Item C49
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: February 18. 2004
Division:
County Administrator
Bulk Item: Yes X
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval of Renewal Agreement effective from February 29,2004
through February 28,2005, between Board of County Commissioners of Monroe County Florida,
acting as the governing board for Municipal Services Taxing District #6 and Fire Tech Repair Service,
Inc. for maintenance of fire apparatus, including preventative maintenance, unscheduled maintenance
and annual pump testing.
ITEM BACKGROUND: The original agreement provides for annual renewals for up to three (3)
one-year periods, with approval of the District's governing Board. We are requesting approval to
exercise that renewal clause for the third one-year period, commencing on February 29,2004 and
ending on February 28,2005.
PREVIOUS REVELANT BOCC ACTION: On February 21,2001, the Board approved an
agreement with Fire Tech Repair Service, Inc. for maintenance of fire apparatus, including preventative
maintenance, unscheduled maintenance and annual pump testing. On May 15, 2002, the Board
approved a Renewal Agreement commencing on February 21,2002 and ending on February 28,2003.
On March 19,2003, the Board approved a Renewal Agreement commencing on March 1,2003 and
ending on February 28, 2004.
CONTRACT/AGREEMENT CHANGES: None.
STAFF RECOMMENDATIONS: Approval.
BUDGETED: Yes ~ No
146-12500-530-462
Contract also includes
COST TO COUNTY: $ 5.055.00
SOURCE OF FUNDS: Ad valorem taxes
REVENUE PRODUCING: Yes
No --X- AMOUNT PER MONTH_ Year
APPROVED BY: County Atty YES
gement YES
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL:
James L. Roberts
DOCUMENTATION:
Included
X
To Follow Not Req~ed
AGENDA ITEM # L lj q
DISPOSITION:
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:Fire Tech Repair Service.. Effective Date:02/29/2004
Inc.
Expiration Date:02/28/2005
Contract PurposelDescription:Renewal of agreement dated 2/21/01 for scheduled semi-annual
insnections and nreventative maintenance of fire rescue vehicles annual Dump tests and for
unscheduled maintenance and repair resulting from equipment failure or malfunction.
Contract Manager:Susan Hover
(Name)
6088
(Ext.)
Fire Rescue
(Department)
for BOCC meeting on 02/18/2004
Agenda Deadline: 02/03/2004
Total Dollar Value of Contract: $ 5,055.00
Budgeted? YesrgJ No 0 Account Codes:
Grant: $_
County Match: $_
CONTRACT COSTS
Current Year Portion:
12500-530-462-_-_-_
- - - -
-----
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc.)
- - - -
-----
CONTRACT REVIEW
Date In
Division Director ~~
Risk Management J~((8 YesO Nog--
O.M.B./Purchasing a#'1 Y esO NO~
County Attorney ~ y esO No~
Comments:_
Date Out
;;J.-C( -e '1
JJdo 'f
~.
p#r
OMB Form Revised 9/11195 MCP #2
.
:,~, ~
RENEWAL AGREEMENT
This AGREEMENT dated the day of , 2004, by and between
the Board of County Commissioners of Monroe County, Florida, acting as the governing board for Municipal
Services Taxing District 6, hereinafter called the "District" and Fire Tech Repair Service, Inc., whose mailing
address is Post office Box 1570, Key Largo, Florida 33037, hereinafter called the "Contractor".
WITNESSETH
WHEREAS, the parties hereto did enter into an agreement dated February 21,2001 for scheduled semi-
annual inspections and preventative maintenance of fire rescue vehicles, annual pump tests and for unscheduled
maintenance and repair resulting from equipment failure or malfunction; and
WHEREAS, said agreement provided an option to the District to renew the contract for three additional
one year terms; and
WHEREAS, the DISTRICT has elected to exercise said option for the continuation of scheduled semi-
annual inspections and preventative maintenance of fire rescue vehicles, annual pump tests and for unscheduled
maintenance and repair resulting from equipment failure or malfunction; how, therefore
IN CONSIDERATION of the mutual convenants and obligations contained herein, the parties agree as
follows:
1. The District elects to renew the contract for an additional year pursuant to paragraph C of the
agreement entered February 21,2001.
2. The effective date of this amendment is February 29,2004 and shall extend through February
28,2005, under the same terms and conditions of the contract dated February 21,2001.
3. Attachment 1, as amended, and attached hereto reflects the current schedule of fire rescue
vehicles.
