Item C01BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 17, 18, 2004 Division: Monroe County
Bulk Item: YES XXX NO Department: Fixed Asset Surplus
AGENDA ITEM WORDING: Approval to advertise surplus equipment for bids, approval to
remove surplus equipment from inventory and trade, salvage
and dispose.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION:
TOTAL COST: N/A
BUDGETED: Yes No
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes _ No AMOUNT PER MTH YEAR
APPROVED BY: County Atty OMB/Purchasing Risk Management
Prepared by: Jar;,
Print Name: Divina D. Speer, eputy Clerk
DIVISION DIRECTOR APPROVAL:
Print Name: LISA ALBURY, Assistant F' nce Director
DOCUMENTATION: Included YES
DISPOSITION:
To Follow Not Required
Agenda Item # 0, 1
Monday, March 01, 2004
Revised 1/03
Board of County Commisioner
March 17, 18, 2004
SCHEDULE OF
SURPLUS ITEMS
ITEM BACKGROUND
AMOUNT
BOCC ACTION
1
2
County ID #
0500-647
6940-301
0901-146
Description
1985 Chev Truck
Ra coEm Grinder
Cas ADia System
Dynomometer$0.00
be and economical re air
be and economical re air,200.00
be and economical repairMustang
riginal
Value
,707.28
F$2,557.00
Estimated
Present Value
$250.00
$4,000.00
need approval to -
advertise for bid
advertise for bid3
advertise for bid
(Speedometer Calibration
4
5
6
7
8
9
14
22
23
24
25
26
27
28
29
30
31
32
33
na
0901-204
0500-748
0500-763
050OB108
050OB109
0500-828
0500-795
0500-796
0-
1001-554
0940-408
-
18011
-54
-
1801-133
0940-438
1801-102
na
na
na
na
1803-570
1810-041
1803-5 77
1803-571
0803-099
0970-199
1416-041 001
1102-133
1102-179
1415-652
Machine
Robinair R134 Rec cler
WYSE Terminal
WYSE Terminal
IBM Monitor
Tand Boat Com uer
and C
DUX 650 Penril
DUX 650 Penril
NEC Printer
So
HP Printer
C0940437Dell
Computer
DellCmute
HP Printer
HP Printer
Dell Monitor
Dell Monitor
Dell Monitor
Dell Ke and
Canon Calculator
Sha Calculator
Dell Com uter
Dell Computer
Dell Com uter
Dell -Computer
Dell Com uter
Dell Com uter
Li htbar
HIP Printer
Radio
be and economical re air
be and economical repair
be and economical re air
be and economical re air
be and economical repair
beLond economical repair
economical repair
d onomical repair
beyond economical repair
beyond economical re air
and economical re air
beyond economical repair
beyond economical repair
beyond economical repair
be and economical re air
be and economical r20 r
ande economical re air
e d
beyond economical repair
be and economical re air
be and economical re air
be and economical re air
beyond economical repair
beyond economical repair
beyond economical repair
beyond economical repair
be and economical repair
be nd economical repair
beyond economical re air
l re ir
andeomaa34
and economical repair
beyond economical repair
na
$2,900.00
$890.00
$890.00
$1,077.00
$9'153...00
$2,115.98
$3,300.00
$3,300.00
$916.10
$,42400
,.
$1,117. 0
$,039.00
$875.99
na
$2,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
_$0.00
$0.00
$0.00
$0.00
advertise for bid
remove from inventoryand trade
remove from invento and dispose
remove from inventory and dispose
remove from inventoryand dispose
e10
removomnvento and disposeeand
remove from inventory and dis11 pose
remove from inventoryand dispose
remove from inventoryand dispose
remove from inventoryand dispose
remove from inventoryand dispose
remove from inventoryand dispose
remove from inveand dispose
'remove from inventoryand dispose180112218
remove from inventory and
d dispose
remove from inventorye
remove from inventoryand dispose21
na
$0.00
remove from inventory and dispose
na
$0.00
remove from invento and dispose
na
$0.00
remove from inventory and dispose
na
$0.00
remove from inventory and dispose
na
$2,018.00
$2,400.00
$0.00
$0.00
$0.00
remove from inventory and dispose
remove from inventory and dispose
remove from inventory and dis ose
$762.00
$2,018.50
$2,018.50
$2,489.00
$0.00
$0.00
$0.00
$0.00
remove from inventory and dispose
remove from inventory and dis ose
remove from inventoryand dis ose
remove from inventory and dispose
$750.00
$1,994.00
$944.00
$1,294.78
$0..00
$0.00
$0.00
$0
remove from inventoryand dispose
remove from inventoryand dispose
remove from inventoryand dispose
move from inventory and dispose
1
TO:
MONROE COUNTY
INVENTORY DELETION REQUEST
PROPERTY CLERK, FINANCE DEPT.
