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Item C30Revised 2/95 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: March 17, 2004 Bulk Item: Yes ® No ❑ Division: Administrative Services Department: Grants Administration AGENDA ITEM WORDING: Authorization for the Mayor to execute the Certificate of Acceptance of Subgrant Award for the Monroe County Jail Incarceration Program, using funds provided under the Residential Substance Abuse Treatment Grant for the period from March 15 2004 through March 14, 2005. ITEM BACKGROUND: Seventy-five percent funding is provided by the Florida Dept of Law Enforcement under the Residential Substance Abuse Treatment Grant Program for inmates in correctional institutions with six to twelve months remaining on their sentences Services provided by Care Center for Mental Health, Inc. PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds given at January 2004 meeting. Contract with Care Center for Mental Health also being considered at this meeting. CONTRACT/AGREEMENT CHANGES: Changes to dates and amounts only. STAFF RECOMMENDATION: Approval TOTAL COST: $183,669.00 BUDGETED: Yes ® No ❑ COST TO COUNTY: $45,918.00 REVENUE PRODUCING: Yes ❑ No ® AMOUNT PER MONTH A YE APPROVED BY:COUNTY ATTV110 OMB/PURCHASING RISK MANAGEMENT DIVISION DIRECTOR APPROVAL: CC Sheila A. Barker DOCUMENTATION: INCLUDED: ® TO FOLLOW: ❑ NOT REQUIRED: ❑ DISPOSITION: AGENDA ITEM #: Q & MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Care Center for Mental Effective Date: 03/15/04 Health Expiration Date: 03/14/05 Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the Residential Substance Abuse Treatment Program, services provided by the Care Center for Mental Health. Contract Manager: David P. Owens (Name) for BOCC meeting on 03/17/04 4482 OMB/Grants Mgt. (Ext.) (Department) Deadline: 03/02/04 CONTRACT COSTS Total Dollar Value of Contract: $183,669.00 Current Year Portion: $91,835.00 Budgeted? Yes X No Account Codes: 125-06019-530490-GG0409-XXXXXX Grant: NOOMWO 1 %,, -7 S"/ . u v County Match: $45,918.00 ADDITIONAL COSTS Estimated Ongoing Costs: $2,857.00 For: Staff support -filing reports, oversight (Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out Date In Needed Reviee Division Director Yes❑© No' "OGLc-rats `f Risk Management 313 01 Yes[:] Nop' O.M.B./Purchasing 3 6z/6gYes❑ No County Attorney (�+�-y Yes[:] No Comments: OMB Form Revised 9/11/95 MCP #2 FDLE Florida Department of Law Enforcement Guy M. Tunnell Commissioner F E 0 2 4 2004 The Honorable Murray Nelson Mayor of Monroe County 99198 Overseas Highway, Suite 2 Key Largo, Florida 33037 Office of Criminal Justice Grants Re: 04-CJ-7J-11-54-01-006/Monroe County Jail Incarceration Program Dear Mayor Nelson: Mailing Address: Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 (850)410-8700 The Florida Department of Law Enforcement is pleased to award a Residential Substance Abuse Treatment for State Prisoners grant in the amount of $137,751 to your unit of government. A copy of the approved subgrant application with the above referenced project number and title is enclosed for your file. All correspondence with the Department should always refer to the project number and title. Your attention is directed to Section G of the subgrant which is the "Acceptance and Agreement". These conditions should be reviewed carefully by those persons responsible for project administration to avoid delays in project completion and cost reimbursements. Also, you should review the enclosed Subgrant Award Certificate. This certificate contains important information regarding Section G that applies to this grant award. The enclosed Certificate of Acceptance should be completed and returned to the Department within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to the reimbursement of any project expenditures. Committed to Service - Integrity - Respect - Quality The Honorable Murray Nelson Page Two We look forward to working with you on this project. If we can be of further assistance, please contact Thomas Bishop at 850/410-8700. Sincerely, LJ� q Clayton -Wilder Community Program Administrator CHW/TB/dw Enclosures State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 04-CJ-7J-11-54-01-006 in the amount of $137,751, for a project entitled: Monroe County Jail Incarceration Program for the period of 03/15/2004 through 03/14/2005, in accordance with the statement of work contained in the subgrant application, and subject to the Florida Department of Law Enforcement's conditions of agreement and special conditions governing this subgrant. (Signature of Authorized Official) (Date of Acceptance) (Typed Name and Title of Official) MONROE COUNTY ATTORNEY V[0 'A - T S ZANN - A. TTON AS TA4V� l.)NT' ATTORNEY State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement SUBGRANT AWARD CERTIFICATE Subgrantee: Monroe County Board of Commissioners Date of Award: FEB 2 4 2004 Grant Period: From:03/15/2004 To:03/14/2005 Project Title: Monroe County Jail Incarceration Program Grant Number: 04-CJ-7J-11-54-01-006 Federal Funds: $137,751.00 BGMTF Funds: State Agency Match: Local Agency Match: $45,918.00 Total Project Cost: $183,669.00 Program Area: 001 Award is hereby made in the amount and for the period shown above of a grant under Title IV of the Violent Crime Control and Law Enforcement Act of 1994, P.L. 103-322, as amended, to the above mentioned subgrantee and subject to any attached standard or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial Guide for Grants, Office of Justice Programs, Common Rule for State and Local Governments and A-87, or OMB Circulars A-110 and A-21-, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P.L. 103-322, as amended. SUBGRANT AWARD CERTIFICATE (CONTINUED): This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, properly executed Certificate of Acceptance of Subgrant Award is returned to the department. Authorized Official Clayton H. Wilder Community Program Administrator o Date State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement SPECIAL CONDITION(S)/GENERAL COMMENT(S) Grantee (Name of SPA): Office of Criminal Justice Grants Grant Number: 04-CJ-7J-11-54-01-006 Grant Title: Monroe County Jail Incarceration Program In addition to the general conditions applicable to fiscal administration, the grant is subject to the following Special Condition (s): The Sole Source Justification for contractual services has been approved. Residential Substance Abuse Treatment Program MCEIVED Florida Department of Law Enforcement APPLICATION FOR FUNDING ASSISTANCE JAN 5 2004 OFFICE CF CRIMINAL JUSTICE GRANTS FDLE Contract Number: his number will be inserted by FDLE . A. Applicant Information' Prior Contract Number: 2003-CJ-2J-11-54-01-006 (This section to be completed by Subgrantee) County Name: Monroe Federal CFDA Number 16.593 1. Subgrant Recipient Information jGovernin9 body of a city, county or, Indian Tribe performing criminal justice functions ` as determined by the U. S. Secretary of the Interior).;:'' Agency Name Monroe County Board of County Commissioners Name of Chief Elected Official / State Agency Head MurrayNelson Title Mayor E-Mail Address nelson-murray@monroecounty-fl.gov Address 99198 Overseas Highway, Suite 2 City Key Largo Zip Code 33037 Area Code/Telephone No. 305-852-7175 SunCom Fax 305-852-7162 2. Chief Financial Officer of Subgrant Recipient (chieffnancial office of the'subgrantee) Name of Chief Financial Officer Danny L. Kolha e Title Clerk of the Circuit Court E-Mail Address Address 500 Whitehead Street City Key West Zip Code 33040 Area CodefTele hone No. 305-292-3550 SunCom Fax 305-292-3660 3. Implementing Agency (A subordinate agency ofa city 'county or /ndian;Tribe, or an agency under, the direction of an elected official, i.e.; a Sheriffs Office): , Agency Name Monroe County Board of County Commissioners Name of Chief Elected Official / State Agency Head MurrayNelson Title Mayor I E-Mail Address nelson-murray@monroecounty-fl.gov Address 99198 Overseas Highway, Suite 2 City Key Largo Zip Code 33037 Area CodefTelephone No. 305-852-7175 1 SunCom Fax 305-852-7162 4. Project Director. (Individual indirect charge of managing and/or implementing project activities —must bean employee of