Item C25BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: March 17, 2004 Division: Management Services
Bulk Item: Yes X No
Department: Administrative Services
AGENDA ITEM WORDING:
Approval of a one month extension of the contract with Eagle Security for security patrols and services in
the Duck Key Security District.
ITEM BACKGROUND:
A request for proposal for this service has been advertised. Bids are scheduled for opening on March 10,
2004. Because the current contract expires at midnight on March 31, 2004, a one month extension is
required for continuity of service.
PREVIOUS RELEVANT BOCC ACTION:
Original contract approved on February 21, 2001. The first contract amendment was approved on March
20, 2002; the second contract amendment was approved March 19, 2003.
CONTRACT/AGREEMENT CHANGES:
One month extension. All other terms remain as is.
STAFF RECOMMENDATIONS:
Approval as stated above.
TOTAL COST: $5,373 (estimated)
COST TO COUNTY:. $5,373 (estimated)
BUDGETED: Yes X No
SOURCE OF FUNDS: Special Taxing District
REVENUE PRODUCING: Yes —No X AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing X Risk Management X
DIVISION DIRECTOR APPROVAL: 4_
Sheila A. Barker
DOCUMENTATION:
DISPOSITION:
Included X To Follow Not Required
AGENDA ITEM #CX
Revised 2/27/01
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Eagle Security Contract #
Effective Date: 03/31/04
Expiration Date: 04/30/04
Contract Purpose/Description:
One month extension for Security Services in the Duck Key Security District.
Contract Manager: Stacey Roberts 4472 OMB/ Stop #1
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 03/17/04 Agenda Deadline: 03/02/04
CONTRACT COSTS
Total Dollar Value of Contract: $ 5,373 Current Year Portion: $ 5,373
Budgeted? Yes® No ❑ Account Codes:
Grant: $ 152-04501-530340-
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $n/a/yr For:
(Not included in dollar value above)
CONTRACT REVIEW
anitorial, salaries, etc.
Changes Date Out
Date In Needed . Revie�re� &
Division Director Yes❑ No�44
Risk Management d b6f'I Yes h 6lo�
O.M.B./Purchasing I''I YJ Yes❑ No
County Attorney "2,py Yes[—] No�
Comments: Or%Sthgl ConCr4Ct cioeS r1oj GorsT4i'o �lAb��� laSvraKCP
11VllJ 1V11111\GVnUU G/L.//V1 1V1Lr i'fL
CONTRACT ADDENDUM
This addendum is made and entered into this 171h day of March, 2004, between MONROE COUNTY,
(County) and Eagle Security (Contractor) in order to amend that certain agreement entered into on
February 21, 2001 and amended on March 20, 2002 and February 19, 2003.
WHEREAS, Monroe County is advertising a request for proposals for Security Patrols and Services
for the Duck Key Security District; and
WHEREAS, the agreement for Security Patrols and Services will not become effective until after the
current agreement with Contractor expires.
NOW THEREFORE, IN CONSIDERATION of the mutual terms understandings, conditions, promises,
covenants, and payments hereinafter set forth, County and Contractor agree as follows:
Section 1. Recitals. The above recitals are true and correct and incorporated herein.
Section 2. Term. This agreement is hereby extended until 12:01 A.M. on April 30, 2004..
Section 3. Payment Payment will be made at the current rate of $15.20 per hour in accordance
with existing contract terms as described in Article 4- Scope of Operations.
Section 4. Insurance The extent of liability is in no way limited to, reduced, or lessened by the
insurance requirements contained elsewhere within this agreement.
Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of Insurance
indicating the minimum coverage limitations as indicated by an "X" on the attached forms identified
as INSCKLST 1-5, as further detailed on forms WC1, GL1, GLS, GIR 1, and VL1, each attached
hereto and incorporated as part of this contract document, and all other requirements found to be in
the best interest of Monroe County as may be imposed by the Monroe County Risk Management
Department
Section 5. Other Conditions. All other conditions of the Agreement shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
(Seal)
Attest DANNY L. KOLHAGE, CLERK
Deputy Clerk
MONROE COUNTY ATTORNEY
ROVED t. FORM:_
SvI.F.ti(tir A. HU ON
ASS!": � U �TORNEY
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor/ Chairman
EAGLE SECURITY
Title:
RENEWAL AGREEMENT
This renewal agreement is made and entered into this 19`h day of February, 2003, between the BOARD OF
COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA (County) and EAGLE SECURITY COMPANY
(Contractor) in order to renew that certain agreement entered into on February 21 ", 2001 and renewed on March
20`h, 2002.