DATE: February. 06, 2004
FROM: TAX COLLECTORS OFFICE
1200 TRUMAN AVENUE
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
DESCRIPTION
DATE
PURCHASED
- -
ORIGINAL & EST.
PRESENT VALUE
0500-647
1GCCS14B1F81232
7 1985 Chevy Truck��
b1
3r/
CHECK APPROPRIATE LINE BELOW:
XXXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
To costly -to repair and old
PREPARED BY: 9 nald L. Gates
DIVISION DIRECTOR APPROVAL:
OMB FORM REVISED 11/99
Dani cP n P--
DATE:
Monroe County Tax Collector
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Di Speer, Property Clerk FROM:
Finance Department, Stop #8
DATE: February 25 , 2004
Roy Sanchez
Fleet Management Services
County
Number
0944/301
0901/146
N/A
Serial Number
1635A04149I
23506656 / 0294-0646
N/A
Asset
Description
RAYCO STUMP GRINDER
CAS AUTO DIAG SYSTEM
MUSTANG
DYNOMOMETER
(SPEEDOMETER
CALIBRATION MACHINE
Date
Purchased
FEB. 1991
FEB 1993
N/A
Original &
Est. Present Value
12,000.00 / 4,000.00
2,557.00 / SALV.
N/A 12,500.00
Check appropriate line:
XXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY
PREPARED BY: Ron Cherry DATE: 02/25/04
DIVISION DIRECTOR APPROVAL: Z �ZG
NAME: Dent Pierce
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Divina Speer Property Clerk
- � P Y FROM: _Roy Sanchez
Finance Department, Stop #8 Fleet Management Services
DATE: February 25 , 2004
County Serial Number Asset Date Original &
Number Description Purchased Est. Present Value
0901/204 W0289250798 ROBINAIR R134 SEPT 1996 2,900.00 / SALV.
RECYCLER
Check appropriate line:
APPROVAL TO ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT
XXX APPROVAL TO REMOVE FROM INVENTORY AND TRADE
REASON FOR REQUEST;
ITEM IS UNREPAIRABLI
IS TRADED IN.
PREPARED BY: Ron Chem
VENDOR WILL DISCOUNT THE NEW ONE $400.00 WHEN ABOVE
DIVISION DIRECTOR APPROVAL:
DATE: 02/25/04
PRINT NAME: Dent Pierce 2 /�G/v
TO:
MONROE COUNTY
INVENTORY DELETION REQUEST
PROPERTY CLERK, FINANCE DEPT.
DATE: FEBRUARY. 062 2004
FROM: TAX COLLECTORS OFFICE
11 4;.►
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
DESCRIPTION
DATE
PURCHASED
ORIGINAL & EST.
PRESENT VALUE
0500-748
OHY12900714
WYSE TERMINa
0500-763 _
OHY13301855
WYSE TERMINAL
9 10 93
890.00 00
050OB108
MONITOR IBM
4/09/88
1077.00/00
050OB109
23165
BOAT COMPUTOR TANDY
4 09 88
9153.00 00
0500-828
414230QFIE2040
LAPTOP COMPUTOR (TANDY)
7/08/94
2115.98/00
0500-795
ST0693040
DUX 650 PENRIL
9 10 3
3300.00 00
0500-796
ST0693041
DUX 650 PENRIL`10'93
3300.00 00
0500-833
B7ZP9300
NEC PRINTER
12/19/94
$916.10/00
CHECK APPROPRIATE LINE BELOW:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS.
XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY.
REASON FOR REQUEST:
OUT OF DATE AND TO COSTLY TO REPAIR OR UPDATE
PREPARED BY:
DIVISION DIRECTOR APPROVAL:
NT SAME:
ONIB FORM I(f_VIS111) 11/99
DATE:
Monroe County Tax Collie-ctor
ONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA D. SPEER STOP #8 FROM: The Planning Department Stop#11
PROPERTY CLERK FINANCE DEPT. Growth Management Division
DATE: 02/25/04
,EItTA,SSEAT URIGINAL &EST.
.FIBER ,. N>�JIVIBER DECiIPTIpN
'[G�1€It15ED PR_ ESEN_T V#TiU;
1001
79557 Sony Digital Mavica Camera Uldowwri
4 f-s, dole,
CHECK ONE (11 APPROPRIATE LINE BELOW
APPROVAL TO ADVERTISE FOR BIDS.
XX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REOUEST•
The Camera is broken and would cost more to repair than to replace it
PREPARED BY: Yv1 DATE:
PRINT NA Julia Thomson, Administrative Assistant
DIVISION DIRECTOR APPROVAL: toy
PRINT NAME:
OMB FORM REVISED 10/28/2003
TO:
DATE:
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
Divina D. Speer - Stop 48
Property Clerk, Finance Dept.
FROM: Beth Leto
Public Works
- 4 ili l c
$1,424.00/$0
2/07/96
4/11/97
$2,137.00/$0
CHECK ONE (1) APPROPRIATE LINE BELOW
APPROVAL TO ADVERTISE FOR BIDS.
XXXXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST -
Old — Obsolete — Beyond economical repair
PREPARED BY:
DIVISION DIRECTOR APPROVAL:
PRINT NAME
TECHNICAL SERVICES APPROVAL:
PRINT NAME:
DATE: ��z 3 JQ
DENT PIERCE
SHEILA BARKER
OMB FORM REVISED 11/99
M—ONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA D. SPEER STOP #8 FROM: Louis LaTorre, Director
PROPERTY CLERK FINANCE DEPT. Social Services
DATE: February 5, 2004
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
ESCRIPTI(?lY
DATE
PURCHASED
ORIGINAL & .EST.
PRESENT VALUE
1801-154
347-EB
Dell CPU
yla-Cfley
/1 7,'00
1801-122
USCB206948
HP Printer
/�(�
I
i v�3q, rr0 16-
1801-133
USHB146820
HP Printer
0940438
Dell Monitor
NA
1801-102
Dell Monitor
N A-
M454157497
Dell Monitor
N�
3882A694
Dell Keyboard
NIA
487856
Canon Calculator
N�
28085402
Sharp Calculator
IBM Selectric II Typewrit
r
CHECK ONE (1) APPROPRIATE LINE BELOW
APPROVAL TO ADVERTISE FOR BIDS.
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST:
Equipment is in Marathon Social Services office not being used too old to repair and too costly.
PREPARED BY: 12U! DATE: aC" 0 7
PRINTNAME: Louis LaTorre, Director
Social Services
DIVISION DIRECTOR APPROVAL:
PRINT NAME: J me E. Malloch, Director
i unity Services
TECHNICAL SERVICES APPROVAL:
OMB FORM REVISED 10/28/2003 SHEILA BARKER
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: DIVINA D. SPEER STOP #8 FROM: Susan Scarlet, Sr. Administrator
PROPERTY CLERK FINANCE DEPT. Bayshore Manor
DATE: 1 /26/04
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
DESCRIPTION
DATE
PURCHASED
ORIGINAL & EST.
PRESENT VALUE
1803-570
l 3, J 5
Dell Screen
3 J Gr-
O 1 50 0
1810-041 r
Uj 3 (,<J
Dell Computer
1803-577
l 9 [ �}�
Dell Screen
(v l� 00
'Jloa.pU�O
1803-57't
3 �/�
Dell Computer
cts
�SO f 0
0803-099
1
Dell Computer Optiplex
/ / l 99
a Q / $ , �D l
0970-199
')q O
Dell Screen
OUTO
CHECK ONE (1) APPROPRIATE LINE BELOW
APPROVAL TO ADVERTISE FOR BIDS.
X APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST•
Not beiny, used
PREPARED BY: U"
PRINT NAME:
DIVISION DIRECTOR APPROVAL:
NAME:
TECHNICAL SERVICES APPROVAL:
ILA BARKER
aiiocn
DATE: 1/26/04
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Divina D. Speer — Stop #8 FROM: Peter Lubert
DATE: Property Clerk, Finance Dept. Emergency Medical Services
1416-041 (001)
n/a
Lightbar
i. AI
2/28/89
$750.00/$0
CHECK ONE (1) APPROPRIATE LINE BELOW •
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST:
Old — Obsolete — Outdated
PREPARED BY: PAf �- `F� DATE:
PRINT NAME
DIVISION DIRECTOR APPROVAL:
PRINT NAME CLAR —MARTIN
OMB FORM REVISED I1/99
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO: ��/ r v i z_ C;lp �
PROPERTY CLERK FINANCE DEPT.
DATE: -21/,0 /o `(
FROM: f D c-
M.C.
I.D. NUMBER
SERIAL
NUMBER
ASSET
DESCRIPTION
DATE
PURCHASED
ORIGINAL & EST.
PRESENT VALUE
US FB t -:� on
e-
C�
CHECK ONE I APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FORBIDS.
1/ APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST:
}un��tzo,N r vLa 110r cfCGVLG✓vA Jc--a l
VC-DZir
PREPARED I , DATE: �� 2 zo e
DIVISION DIRECTOR APPROVAL:
PRINT NAME: pie
TECHNICAL SERVICES APPROVAL:
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: Divina D. Speer — Stop #8
Property Clerk, Finance Dept.
DATE:
FROM: PETER LUBERT
EMERGENCY MEDICAL SERV
1415-052
s�
751ARY0275
�e
4F
x
�gin`a'1 & stK
Radio
01/02/92
$1,294.7850
CHECK ONE (1) APPROPRIATE LINE BELOW
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND TRANSFER TO:
REASON FOR REQUEST -
OLD - OBSOLETE - BEYOND ECONOMICAL REPAIR
PREPARED BY: ee..� e.
PRINT NAME
DIVISION DIRECTOR APPROVAL:
PRINT NAME
OMB FORM REVISED I I/99
DATE:
S.
MARTIN