4. All other terms and conditions ofthe contract dated February 21,2001 shall remain in full
force and effect.
Attest: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS,
Municipal Services Taxing District 6
By:
Deputy Clerk
By:
Mayor/Chairman
FIRE-TECH REPAIR SERVICE, INC.
WITNESS:
MONROE COUNTY ATTORNEY Authorized Representative
RO~E~;?~
c;!) 1-/-.1\ . c::. l
,;" 'if p';fTORNEY
MONROE COUNTY FIRE RESCUE
VEHICLE LIST - DISTRICT 6
Revised 01/01/04
KEY LARGO
IFDNFOK3DVA27941
1F9DBAA8XK1037630
1 FVXFSEBOPP419863
OC269391
4P1CT02A11A001719
4P1CT02A61A001702
1 FDAF56F52EB97843
E= ENGINE
R= RESCUE
L= LADDER
1438-095
1438-231
1438-330
1438-511
1438-560
1438-559
1438-579
T= TANKER
U= UTILITY
H= HOSE TRUCK
R-71
L-70
T-69
R-65
E-68
E-67
A-72
0-66
I:AP
FORD EXTRICA TIONITRAINING 1983 500 500
L-24 E-1 LADDER 1988 1500 1000
T-24 BRDMN, TANKER! PUMPER 1993 1250 3000
S-24 SAULS. RESCUE/PUMPER 1994 1250 750
E-24 PIERCE PUMPER 2001 1500 1500
E-25 PIERCE RESCUE/PUMPER 2001 1500 1000
AU-24 PIERCE ENCORE CASCADE 2002 0 0
DR-25 FORD DIVE VAN
ATIACHMENT 1
FIRE TECH REPAIR SERVICE, INC.
MAINTENANCE OF FIRE RESCUE VEHICLES
SEMI-ANNUAL INSPECTIONS, MAINTENANCE, AND PUMP TESTS
TABULATION SHEET - PROJECTED COST FOR ONE YEAR
DATE PREPARED 01/28/2004
District 6
Semi-Annual Inspection and Maintenance:
Pumper $245.00 x 2 = $490.00 x 4 = $ 1,960.00
Rescue vehicle without pump $180.00 x 2 = $360.00 x 3 = $ 1,080.00
Aerial $320.00 x 2 = $640.00 x 1 = $ 640.00
Annual pump test
Total:
$275.00 x 5 = $ 1.375.00
$ 5,055.00
A CORD_ CERTIFICATE OF LIABILITY INSURANCE OP ID S~ DATE (MMlDDIVYYYI
PIRBT-1 11/04/03
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Mack Insurance Associates, Inc HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
225 Newman Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Rumford RI 02916
Phone: 401-438-1119 Pax:401-383-4924 INSURERS AFFORDING COVERAGE NAlC#
INSURED INSURER A: Hartford Insurance ComDany 22357
INSURER B:
Pire Tech Re~air Service, Inc. INSURER C:
P. O. Box 15 0 INSURER 0:
Key Largo PL 33037
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUREO NAMED ABOVE FOR rHE POLICY PERIOD INDICATED. NOTWITHSTANOING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENr WITH RESPEcr ro WHICH THIS CERTIFICATE MAY BE ISSUEO OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECr TO ALL rHE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REOUCED BY PAID CLAIMS,
LTR NSR[ TYPE OF INSURANCE POLICY NUMBER DATE IMMlDDIYVf ~~~-?i:TIMMlDD/YYI' LIMITS
GENERAL LIABILITY EACH OCCURRENCE $
- P~~~~S(E~=~)
COMMERCIAL GENERAL LIABILITY $
l CLAIMS MADE 0 OCCUR _~ED EXP (Anyone person) $
- PERSONAL & AOV INJURY $
- GENERAL AGGREGATE $
GEN'L AGGRnE LIMIT APAS PER: PRODUCTS - COMPIOP AGG $
h PRO.