the Implementing Agency). Name of Project Director David P. Owens Title Grants Administrator E-Mail Address owens-david@monroecounty-fl.gov Address 1100 Simonton Street City Key West Zip Code 33040 Area CodefTelephone No. 305-292-4482 SunCom Fax 305-292-4515 Subgrant Application SFY 2004 Section /I/ Page 1 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement City Zip Code Area Code/Telephone No. SunCom I Fax 6. Person Responsible for Financial Reporting (if known) Agency Name Monroe County Board of County Commissioners Name of Chief Elected Official / State A enc Head MurrayNelson Title Mayor E-Mail Address nelson-murray@monroecounty-fl.gov Address 99198 Overseas Highway, Suite 2 City Key Largo I Zip Code 33037 Area Codeffele hone No. 305-852-7175 SunCom Fax 305-852-7162 7. Person Responsible for Programmatic Performance Reporting`'pfknown) Name of Project Director David P. Owens Title Grants Administrator E-Mail Address owens-david@monroecounty-fl.gov Address 1100 Simonton Street City Ke West Zip Code 33040 Area Code/Telephone No. 305-292-4482 SunCom Fax 305-292-4515 Subgrant Application SFY 2004 Section ill Page 2 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement B. Administrative Data 1. Project Title Monroe County Jail Incarceration Program (Provide a brief descriptive title, must not exceed 36 total spaces and characters) 2. Project implementation period Start: March 15, 2004 End: March 14, 2005 C. Fiscal Data 1. (If other than the Chief Financial Officer) Remit Warrant to Name Title E-Mail Address Address city Zip Code Area Code/Telephone No SunCom Fax If subgrantee is participating in the State of Florida Comptroller's Office electronic transfer program, reimbursement cannot be remitted to any other entity. 2. Vendor Number 59-6000749 (Federal Employer Identification Number) 3. State Agency FLAIR # (Applies to State Agencies only) 4. Will the Project earn Project Generated Income (PGI) as defined in Section G, Paragraph 17? (Check one) Yes XX No 5. Will the applicant be requesting an advance of federal funds? (Check one) Yes (If Yes, a letter of request must be attached) XX No 6. Will applicant submit monthly or quarterly Reimbursement Requests as specified in Section G (1)(B) of this agreement? (Check one) Monthly XX Quarterly Subgrant Application SFY 2004 Section N Page 3 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement D. Program Data 1. Program Facility (check all that apply) Prison Community Corrections Program XX Jail Juvenile Detention Facility Boot Camp Juvenile Correctional Facility Work Camp Other (specify) Halfway House 2. Bed/Slot Capacity: 70 3. Target Population (indicate number of clients to be served) 150 Adult Males Adult Females Juvenile Males Juvenile Females 4. Services/Interventions Available (check all that apply to indicate services that will be Offered) X Therapeutic Community Family Counseling X 12-Step Program Sex Offender Treatment X Individual Counseling X Impulse/Anger Control X Group Counseling X Work Activities Acupuncture X Job Skills Development X Pharmacotherapy X Job Placement X Other Drug Treatment X Aftercare Services X Drug Testing X Structured Leisure Time X Mental Health Counseling X Leadership Training X Educational Programs X Mentoring Community Service X Parenting Training Victim Restitution X Cognitive Restructuring Restorative/Community Justice Financial Management Victim Awareness Other (specify) Mediation X Criminal and Addictive Thinking Domestic Violence X Relationship Issues Reduction X Court Liaison X Touchstones — debate vs. discussion - Conflict resolution 5. Projection of Successful Completions (indicate number of clients projected for each phase): a. A total of 100 participants are projected to successfully complete the residential substance abuse treatment service phase during the subgrant period. b. A total of 72 participants are projected to successfully complete the aftercare treatment phase during the subgrant period. Subgrant Application SFY 2004 Section Y/ Page 4 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement E. Program Description 1. Begin with an executive -style summary describing the project to be funded with RSAT funds. Start below. Problem Identification/Target Group Over seventy per cent of the inmates currently housed in the Monroe County Detention center have charges related to addiction. These inmates need help with addiction, anger issues, domestic violence, job and housing placements, educational and literacy assistance, parenting skills, life skills, co-occurring mental health problems, psychological referrals, and pharmacological assessments. The Jail Incarceration Program (JIP) provides this help. It has a positive impact on the inmates and has reduced recidivism at the Monroe County Detention Center. Solution The Jail Incarceration Program is an in house substance abuse treatment program. It began in 1997, funded by a Byrne Grant, and has served approximately 900 inmates with an overall recidivism rate of thirty-five per cent compared to a seventy per cent recidivism rate for the jail. It provides the administrative and case management services as mandated by Florida Administrative Code 10-E16. Under the RSAT grant, the program has been expanded and enhanced. This year, the program will serve approximately 150 inmates. The inmates (male) are housed in a separate dorm with its own recreation area. All the inmates in the program are screened to determine special needs. They have liaison and advocacy to help them get treatment in JIP or another appropriate program. All participants have individualized treatment plans that plan are reviewed monthly and adjustments are made if needed. The program includes special counseling in anger management, domestic abuse, parenting classes, conflict resolution, grief work, life skills, and job skills. Inmates are screened and referred for mental health counseling, educational and/or vocational training, transitional housing, aftercare, work release, and medical assistance. This helps increase success in the recovery process and decreases the criminal activity associated with substance abuse. Referrals will be made for inmates that need English as a second language, literacy skill improvements, and GED classes. Life Skills will address how to find a place to live, how to open a bank account, how to make a budget, and basic nutrition. Job Skills will address how to look for work, fill out a job application, interview, and obtain a job (work release if possible). Educational assistance will help obtain educational assistance, provide basic communication skills, computer literacy, and how to mentor. The Substance Abuse counseling will continue in its present form. The emphasis on cognitive behavioral therapy and rational emotive therapy (RET) is its backbone. The twelve -step approach, life skills, art/music therapy, and group therapy provide a well-rounded approach. Subgrant Application SFY 2004 Section M Page 5 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Enhancement for the existing program will be the additional of "Touchstones." Touchstones discussion groups are aimed at developing verbal skills, active listening, using evidence to support an opinion and the development of careful, respectful and yet critical consideration of the opinions of others. Its central purpose is to enable people who are products of a technological world to become responsible, thoughtful inhabitants of that world. The texts are chosen from Western classical thought because they are characteristically abstract and impersonal and allow the group to bring their own experience to bear. Touchstones is selected as an adjunct to therapy to see if the inmates could follow the arguments of the reading, present their own ideas in a logical fashion and deal with conflict in a dialectical manner rather than using old patterns of behavior involving unsubstantiated opinions reinforced by acting out behavior. From a therapeutic point of view, it is an excellent way to reduce aggression and expand cognitive skills. The Detention center continues to operate a farm and petting zoo that is maintained by inmates in JIP. They receive a degree in Animal Husbandry. It is very therapeutic to work with the animals and to give something while getting no tangible reward. This is a concept new to many of the inmates. Treatment is a minimum of six months with the possibility of lasting one year. Aftercare is six months and is provided by the Care Center for Mental Health in Key West. Objectives The number of inmates expected to complete the program is 100. It is also projected that: 70% of the inmates served will complete the Aftercare Program. 