1. In accordance with Article 2, - TERM, this agreement is hereby renewed for one additional year.
2. Article 8- CONTRACT PRICE for the renewal period is amended to read as follows:
"Article 8- Contract Price:
The owner shall pay the Contractor for security services as described in the Form of Agreement in current
funds in the amount of $64,465.47 ($62,709.60 plus 2.8% CPI increase of $1,755.87.) Such sum is in
consideration of 4,240 hours of security services at an hourly rate of $ 15.20 per hour."
3. The term of this renewal agreement shall commence on April 1, 2003, at 12:01 A.M. and terminate on
March 31, 2004 at 12:00 midnight.
4. In all other respects, the original agreement between the parties dated March 21, 2001 and renewed on
March 20, 2002, remains in full force and effect.
5. Monroe County's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Board of County Commissioners.
6. A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public
work, may not submit bids on leases of real property to public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
N
C7
(Seal) =r. m
BOARD OF COUNTY COMMISSIONERS or C:)
Attest DANNY L. KOLHAGE, CLERK OF MONROE COUNTY, FLORIDA � _ . — -n
By
Deputy Clerk Mayor/ Chairman'
� U
'^ROVED AS TO FORM
' Al SUFFI
-M E HUTTON
3 �0 03
Title:
l.L. -NK UF- COURT
PAGE 02
RENEWAL AGREEMENT
This renewal agreement is made and entered into this 20th day of Much, 2002, between
the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, (County)
and EAGLE SECURITY COMPANY (Contractor) in order to renew that certain agreement
entered into on:
1. In accordance with Article 2,- TERM, this agreement is hereby renewed for one
additional year.
2. Article 8- CONTRACT PRICE is amended to read as follows:
"Article 8- Contract Price:
The owner shall pay the Contractor for security services as described in the Form
Agreement in current funds in the amount of $62,709.60 ($61,480.00 plus 2% CPI incxease
of $1,229.60). Such sum is in consideration of 4,240 hours of security services at an
hourly rate of $14.79 per hour.
3. The term of this renewal agreement shall commence on April 1, 2002, at 12:01 A.M. and
terminate on March 31, 2003 at 12:00 midnight
4. In all other respects, the original agreement between the parties dated March 21, 2001
�. remains in full force and effect.
TNESS WHEREOF, the parties have hereunto set their hands and seal, the day
written above.
r'� • :�
� f
Deputy Clerk
'AIMOO 908N014
10 39 Hln3-} t�'l4NVQ
ze :q Wd s2 SVk 100a
0U0038 80-1 g3lE_q
BOARD OF COUNTY COMMSSIONERS
OF MONROE COUNTY, FLORIDA
Ma or/Chairman
EAGLE SECURITY COMPANX
A PpRO Ap AS To ORM
g Y
R mir
DATE
CONTRACT AGREEMENT
THIS AGREEMENT is set forth as of the 21st day of February;.;2001
between the Board of County Commissioners of Monroe County, Florida,
as the governing body of the Duck Key Security District, hereinafter
"Owner" or "County" and the following Contractor:
Name: Eagle Security Company
Address: 4900 Overseas Highway
Marathon, FL 33050
Phone: (305) 743-2822
hereinafter "Contractor" for the purpose of performing all of the services
required by the Contract Documents for the following:
SECURITY PATROLS AND SERVICES
Duck Key Security District
Monroe County, Florida
The Owner and the Contractor agree as set forth as follows:
Article 1 - The Contract Documents
The Contract Document consist of this Agreement, the Request for Bids,
the Non -Collusion Affidavit, the Insurance Documents, the Sworn
Statement under Ordinance No. 10-1990, the Drug -Free Work Place
Form, the Specifications and Modifications issued after execution of this
Agreement. These form the Contract and all are as fully a part of the
Contract as if attached to this Agreement or repeated herein. An
enumeration of the Contract Document appears in Article 5.
Article 2 - Term
A. The contract shall have a term of 12 months commencing at 12:01 a.m.
April 1, 2001 through 12:01 AM, March 31, 2002.
B. At the end of the first year the County shall have an option of extending
this agreement for an additional one year term, which option shall be
exercised by written notice at least thirty (30) days prior to December 31,
2001, and shall be documented by agreement amendment executed by
both parties. At the end of the additional one-year term, County shall
have one more option for an additional one-year term under the same
conditions, thus providing that this agreement shall be for one year with
two one-year extension options. The contract amount agreed to herein
may be adjusted annually in accordance with the percentage change in
the Consumer Price Index (CPI) for Wage Earners and Clerical Workers in
Miami, Florida area index and shall be based upon the annual average CPI
communication from January 1 through December 31 of the previous
year. Increases in the contract amount during each option year period
shall be extended into the succeeding years.