POLICY JECT LOC
~TOMOBILE LIABILITY COMBINED SINGLE lIMlr $
ANY AUTO (Ea accident)
I--
ALL OWNED AUTOS BODILY INJURY
I--- $
SCHEDULED AUTOS (Par person)
'---
I-- HIRED AUTOS BODILY INJURY
$
NON-QWNEO AUTOS (Per accidenl)
-
PROPERTY DAMAGE $
(Per accident)
~ARAGE LIABILITY AUrO ONLY - EA ACCIOENT $300,000
A X ANY AUTO 02 'DBC 'DB3979 04/01/03 04/01/04 OTHER THAN EA ACC $300,000
AUTO ONLY: AGG $ 900,000
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
tJ OCCUR o CLAIMS MADE AGGRE~l1 $
~p~fr c<X D~'.: /) ( ) $
R DEDUCTIBLE Ie'" '~i\r~ ENl m =:7 $
,XY-'A' -/
RETENTION $ /7." ";' '11 va $
WORKERS COMPENSATION AND BY UU \ ~ -" ..,. .,<: '( 1TORYLIMrnil IOTH-
EMPLOYERS' LIA8lLITY ~~~ ..tb ~_._- --' ,/ ER
ANY PROPRIETORlPARTNER/EXECUTIVE E,L, EACH ACCIDENT $
OFFICER/ME~BER EXCLUDED? D!\~. .' -.-' ~,..YE.S __ 1---' "-1--t.;...\? r\ . - .. :tE;.( EMPLOYEE $
E
~, describe under ! Fo.fl I, ! ,
ECIAL PROVISIONS below r'.J ~.\ E,L DISEASE - POLICY lIMlr $
OTHER
A HARTPORD 02 'DBC 'DB3979 04/01/03 04/01/04 Gar. Keep $300,000
Phv Damag
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
The Certificate Holder is Named as an additional insured as respects the
work performed by the Insured for or on behalf of the certificate holder
CERTIFICATE HOLDER
COUNTYO SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAlL ~ DAYS WRITTEN
Monroe County Board of NOTICE TO THE CERTIFICATE HOLDER NAMED ro THE LEFT, BUT FAILURE ro DO SO SHALL
County Commissioners IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
1100 Simonton Street
Key West PL 33040 REPRESENTATIVES.
AUTHO~EDREPRESENTAnvE
Gerard A. Mack
CANCELLATION
ACORD 25 (2001/08)
))\
@ACORD CORPORATION 1988
MAINTENANCE OF FIREIRESCUE VEHICLES
AGREEMENT is made and entered into by the Board of County Commissioners of Monroe
County, Florida, acting as the governing board for the Municipal Services Ta'Cing District 6,
hereinafter referred to as "DISTRICT", and Fire-Tech Repair Service, Inc., hereinafter referred to
as "CONTRACTOR".
RECIT ALS
A. The DISTRICT advertised a notice of calling for bid for MAINTENANCE OF
FIRE/RESCUE VEHICLES on the 18th dav of November and the 25th day of November
2000 in the Florida Keys Keynoter, on the 1 ih dav of November and the 24th dav of
November 2000 in the Key West Citizen and on the 2yd day of November and the 30th
day of November 2000 in The Reporter;
B. The successful bidder was Fire-Tech Repair Service, Inc,;
C. The initial contract provides for a rene\val of the contract for three additional one-year
terms.
D. This contract is an agreement between parties.
NOW, therefore, the parties agree as follows:
1. CONTRACT PERIOD AND RENEWAL - The contract term is a period of one year from
the date on which it is signed by the last of the two parties to sign.
2. CONTRACT TERMINATION - This contract may be terminated for any reason by either
party on 30-day Mitten notice without cause.
3. SUBJECT MATTER OF CONTRACT - This contract is for scheduled semi annual
inspections and preventative maintenance of fire rescue vehicles, annual pump tests and
for unscheduled maintenance and repair resulting from equipment failure or malfunction.
4. RATES -The hourly rate shall be $60,00 per man-hour with no travel time or mileage
charge. Jobs requiring more than one technician will be charged at the rate of $35.00 per
man-hour for the second man. Semi Annual inspections and annual pump tests are at
quoted flat rates and excluded from hourly rate.
5. OVERTIME AND HOLIDAYS - Rates per man-hour for emergency repairs called
outside normal business hours and federal holidays shall be one and one half times the
normal rate.
6, SEMI-ANNUAL INSPECTIONS - During the year Contractor shall perform two
inspections on vehicles described in Attachment 1 (Level I and Level II Preventative
Maintenance Service) at an annual total cost of:
Rescue-type vehicles, without pump $360,00
Pumpers $490.00
Aerials $640.00
Exception shall be if a vehicle has been used 1,000 hours prior to yearly preventative
maintenance service, Level I and II Preventative Maintenance Service shall be performed
and charged the above rate.
