Item C30
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 18. 2004
Department: Aiqlorts
Bulk Item: Yes -X
No
Airport: Florida Keys Marathon
PREVIOUS REVELANT BOCC ACTION: Not applicable.
CONTRACT/AGREEMENT CHANGES: This is a new agreement.
STAFF RECOMMENDATIONS: Approval
TOTAL COST:..N{A
BUDGETED: Yes
No-L
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes X No
AMOUNT PER MONTH $382.92 YEAR $4.595.04
APPROVED BY: County Atty YES OMBlPurchasing
ment YES
~y
DIRECI'OR OF AIRPORTS APPROVAL:
. (//
~. "Reggie" Par",
Peter 1. Horton
MARATHON AIRPORT MANAGER APPROVAL:
DOCUMENTATION:
Included ....x.
To FolloW
Not Required_
DISPOsmON:
AGENDAITEM# C;?f)
.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Sum Air Services, Inc. dba Effective Date: March L 2004
Paradise Air, Collins Aviation Expiration Date: month-to-month
Contract PurposelDescription: Lease agreement with Sum Air Services, Inc. to occuPY space
in the Florida Keys Marathon Airport on a month-to-month basis.
Contract Manager: James "Reggie" Paros
(Name)
6002
(Ext. )
Public Safety 1 Stop 15
(Department)
for BOCC meeting on 2/18/04
Agenda Deaqline: 2/03/04
CONTRACT COSTS
Total Dollar Value of Contract: $+4.595.04 (Rev) Current Year Portion: $2,680.44 (Revenue)
Budgeted? YesO No 0 Account Codes: - ___
Grant:$_ ___
County Match: $_ ___
- -
---
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Division Director
Changes
;h~ Needed,-, ~.
..2. ,. ...>;fY esO No.kd"
;t;/OLf YesO No~
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Date Out
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Risk Management
O.M.B./Purchasing
~(
.,~y
County Attorney
Comments:_
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LEASE AGREEMENT
THIS LEASE is made and entered into on the day of , 2004, by
and between the MONROE COUNTY, a political subdivision of the State of Florida,
hereinafter referred to as "Lessor," and Sum Air Services, Inc. dba Paradise Air,
Collins Aviation, hereinafter referred to as "Lessee," whose address is 9400 Overseas
Highway, Suite 125, Marathon, FL 33050.
IN CONSIDERATION of the mutual covenants, promises and premises herein
contained, the parties hereto agree as follows:
1. PREMISES. The Lessor leases unto the Lessee areas at the Florida Keys
Marathon Airport, Marathon, Monroe County, Florida, as follows:
A. Non-Public Area of 120 square feet at $18.38 per square foot/annually (Exhibit
A); and
B. Public Exposed Area of 130 square feet at a negotiated rate of $18.38 per
square foot/annually (Exhibit B); Exhibits A and B are attached hereto and made a
part hereof.
2. TERM. The above-described premises are leased to the Lessee on a month-
to-month basis beginning March 1, 2004.
3.
follows:
RENT. The Lessee hereby covenants and agrees to pay to the Lessor rent as
Area A - $183.80 per month or $2,205.60 per year; and
Area B - $199.12 per month or $2,389.44 per year, plus applicable sales tax,
for the use of said premises during the term of this lease. Said rent to be payable in
advance on the first day of each month or the first day of each year, respectively
during said term.
Rental rates are subject to revision each year, effective March 1, in accordance
with the percentage change in the Consumer Price Index for all urban consumers
(CPI-U) for the most recent 12 months available.
4. LESSOR'S COVENANTS. The Lessor hereby covenants and agrees with the
Lessee as follows:
A. The Lessee shall have reasonable ingress, egress and access privileges
to the leased premises.
B. The Lessee, on keeping the covenants and agreements by him herein
contained, shall have quiet and peaceful enjoyment of the demised premises without
any interruptions by the Lessor, or by any person or persons claiming by, through or
under it.
C. Maintenance of the leased premises and any improvements are the
responsibility of Lessee.
5. LESSEE'S COVENANTS. The Lessee hereby covenants and agrees with the
Lessor as follows:
A. Lessee will utilize the leased areas for the following services:
Flight Training
Pilot shop offering basic flight materials and supplies
B. To pay the Lessor the rent at the times and in the manner provided for
by this lease.