95% of the inmates served in the program will remain drug free while participating. 70% of the inmates in the aftercare program will not test positive for drugs/alcohol. 75% of the inmates will not violate probation during aftercare and 65% of the inmates served will not return to jail during the first year after release. The program will have two substance abuse counselors who serve as counselors/coordinators. There will be two additional fulltime counselors and two part time counselors. All staff will have a strong background in substance abuse counseling with appropriate certification or work towards certification. Staff expertise has a direct impact on the program efficiency. Random drug testing is conducted weekly with all inmates being tested at random. The program coordinators further evaluate the program's effectiveness by tracking the inmates who have completed the program through probation and checking for any new arrests in Monroe County and nationwide. For recidivism purposes, a sample of the program's inmates is compared to a random sample of inmates who received no treatment. The Program Coordinators will review all the testing and screening of the inmates and make the final selection of appropriate inmates to participate in JIP. Subgrant Application SFY 2004 Section Ill Page 6 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement The County, in conjunction with the Care Center for Mental Health and the Monroe County Sheriff's Department will explore options for funding in the future. RSAT funding is crucial for the continuance of JIP at this time. Subgrant Application SFY 2004 Section M Page 7 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement E. Program Description/Objectives Continued 2. Provide a brief description for each project activity checked in Section D(4) "Services/Interventions Available." Each description must include the amount of time allotted for each activity, the objective for each activity and who will do what, when, where and how. The narrative should be limited to ten pages or less. Start below. E. Program Description/Objectives 1. Therapeutic Community - The inmates in the program will be housed in a separate dorm from the jail general population to create a treatment setting where the inmates can develop trust and work together. Officers who receive orientation about the program will staff it. The counselors will provide group counseling and recreational activities. Program activities will be held from 9:00 A.M. to 5:00 P.M., Monday through Saturday. 2. 12 Step Program — This uses the concepts of the ANNA recovery program, and is based on 12 steps that lead a person to sobriety. The inmates are exposed to the 12 step concept and it is constantly reinforced. The counselors in the program instruct the inmates as to how to incorporate the 12 steps into their daily lives during the twenty four weeks of the program as follows: Week One: Overview Of Addiction Week Two: Video - Cycle Of Addiction - Louise Mark Week Three: Explore Individual Belief System Week Four: Quick Overview Of The 12 Steps Week Five: Step One- Read And Comment Week Six: Step One - Individual Interpretation Week Seven: Step One - Written Work Week Eight -Ten: Step Two —Read, Comment, Interpretation, And Written Work Week Eleven: Step Three - Read And Comment Week Twelve: Step Three - Individual Interpretation Week Thirteen: Chalk Talk - Father Martin Week Fourteen: Discuss Honesty Week Fifteen: How The Steps Work In Our Daily Lives. Week Sixteen Through Twenty: Readings From The Big Book Week Twenty -One: Speaker - How The Steps Affected His Life." Week Twenty -Two: Individual Presentations On Step One Week Twenty -Three: Individual Presentations On Step Two Week Twenty -Four: Individual Presentations On Step Three 3. Individual Counseling - To provide more in-depth counseling for inmates who need it. The sessions will be provided as needed which will be determined at staffing. 4. Group Counseling - To provide the feedback and peer involvement that is proven to be most effective when working with addiction. All the counselors will provide group counseling on a daily basis. Subgrant Application SFY 2004 Section N Page 8 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement 5. Pharmacotherapy - To provide medication for dual diagnosed inmates if needed for them to be able to function in the program. The Licensed Mental Health Counselors will do an evaluation and refer the inmates to the jail medical department to be seen by the psychiatrist. This will be done on a case by case basis. 6. Other Drug Treatment - To provide detoxification services for inmates suffering from withdrawal. Inmates are screened at intake and referred to the medical staff as needed. 7. Drug Testing - To insure that the inmates in the program are drug free. This is done when inmates enter -the program, when they leave and return, and at random. Samples are taken under dual control by the counselors or a certified detention officer and are tested by the facility's trustee officer. 8. Mental Health Counseling - To help inmates in the program with life problems. This is provided by the Mental Health Counselors on staff as requested by the inmates or as deemed necessary by the counselors. 9. Educational Programs - To provide the inmates with necessary skills to enhance their lives and earning potential when they are released. Programs include basic literacy, GED, college courses, and life skills. Courses may be referrals or taught by the counselors. They are ongoing through the program. Different criteria are used to establish which inmates are appropriate and eligible. 10. Impulse/Anger Control - To provide the inmates with tools and techniques to control their anger and impulsiveness. This is conducted as a series of classes using Rational Emotive and Cognitive Behavioral Therapy to illustrate new ways of behaving. This class is ongoing and conducted by the Mental Health Counselors who are trained in Anger Management. 11. Work Activities - To help inmates develop a work ethic while saving some money to help them get established upon release. After ninety days in the program and if they are eligible, inmates may work when they are not attending the program. They are referred by the staff and screened by the jail's work release specialist. 12. Job Skills Development - to help inmates develop personally and professionally while learning life management skills. This is conducted by the counselors and includes computer skills, reading, workbook exercises, and discussion groups. The format is: Lesson One: Understanding The Concept Lesson Two: Motivation Lesson Three: Habits, Attitudes, And Conditioning Lesson Four: Abundance Of World And Self Lesson Five: Self Conditioning Lesson Six: A Successful Way Of Life Lesson Seven: The Problem Solving Process Lesson Eight: Emotions And Emotional Blocks Subgrant Application SFY 2004 Section l// Page 7 Lesson Nine: Lesson Ten: Lesson Eleven: Lesson Twelve: Lesson Thirteen: Lesson Fourteen: Lesson Fifteen: Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Assurances Family Success Family Relationships Interfamily Understanding And Communication Financial Stability Effective Communication Getting And Keeping A Job Lessons Sixteen To Twenty: Resume Writing Lessons Twenty One To Twenty -Four: Role Playing For Job Interviews Computer Skills training will be ongoing during the entire twenty-four weeks. 13. Job Placement - To help inmates have a job when they are released. Those inmates already on Work Release will have employment. Others can be referred to Job Services and Vocational Rehabilitation by the counselors in the program at the time of release. 