Level I: 250 Hours or 6 months (whichever comes first)
Full vehicle inspection as per attached semi-annual inspection schedule plus:
Engine oil and filter change
Fuel filter change (every 6 months)
Air.filter inspection and replacement if necessary
Chassis lubrication
Outboard (forward) impeller shaft lubrication
Lubrication of all valve control linkages
Clean or replace air compressor strainer
Clean engine crankcase breather
Inspection of generator and service of lubricant system, full system, and air filter
according to its individual hours of operation (not to exceed 6 months) .
Level II: 1000 Hours or one year (which ever comes first)
Full service performed in Level I plus:
Replacement of coolant hoses, filter and coolant as needed
Replacement of all drive belts as needed
Replacement of pump transmission oil and filter
Replacement of engine transmission fluid and filter
Replacement of rear axle lube oil as needed -
Inspection of front wheel bearing
Replacement and repacking as needed
Inspection and cleaning of relief valve strainer
Replacement of secondary fuel filters on both engine and generator
The number of vehicles may fluctuate from time to time due to new purchases or removal
of vehicles from inventory. The inspections shall be preformed at the respective fire
stations.
7. WORK SCHEDULE Regularly scheduled semi-annual inspections and preventative
maintenance shall be conducted at such intervals as are approved by the DISTRICT.
8. PUMP TESTS - CONTRACTOR shall perform an annual pump test at a flat rate cost of
$275 each for all vehicles requiring such test. In order to facilitate the passing of the
pump test, minor repairs and adjustments shall be made as needed; price includes clean-
up after salt water use.
9. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and lubricants used for
maintaining and repairing vehicles shall be supplied by CONTRACTOR and billed to the
DISTRICT at cost plus 25%, with a copy of original parts supplier invoices for all parts
attached to the bill.
"
10. ENGINE OIL AND FILTER CHANGE and complete drive train lubrication and any
other fluids and/or filter changes, shall be performed as recommended by the
manufacturer. -
11. SEMI-ANNUAL INSPECTION SCHEDULE - CONTRACTOR shall perform the
following inspection and preventative maintenance twice per year on all vehicles:
(a) Cooling system, including fan belts, radiator supports, hoses and clamps, and
auxiliary cooler;
(b) Exhaust System, including hanger, clamps, muffler, and pipes;
(c) Clutch, including freeplay, linkage, and fluid levels;
(d) Manual Transmission, including seals, linkage, and lube level;
,'(e) Automatic Transmission, including fluid level, seals, modulator adjustment, and
linkage;
(f) Drive Train, including U-joints, center support, and companion flanges;
(g) Rear Axle and Springs, including oil links, spring hangers, center bolts, and U-
bolts
(h) Front End, including steering box, linkage, kingpins and bushings, spring hangers,
and U-bolts;
(i) Mechanical Brakes, including adjustment and fluid levels;
CD Air Brakes, including drain, adjustment, wear, and air leaks;
(k) Tires, including condition and wear;
(1) Electrical System, including running lights, emergency lights, battery cables, turn
lights, 4-way flasher, headlights, stop lights, and switches;
(m) Fuel System, including hoses and fittings, filters and brackets, and tank straps;
(n) Booster Tank, including leaks and supports;
(0) Prime Pump, including wires, coupling, switch, and valve discharge;
(P) Plumbing and Gates, including leaks, brackets, bleed valves, control arms and
knobs, and linkage;
(q) Main Pump, including vacuum test, pressure test, packing, clappers, and
mounting;
(r) Pump Transmission, including fluid levels, seals, shift motors, and manual
override;
(s) Aerial Ladder, including power takeoff, drive shaft and coupling, p,t.o. activating
device, and outrigger controls;
(t) Aerial Operation, including engine r.p.m., hydraulic pressure, operation of all
controls, warning devices, hoses and fittings, rung covers, ladder locks, and ring
gear;
(u) Aerial Platform, including lubrication, leveling, electrical system, turntable and
platform controls, communications, and water tube,
The above inspections shall include, at no additional labor charge, the changing of all
applicable filters and fluids used by the unit being inspected. Air filters shall be changed
on first inspection and then yearly thereafter. Filters and fluids shall be billed at cost plus
25%, as previously described in Section 10 of this AGREEMENT.
12, WEEKL Y MAINTENANCE SCHEDULE - CONTRACTOR shall provide to the
DISTRICT a preventative maintenance schedule that can be performed weekly by the
individual Volunteer Fire Departments' personnel.