C. The County may cancel this contract for cause with seven (7) days
written notice to the Contractor. The Contractor may terminate this
contract for cause with fifteen- (15) days written notice to the County.
Cause shall constitute a breach of the obligations that either party is
required to perform under this contract.
Article 3 - Specifications
A. The Contractor must submit to the owner a copy of its Class "B"
operating license as defined and required under FS 493.
B. All Security Personnel must have a Class "D" license as defined and
required under FS 493.
Security Personnel must be screened for drug usage via a standard pre-
employment urine drug test. The Duck Key Security District reserves the
right to require periodic random drug testing of Security Personnel.
An examination of each Security Person's driving record from every state
where he or she has resided is required. A satisfactory driving record is
required of all Security Personnel (not more than three tickets and/or
accidents in the past five years and no instances of DUI or DWI).
C. Security Personnel are specifically prohibited from carrying weapons of
any sort to include but not be limited to firearms, batons (nightsticks),
stun guns and chemical weapons (i.e. mace).
D. Security Personnel do not have arrest or detention authority and must
refrain from any action, which may jeopardize a "legal" arrest by qualified
law enforcement officers.
E. Security vehicles (automobiles required) must be equipped with driver's
side spotlight, with amber flashing light, distinct logo prominently
displayed preferably indicating "Duck Key Security" as allowed under
present state licensing parameters, cellular telephone and two-way radio
communication equipment allowing immediate communication with the
Contractor's base station.
F. In no case shall security vehicles be operated at speeds beyond the local
posted limits. Security vehicles are specifically prohibited from engaging
in pursuit driving and/or high-speed response to emergencies.
G. Uniforms of a design to closely resemble a police all Security Personnel
will wear uniform.
H. Reflective, adhesive stickers will be provided by the Contractor for
identification of vehicles of residents of the Duck Key Security District.
The contractor shall also make available to residents guard hours and
phone numbers for: guard, supervisors, sheriff's office and stickers for
telephones.
Article 4 — Scope of Operations
The contractor will provide on -site security services on the following
schedule:
A. Daily 9:00 PM to 5:00 AM Monday through Friday, unless otherwise
agreed by the parties.
B. Friday, Saturday and Sunday 9:00 AM to 5:00 PM and 9:00 PM to 5:00
AM, unless otherwise agreed by the parties.
C. Holidays - Thanksgiving, Christmas, New Year's Day, Memorial Day, 4th
of July and Labor Day - 9:00 AM to 5:00 PM and 9:00 PM to 5:00 AM.
Approximately 80 hours per week (time and 1/2 for holidays).
D. A minimum of four- (4) drive through circuits of the entire Duck Key
Security District will be provided each eight- (8) hour shift.
E. Door checks of all unoccupied residences will be made at least once every
thirty- (30) days with a minimum of twenty (20) random door checks
provided each eight- (8) hour shift. All door checks will be noted in the
daily patrol report, unless otherwise agreed by the parties.
F. Daily patrol reports will be in duplicate. One copy to be retained by the
Contractor. One copy be provided to a designate of the Duck Key
Security District Advisory Board.
G. Security Personnel will be expected to report any unusual activity,
remove trespassers, quiet noisy parties, and direct emergency vehicle
and/or traffic and questions suspicious activity. Contact with the Sheriff's
office will be made anytime situations occur which, in the judgment of
Security Personnel, fall outside these outlines parameters, or when
obvious illegal activity has taken place.
H. Excess water usage notifications found at unoccupied residences will be
forwarded directly to the property owner by the Contractor.
I. Additional security services may from time to time be requested by the
Duck Key Security District Advisory Board. Any such additional security
requests shall be billed at the normal hourly rate as specified in the
contract.
The Duck Key Security District reserves the right to contract with other
vendors or agencies from time to time for additional security services (ie.
off -duty Sheriff's Deputies, Marine Patrol Officers or other private security
service providers). Individual residents of the Duck Key Security District
may also contract for additional security services directly with the
Contractor or any other vendor of their choice.
J. Security Personnel will not enter an unoccupied residence without an
accompanying Sheriff's Deputy.