14. Aftercare Services - These services will be given priority and will be provided by the Care Center for Mental Health, and consist of group and individual counseling. Aftercare will last three to six months. 15. Structured Leisure Time - To promote healthy activities and open-mindedness, explore individual talents and creativity, encourage conversation and social interaction. Counselors will alternate activities, providing access to clay, painting, origami, drawing, collage, finger painting, and computer art. Music will be presented ranging from country to classical to rock to musicals. There will be movies for pleasure and movies about life. Educational board games will be encouraged. These activities will be weekly and ongoing for the entire twenty four to twenty six weeks. 16. Leadership Training - to promote growth of a positive, productive identity, to enhance self image and to promote higher levels of moral reasoning. This will be conducted by counselors trained to conduct MRT (Moral Reconation Therapy). The groups will meet weekly for the duration of the program. Inmates will spend the first two weeks reading the introduction to the MRT Workbook, and then will present a step every two weeks. Once a month a film will be shown to reinforce the concepts. 17. Mentoring - to help inmates understand that they can change and lead healthy productive lives. Once a month former successful clients will come to tell their story. There will be weekly AA/NA meetings to help the inmates connect to outside members of the program. The Program Coordinator will facilitate. 18. Parenting Training - To help inmates develop better parenting skills and to help them understand what parenting they may not have received. A Life Skills Counselor will conduct these ten -week classes, which have been approved by the Department of Children and Families. Subgrant Application SFY 2004 Section 111 Page 8 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement 19. Cognitive Restructuring - To help the inmates understand the disease of addiction and help then see what change they need to make to break their destructive patterns. Rational Emotive Therapy will be used by all the counselors. The following schedule will apply: Weeks 1,2,3: Understanding Personal Belief System Weeks 5,6: Identifying Impairing Thoughts Weeks 7-16: Changing Our Belief System about emotional ranging from Anger to Grief. Weeks 17-20Negative Beliefs That Trigger Relapse Weeks 20-24Building Self Esteem 20. Financial Management - To help inmates manage their income and live within their means. This will be part of a Life Skills program that incorporates budgeting, balancing a checkbook, how to open a checking account, how to establish or reestablish credit, as well as other money issues. This will be a special class conducted by the counselors using videos and workbooks. 21. Criminal Thinking and Addictive Thinking (Other) — To help inmates understand how they think about the world in general and why they do things that bring them to jail. This will be conducted using a series of workbooks, videos, and group discussions. This is conducted in a classroom setting by counselors. 22. Relationship Issues - To help inmates develop healthier relationships. Communication styles and skills will be emphasized by a Life Skills Counselor who will conduct these group sessions. Some inmates may receive individual help. 23. Court Liaison - To help inmates receive appropriate treatment that directly addresses their needs. This is accomplished by assessing the inmates individually and matching the program to their needs. It also involves advising the court if additional or different treatment is better suited, and advocating for treatment rather than prison. This is ongoing and handled by the Program Coordinator. 24. Touchstones will be held weekly in groups of 12 inmates. The groups will have inmate facilitators after the initial groups. The counselors will serve as observers after the initial groups. The inmates will follow the Touchstones format and introduce a topic from the selections available. The actual participants will change as new inmates come into the program. The group starts with a reading of the selected text and a second silent reading. The group will break into 3 or 4 subgroups and are charged with coming up with an opening question. After the group reassembles, they will choose the question from the several proposed and the discussion begins. This will continue for the rest of the hour and is then concluded by the facilitator at a good point to break. The text is followed closely as the aim is to understand the argument of the author so to substantiate individual arguments pro and con. This format will help the group members develop their listening skills and learn to respect other opinions Subgrant Application SFY 2004 Section 111 Page 9 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement E. Program Description/Objectives Continued 3. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities in the Program Description will commence and how the project will progress. This chart benchmarks nned activities, both administrative and programmatic. Start below and u continuation pages as necessa b rant Period 3 IC OLi through I p 5 Beginting Date Erld Date ACTIVITY Jan Feb Mar Apr May Jun Jul AugSep Oct Nov Dec Submit Financial Reimbursement Requests x X X x Submit Quarterly Program Reports x x x x Submit Quarterly PGI Reports (If applicable) Submit Financial Closeout Package x Finalize treatment provider contract x Begin accepting participants x Submit Certificate of Acceptance x Life Skills x x x x x x x x x x x x Rational Emotive Therapy x x x x x x x x x x x x Addiction Education x x x x x x x x x x x x Twelve -step Work x x x x x x x x x x x x Literacy Skills Training x x x x x x x x x x x x Anger Management x x x x x x x x x x X x Domestic Violence/Relationships/Parenting x x x x x x x x x x x x Touchstones x x x x x x x x x x x x Drug Court/Advocacy x x x x x x x x x x X x Individual Counseling x x x x x x x x x x X x Subgrant Application SFY 2004 ction IPage 10 SeII Residential Substance Abuse Treatment Program Florida Department of Law Enforcement F. Project Budget 1. Schedule Summary a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25 percent of the Total Project Costs. b. Enter the amount of federal, matching, and total funds by budget category that you will use to support project activities. Enter dollar amounts only in applicable categories based on totals from the Budget Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total Project Costs. Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank. Budget Category Federal Match Total Salaries And Benefits Contractual Services 137,751.00 45,918.00 183,669.00 Expenses Operating Capital Outlay Indirect Costs Totals 137,751.00 45,918.00 183,669.00 Subgrant Application SFY 2004 Section 111 Page 11 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement F. Project Budget Continued 2. Budget Narrative a. Identify type of Budget, i.e., Actual, Unit Costs (supported by detailed cost basis), or Contractual (supported by back-up documentation that provides either the actual or unit costs basis for the contract). b. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs must be included. c. Under each applicable budget category (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs) include a line item Budget. Describe in full each line item within the budget category. The description should show sufficient detail to demonstrate a cost relationship to the project activities. d. Specify the sources of matching funds. [Source of match must be cash and represent no less than twenty-five (25) percent of the project's cost.] e. Costs must not be allocated or included as a cost to any other federally financed program. Continue on additional pages if nece ACTUAL COSTS BUDGET Salary: Program Counselor/Coordinator 35,000.00 Program Counselor/Coordinator 35,000.00 Substance Abuse Counselor 31,500.00 Substance Abuse Counselor 31,500.00 Substance Abuse Counselor ( 20 hours a week) 13,000.00 Total Salaries 146,000.00 Benefits: FICA @ 7.65 (rounded) 11,169.00 Health Insurance 18,000.00 Educational Tools (Workbooks, Videos, and other educational materials) 3,000.00 Office Supplies (Charting materials, paper, and misc. supplies) 2,500.00 Travel (Travel and fees associated with the required training to maintain licensure of Program staff) 3,000.00 Total Program Costs 183,669.00 Subgrant Application SFY 2004 Section M Page 12 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Cash Match from Monroe County Fine and Forfeiture Fund 25% 45,918.00 Grant Funds Requested 137,751.00 Subgrant Application SFY 2004 Section 111 Page 13 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement G. Acceptance and Agreement Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this section and will become binding upon approval of this subgrant. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed. All persons involved in or having administrative responsibility for the subgrant must read these "Acceptance and Agreement" conditions. This "Acceptance and Agreement" (Section G) must be returned as part of the completed application. Definitions: "Department", unless otherwise stated, refers to the Florida Department of Law Enforcement. "Recipient" refers to the governing body of a county that performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "Implementing Agency" which is a subordinate agency of a county or an agency under the direction of an elected official (for example, Sheriff). 1. Reports A. Project Performance Reports: Regardless of whether project activities occur or not, the recipient must submit Quarterly Project Performance Reports to the Office of Criminal Justice Grants (OCJG) by February 1, May 1, August 1, and November 1 covering subgrant activities occurring during the previous calendar quarter. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. B. Financial Reports: (1) The recipient shall have the choice of submitting either Monthly or Quarterly Reimbursement Requests to the OCJG. Monthly Reimbursement Request (months 1 through 11) are due thirty-one (31) days after the end of the reporting period. Quarterly Reimbursement Requests (1 st through 3rd quarter) are due thirty-one (31) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Reimbursement Requests shall be submitted as previously discussed. A final Reimbursement Request and a Criminal Justice Contract (Financial) Closeout Package shall be Subgrant Application SFY 2004 Section 111 Page 14 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement submitted to the OCJG within forty-five (45) days of the subgrant termination period. Such Reimbursement Request shall be distinctly identified as "final". (2) Regardless of whether costs are incurred or not, all claims for reimbursement of recipient costs shall be submitted on the Financial Claim Report Forms prescribed and provided by the OCJG. A recipient shall submit either monthly or quarterly claims in order to report current project costs. Reports are to be submitted even when no reimbursement is being requested. (3) Before the "final" Reimbursement Request will be processed, the recipient must submit to the OCJG all outstanding project performance reports and must have .satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (4) The recipient shall submit Quarterly Project Generated Income Reports to the OCJG by February 1, May 1, August 1, and November 1, covering subgrant project generated income and expenditures occurring during the previous quarter. (See Paragraph 17. Program Income.) C. Other Reports: The recipient shall submit other reports as may be reasonably required by the OCJG. 2. Fiscal Control and Fund Accounting Procedures A. The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the OCJG. B. All expenditures and cost accounting of funds shall conform to the requirements of the Office of Justice Programs' Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and those specified in the federal Office of Management and Budget (OMB) CircularsA-21, A-87, A-110orA-102, as applicable, in their entirety. C. All funds not spent according to this agreement shall be subject to repayment by the recipient. 3. Compliance with "Consultant's Competitive Negotiation Act" The recipient, when applicable, agrees to satisfy all requirements provided in Section 287.055, F.S., known as the "Consultant's Competitive Negotiation Act". Subgrant Application SFY 2004 Section W Pag Residential Substance Abuse Treatment Program Florida Department of Law Enforcement 4. Approval of Consultant Contracts The OCJG shall review and approve in writing all consultant contracts prior to employment of a consultant. Approval shall be based upon the contract's compliance with requirements found in the Office of Justice Programs' Financial Guide and in applicable state statutes. The OCJG's approval of the recipient agreement does not constitute approval of consultant contracts. 5. Allowable Costs Allowance for costs incurred under the subgrant shall be determined according to "General Principles ofAllowability and Standards for Selected Cost Items" set forth in the Office of Justice Program's Financial Guide and federal OMB's Circular No. A-87, "Cost Principles for State and Local Governments", or OMB's Circular No. A-21, "Cost Principles for Educational Institutions". All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be according to U.S. OMB's Common Rule for State and Local Governments, or OMB Circular No. A-110 or A-102 as applicable and Florida Law to be eligible for reimbursement. 6. Delegation of Signature Authority When a chief officer or elected official of a subgrant recipient designates some other staff person signature authority for him/her, the chief officer or elected official must submit to the OCJG a letter or resolution indicating the staff person given signature authority. The letter indicating delegation of signature authority must be signed by the chief officer or elected official and the person receiving signature authority. 7. Personnel Changes Upon implementation of the project, in the event there is a change in Chief Executive Officers for the Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with documentation to include appropriate signatures. 8. Travel and Training A. All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written approval of the OCJG prior to commencement of actual travel. Recipients shall obtain written approval from the OCJG for reimbursement of training costs and related travel prior to commencement of training, if the specific training was not listed in the approved budget. B. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.061, F.S. Subgrant Application SFY 2004 Section M Page 16 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement C. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, F.S. 9. Written Approval of Changes in this Approved Agreement Recipients must request in writing any significant changes to the agreement and receive approval from OCJG. These include, but are not limited to: Changes in project activities, designs or research plans set forth in the approved agreement; A. Budget deviations that do not meet the following criterion. That is, a recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget line item; or, B. Transfers of funds above the ten (10) percent cap shall be made only if the Department approves a revised budget. C. Under no circumstances can transfers of funds increase the total budgeted award. Transfers do not allow for increasing the quantitative number of items documented in any approved budget line item. (For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the Salaries and Benefits category.) 10.Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse recipients for incurred costs is subject to the availability of federal funds authorized under the Residential Substance Abuse Treatment for State Prisoners Formula Grant Program. 11.Procedures for Reimbursement Request All requests for reimbursement of recipient costs shall be submitted on the form prescribed and provided by the Department. A recipient shall submit reimbursement requests on a monthly or quarterly basis, as specified in Section G, Item 1 b of this agreement, in order to report project costs incurred during the specified reporting period. All requests for reimbursement shall be submitted in sufficient detail for proper pre -audit and post -audit. 