C. Any commercial activity shall be conducted in strict compliance with the
Minimum Standards for Commercial Aeronautical Activities.
D. To pay all utilities, including gas, electricity, water and garbage disposal
charges, if any, as well as all installation charges that may be required for any such
utilities.
E. To make no improper or unlawful or offensive use of said premises, and
to permit the Lessor or its agents to inspect the leased premises at all reasonable
times for the purpose of viewing the condition thereof.
F. The Lessee agrees to indemn ify and hold the Lessor harmless from any
and all claims for bodily injury (including death), personal injury, and property
damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection
with, or by reason of services provided by thie Lessee or any of its Contractors,
occasioned by the negligence, errors, or other wrongful act or omission of the Lessee
or its Contractor(s), their employees, or agents.
The extent of liability is in no way limited to, reduced, or lessened by the insurance
requirements contained elsewhere within this agreement.
G. Lessee shall obtain and maintain throughout the life of this agreement those
insurance coverages and amounts as shown in the Insurance Schedules marked
Exhibit C, attached hereto and made a part hereof. The Monroe County Board of
County Commissioners shall be named as Additiional Insured on all policies issued to
satisfy the above requirements.
H. Lessee covenants that he shall maintain and operate and use the premises in
compliance with 49 CFR, Part 21, Nondiscrimination in Federally Assisted Programs of
the Department of Transportation, as said Regulations may be amended. More
particularly, Lessee covenants that:
a) no person on the grounds of race, color, national origin, or sex shall be
excluded from participation in, denied the benefits of, or be otherwise subjected to
discrimination in the use of the premises; and
b) in the construction of any improvements on the premises and the
furnishing of services thereon, no person on the grounds of race, color, national
2
Origin, or sex shall be excluded from participation in, denied the benefits of, or
otherwise be subjected to discrimination.
6. MUTUAL COVENANTS. It is mutually covenanted and agreed by and
between the Lessor and the Lessee as follows:
A. Lessee shall, upon thirty (30) days written notice from Lessor, abandon
said premises.
B. This lease shall be binding upon the parties hereto, their successors,
executors, administrators and assigns. Any assignment of this lease shall not
become effective until approved in writing by Lessor. The premises shall not be sub-
let.
7. COMPLIANCE WITH LAWS. Both parties shall comply with all federal,
state and local laws governing the activities under this lease.
8. FAA REQUIREMENTS. The parties shall comply with FAA Required Lease
Clauses, which are listed in Exhibit D, attached hereto and made a part hereof.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be
executed on the day and year first above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
By
Mayor/Chairman
Witness
SUM AIR SERVICES, INC. dba PARADISE
AIR, COLLINS AVIATION
Witness
By
MONROE COUNTY ATTORNEY
~
ZANN . TTON
D".A:~~TANT~~fi~NEV
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LANDSCAPED AREA
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EXHIBIT B
COVERED DROP-OFF
EXHIBIT "C"
INSURANCE REQUIREMENTS
1906 Edition
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use ofvehicIes, the Contractor,
prior to the commencement of work, shall obtain VehicIe Liability Insurance. Coverage shall be
maintained throughout the life of the contract and include, as a minimum, liability coverage for:
· Owned, Non-Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 500,000 per Person
$1,000,000 per Occurrence
$ 100,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfY the above requirements.
VL3
Administration Instruction
#4709.5
82
'QQ(i Edit;pn
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Airport/Aircraft Activities
Prior to the commencement of work governed by this contract (including the pre-staging of
personnel and material), the Vendor shall obta~ at hislher own expense, insurance as specified in
the attached schedules, which are made part of this contra4t. The Vendor will ensure that the
insurance obtained will extend protection to all Contractors engaged by the Vendor.
The Vendor will not be pennitted to commence work governed by this contract (including pre-
staging of personnel and material) until satisfactory evidence of the required insurance has been
furnished to the County as specified below.
The Vendor shall maintain the required insurance throughdut the entire term of this contract and
any extensions specified in any attached schedules. Failure to comply with this provision may
result in the immediate suspension of all activities conducted by the Vendor and its Contractors
until the required insurance has been reinstated or replaced.
The Vendor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
· Certificate ofInsurance
or
· A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specifY that they are not subject to cancellation, non-renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the County by the insurer.
