC ACTION: 11/21/00 - Original Agreement approved.
12/19/01 - Modification # I approved.
10120/03 - Modification #2 approved.
1121/04 - Modification #3 approved.
CONTRACT/AGREEMENT CHANGES: Attachment A - Budget and Scope of Work
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST:
nla
BUDGETED: nla No
COST TO COUNTY: nla
REVENUE PRODUCING: Yes No AMOUN'f PER MONTH YEAR
l.\b'J\b~
APPROVED BY: County Att~ ~MBlPurcha'ing, x{' Ri'(1anagement -1L
DIVISION DIRECTOR APPROVAL: C1J,'\'\_QJ~JCY? 1 '
/ / Jim Malloch, Division Dir~or
DOCUMENTATION: Included: X>CX To Follow: Not Required: _
DISPOSITION:
AGENDA ITEM#
t/4
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Dept. Comm. Affairs Contract # -
Effective Date:
Expiration Date:
Contract Purpose/Description:
Approval of Modification #4 to Unmet Needs Grant Agteement between Monroe
Countv and Florida Denartment of Communi tv Affairs (Dd:A) to modifv the BudQet and
Scope of Work.
Contract Manager: Jim Malloch 4500 Community Services / # 1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 2/18/04 Agenda Deadline: 2/3/04
CONTRACT COSTS
Total Dollar Value of Contract: $
Budgeted? YesD No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
- - - -
-----
- - - -
-----
- - - -
------
- - - -
-~---
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management
Date In
~q
;k;/ocJ
Changes
Needed
YesDNo~
Date Out
Division Director
\. I Revie~ ~
J. d(Ot{
County Attorney
YesD No~
~yYeSDNO~
:2/3/C'i YesD No[J/
o .M.B./Purchasing
Comments:
OMB Form Revised 2/27/01 MCP #2
Agreement Number: 01UN-6P-11-S4-1S-007
Project Number: 1249-30
MODIFICATION #4 TO UNMET NEEDS GRANT AGREEMENT
WHEREAS, Monroe County (hereinafter "Recipient") and the Department of
Community Affairs, Division of Emergency Management (hereinafter "the Department") have
entered into a Unmet Needs Grant Agreement (number 01UN-6P-11-S4-IS-007 ; hereinafter
"Agreement") for the purpose of distributing federal funds ifor hazard mitigation activities
resulting from Hurricane Georges, FEMA-DR- 1249 -FL; and
WHEREAS, the parties desire to modify the following language provided by the
Department.
NOW, THEREFORE, the parties agree to modify the above-referenced Agreement as
follows:
A. Attachment "A" BUDGET AND SCOPE OF WORK is modified to read as follows:
Attachment A
Bud2et and Scone of Work
The Recipient, Monroe County, in the aftermath of Hurricane Georges determined
that the need existed for additional mobile generators ~o provide emergency power to
disaster recovery centers as well as County buildings to keep offices and services functional.
The County will purchase seven (7) mobile generators of various sizes, and pre-wire
certain buildings for generator use. Some will be placed at shelters and other
locations where it would be expected they would be used. Due to their mobility,
these generators would be stored in safe positions at each location and moved into
operation as conditions permit.
Additionally they could be moved to other sites if needed. The County will also
purchase a "Load Bank" which will permit testing and maintenance without
connection to a building electrical unit.
Also, the County will add three additional permanently installed generators with
associated equipment to enable Monroe County to establish Disaster Recovery
Centers at the following mile markers' 31.3,89.5, 105.5.
This project involves converting a small janitors closet located between the male and
female bathrooms at the San Pedro Church (89.5 mm), into a single-stall
handicapped bathroom, which is essential to keep the Church as compliant with the
American Disabilities Act, and the ability to serve as a Disaster Recovery Center.
Wind retrofit Island Christian School with shu~ers or shutters/windows. The
County Emergency Management will designate this as the fourth Recovery Center
site at mile marker 79.
Line Items
Total Cost
Federal Share
Non-Federal Share
Generators (cost) $296,177
Architectural Design
Construction (BR) $ 12,933
Architectural Design
Construction (WR) $ 86.890
Totals $396,000
$222,133
$ 74,044
$ 9,700
$ 3,233
$ 65.167
$297,000
$ 21.723
$ 99,000
This is FEMA Unmet Needs project 1249-39
Fundin!!: Summary for Phase II:
Federal Share: $ 297,000 (75%)
State Share: $ 49,500 (12.5%)
Local Match: $ 49.500 (12.5%)
Total Amount $ 396,000 (100%)
All other provisions of the Agreement not inconsistent with this Modification remain in
full force and effect. .