13. MAINTENANG:E LOG CONTRACTOR shall maintain an inspection and maintenance
chart on each vehicle containing at least the following information:
(a) Date of performance,
(b) apparatus serviced,
( c) service performed,
(d) parts used,
(e) name of service person(s), ,
(t) total downtime of vehicle
A copy of this chart shall be supplied to the Fire Rescue Office within 30 days of the
servlce,
14. COM~fUNICATION - CONTRACTOR shall maintain a telephone or paging device such
that prompt notification of request for service is possible at all times.
15. RESPONSE TO SERVICE REQUEST - CONTRACTOR shall maintain itself in a state
of readiness during normal working hours, 8:00 am - 5:00pm Monday thru Friday, and
shall respond to the location where emergency repairs are needed within 12 hours of
receiving a request. For repairs required after normal working hours, CONTRA..CTOR
shall respond to the location where emergency repairs are needed within 24 hours of'
receiving a request.
16. CERTIFICATION - CONTRACTOR shall provide evidence satisfaction to the
DISTRICT that its personnel who perform maintenance work are certified in pump
mechanics, general mechanics and repair,
17. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel performing
maintenance, repairs, adjustments, and related work on the DISTRlCT'S equipment shall
be certified or experienced in the work to be performed.
18. INDEl\t1NIFICA TION - CONTRACTOR shall indemnify and hold the DISTRlCT and
Monroe County harmless for any negligence on its part, or faulty or improper
workmanship, for all work performed under this contract, including all costs of
collection, reasonable attorney fees, claim costs, and as per "Attachment A". All property
or equipment being directly maintained or repaired by CONTRACTOR shall be
considered in its care, custody, and control while such work is in progress and until
physical control of such property or equipment is restored to the DISTRlCT.
19, LOCA nON OF WORK - This contract covers vehicles located at the following Fire
Stations:
a, Key Largo (2 Stations)
20, INSURA..NCE - As per Attachments "B" and "C".
21. PAYMENTS Payments for semi -annual inspection, preventative maintenance and pump
tests shall be made by the DISTRICT within 30 days of the completion of the rendered
services on each vehicle and proper invoicing by the CONTRACTOR. All unscheduled
maintenance and repair resulting from equipment failure or malfunction requiring service
shall be billed by the CONTRACTOR at the applicable rates as specified in Section four
and five of this AGREEMENT. The CONTRACTOR upon notification by the
DISTRICT of an equipment failure or malfunction requiring unscheduled maintenance
shall, in a timely manner investigate the problem and provide to the DISTRICT an
estimate of the cost for repair and vehicle dm,vntime. The CONTRACTOR upon
receiving authorization to proceed from the DISTRICT shall effectuate such repair; upon
completion of same the contractor shall notify the DISTRICT of the out come and actual
cost. The DISTRICT shall issue a separate purchase order for each occurrence of
unscheduled maintenance and repair.
22, This contract takes effect on the date of the last party to sign.
23. Monroe County's performance and obligation to pay under this contract is contingent
upon an annual appropriation by the B.O,C.C.
24. Venue for any litigation arising under this contract must be in a court of competent
jurisdiction in Monroe County, Florida.
IN WITNESS \V'HEREOF, each party hereto has caused this contract to be executed by its duly
authorized representative.
BOARD OF COUNTY COMMISSIONERS
tvfUNICIPAL SERVICES TAXING
DISTRICT 6
~,~~
Mayor / Chairman Z-/2.-1 111
Attest: Danny L. Kolhage, Clerk
G.~~'C.
WITNESS:
FIRE-TECH REPAIR SERVICE, INC.
~
-
Authorized Representative .
MONROE COUNTY FIRE RESCUE
Vehicle List - District 6
Location
Key Largo
Vehicle Description
1994 Saulsbury HD Rescue/Pumper
1983 Ford Rescue/Pumper
1974 Chevrolet Rescue
1978 American LaFrance Pumper
1978 American Lafrance Pumper
1993 Boardman Tanker/Pumper
1988 E-One Aerial
Attachment I
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
l\tlANU AL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in connection with, or by
reason of services provided by the Contractor or any of its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wTongful act or omission of The Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
Administration Instruction
#4709.3
Attachment A
96
1996 Edition
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Other Contractors and Subcontractors
As a pre-requisite of the work governed, or the goods supplied under this contract (including the
pre-staging of personnel and material), the Contractor shall obtain, at his/her own expense,
insurance as specified in any attached schedules, which are made part of this contract. The
Contractor will ensure that the insurance obtained will extend protection to all Subcontractors
engaged by the Contractor. As an alternative, the Contractor may require all Subcontractors to
obtain insurance consistent with the attached schedules,
The Contractor will not be .permitted to commence work governed by this contract (including
pre-staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfa.ctory evidence of the required
insurance, shall not extend deadlines specified in this contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence,
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules, Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
· Certificate of Insurance
or
. A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract. .