Article 5 - Contract Documents
The Contract Documents which comprise the entire agreement between the
Owner and the Contractor consist of the following:
1. This Agreement
2. Request for Proposals
3. Non Collusion Affidavit
4. Insurance Documents
5. Sworn Statement under Ordinance No. 10-1990
6. Drug Free Workplace Form
There are no Contract Documents other than those listed above in this
Article. The Contract Documents may only be amended, modified or
supplemented as provided in the Request for Bid.
Article 6 - Miscellaneous
No assignment by a party hereto of any rights under or interests in the
Contract Documents will be binding on another party hereto without the
written consent of the party sought to be bound; and specifically but without
the written consent of the party sought to be bound; and specifically but
without limitation moneys that may become due and moneys that are due
may not be assigned without such consent (except to the extent that the
effect of this restriction may be limited by law), and unless specifically stated
to the contrary in any written consent to an assignment no assignment will
release or discharge the assignor from any duty of responsibility under the
Contract Documents.
Owner and Contractor each binds itself, its partners, successors, assigns and
legal representatives to the other party hereto, its partners, successors,
assigns and legal representatives in the respect of all covenants, agreements
and obligations contained in the Contract Documents.
Article 7 - Other Provisions
In cases of conflict within the described Contract Documents in Article 5 of
the Form of Agreement, the order of precedence shall be as follows:
1. This Agreement
2. Request for Bids
3. Scope of Operations
4. Specifications
Article 8 - Contract Price
The Owner shall pay the Contractor for security services as described in the
Form Agreement in current funds in the amount of Sixty One Thousand Four
Hundred and Eighty And 00/100 dollars ($61,480.00). Such sum is in
consideration of 4,240 hours of security services at an hourly rate of $14.50
per hour.
Article 9- Payment Procedures
The Contractor will submit a monthly invoice for security services provided
during the preceding month. Upon submittal of said invoice the Owner shall
pay the total amount invoiced as recommended by the Owner's designated
representative.
Article 10 - Indemnification and Hold Harmless Agreement
The Contractor covenants and agrees to indemnify and hold harmless
Monroe County Board of County Commissioners from any and all claims for
bodily injury (including death), personal injury, and property damage
(including property owned by Monroe County) and any other losses,
damages, and expenses (including attorney's fees) which arise out of, in
connection with, or by reason of services provided by the Contractor
occasioned by the negligence or other wrongful act or omission of the
Contractor's liability to indemnify employees, or agents. The Contractor's
liability to indemnify the County shall extend to intentional acts of the
Contractor. The extent of liability is in no way limited to, reduced, or
lessened by the insurance requirements contained elsewhere within this
agreement.
IN WITNESS WHEREOF, the Owner and Contractor has signed this
Agreement in triplicate, one counterpart each has been delivered to the
Owner, Contractor and the Duck Key Security District Advisory Board. All
portions of the Contract Documents have been signed or identified by the
Owner and Contractor.
This Agreement will be effective 12:01 AM, April 1st, 2001.
(SEAL)
ATTEST: DANNY L. KOLHAGE, Clerk
By
Deputy Clerk
Witness
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman
CONTRACTOR
By
L.10���,,,
- r r
APPROVED AS TO FOR
AND LEGAL SUFFICIev
BY
NE U ON
GnnTF _
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY, FLORIDA
ETHICS CL E
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or
County officer or employee.
(signature)
Dater
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
`' `�-�' ►� t ). �r��-e� S who, after first being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this day of
NOTARY PUBLIC
My commission expires: 21 � I " -I
OMB - MCP FORM #4
Yi4 r��
LAURA D BURKHALTER
MY CC tiq'JiSSION # CC'HW1172
cxrIRES: Feb K, 20U4
Senr� & Bonding Co.
t_gpd3N07ARV Fle. NotaN
NON -COLLUSION AFFIDAVIT
I, o S h l� 1 f- ✓-ti nl .D e S �S e- of the city
of - % h t .ti, according to law on my oath, and under
penalty of perjury, depose and say that;
1) 1 am -D. the bidder making the
Proposal for the project described as follows:
LA k ll��� �ee �<,e ,
2) The prices in this bid have been arrived at independently without collusion,
consultation, communication or agreement for the purpose of restricting competition, as
to any matter relating to such prices with any other bidder or with any competitor,
3) Unless otherwise required by law, the prices which have been quoted In this bid
have not been knowingly disclosed by the bidder and will not knowingly be disclosed by
the bidder prior to bid opening, directly or indirectly, to any other bidder or to any
competitor, and
4) No attempt has been made or will be made by the bidder to induce any other
person, partnership or corporation to submit, or not to submit, a bid for the purpose of
restricting competition;
5) The statements contained in this affidavit are true and correct, and made with
full knowledge that Monroe Coun on the truth of the statements contained in
this affidavit in awarding contra is for said roject.