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed by
their undersigned officials as duly authorized.
RECIPIENT: MONROE COUNTY
BY:
Murray E. Nelson, Mayor
Name and Title:
Date:
Federal Employer LD,
ST ATE OF FLORIDA
DEP ARTMENT OF COMMUNITY AFFAIRS
BY:
Name and Title: W. Craig Fugate, Director, Division of Emergency Management
Date:
y
.. - ,,;/"
.
,
MODIFICATION NUMBER ONE
TO
HAZARD MITIGATION GRANT AGREEMENT
NUMBER OlUN-6P-11-54-15-007
",.. .
/'
WHEREAS, Monore County (hereinafter "Recipient") and the Department of Community
Affairs. Division of Emergency Management (hereinafter "the Department") have entered into a
Hazard Mitigation Grant Agreement (number 01 UN -6P -11- 54-15 -007; hereinafter "Agreement")
for the purpose of distributing federal funds for hazard mitigation activities resulting from
Hurricane Georges, FEMA-DR-1249-FL
____ ------WHEREAS, the parties desire to modify the Agreement to modify the Scope of Work.
NOW, THEREFORE, the above-referenced Agreement is hereby modified as follows:
Attachment A, section (1), Funding: Summary is hereby modified and Revised
Attachment A, section (1), added. A copy of Revised Attachment A, section (1), is
incorporated herein.
-.-.
Revised Attachment A
Bud!!et and Scone of Work
The Sub grantee, Monroe County, in the aftermath of Hurricane Georges determined that
the need existed for additional mobile generators to provide emergency power to disaster
shelters and relief centers as well as County buildings to keep offices and services functional.
The County will purchase seven (7) mobile generators of various sizes, and pre-wire certain
buildings for generator use. Some will be placed at shelters and other locations where it would
be expected they would be used. Due to their mobility, these generators would be stored in safe
positions at each location and moved into operation as conditions permit. Additionally, they
could be moved to other sites if needed. The County will also purchase a "Load Bank" which
will permit testing and maintenance without connection to a building electrical unit. Also, the
County will add three additional permanently installed generators with associated equipment to
enable Monroe County to establish Disaster Recovery Centers at the following mile markers;
31.3,89.5 and 105.5.
This is FEMA Domet Needs project 1249-30.
Total Fundin!! Summarv for the Proiect:
Federal Share: $ 297,000.00
State Share: $ 49,500.00
Local Match: $ 49.500.00
Project Cost: $ 396,000.00
1
~din2 Modification Summary Total Cost
/ Federal Share: $ 161,250.00
State Share: $ 26,875.00
Local Match: . $ 26.875.00
/ Project Cost: $ 215,000.00
,/
Breakdown of Totals:
Mile Marker 31.3
Federal Share:
State Share:
Local Match:
Project Cost:
Mile Marker 89.5
Federal Share:
State Share:
Local Match:
Project Cost:
Mile Marker 105.5
Federal Share:
State Share:
Local Match:
Project Cost:
~
:,...
$ 67,500.00
$ 11,250.00
$ 11.250.00
$ 90,000.00
$ 56,250.00
$ 9,375.00
$ 9.375.00
$ 75,000.00
$ 37,500.00
$ 6,250.00
$ 6.250.00
$ 50,000.00
This is FEMA project 1249-30.
FUNDING SUMMARY
Federal Share $135,750.00 (75.0%)
State Share: $ 22,625.00 (12.5%)
Local Match: $ 22.625.00 (12.5%)
Total Project Cost: $181,000.00
Except as modified herein, all other provisions of the Agreement shall stay in full force
and effect.
2
// IN WITNESS WHEREOF, the parties have caused this Modification to be executed by
/. / their duly authorized undersigned officials on the dates set forth below. . . - ... _ -.
::NROE COUNTY~
Name and Title: CJ,fLvo I ~s ~ S.""""'v' HC~.'l
, I
Date: ~ 19. ZlJoJ
DEPARTMENT OF COMMUNITY AFFAIRS
BY:
Name and Title: W. Craig Fugate, Director, Division of Emergency Management
Date:
3