12.Advance Funding Advance funding is authorized up to twenty-five (25) percent of the federal award for each Subgrant Application SFY 2004 Section 111 Page 17 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement project according to Section 216.181(15)(b), F.S. and the Office of Justice Programs' Financial Guide. Advance funding shall be provided to a recipient upon a written request to the Department justifying the need for such funds. This request, including the justification, shall be enclosed with the subgrant application. 13.Commencement of Project If a project has not begun within sixty (60) days after acceptance of the subgrant award, the recipient shall send a letter to the OCJG requesting approval of a new project starting date. The letter must outline steps to initiate the project, explain reasons for delay, and specify an anticipated project starting date. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the recipient shall send another letter to the OCJG, again explaining reasons for delay and requesting approval of a revised project starting date. Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re -obligate subgrant funds to other projects approved by the Department. If warranted by extenuating circumstances, the Department may extend the starting date of the project beyond the ninety (90) day period, but only by execution of a formal written amendment to this agreement. 14.Extension of a Contract for Contractual Services Extension of a contract for contractual services between the recipient and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. 15.Excusable Delays Except with respect to defaults of consultants, the recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the recipient. Such causes include but are not limited to acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform shall be beyond the control and without the fault or negligence of the recipient. If failure to perform is caused by failure of a consultant to perform or make progress, and if Subgrant Application SFY 2004 Section 111 Page 18 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement such failure arises out of causes beyond the control of recipient and consultant, and without fault or negligence of either of them, the recipient shall not be deemed in default, unless: A. Supplies or services to be furnished by the consultant were obtainable from other sources, B. The Department ordered the recipient in writing to procure such supplies or services from other sources, and C. The recipient failed to reasonably comply with such order. Upon request of the recipient, the OCJG shall ascertain the facts and the extent of such failure, and if the OCJG determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. 16.Obligation of Recipient Funds Recipient funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the grant period. Only project costs incurred on or after the effective date and on or prior to the termination date of the recipient's project are eligible for reimbursement. A cost is incurred when the recipient's employee or consultant performs required services, or when the recipient receives goods, notwithstanding the date of order. 17.Program Income (also known as Project Generated Income) The term "program income" or "project generated income" means the gross income earned by the recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handled according to the Office of Justice Programs' Financial Guide and the U.S. Department of Justice's Common Rule for State and Local Governments. The recipient shall submit Project Generated Income Reports in accordance with Section G, Paragraph 1.b. 18.Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the recipient, the recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination or suspension of the agreement in whole or in part. In such event, the Department shall notify the recipient of its decision thirty (30) days in advance of the effective date of such sanction. The recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. Subgrant Application SFY 2004 Section 111 Page 19 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement 19. Retention of Records The recipient shall maintain all records and documents for a minimum of five (5) years from the date of the project completion as provided by the Florida Department of State, General Schedule for Local Government GS1-L, and be available for audit and public disclosure upon request of duly authorized persons. 20.Access To Records The Florida Department of Law Enforcement, Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the recipient, Implementing Agency and contractors for the purpose of audit and examination according to the Office of Justice Program's Financial Guide. The Department reserves the right to unilaterally terminate this agreement if the recipient, Implementing Agency or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, F.S., and made or received by the recipient or its contractor in conjunction with this agreement. 21.Audit A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or program -specific audit conducted for that year. The audit shall be performed in accordance with the federal OMB's CircularA-133 and other applicable federal law. The contract for this agreement shall be identified with the subject audit in The Schedule of Federal Financial Assistance. The contract shall be identified as federal funds passed - through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall submit an annual financial audit which meets the requirements of Chapters 11.45 and 215.97, Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor General. B. A complete audit report which covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant recipient. C. The subgrant recipient shall have all audits completed by an independent public accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with SFY 2004 Subgrant Application Page 20 Section 111 Page Residential Substance Abuse Treatment Program Florida Department of Law Enforcement federal laws and regulations. D. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. E. Subgrant recipients that expend less than $500,000 in Federal awards during a fiscal year are exempt from the audit requirements of OMB CircularA-133 for that fiscal year. In this case, written notification shall be provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to OCJG no later than March 1 following the end of the fiscal year. F. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. G. The completed audit reports should be sent to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 23. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the Office of Justice Program's Financial Guide and the federal OMB Circular A-110 or A-102, as applicable. 24. Property Accountability The recipient agrees to use all non -expendable property for criminal justice purposes during its useful life or request Department disposition. The recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the Office of Justice Programs' Financial Guide and the federal OMB CircularA-110 orA-102, as applicable. This obligation continues as long as the recipient retains the property, notwithstanding expiration of this agreement. 25. Disputes and Appeals The Department shall make its decision i disagreements or questions of fact arising response to all concerned parties. The writing when responding to any disputes, under this agreement and shall distribute its recipient shall proceed diligently with the Subgrant Application SFY 2004 Section Ill Page 21 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement performance of this agreement according to the Department's decision. If the recipient appeals the Department's decision, it also shall be made in writing within twenty-one (21) calendar days to the Department's agency clerk. The recipient's right to appeal the Department's decision is contained in Chapter 120, F.S., and in procedures set forth in Chapters 28-5 and 9-5, F.A.C. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, F.S. 26. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Bureau, of the U.S. Department of Justice's Bureau of Justice Assistance or both have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 27. Publication or Printing of Reports The recipient shall submit one copy of all reports and proposed publications resulting from the agreement twenty (20) days prior to public release. Any publications (written, visual, or sound), whether published at the recipient's or government's expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analysis.) Zcp3 - 2r- 13 X -ova 1 �j,,,. "This project ro'ect was supported by Grant No. - awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position of policies of the U.S. Department of Justice." 28. Equal Employment Opportunity (EEO) All recipients are required to comply with statutes that govern programs or activities funded by the Office of Justice Programs (OJP) (Section 809(c), Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 U.S.C. 3789d, which prohibit such discrimination, as follows: No person in any State shall on the grounds of race, color, religion, national origin, sex [or disability]* be excluded from participation in, be denied the benefits of, be subjected to discrimination under, or denied employment in connection with any program or activity funded in whole or in part with funds made available under this title. *Section 504 of the Rehabilitation Act of 1973 prohibits identical discrimination on the basis of disability. The recipient acknowledges, by completing and signing the attached EEO Certification Letter (Appendices 1), that failure to submit an acceptable Equal Employment Opportunity Subgrant Application SFY 2004 Section M Page 22 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Plan approved by the Office for Civil Rights (if recipient is required to submit one pursuant to 28 CFR 42.302), is a violation of its certified assurances and may result in suspension of funding obligation authority. Submission of this certification letter is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 120 days afterthe date of this agreement to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S. C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and CFR Section 42.207 Compliance Information.) If any court or administrative agency makes a finding of discrimination on the grounds of race, color, religion, national origin, gender, disability or age against a recipient of funds, the recipient must agree to forward a copy of the findings to the OJP Office for Civil Rights. The subgrantee will comply and assure the compliance of all contractors, with the non- discrimination requirements of the Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans With Disabilities Act (ADA) (1990) ; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulation, 28 CFR Part 42, Subparts C,D,E and G; and Department of Justice regulation on disability discrimination, 28 CFR Parts 35 and 39. 29. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 30. For State Agencies: Federal Restrictions on Lobbying If a state agency, the recipient agrees to comply with Section 319 of Public Law 101-121 set forth in "New Restrictions on Lobbying; Interim Final Rule," published in the February 26, 1990, Federal Register. Each person shall file the most current edition of this Certification And Disclosure Form, if applicable, with each submission that initiates agency consideration of such person for award of federal contract, grant, or cooperative agreement of $100,000 or more; orfederal loan of $150,000 or more. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, Title 31, U.S.C. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. The undersigned certifies, to the best of his or her knowledge and belief, that: Subgrant Application SFr 2004 Section 111 Page 23 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement A. No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. B. If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form, Disclosure of Lobbying Activities, according to its instructions. C. The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all recipients shall certify and disclose accordingly. 31. State Restrictions on Lobbying In addition to the provisions contained in Paragraph 29 of Section G, Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 32. Project Closeout Project funds which have been properly obligated by the end of the subgrant funding period will have forty-five 45) days in which to be liquidated (expended). Any funds not liquidated at the end of the 45-day period will lapse and revert to the Department. A subgrant-funded project will not be closed out until the recipient has satisfied all closeout requirements in one final subgrant closeout package. All refunds or repayments to be made to the Department under this Agreement are to be made payable to the order of "Florida Department of Law Enforcement", and mailed directly to the Department at the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, FL 32308 SFY 2004 Subgrant Application Page 24 Section 111 Page Residential Substance Abuse Treatment Program Florida Department of Law Enforcement 33. Background Check It is strongly recommended that all programs targeting juveniles, implemented by other than a sworn law enforcement officer or program licensed by the Department of Children and Family Services, conduct background checks on all personnel providing direct services. 34. Purchase of American -Made Equipment and Products To the greatest extent practicable, all equipment and products purchased with program funds should be American -made. 35. Eligibility for Employment in the United States The State of Florida will not intentionally award publicly -funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324A(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Department. 36. National Environmental Policy Act (NEPA) A. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is being conducted by the subgrantee or any third party and the activity needs to be undertaken in order to use these subgrant funds, (1) New construction; (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and, (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. Subgrant Application SFY 2004 Section 111 Page 25 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement B. For any of a subgrantee's existing programs or activities that will be funded by these subgrant, the subgrantee, upon specific request from the Department and the Bureau of Justice Assistance (BJA), agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 37. Assurance of Political Activities Limitations The subgrantee assures that it will comply with provisions of Federal law which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or part by Federal grants (5USC 1501, et seq.) 38. Environmental Protection Agency's (EPA) list of Violating Facilities The subgrantee assures that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the FDLE of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 39. Flood Disaster Protection Act The subgrantee will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use in any area that has been identified as an area having special flood hazards. 40 National Historic Preservation Act The subgrantee will assist the FDLE in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer as necessary, to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the FDLE of the existence of any such properties and by (b) complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 41. The Coastal Barrier Resources Act The subgrantee will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibit the expenditure of most new Federal funds within the units of the Coastal SFY 2004 SubgrantApplication Page 26 Section 111 Residential Substance Abuse Treatment Prog Florida Department of Law Enforcement Barrier Resources System. 