Item H12
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 17 March 2004
Division:
Growth Management
Bulk Item: Y es ~ No
Department:
Marine Resources
AGENDA ITEM WORDING:
Approval of an amendment to the County's contract with the firm of HDR to increase contract funds in order to
complete a strategic plan for GIS.
ITEM BACKGROUND:
The County recently lost a key GIS employee. Before rehiring the position, Growth Management wishes to
develop a detailed and goal oriented strategic plan for the future of GIS. This can be accomplished under an
existing Scope of Work and contract with the firm ofHDR (Ricardo Calvo). The contract is work order driven.
HDR has provided a draft work order for this project whose objectives are: to identify and summarize the
Division's needs for GIS services, both current and future; to evaluate GIS resources at the Division, including
data, software, hardware, staffing and budgets; to assess how current and planned resources and procedures
address the users needs; and to provide recommendations to improve GIS resources and services to enhance the
functions and processes of the Division. The contract amendment will add an additional $20,000 to the budget
to complete this work order.
PREVIOUS RELEVANT BOCC ACTION:
June 2003 - Approval ofHDR Contract
CONTRACT/AGREEMENT CHANGES:
Provides an additional $20,000 for GIS task items established in the original contract
STAFF RECOMMENDATIONS;
Approval
TOTAL COST:
$70,000
BUDGETED: Yes
><
No
COST TO COUNTY:
$70,000
SOURCE OF FUNDS: Growth Management Fund 148
REVENUE PRODUCING: Yes
No X AMOUNT Per Month
Year
APPROVED BY: County Atty ~
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included X'
DISPOSITION:
AGENDA ITEM NO.:
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BC040350.doc
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12
Amendment 1
Contract with HDR
Blanket Purchase Order
Consulting Services for Management Skill for the
Growth Management Division, Monroe County, Florida
State Contract No. 973-001-00-1
SECTION 1. EMPLOYMENT OF THE CONSULTANT
The MONROE COUNTY BOARD OF COUNTY COMMISSIONERS (the "CLIENT") has
previously entered into a Contract with the CONSULTANT, HDR, Inc and both parties find it
necessary and expedient at this time to amend the scope of the previous Contract to further
render and perform consulting and other professional services in connection with providing
technical and management assistance to Monroe County in the area of growth management
servIces.
SECTION 2. ADDITIONAL COMPENSATION
The Contract with the CONSULTANT is herby amended to change SECTION 5.1 of the
Contract as follows:
5.1 The maximum compensation available to the CONSULATANT under the Blanket
Purchase Order is $70,000. The Funding for this Blanket Purchase Order may be
amended at the CLIENT's discretion.
SECTION 3. ALL OTHER TERMS AND CONDITIONS OF CONTRACT
All other terms and conditions of the Contract for services under the Blanket Purchase Order
remain in full force and effect.
IN WITNESS THEREOF, the parties thereto have cause these presents to be extended on the
~ day of March 2004.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
ATTEST (SEAL)
By
By
Mayor/Chairman
CLERK
"
HDR Engineering, Inc
ATTEST (CORPORATE SEAL)
By
By
Senior Vice President
Assistant
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 17 March 2004
Division:
Growth Management
Bulk Item: Y es ~ No
Department:
Marine Resources
AGENDA ITEM WORDING:
Approval of an amendment to the County's contract with the firm ofHDR to increase contract funds in order to
complete a strategic plan for GIS.
ITEM BACKGROUND:
The County recently lost a key GIS employee. Before rehiring the position, Growth Management wishes to
develop a detailed and goal oriented strategic plan for the future of GIS. This can be accomplished under an
existing Scope of Work and contract with the firm ofHDR (Ricardo Calvo). The contract is work order driven.
HDR has provided a draft work order for this project whose objectives are: to identify and summarize the
Division's needs for GIS services, both current and future; to evaluate GIS resources at the Division, including
data, software, hardware, staffing and budgets; to assess how current and planned resources and procedures
address the users needs; and to provide recommendations to improve GIS resources and services to enhance the
functions and processes of the Division. The contract amendment will add an additional $20,000 to the budget
to complete this work order.
PREVIOUS RELEVANT BOCC ACTION:
June 2003 - Approval ofHDR Contract
CONTRACT/AGREEMENT CHANGES:
Provides an additional $20,000 for GIS task items established in the original contract
STAFF RECOMMENDATIONS;
Approval
TOTAL COST:
$70.000
BUDGETED: Yes
No
COST TO COUNTY:
$70.000
SOURCE OF FUNDS: Growth Management Fund 148
REVENUE PRODUCING: Yes
No ~ AMOUNT Per Month
Year
APPROVED BY: County Atty ~
DIVISION DIRECTOR APPROVAL:
To Follow ~ Not Required
DOCUMENT A TION: Included
DISPOSITION:
AGENDA ITEM NO.:
l+l~
BC040350.doc
2/26/20042:23 PM
AGENDA ITEM WITH LATE DOCUMENTATION
DIVISION~,~
DEPARTME~ ~
.
SUBJECT~ ~Q.&l cwr,~-i~'~f
~ &. J&v ~Q b~ ot .ijDII!. 10 ~ ~
t~'vY\ ~'io ~ ~~ ~tJnG,~.
DATE ITEM WILL BE AVAILABLE .V~ /1' ;}tt:l::/
AGENDA ITEM NUMBER