All insurance policies must specify that they are not subject to cancellation, non-renewal,
material change, or reduction in coverage unless a minimum of thirty (30) davs prior notification
is given to the County by the insurer. "
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liabilio/ or obligation assumed under this contract or imposed by law,
Administration Instruction
1/4709,)
14
Attachment B (Page 1 of 3)
. ,
1996 Edition
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County prepared form entitled "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
Administration Instruction
#4709.3
15
Attachment B (Page 2 of 3)
1996 Edition
lVIONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements, be
waived or modified 90 the following contract.
Contractor:
Fire Tech Repair Service, Inc.
Contract for:
Scheduled semi-annual inspections and preventative
maintenance of fire rescue vehicles, annual pump tests and
for unscheduled maintenance and repair resultin~ from
equipment failure or malfunction.
1bI~~
Address of Contractor: P.O. Box 1570, Key Largo, FL 33037
Phone: (10~) 4~1-4210/(10,) 1q4-1qqA rpll/(10,) 1q1-1n1? cell
Scope of Work:
Stated above.
~ ~8'.'__~ cn...."(J"' - ( ~ LJa-Jt~ ,
~ . W . C-c~'-iI'> .)
Bo,f.J INCt<.ktE,I.,s OWN THE ('DfYlf'AAJY) \l '
Agreement dated 2/21/01 between BOG and Fire Tech Repair
Serv~ce, lnc. tor Taxing District I, and all renewals.
Agreement dated /01 between BOCC and Fire Tech Repair
erv~ce, aX1ng ~str1ct a renewals.
x.
Reason for Waiver:
Policies Waiver
will apply to:
Signature of Contractor:
Risk Management
Approved t_______ Not Approved
L\, t.,J~r:'- v- ~~~U'--
"2- \ L $1\ OL-
I
Date
County Administrator appeal:
Approved:
Not Approved:
Date:
Board of County Commissioners appeal:
Approved:
Not Approved:
Meeting Date:
Administl'3tion Instruction
#4709.3
11)2
Attachm~nt B (Page 3 of J)
1996 Edition
GARAGE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract involves the servicing and/or repair of
County-owned vehicles, the Contractor will be required to purchase and maintain a Garage
Policy to include Garage Liability Insurance extending to vehicles, owned or leased by the'
County, left with the Contractor for servicing, repair, storage, or safekeeping. Coverage should
include, as a minimum:
· Premises and Operations Liability
· Vehicle Liability
· Contractual Liability
· Products and Completed Operations Liability
· Garage Keepers' Legal Liability, to include:
Comprehensive and Collision
The Garage Keepers' Legal Liability shall extend to all County-owned/leased vehicles in the care,
custody, and control of the Contractor.
The Contractor's insurance shall be primary to any coverage maintained by the County.
The minimum limits acceptable shall be:
$300,000 Combined Single limit (CSL) for liability
$ 25,000 Garage Keepers' Legal Liability
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GKl
Administration Instruction
#4709.3
46
Attachment C
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a co'ntract with a public entity for the construction or repair of a
p~.blic building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of 36 months from the date of being placed on the
convicted vendor list. II
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
tlD6(J€:r 7) . J$u.>U2-
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
conunission, percentage, gift, or consideration paid to the former County officer or employee.
. ~!' ~.)
(signature) /
Date: /~4v
ST A IE OF j= 4J1Z1 DA
COUNTY OF ~olVll.oe..
PERSONALL Y APPEARED BEFORE ME, the undersigned authority,
/? O~e.e 1 12 fJ /c:::..5:e JL who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this 01 () day of
be c e ,(,-/ be Je,
NOTARY PUBLIC
W; SOPHIE P. PENA
# M' COMMISSION II CC 7189$1
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My commission expires: f3 -if~ -;J.OG)
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