STATE OF
'4nature of Bidder)
COUNTY OF je,,eI I o l
DATE
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
I) �17,1k---J OJ who, after first being sworn by me, (name of
individual signing) aff; d his/her signature in the space provided above on this -
ay
>� My commission expires:
NOTARY PUBLIC
OMB - MCP FORM #1
LAURA D BURKHALTE
L,----]
MY COMM!SSI�`:N# CC40907uto�TiXPJNI:. !-,,bH,20U'3-NOTARY Fla. Notary Sarvice &Bonding
DRUG -FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
(Name of usiness)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that
will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance
programs, and the penalties that may be imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under bid a
copy of the statement specified in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the
commodities or contractual services that are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any
violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any
state, for a violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employees community, or any employee who is so
convicted.
b. Make a good faith effort to continue to maintain'a drug -free workplace through implementation of this
section.
As the person autho to sl n the statement, I certify that this firm complies fully with the above
requirements. Q,
ePs 5
Date
OMB - MCP#5
— V —_ZOO t
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
Indemnification and Hold Harmless
for
Other Contractors and Subcontractors
The Contractor covenants and agrees to indemnify and hold harmless Monroe County Board of
County Commissioners from any and all claims for bodily injury (including death), personal
injury, and property damage (including property owned by Monroe County) and any other
losses, damages, and expenses (including attorney's fees) which arise out of, in connection with,
or by reason of services provided by the Contractor or any of its Subcontractor(s) in any tier,
occasioned by the negligence, errors, or other wrongful act of omission of the Contractor or its
Subcontractors in any tier, their employees, or agents.
In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Contractor's failure to purchase or maintain the required insurance, the
Contractor shall indemnify the County from any and all increased expenses resulting from such
delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the indemnification
provided for above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
- I -Administration Instruction TCS
#4709.2
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
General Insurance Requirements
For Other Contractors and Subcontractors
As a pre -requisite of the work governed, or the goods supplied under this contract (including the
pre -staging of personnel and material), the Contractor shall obtain, at his own expense, insurance
as specified in any attached schedules, which are made part of this contract. The Contractor will
ensure that the insurance obtained will extend protection to all Subcontractors engaged by the
Contractor. As an alternative, the Contractor may require all Subcontractors to obtain insurance
consistent with the attached schedules.
The Contractor will not be permitted to commence work governed by this contract (including
pre -staging of personnel and material) until satisfactory evidence of the required insurance has
been furnished to the County as specified below. Delays in the commencement of work,
resulting from the failure of the Contractor to provide satisfactory evidence of the required
insurance, shall not extend deadlines specified in the contract and any penalties and failure to
perform assessments shall be imposed as if the work commenced on the specified date and time,
except for the Contractor's failure to provide satisfactory evidence.
The Contractor shall maintain the required insurance throughout the entire term of this contract
and any extensions specified in the attached schedules. Failure to comply with this provision
may result in the immediate suspension of all work until the required insurance has been
reinstated or replaced. Delays in the completion of work resulting from the failure of the
Contractor to maintain the required insurance shall not extend deadlines specified in this contract
and any penalties and failure to perform assessments shall be imposed as if the work had not
been suspended, except for the Contractor's failure to maintain the required insurance.
The Contractor shall provide, to the County, as satisfactory evidence of the required insurance,
either:
• Certificate of Insurance
or
• A Certified copy of the actual insurance policy
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insurance policies must specify that they are not subject to cancellation, non -renewal,
material change, or reduction in coverage unless a minimum of thirty (30) days prior notification
is given to the County by the insurer.
The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving
the Contractor from any liability or obligation assumed under this contract or imposed by law.
GIRL Administration Instruction #4709.2
The Monroe County Board of County Commissioners, its employees and officials will be
included as "Additional Insured" on all policies, except for Workers' Compensation.
Any deviations from these General Insurance Requirements must be requested in writing on the
County -prepared form entitled, "Request for Waiver of Insurance Requirements" and
approved by Monroe County Risk Management.
GIRI Administration Instruction #4709.2
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
FOR
CONTRACT: Security Patrols
BETWEEN
MONROE COUNTY, FLORIDA
AND
Eagle Security
Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers'
Compensation Insurance with limits sufficient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Liability Insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the State of
Florida and the company or companies must maintain a minimum rating of A -VI, as assigned by the A.M.
