Item C06BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: March 17, 2004
DIVISION: Public Works
BULK ITEM: Yes x No DEPARTMENT: Animal Control
AGENDA ITEM WORDING: Approval to award bid and enter into an agreement with
Humane Animal Care Coalition, Inc. for operation of the Key Largo Animal Shelter in the
amount of $224,252.00 per year.
ITEM BACKGROUND: Two bids were received at the January 29, 2004, bid opening.
Humane Animal Care Coalition (HACC) in the amount of $224,252, and People Caring
for Animals in the amount of $214,640. HACC has successfully operated the Upper
Keys Animal Shelter for the past six years, and their Director has been in the animal
care and control field for over twenty-five years. Though People Caring for Animals bid
less, they do not possess nor match the current contractor's animal control and shelter
experience.
PREVIOUS RELEVANT BOCC ACTION: On April 16, 2003, the BOCC approved the
current contract with the Humane Animal Care Coalition in the amount of $216,083.27,
which will expire on 3/31/04.
CONTRACT/AGREEMENT CHANGES: New agreement for one year, with two (2) one-
year renewal options, at an increase of $680.73 per month over the current contract.
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $224,252
COST TO COUNTY: Same
REVENUE GENERATED: Yes
APPROVED BY: County Atty: x
DIVISION DIRECTOR APPROVAL:
BUDGETED: Yes: x No:
SOURCE OF FUNDS ad valorem
No x
OMB/ si x Risk nageme x
Dent Pierce
DOCUMENTATION: INCLUDED: x TO FOLLOW: NOT REQUIRED:
DISPOSITION: AGENDA ITEM #:
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Humane Animal Care Coalition, Inc.
A glumane Society (Deduated to the Care ofAnimaCs
283 Saint Thomas Avenue
Key Largo, FL 33037
(305) 453-0826
January 5, 2004
Subject: Contract bid for the operation of the Key Largo Animal Shelter.
The Humane Animal Care Coalition, Inc. is pleased to present a bid of $224,252.00
for the operation of the Key Largo Animal Shelter, April 1, 2004 through March 31,
2005. This bid reflects 3.8% increase over last year BOCC approved budget. The
increase is required for two areas: 1) Modest increases in most of the line items and
cost of living increase for the employees, $5,469.00. 2) A new budget line item for
weekly garbage pick-up of $2700.00 per year. We began paying this unbudgeted
line item last year beginning March 1, 2003.
We currently have all the required shelter licenses; certificates and County approved
insurance in place. They will all be renewed as they expire.
The HACC, Inc. is a non-profit 501(c)(3) organization that is committed to serving the
citizens and protecting the animals were we live. Our goal is to humanely help solve
the animal overpopulation problems by providing free spay and neutering, thereby
reducing the need for an animal shelter. We have successfully operated the Upper
Keys' Animal shelter for six years, ending March 31, 2004. As an additional service
to the public, and at no cost to the County, we opened a Free Spay and Neuter clinic
July 28, 2000. Since we began operating this free clinic we have spayed and
neutered over 2,000 owned animals in the community. This represents a value to
the community of over $175,000.00,
Best regards,
Thomas F. Garrettson
President, Humane Animal Care Coalition, Inc.
Humane Animal Care Coalition, Inc.
A Mumane Society (Dedicatedto the Care ofAnima[s
283 Saint Thomas Avenue
Key Largo, FL 33037
(305) 453-0826
Experience handling animals and operating facilities of this nature:
The HACC, Inc. has successfully operated the Upper Keys Animal Shelter for six
years ending March 31, 2004. During this period we have experience and solved all
types of animal concerns in the community. The HACC manager of the Animal
Shelter has managed this facility for 8 years. She also has 25 years of direct
experience that includes manager of one of the largest animal shelters on the East
Coast. The HACC is an active member of the "Quad County Animal Welfare
Directors Association" of South Florida. This organization consists of Government
operated and non-profit animal shelters from Palm Beach to Key Largo. We also
have professional memberships in FACC, SAWA, HSUS, AHS, ASPCA.
Amount of staff, staff titles and qualifications of the employees assigned to
collect animals as well as those who will be assigned to work at the animal
shelter.
The contract bid is for four employees, a manager and three Animal Control Officers.
The Manager has over 25 years of experience in this field including eight years
managing the Monroe County Animal Shelter in Key Largo. Each of the employees'
and the manager are Florida State Certified, Animal Control Officers (ACO's) and
State Certified in euthanasia. Because the animal shelter only has four employees,
efficiency requires that they be fully trained in all aspects of shelter operations. We
have no distinctions of job titles for those that collect animals and those assigned to
work at the shelter. All of the employees are required to be ACO's that perform both
Animal Control functions and animal caretakers' functions.
Humane Animal Care Coalition, Inc.