The acceptance and/or approval of the Vendor's insurance shall not be construed as relieving the
Vendor from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be included
as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and approved
by Monroe County Risk Management.
Administration Instruction
#4709.5
24
19<16 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
General Liability Insurance. Coverage shall be maintained throughout the life of the contract and
include, as a minimum:
· Premises Operations
· Products and Completed Operations
· Blanket Contractual Liability
· Personal Injury Liability
· Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 500,000 per Person
$ 1,000,000 per Occurrence
$ 100,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract.
In additio~ the period for which claims may be reported should extend for a minimum of twelve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
GL3
Administration Instruction
#4709.5
55
1996 Edition
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$1,000,000 Bodily Injury by Accident
$1,000,000 Bodily Injury by Disease, policy limits
$1,000,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the
state of Florida.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self-
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
ofInsurance, providing details on the Contractor's Excess lnsurance Program.
If the Contractor participates in a self-insurance fund, a Cettificate ofInsurance will be required.
In addition, the Contractor may be required to submit upd<lited financial statements from the fund
upon request from the County.
WC3
Administration Instruction
#4709.5
89
EXHIBIT D
FAA REQUIRED LEASE CLAUSES
DEe 23 1993
AIRPORTS/OMB
ru. RBQUDU:D liDS! CLaus.
1. This lease shall ~8 subject to review and re-evaluatian
at the end or each _ - _ year periad, by the airport
nwnAr and the rent may ba adj usted acconUnq to their
ac1:ion, not: ".0 AXcaad the Consumer Price Index ra1:e
durinq the last mcn~h period, or:
Land la.. !mprovmaan1:. will bB lIpp?'aisad every ! year.
and the &djuc~.d rantal vLll be baaed an narmally 10-12
percent ot app:-aiaacl value. If cU.llPUt:od, i_cor
QDtcina appraiaal a~ his expenaa and 1...0:'/1.....
equAlly ahnre expen.. far Z'eviaw appJ:'aillAl that
..blbliah.. ta!:- -rket: vAlue.
2.. The tenant tor 1U.mael.r, hi. personal reprallcntati va.,
Z5Ue--C;IStISOrs in inter=st, and e..iqna, U II part. ot thca
consider<ion hereof', dae. hereby Covencmt: and agre.
'that C ~) no person an th. gruwula or rAce, calor, GZ' . .
national ori9in shall 1111 excluded trulII pcIz-ticipaticn
in, denied the l)an.r1ts or, or l:Ie otherwlatl sUbjected
to ttiscriminat10n in ~ u.. or said taailltlea, (2)
that in the construction oJ: any 1IlprovUlenu on, aver
or under such land anci the 1'urn1Sb1nq at serv1ce.
thereon,. no parson on the ground. ot racB, color, or
national origin shall be excluded fram partiCipation
in, denied the benetits ot, or be otherwise subjected
to discrimination, (3) 'that the tenant shall Wle t:he
premises in compliance wi tb all other requiremen'ts
imposed by or pursuan't to 'r1tle 49, Cede of Federal
Regulations, Department ot Transportation, SUbtitle A,
Of rice of the Secretary, Part 21, Non~1scriminat1on in
Federally-assisted proqrams ot the DepartmBnt ot
Tr~"lRpnrtAt:ion-Etf'ectuation ot Title VI at the Civil
R.igh1:a Act ot 1964 rAnd 811 said'Raqulaticns DaY be
amended.
Thai: in the eveJ'\'t a~ hrGach of any o~ ~. abovQ
nondiacriminat:ion ClQVanan'ta, lUrpar1: OWn.r ahall have
the Z'ight. to 'tormina1:a 'the 1.... .net t.o na-an1:tQ:' and as
if said lellse had nevGJ:' been made or LJauocl. The
provision shall no~ be eff~iv. until tho proQ.d~..
g~ 'title 49, Code of FederllJ. RecJU1At:icns, l'Arl 21 aro
'ulluw~u elml completed includinq exercise OJ:' exp~At:ian
or app.al r!ghla.