Best Company.
If the Contractor has been approved by Florida's Department of Labor, as an authorized self -insurer, the
County shall recognize and honor the Contractor's status. The Contractor may be required to submit a
Letter of Authorization issued by the Department of Labor and a Certificate of Insurance, providing details
on the Contractor's Excess Insurance Program.
If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the contractor may be required to submit updated financial statements from the fund upon
request from the County.
Administrative Instruction- 4 -WC1
#4709.2
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Security Patrols
BETWEEN
MONROE COUNTY, FLORIDA
AND
Eagle Security
Prior to the commencement of work governed by this contract, the Contractor shall
obtain General Liability Insurance. Coverage shall be maintained throughout the life of
the contract and include, as a minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
• Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy is preferred. If coverage is provided on a Claims Made
policy, its provisions should include coverage for claims filed on or after the effective
date of this contract. In addition, the period for which claims may be reported should
extend for a minimum of twelve (12) months following the acceptance of work by the
County.
The Monroe County Board of County Commissioners shall be named as Additional
Insured on all policies issued to satisfy the above requirements.
-Administrative Instruction GL1
#4709.2
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Security Patrols
BETWEEN
MONROE COUNTY, FLORIDA
AND
Eagle Security
Recognizing that the work governed by this contract requires the use of vehicles, the Contractor, prior to
the commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained
throughout the life of the contract and include, as a minimum, liability coverage for:
• Owned, Non -Owned, and Hired Vehicles
The minimum limits acceptable shall be:
$100,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$ 50,000 per Person
$100,000 per Occurrence
$ 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies
issued to satisfy the above requirements.
-Administrative Instruction GL1
#4709.2
1996 Edition
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT: Security Patrols
BETWEEN
MONROE COUNTY, FLORIDA
AND
Eagle Security
Recognizing that the work governed by this contract involves providing of guards and other
security services on or off County property, the Contractor's General Liability Insurance policy
must extend to, and be no less restrictive, than an acceptable Law Enforcement Liability policy
specifically providing coverage for intentional acts, which coverage must include any violation
of the constitutional right of any person for damages and attorney's fees under any one or more
of the following civil rights statutes: 42 USCA 1981, 42 USCA 1982, 42 USCA 1983, 42 USCA
1985, 42 USCA 1986 and 42 USCA 1988.
The Monroe County Board of County Commissioners shall be named as Additional Insured on
all policies issued to satisfy the above requirements.
GLS
Administrative Instruction
#4709.3
1996 Edition
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION MANUAL
WAIVER OF INSURANCE REQUIREMENTS
There will be times when it will be necessary, or in the best interest of the County, to deviate from the
standard insurance requirements specified within this manual. Recognizing this potential, and acting on
the advice of the County Attorney, the Board of County Commissioners has granted authorization to Risk
Management to waive and modify various insurance provisions.
Specifically excluded from this authorization is the right to waive:
• The County as being named as an Additional Insured —If a letter from the Insurance
Company (not the Agent) is presented, stating that they are unable or unwilling to name the
County as an Additional Insured, Risk Management has been granted the authority to waive
this provision.
and
• The Indemnification and Hold Harmless provisions
Waiving of insurance provisions could expose the County to economic loss. For this reason, every
attempt should be made to obtain the standard insurance requirements. If a waiver or a modification is
desired, a Request for Waiver of Insurance Requirements form should be completed and submitted for
consideration with the proposal.
After consideration by Risk Management and if approved, the form will be returned, to the County
Attorney who will submit the Waiver with the other contract documents for execution by the Clerk of the
Courts.
Should Risk Management deny the Waiver Request, the other party may file an appeal with the County
Administrator or the Board of County Commissioners, who retains the final decision -making authority.
Administrative Instruction
#4709.3
1996 Edition
MONROE COUNTY, FLORIDA
Request For Waiver
of
Insurance Requirements
It is requested that the insurance requirements, as specified in the County's Schedule of
Insurance Requirements, be waived or modified on the following contract:
Contractor:
Contract for:
Address of Contractor:
Phone:
Scope of Work:
Reason for Waiver:
Policies Waiver
will apply to:
Signature of Contractor:
Approved Not Approved
Risk Management:
Date:
County Administrator appeal:
Approved Not Approved
Date:
Board of County Commissioners appeal:
Approved Not Approved
Administrative Instruction
#4709.3
1996 Edition
Meeting Date:
Administrative Instruction
#4709.3