A Mumane Society Defivated to the Care ofAnimaCs
283 Saint Thomas Avenue
Key Largo, FL 33037
(305) 453-0826
PROPOSED BUDGET
April 1, 2004 to March 31, 2005
• Personnel Services: 4 Employees; salaries, taxes, and
Health and retirement benefits. $163,852.00
• Operating Expenses:
1. Medical Waste
500.00
2. Animal Disposal
600.00
3. Garbage pick-up
2,700.00
4. Educational expenses
2,500.00
5. Vehicle Maintenance
900.00
6. Telephone
3,900.00
7. Postage
350.00
8. Utilities (Water & Electric)
6,900.00
9. Risk Management Insurance
11,800.00
10. Repairs and Maintenance
1,800.00
11. Printing
1,200.00
12.Offlce Supplies and Equipment
2,000.00
13.Operating Supplies
17,500.00
14. Gasoline
3.100.00
15. Professional Memberships and Licenses
750.00
16. Annual Audit
3,900.00
$224,252.00
BID PROPOSAL FORM
1. The total price to operate the Key Largo Animal Control Shelter and to provide
complete animal control and enforcement services from Mile Marker 70 through Mile Marker
112, including Ocean Reef and the Village of Islamorada, is
per annum.
2. ALTERNATE BID: The total price to operate the Key Largo Animal Control Shelter
and to provide complete animal control and enforcement services from Mile Marker 70
through Mile Marker 112, including Ocean Reef and the Village of Islamorada, utilizing any or
all of Monroe County's vehicles described in Exhibit "D" of the Request for Bids, is
$ 2Z�f, Z52. o v per annum.
Contractor shall also prepare a proposed budget, showing accounts and amounts
budgeted, and submit same with this Bid Form, and the Ethics Clause form, Non -
Collusion Affidavit and Drug -Free Workplace form.
lltt»taee Rhl#'a 1 Care Coa11ttON. 1hC
Company Name
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Company Address
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Phone Number
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Signature and Title of Authorized Representative
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ate
PAGE 7
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: HUMANE ANIMAL CARE COALITION, INC. Contract #
Effective Date:
Expiration Date:
Contract Purpose/Description: To operate the Key Largo Animal Shelter.
Contract Manager: Beth Leto
(Name)
for BOCC meeting on March 17, 2004
4/l/04
3/31/05
4560 Public Works - #1
(Ext.) (Department/Stop #)
Agenda Deadline: March 2, 2004
CONTRACT COSTS
Total Dollar Value of Contract: $224,252
Budgeted? Yes® No ❑
Grant: $
County Match: $
Estimated Ongoing Costs: $ n/a /yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
Current Year Portion: $112,126
Account Codes: 001-21000-530340
etc.
CONTRACT REVIEW
Changes Date Out
Date In Needed �er
Division Director Yes❑ No❑
Risk Management a1i p��y Yes❑ No[✓]"�_ Q_
O.M.B./Purchasing Yes[—] No��
County Attorney ? 0l3 Yes❑ NoE-'� �--
Comments:
I
OMB Form Revised 2/27/01 MCP #2
AGREEMENT
for
OPERATION OF KEY LARGO ANIMAL CONTROL
This agreement is entered into this 17t' day of March, 2004, by and between the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, a political subdivision of the State
of Florida, (hereinafter called "County"), and HUMANE ANIMAL CARE COALITION, INC., a non-profit
organization existing under the laws of the State of Florida, (hereinafter called "Contractor);
WITNESSETH:
The County hereby authorizes the Contractor to operate the Key Largo Animal Control Shelter,
(hereinafter called "Shelter") located at 105951 U. S. Highway 1, Key Largo, Florida, further described
in Exhibit "A" attached hereto, and to provide complete animal control and enforcement services from
Mile Marker 70 through Mile Marker 112 including Ocean Reef and the Village of Islamorada
(hereinafter called "Service Area") according to the following terms and conditions:
SCOPE OF SERVICES:
a. The Contractor will fully staff, operate and perform all current functions of the Shelter, as
further identified in the training manual to be prepared by Contractor; said training manual will be
reviewed and approved by the Director of Public Works or his designee prior to implementation.
b. The Contractor shall secure, maintain and pay all applicable fees for any permits and licenses
necessary to operate the Shelter.
C. The Contractor shall cooperate with the Monroe County Health Department and follow all local
and state laws, regulations and procedures, including but not limited to F.A.C. 10D-3.091, Procedures
for Control of Specific Communicable Diseases and Chapter 641316-29, Animal Control Shelter
Permits.
d. The Contractor shall provide that all animal control officers complete the mandatory
certification program outlined by F.S. 828.27 (40 hours of training curriculum approved by the Florida
Animal Control Association); said training shall be completed on a timely basis after a 90-day
probationary period. The Contractor is to provide the Director of Public Works, or his designee, with
copies of the Animal Control Officer Training Program Certificates.
e. The Contractor will receive and properly confine all animals that are brought to the Shelter or
which become the responsibility of the Shelter. All animals in the custody of the Contractor shall have
a constant supply of fresh water and be fed a diet appropriate for their species, breed, age and
physical condition.