J . ~ t shall be IS concl! t10n or thJ.. 11=&1111&2, Uust.. Ul. lOllSOJ:'
resarves unto 1t&81r, 1ta successors and. assigns, tor
tbe use ana .oenet1't ot the PC11c, A r1qnt or r11vht
for the passaq8 or aircraft in the airspace eave the
surface of the real property hereinafter descr1ba4,
tOiether with the riqht to CBuse in saitt airspace SUCh
no se as JDay be inherent 1n the operation of aircratt,
now known or bereafter uSed, for navigation ot or
f11qht in thB said airspace, and for u.. ot said
airspace for landing on, takinq aft from or oparat1nq
en the ilU>port.. . .,
That the Tenant expressly aqreas for itself, its
SUccessors and assigns, to restrict the heiqht ot
structuru, Objects of natural qrowth and other
obs1:ructions on the hereinatter described real property
to aUf!}} II hc.iqht 80 all 'to comply with Federal Aviation
Regulations, Part 7'.
':hat: the %AOIIClGl expr811111y .~_ ~or itself, La
DUCCaaGora anel aasig'ftll, to prev.nt: any WI. of the
hereinAfter deuaribad real proporcywhich would
interfere vit:h or Q.dVU'aaly Q~toat tho cparaticm 0&"
main~BftGnaG c~ the airport, or o~crwiac aonatitu~ an
airport bA~~. .
4. This lease And call prov!=ionu hereo~ are IIUbject: And. ..
asubortUnate t.u U1B Lerma and concli tien. of. the
instrwaenb and document. unci-=- whlc.:b Uw Airport OWner
acquired the SUbject ~arty rram the Un.Lt.=1 5....tell Q~
America and Call be given only Reb ettac:t 88 will net
conr11ct or be 1ncon.i.~.nt with the terms and
Condit1ons ccnta1J1ed in the lease or' said lands tram
the A1rport OWner, and any ex1st1nq or BuDBequant
amendments 1:hereta, and are sUbj act to any ordinances,
rUles or requlations which have been, or may hereatter
be adopted by the Airport Owner p~rtairiinCJ to the
(T) A ItA T he ~ Alrport..
5.. Notwithstanclincr anvt:hinq herein contained that may be,
or appear to be, to the contrary, it i. ~r...ly
understood and aqreed that the ri\Zhta granted under
this llg'reBment ue nonaxcluaiveancl the Lesaor herein
rbRrvu t:ha rig-hot 1:0 grant: similar priv11e;es to
another LesSlile or other I.AJlrIl;AASII nm n~hAr part:.s of the
airport.
RECEIVED
DEe 23 1993
AIRPORTS/OMB
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
Warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise tecover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the fonner County officer or employee.
(signature)
Date:
STATE OF
1
"
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first l!>eing sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this
day of
,19_,
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
To: James R. "Reggie" Paras
From: Carol J. Collins,
Paradise Air/Collins Aviation
Subject: Previously requested terminal space availability.
Date: Jan. 7, 2004
~~~;y~~~
Dear Reggie,
As previously discussed, I am interested in the terminal space formerly occupied by
the Monroe County Sheriff's Department Aviation Division.
I would also like to lease the small office formerly occupied by the Tango One flight
school for use as a gift shop/pilot supply shop.
The former Sheriff's Department space would be used for the operation of our
Charter service. This is currently being operated from our FBO facility at the East end of the
airport, but with the imminent operation of our 14 passenger Jetstream 31, we require
additional space for baggage handling and processing of passengers. This is something
the reception area at the FBO is too small to handle.
Additionally, we are expanding our flight training department. Since becoming a
Cessna Pilot Center in July of 2003 we have added aircraft and instructors. We have an
FAA computerized testing center and will soon be adding a flight simulator. We are very
excited about these changes and have also begun the application process to become an
FAA certified (part 141) flight school. This would allow our students to qualify for financial aid
and participate in an aviation degree program on site.
We would like to combine our flight school and charter service to provide our
students with a real career track program. The new space would help make this a reality.
We are prepared to make his move immediately and are only waiting for your decision.
I am also requesting that all fees for these spaces be waived for a period of six
months to allow us to get established in the new location.
The FBO will continue to operate as usual at the current address where we will still
provide the most professional quality service to based and transient aircraft where
'Welcome to Paradise" is our motto and our lifestyle.
Carol
c;-
9850 OVERSEAS HIGHWAY MARATHON AIRPORT MARATHON Fl 33050 (877) 538 8234 (305) 743 4222 fox: (305) 289 1556
www.flyporodiseoir.com e.mail: f1y@flyporadiseoir.com