f. The Contractor shall provide appropriate care for sick and injured animals in its custody and
shall obtain the services of a veterinarian who is licensed by and in good standing with the Board of
Veterinary Medical Examiners for the State of Florida for consultations and/or professional services.
g. The Contractor shall maintain the Shelter, including kennel area, cages and euthanasia room,
and all equipment in a clean, safe, and sanitary manner.
h. The Contractor shall provide the personnel and materials necessary to humanely euthanize all
animals designated for euthanasia by the supervisors or designees of the Shelter. The primary drug
to be utilized for euthanasia shall be sodium pentobarbital, and the Contractor shall administer
euthanasia to those animals designated for destruction in a humane manner and consistent with
state and county laws and regulations. The Contractor's personnel who perform euthanasia will have
appropriate certificates attesting to the employee's authority to perform euthanasia, and copies of the
certificates will be forwarded to the Director of Public Works or his designee.
i. The Contractor shall ensure that rabies inoculations will be given to all adopted and redeemed
animals as required by law.
j. The Contractor shall provide heartworm testing to all adoptable dogs, provide deworming to all
adoptable animals, and shall have a program in place for flea and tick control. Contractor shall seek
funding sources to enable provision of feline leukemia virus testing and, upon obtaining such funding,
shall provide feline leukemia virus testing for all adoptable kittens and cats.
k. The Contractor will provide an adoption service through the Shelter for the purpose of securing
suitable homes for adoptable animals. The Contractor shall follow appropriate criteria to insure that
each companion animal is given a suitable home through basic screening procedures that evaluate
both the animal to be released and the potential adopter in an effort to assure that the animals
adopted are being placed in long-term homes. The screening procedures shall be reviewed
periodically by the Director of Public Works or his designee as to form and practicality. All adoptable
animals will be available for inspection by the public during normal working hours.
1. The Contractor will issue license certificates for dogs as required by the Monroe County Code
and collect the established fees therefor. The Contractor will be responsible for determining that all
requirements have been satisfied by an applicant prior to issuing a license certificate and shall remit
all fees therefor to the County.
11. ENFORCEMENT SERVICES:
The Contractor will provide complete animal control and enforcement services within the Service Area
described above, including, but not limited to:
1. Emergency services (24-hours per day/7-days a week) for Priority One calls which are:
a. Injured animal;
b. Bite cases; person bit by any warm-blooded creature;
C. Animal bites to other animals;
d. Wild animal in home;
e. Dangerous dog investigations;
f. Animal cruelty investigations;
g. Law enforcement requests.
2. Patrolling service area on a regular and consistent basis;
3. Picking up dogs that are running at -large;
4. Picking up cats or raccoons captured in cat or raccoon traps;
5. Non -emergency animal pick up from residential homes during normal operating hours;
PAGE 2
6. Picking up dead animals along County or City rights -of -way and arrange for proper
disposal in accordance with all applicable laws, regulations and ordinances;
7. Disposing of any animals that are euthanized or that expire while in the care, custody,
or control of the Contractor, in accordance with all applicable laws, regulations and
ordinances.
8. Investigating all reports of violation of local and state ordinances and regulations
relating to animal control and, when warranted by the facts, issue citations and/or
prosecute all persons charged with violation of said ordinances and regulations, which
includes representing Monroe County in court proceedings when required. Further,
upon termination of this agreement, the Contractor shall complete all cases originated
by Contractor including representing the County in court if necessary.
9. Complying with all applicable County ordinances and regulations as wdll as the laws of
the State of Florida.
III. TERM OF AGREEMENT:
This agreement shall be for a twelve (12) month period beginning April 1. 2004 and ending at 12:00
midnight on March 31, 2005. The term of this agreement shall be renewable in accordance with
Section IV.
IV. RENEWAL:
The County shall have the option to renew this agreement after the first year, for two (2) additional
one-year periods. The contract amount agreed to herein may be adjusted annually in accordance
with the percentage change in the Consumer Price Index (CPI) for all urban consumers (CPI-U) for
the most recent 12 months available.
V. ASSIGNMENT:
The Contractor shall not assign nor subcontract its duties under this agreement without the prior
written approval of the County.
VI. TERMINATION WITHOUT CAUSE:
The County may terminate this agreement without cause by providing the Contractor with written
notice of termination at least sixty (60) days prior to the date of termination.
VII. TERMINATION WITH CAUSE:
The County may terminate this agreement for cause if the Contractor shall default in the performance
of any of its obligations under this agreement. Default shall include the occurrence of any one of the
following events and same is not corrected to the satisfaction of the County within fifteen (15) days
after the County provides the Contractor with written notice of said default:
a. Failure to provide food or water for animals in the custody of Contractor.
b. Failure to procure appropriate veterinary care for any sick or injured animal in the custody
of the Contractor.
PAGE 3
c. Failure to administer euthanasia in a humane manner.
d. Failure to maintain the Shelter in a clean, safe and sanitary manner.
e. Breach of any other term, condition or requirement of this agreement.
VIII. UTILITIES:
The Contractor shall be responsible for payment of all utility charges for the Shelter. All utility
accounts will be held in the Contractor's name.
IX. PAYMENT:
The total compensation to be paid to the Contractor in consideration of its services under this
Agreement shall be $224,252.00 per annum. The County shall pay the Contractor on a per month in
arrears basis in an amount equal to 1/12 of the total cost of the contract, or $18,687.66 per month.
The Contractor shall provide a monthly invoice on the 1st day of each month to the Division of Public
Works, and payment shall be made on or about the 1 st day of the following month.
X. FUNDING AVAILABILITY
In the event that funds are partially reduced or cannot be obtained or continued at a level sufficient to
allow for the purchase of the services contemplated, then the contract may be terminated immediately
at the option of the County upon written notice of termination being delivered in person or by mail to
the Contractor. The County will not be obligated to pay for any services provided by the Contractor
after the Contractor has received written notice of immediate termination.
XI. VEHICLES:
The County hereby leases to the Contractor two (2) County vehicles currently assigned to the Shelter
identified as follows:
1. A 1999 Chevrolet Astro Van (Unit 0911-020)
2. A 2000 Dodge 1500 Pickup Truck (Unit 0911-021)
The Contractor shall be responsible for payment of all fuel, oil, and other supplies necessary to
operate said vehicles. In addition, the Contractor shall be responsible for repairs to said vehicles and
shall maintain them in accordance with the maintenance schedule attached hereto as Exhibit "B." The
Contractor shall provide receipts to the Director of Public Works or his designee to document and
verify that the required maintenance has been performed. The County shall have the right to inspect
the vehicles at any reasonable time.
XII. INSURANCE REQUIREMENTS:
The Contractor will provide insurance coverage as described in the Risk Management Policy and
Procedures Contract Administration Manual attached hereto and marked Exhibit "C."
XIII. FEES AND REPORTS:
The Contractor shall collect and remit to the County all funds that are collected for fees, license
certificates, citations, penalties, adoptions, etc. In this regard, the Contractor shall issue receipts and
keep appropriate records of all funds received and shall provide the Director of Public Works or his
designee with copies of daily cash reconciliation forms, daily bank deposit information and original
license certificates that are issue on a bi-weekly basis. All funds must be deposited into specific
Monroe County bank accounts, and all requests for waiver of any fines or fees owed to the County
PAGE 4
must be submitted in writing on the County -approved affidavit form to the Director of Public Works or
his designee, said affidavit form is attached hereto and marked Exhibit "D." The Contractor shall only
charge fees as outlined in Monroe County Resolution No. 496-2000, as same may be amended from
time to time; said Resolution is attached hereto and marked Exhibit "E." The Contractor shall not
charge any other fees for services at the Shelter unless authorized by the County to do so. Further,
the Contractor shall provide the Director of Public Works or his designee with copies of all bite reports
and citations that are issued on a bi-weekly basis as well.
XIV. DONATIONS:
The Contractor shall issue receipts and keep appropriate records of all donations received at the
Shelters by Contractor. Said donations shall be used by Contractor only for the benefit of shelter
animals or animals for which Contractor provides spay/neuter or other services, and shall not be used
to defray or reduce County funding in the future. In the case of donations solicited by third parties on
behalf of the Contractor, the donating entity must make its financial records pertaining to the donated
funds available to representatives of the Contractor and the County during regular business hours
(Monday through Friday, 9:00 a.m. to 5:00 p.m., excluding holidays) in order to insure that all monies
collected on behalf of the Contractor, minus an amount not to exceed 5% of the total collected for
administrative expenses, are in fact donated to the Contractor for the benefit of shelter animals. If a
prospective donating entity is unwilling or unable to comply with the foregoing requirement, then the
Contractor may not accept any donations from that entity.
XV. FACILITIES AND EQUIPMENT:
The Contractor hereby accepts the Shelter facilities and equipment in `°as is" condition, and the
Contractor shall allow the County to inspect said facilities and equipment at any reasonable time. In
addition, all operating supplies and any additional equipment such as catch-all sticks, cages and the
like shall be the responsibility of the Contractor.
XVI. INVENTORY:
Prior to commencement of the service contemplated herein, the County shall perform an inventory of
all supplies, materials, medicines and equipment at each Shelter and the inventory lists prepared
therefrom shall be signed by both parties hereto.
XVII. MAINTENANCE:
The Contractor shall maintain and be responsible for the costs of repairs to the Shelter buildings,
grounds, and equipment in order to keep same in proper working condition. Prior to commencement
of repairs, the County must be notified, in writing, of repairs estimated to cost over $1,000.00. If such
repairs are approved by the County, the Contractor shall pay the first $1,000.00 of cost regardless of
the total cost of said repairs.
XVIII. IMPROVEMENTS OR MODIFCATIONS TO FACILITIES:
No improvements or modifications may be made to the Shelters, appurtenances, or surrounding
properties without the prior written approval of the County.
XIX. HOURS OF OPERATIONS:
At a minimum, the Shelter shall be open to the public from 9:00 a.m. to 6:00 p.m., Eastern
Time, Monday through Friday, and from 9:00 a.m. to 3:00 p.m., Eastern time, on Saturdays;
as follows:
PAGE 5
Hours of operation may be adjusted only upon mutual written consent of the County and the
Contractor.
XX. INDEPENDENT CONTRACTOR:
At all times and for all purposes, the Contractor, its agents and employees are strictly considered to
be independent contractors in their performance of the work contemplated hereunder. As such, the
Contractor, its agents and employees shall not be entitled to any of the benefits, rights or privileges of
County employees.
XXI. HURRICANE OR OTHER NATURAL DISASTER:
In the event of a hurricane or other natural disaster, the Contractor shall make its best efforts to
properly house and care for all animals. In this regard, the Contractor shall designate at least three
(3) employees who will be able to remain in the County to care for the animals during and after the
disaster, and the Contractor will supply those employees' names, addresses and telephone numbers
to the County Administrator who may, at his discretion, require the Contractor to have the listed
employees remain in the County during and after a Category 1, 2 or 3 Hurricane or natural disaster.
XXII. FUNDRAISING:
The Contractor may use the Shelter for fundraising or for selling merchandise after its items have
been reviewed and approved by the Director of Public Works or his designee. Requests for events
shall be requested by the Contractor in writing and approved by the County Administrator in writing.
Funds raised by the Contractor from fundraising or events at the Shelter shall only be used to benefit
the shelter animals or animals for which Contractor provides spay/neuter or other services, and shall
not be used to defray or reduce County funding in the future.
XXIII. NON-DISCRIMINATION:
The Contractor shall not discriminate against any person on the basis of race, creed, color, national
origin, sex or sexual orientation, age, physical handicap, or any other characteristic or aspect which is
not job related when recruiting, hiring, promoting, terminating or any other area affecting employment
under this agreement. At all times, the Contractor shall comply with all applicable laws and
regulations with regard to employing the most qualified person(s) for positions under this agreement.
Additionally, the Contractor shall not discriminate against any person on the basis of
race, creed, color, national origin, sex or sexual orientation, age, physical handicap, financial status or
any other characteristic or aspect in regard to providing services hereunder.
XXIV. INSPECTION OF BOOKS AND FACILITIES/AUDIT/ACCOUNTING:
The Contractor shall maintain the financial records in accordance with generally accepted accounting
principles, and allow the County to inspect its books and records and the shelter facilities at any
reasonable time. In addition, the Contractor shall, at its expense, provide the County with an annual
audit prepared by an independent Certified Public Accountant. Contractor shall retain all records
pertaining to this agreement for a period of three years after term expires.
XXV. MEDICAL RESEARCH:
In no event shall any animals under the care, custody, or control of the Contractor be given, bartered
or sold to any medical research company.
PAGE 6
XXVI. CAT/RACCOON TRAPS:
The County hereby leases its cat/raccoon traps to the Contractor for the Contractor to rent to the
public upon payment of a deposit fee. All deposit fees collected by Contractor shall be returned to the
renter upon return of the trap or, if the trap is not returned to Contractor, the deposit fee will be
retained by the Contractor in order to purchase replacement traps. At the end of this agreement, the
Contractor will return the same number of cat/raccoon traps to the County as the County had provided
at the beginning of this agreement. Nothing herein shall preclude Contractor from purchasing and
renting its own cat and raccoon traps.
XXVII. PUBLIC ENTITY CRIME STATEMENT:
A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract to provide goods or services to a public entity, may not
submit a bid on a contract with a public entity for construction or repair of a public building or public
work, may not submit bids on leases of real property to public entity, may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold amount provided in
Section 287.017, F.S. for CATEGORY TWO for a period of 36 months from the date of being placed
on the convicted vendor list. (CATEGORY TWO: $15,000.00).
XXVIII. NOTICE:
Any notice required or permitted under this agreement shall be in writing and hand -delivered or
mailed, postage prepaid, by certified mail, return receipt requested, to the other party as follows:
FOR COUNTY:
Dent Pierce, Director
Monroe County Public Works
1100 Simonton Street
Key West, Florida 33040
XXIX. CONSENT TO JURISDICTION:
FOR CONTRACTOR:
Thomas F. Garrettson
283 Saint Thomas Avenue
Key Largo, FL 33037
This agreement shall be construed by and governed under the laws of the State of Florida and venue
for any action arising under this agreement shall be in Monroe County, Florida.
XXX. AUTHORIZED SIGNATORY:
The signatory for the Contractor, below, certifies and warrants that:
(a) The Contractor's name in this agreement is its full name as designated in its corporate charter.
(b) He or she is empowered to act and contract for Contractor.
(c) This agreement has been approved by the Contractor's Board of Directors.
Further, Contractor shall, upon execution of this agreement, provide proof of incorporation and a list of
its Board of Directors.
PAGE 7
XXXI. ENTIRE AGREEMENT:
This agreement constitutes the entire agreement between the County and the Contractor for the
services contemplated herein. Any amendments or revisions to this agreement must be in writing and
be executed in the same manner as this agreement.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the day first
written above.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
By:,
Deputy Clerk
PAGE 8
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:,
Mayor/Chairman
MGNROE COUNTY ATT N
OVED AS R
ZAN A. TTON
ASSISTANT
O gfpr V&RNEY
Date dlJ/Q y
MONROE COUNTY
ANIMAL SHELTER
KEY LARGO, FL
ANIMAL SHELTER TRACT
Being a portion of tot 9 in Section I, Township 61 South, ltan c .
southeasterly of U*S. Highway I as shown on the Model Land Company plat last, lying
PIaf Book 1, Page 68 , Public Records of Monroe County, FL and being P y t recorded in
described as follows: more particularly
Beginning on a rod and cap located at the intersection of t
Monroe County Animal Shelter and the Florida Keys Electric Coo cradnc between the
Inc, with the southeasterly right-of-way line of U. S. I4rghwa p I Ve Association,
coincident with said southeasterly right -of --way line N 37 do Y , thence proceed
E, 158.99 feet; thence depart said southeasterly right-of-wway line minutes 38 seconds
degrees 44 minutes 25 seconds E, 44.12 feet; thence proceed S 88 degrees Proceed S S2
seconds E, 70.60 feet to the East line of said Lot 9; thence proceed coincident mutes 33
East line S 00 degrees 37 minutes S6 seconds E, 253.16 feet to a rod with said
d'visional line between the Monroe County Animal Shelter and the Florida and cap in the
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Risk Management
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
for
Animal Control Contracts
As a pre -requisite of the work governed, or the goods supplied under this contract (including the pre -staging of
personnel and material), the Contractor shall obtain, at his/her own expense, insurance as specified in any
attached schedules, which are made part of this contract. The Contractor will ensure that the insurance obtained
will extend protection to all Subcontractors engaged by the Contractor. As an alternative, the Contractor may
require all Subcontractors to obtain insurance consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including pre -staging of
personnel and material) until satisfactory evidence of the required insurance has been furnished to the County as
specified below. Delays in the commencement of work, resulting from the failure of the Contractor to provide
satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any
penalties and failure to perform assessments shall be imposed as if the work commenced on the specified date
and time, except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract and any
extensions specified in the attached schedules. Failure to comply with this provision may result in the
immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the
completion of work resulting from the failure of the Contractor to maintain the required insurance shall not
extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed
as if the work had not been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance, either:
• Certificate of Insurance or • A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance policies required
by this contract.
All insurance policies must specify that they are not subject to cancellation, non -renewal, material change, or
reduction in coverage unless a minimum of thirty (30) days prior notification is given to the County by the
insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving the Contractor
from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be included as
"Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the County
prepared form entitled "Request for Waiver of Insurance Requirements" and approved by Monroe County
Risk Management.
EXHIBIT "C"
PAGE 1
ANIMAL CONTROL ERRORS AND OMISSIONS LIABILITY
INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain Animal
Control Errors and Omissions Liability Insurance. Coverage shall be maintained throughout the life of
the contract and include, as a minimum:
• False Arrest, Detention or Imprisonment
• Malicious Prosecution
• Wrongful Entry and Eviction
• Assault and Battery
• First Aid E&O
• False or Improper Service of Process
• Violation of Property Rights
• Violation of Civil Rights
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limits (CSL)
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should
include coverage for claims filed on or after the effective date of this contract. In addition, the period for which
claims may be reported should extend for a minimum of twelve (12) months following the termination of the
contract.
The policy shall not exclude claims or have coverage limitations relating to occurrences caused by or related to
animals.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies
issued to satisfy the above requirements.
ANIMALE&O
EXHIBIT "C"
PAGE 2
EMPLOYEE DISHONESTY
INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
The Contractor shall purchase and maintain, throughout the term of the contract, Employee Dishonesty
Insurance which will pay for losses to County property or money caused by the fraudulent or dishonest
acts of the Contractor's employees or its agents, whether acting alone or in collusion of others.
The minimum limits shall be:
$100,000 per Occurrence
ED2
EDIT "C"
PAGE 3
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain General
Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a
minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
• Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 500,000 per Person
$1,000,000 per Occurrence
$ 100,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage for claims filed on or after the effective date of this contract. In
addition, the period for which claims may be reported should extend for a minimum of twelve (12)
months following the termination of the contract.
The policy shall not exclude claims or have coverage limitations relating to occurrences caused by or
related to animals.
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements.
GLAnimals
EXHIBIT "C"
PAGE 4
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the Organization taking possession of the vehicles governed by this agreement, the
Organization shall purchase Vehicle Liability Insurance and Auto Physical Damage Insurance.
Coverage shall be maintained throughout the life of the Agreement and include, as a minimum,
liability coverage for:
• Owned, Non -Owned, and Hired Vehicles
• Physical Damage Protection
The minimum limits acceptable shall be:
$1,000,000 Combined Single Limit (CSL)
ACV for Physical Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all
policies issued to satisfy the above requirements. In addition, the Monroe County Board of County
Commissioners shall be named as "Loss Payee" with respect to the physical damage protection.
EXHIBIT "C"
PAGE 6
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL CONTRACT
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers'
Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the State of
Florida, and the company or companies must maintain a minimum rating of A -VI, as assigned by the
A.M. Best Company.
If the Contractor has been approved by the Florida's Department of Labor, as an authorized self -
insurer, the County shall recognize and honor the Contractor's status. The Contractor may be required
to submit a Letter of Authorization issued by the Department of Labor and a Certificate of Insurance,
providing details on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the Contractor may be required to submit updated financial statements from the fund upon
request from the County.
WC1
EXHIBIT "C"
PAGE 6
ALL RISK PROPERTY
INSURANCE REQUIREMENTS
FOR
ANIMAL CONTROL SHELTERS/
COUNTY -OWNED PROPERTY
BETWEEN
MONROE COUNTY, FLORIDA
AND
Prior to the Organization/Individual taking possession of the property governed by this lease/rental
agreement, the Organization/Individual shall obtain All Risk Property Insurance (to include the perils
of Flood and Wind) with limits no less than the Replacement Cost Value of the property leased or
rented. Coverage shall be maintained throughout the life of the Lease/Rental Agreement and include,
as a minimum, liability coverage for:
Fire Lightning Vandalism
Sprinkler Leakage Sinkhole Collapse Falling Objects
Windstorm Smoke Explosion
Civil Commotion Aircraft and Vehicle Damage Flood
The Monroe County Board of County Commissioners shall be named as Additional Insured and
Loss Payee on all policies issued to satisfy the above requirements.
EXHIBIT "C"
PAGE 7
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Animal Control Contracts
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of County
Commissioners from any and all claims for bodily injury (including death), personal injury, and
property damage (including property owned by Monroe County) and any other losses, damages, and
expenses (including attorney's fees) which arise out of, in connection with, or by reason of services
provided by the Contractor or any of its Subcontractor(s) in any tier, occasioned by the negligence,
errors, or other wrongful act or omission of the Contractor or its Subcontractors in any tier, their
employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended as a
result of the Contractor's failure to purchase or maintain the required insurance, the Contractor shall
indemnify the County from any and all increased expenses resulting from such delay.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
TCS
EXHIBIT "C"
PAGE 8
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate from the
standard insurance requirements specified within this manual. Recognizing this potential, and acting
on the advice of the County Attorney, the Board of County Commissioners has granted authorization
to Risk Management to waive and modify various insurance provisions.
Specifically excluded from this authorization is the right to waive:
• The County as being named as an Additional Insured If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name the
County as an Additional Insured, Risk Management has been granted the authority to waive
this provision.
and
• The Indemnification and Hold Harmless provisions
Waiving of insurance provisions could expose the County to economic loss. For this reason, every
attempt should be made to obtain the standard insurance requirements. If a waiver or a modification is
desired, a Request for Waiver of Insurance Requirements form should be completed and submitted
for consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the County
Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of
the Courts.
Should Risk Management deny the Waiver Request, the other parry may file an appeal with the County
Administrator or the Board of County Commissioners, who retains the final decision making authority.
PAGE 9
MONROE COUNTY, FLORIDA
Request For Waiver
Of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of Insurance Requirements,
be waived or modified on the following contract.
Contractor: mme /4AMMI Cage
Contract for: l #" Ke„s A,ur1�l S�ielf�r
Address of Contractor. 2 63 Sal' Tit onus Avenge
Phone: �3oS� 4S3-D82 L
Scope of Work: rev je senn'ce &Ax 1*0"f ftl t -r r- i7nG eae rtia f'1eeF tie
t.D6ttA1�. �i/UMt� Co�Ths[ TaCt[f �t, 4 /M /1 7--'TT""
Reason for Waiver: ]'� '1'we lrsurr+4reG �'40k�PGwaeN�'3 are nd A "MR f t4te for 'l'lre
%cry G! ert yr Cahtwe f' t.,1 61 f 1!se c.�,. .
`t . f. � ue peve.. 1,.� .e.�f
�+ e�
Policies Waiver _ se 12 1; me[ .gu- Dish Masi, Irs.��....•.
will apply to:'
PafL M "AJ[ rtek lscsdr �• Amer
Signature of Contractor:� �� V
Approved Not Approved
Risk Management
Date
County Administrator appeal: Approved: Not Approved:
Date:
Board of County Commissioners appeal: Approved: Not Approved:
Meeting Date:
PAGE 1O
AFFIDAVIT OF INABILITY TO
PAY ANIMAL CONTROL CHARGES
I, (name) who being first duly sworn, in support of my request to have certain
Monroe County Animal Control charges waived, do certify:
1. That I am the owner of
(specify species)
or cared for by Monroe County Animal Control.
2. That for the period of
(name(s) of animal(s)
who havelhas been picked up, housed
to , $
(date of I' charge) (date of last charge)
has been incurred as a result of the animal control services stated in paragraph number one.
3. That I am unable to pay (check one) 1) the charges (or)
2) any more than $
without substantial hardship to myself or my family due to the following circumstances: (check all that apply)
(A) My household gross monthly income from all sources is less than:
(1) $1,200 if only one person in household, or (2) $1,500 if more than one person in household.
(B) I do not have cash (including checking and savings account) in excess of $500.00.
(C) I owe debts due to illness or misfortunes of my family. If this item is checked, briefly describe in the space
provided below:
(D) I do not own real or personal property which are not used by me for shelter and the necessities of life. If this
item is checked, briefly list and describe all real property and automobiles owned by affiant:
4. If any statement herein is determined to be untrue, I agree to pay such charges as have been waived as a result
of this affidavit.
SWORN TO AND SUBSCRIBED before me this
who is personally known to me
Concur
or who produced
Animal Control Director
Concur
County Administrator
(signature)
day of
2___, by
as identification.
Notary Public - State of Florida at large
EXHIBIT "D"
Public Works Division
RESOLUTION N0496 _2000
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, AMENDING RESOLUTION NO. 136-2000
CONCERNING FEES FOR ANIMAL CONTROL SERVICES, IN ORDER TO
INCREASE THE COUNTY LICENSE FEE FOR UNSPAYED/UNNEUTERED
ANIMALS FROM $20 00 TO $35 00
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY,
FLORIDA, as follows:
Resolution No. 136-2000 is hereby amended to read as follows:
SERVICE FEE
Pickup:
1s` time $ 25
2°d time $ 50
3`d time and more within 12 months $100
The pickup fees set forth above shall be doubled if the animal picked up $ slnnot vaccinated for rabies.
Board (per night)
Adoption
$ 10
Disposal
$ 10�
00 0
CD?i
`.
r—
rn�-
County License:
c.)• r.•
I.1
-Tj
spayed/neutered
$ 10
ten'
CO
O
unspayed/unneutered
$ 35
Y
rn
replacement
Dangerous Dog Certificate of Registration
�'
;V
0
First Year
$100
Annual renewal
$ 50
PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a
regular meeting of the Board held on the 13thday of December 2000.
Mayor George Neugent yes
Mayor Pro Tem Nora Williamsyes
_
Commissioner Charles "Sonny" McCoy yes
Commissioner Murray Nelson _Yes_
Commissioner Dixie Spehar _ Xes--
,
BOARD OF COUNTY COMMISSIONERS
L. KOLH E, CLERK OF MONROE COUNTY, FLORIDA
D uty Clerk Mayor/Chairman
APPROVED AS TO FORM
loc '°rA LFt FI ! 1 y
B
R BERT N.
DATE 2�R1E.1.
EXHIBIT "E"
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
��to h+� s �a res cAI warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance no. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
7'14� ;I. "�
(signature)
Date: " S' 2 ,0 e q
V 47
STATE OF i:. e i 1) A
COUNTY OF NIOrJP06-
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
-DAmrrn�� C G-4 692 eeTrsd /J-
who, after first being sworn by me, affixed his/her signature (name of
individual signing) in the space provided above on this 5 1day of _ 64UA, 2 .
NOTARY PUBLIC
My commission expires:
(t-:2(o-7
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154 x NokMl Notes, e.._
I, nyo45 F. (5a rrel s 01V of the city of
to law on my oath, and under penalty of perjury, depose and say
1) lam Pres tent 4 1fKm.Ane 1&^) Core- Cthe bidder making the
Proposal for the project described as follows:
DDetafi,oi� of tht ueeer Key fiam-be1 5�elh-
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as to
any matter relating to such prices with any other bidder or with any competitor;
3) Unless otherwise required by law, the prices which have been quoted in this bid
have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the
bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and
4) No attempt has been made or will be made by the bidder to induce any other person,
partnership or corporation to submit, or not to submit, a bid for the purpose of restricting
competition;
5) The statements contained in this affidavit are true and correct, and made with full
knowledge that Monroe County relies upon the truth of the statements contained in this
affidavit in awarding contracts for said project.
%�
(Signature of Bidder)
S"1Day+
ATE��
STATE OF ELo(24 ba
COUNTY OF oonm
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
�omWS- P- Qf) sT-rS CJr'D who, after first being sworn by me, affixed his/
(name of individual signing)
her signature in the space provided above on this 6� day of , 2.
NOTARY PUBLIC
My commission expires:
101124 V
OMB - MCP FORM #1
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of Business)
1. publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession,
or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken
against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a
drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the
penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy
of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the statement
and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of
Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation
program if such is available in the employee's community, or any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this
section.
As the person authorized to sign the statement, I certify that this firm complies fully with the above
requirements.
s Signature
OMB - MCP#5