42. "Pay to Stay" The subrecipient agrees that funds provided under this award may not be used to operate a "pay -to -stay" program in any local jail. The subrecipient further agrees not to subaward funds to local jails which operate "pay -to -stay" programs. Subgrant Application SFY 2004 Section 111 Page 27 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement APPENDIX 111 SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT Name of Subgrantee Organization: Monroe County Board of County Commissioners Authorized Official for Subgrant Recipient, Type Name: MurrayNelson Type Title: Mayor Signature," Date: Telephone Number: 305 852-7175 Note: Justification for sole source procurement of $100,000 or more must be submitted to the Florida Department of Law Enforcement for approval. Provide a brief response addressing each of the following issues. Address each issue in a separate paragraph using the corresponding numerical indicator. Start on the next page and continue using a maximum of one additional page if required. Sign this Signature Page and attach to the completed response. 1. Briefly describe the proposed contractual services and/or equipment and how it relates to your program. 2. Explain your reasons for proposing to contract with, or purchase from, a non- competitive sole source. Address the expertise of the contractor, management, responsiveness, program knowledge and experience of contract personnel. 3. Indicate the contract period and explain the potential impact on contract deliverables if due dates are not met. Estimate the time and cost to hire a competent replacement should the current contractor default. 4. Describe what is unique about the project and the proposed sole source contractor that would warrant a contract. 5. Explain any other points you believe should be covered to support your request for a sole source contract. 6. Make a declaration that the action you are taking is in the "best interest" of the Subgrant recipient and the implementing agency. Subgrant Application Package SFY 2004 Appendix 11l Page 1 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Sole Source Justification for Services and Equipment Narrative 1. Presently, the Jail Incarceration Program (JIP) operates an in-house substance abuse treatment program. This program began in 1997 with a Byrne Grant that ended in October 2001. That program served approximately eight -hundred inmates and ended with a thirty percent recidivism rate as compared to a seventy per cent recidivism rate for inmates in general. Under the RSAT grant the program was expanded and enhanced. The inmates (male) are housed in a separate dorm. Those who volunteer for the program have liaison and advocacy if needed to help them get treatment either in this program or another treatment program deemed appropriate. All inmates in the program are screened to ascertain any special needs and an individualized treatment plan is written for them. The treatment is reviewed every thirty days and updated as needed. The program outlined for them will include any special counseling in the areas of anger management, domestic abuse, parenting classes, life skills, and mental health counseling. They will also be screened and referred for educational and/or vocational training, transitional housing, aftercare, work release, and medical assistance. This helps increase the likelihood of success in recovery and decrease the criminal activity associated with substance abuse. The emphasis on cognitive behavioral therapy and rational emotive therapy is the backbone of the program. The twelve -step approach, life skills, and art/music therapy provide a well-rounded approach to the treatment of addiction. An outline of the format is included as well as a schedule for the daily activities. 2. The Care Center for Mental Health has operated a similar program, funded by a Byrne Grant and matching funds from Monroe County, at the Detention Center for four years. They have the expertise, personnel, equipment, and procedures in place to continue this type of program. The only other potential providers are the Guidance Clinic of the Middle Keys and the Guidance Clinic of the Upper Keys, approximately fifty and seventy-five miles away, respectively. The funding of the program under the Byrne Grant was overseen and recommended by the Substance Abuse Policy Advisory Board, which reviewed program proposals and made funding recommendations to the Monroe County Board of County Commissioners. No other proposals for this type of program at the Detention Center were received by the Substance Abuse Policy Advisory Board in recent years. At the beginning of the first year of RSAT funding, February 2001, the Care Center was the only provider ready to "hit the ground running" with this program. 3. The contract period is from March 15, 2004 through March 14, 2005. We believe that several months would be required to find a suitable replacement contractor to provide this service, two or three months for that contractor to hire staff, and there is a good chance that none would be available. 4. The present staff and program coordinator have developed a program designed to treat each client based on their individual needs. As a result of Substance Abuse, most of the clients have lost their ability to function in society. This program addresses the clients' addiction to drugs and alcohol through the Relapse Prevention and Steps. It also addresses the psychological problems of behavior, personality problems, lack of Subgrant Application Package SFY 2004 Appendix Ill Page 2 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement socialization, and criminal attitude through the Moral Reconation Therapy, Anger Management, Parenting Classes, Domestic Abuse Information, and Rational Emotive Therapy. Art and Music Therapy help alleviate stress and develop self-esteem. The Life Skills, Work Relapse, and Farm Detail offer the clients a chance to re -integrate and transition back into the mainstream of the community. The Aftercare helps the clients overcome problems as they occur, without returning to their usual coping means of using drugs and alcohol. This provider has a proven track record of reducing recidivism. The staff is already trained and in place, as is the program. The Touchstones program will be added in this coming grant year, and is described in the application narrative. 5. All relevant points in support of this sole source award have been covered above. 6. Monroe County believes that the award of these grant and matching funds to The Care Center for Mental Health to provide this program is in the best interest of the subgrant recipient and the implementing agency. Subgrant Application Package SFY2004 Appendix Ill Page 2 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement EEO Certification Letter - Subgrant Recipient Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Re: Compliance with Equal Employment Opportunity (EEO) Program Requirements — Subgrant Recipient Dear Mr. Wilder: I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, I have read the Act criteria set forth in the Subgrant Application Package and Instructions. I understand that if the subgrant recipient meets these criterion, it must formulate, implement and maintain a written EEO Program relating to employment practices affecting minority persons and women. I also affirm that the subgrant recipient (Initial one of the following): XX Does meet Act Criteria and does have a current EEO Program Plan. Does meet Act Criteria and does not have a current EEO Program Plan. Does not meet Act Criteria. I further affirm that if the recipient meets the Act criteria and does not have a current written EEO Program, federal law requires it to formulate, implement, and maintain such a program within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. Requires signature of authorized official: Type Name and Title: t / By: Date: Murray Nelsor«;.Mayor Name of Subgrantee Organization: Monroe County Board of County Commissioners Subgrant Application Package SFY 2004 Appendix I Page 2 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement EEO Certification Letter - Implementing Agency Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Re: Compliance with Equal Employment Opportunity (EEO) Program Requirements — Implementing Agency Dear Mr. Wilder: I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, I have read the ACT criteria set forth in the Subgrant Application Package and Instructions. I understand that if the Implementing Agency meets these criterion, it must participate in the subgrant recipient's EEO Program or formulate, implement and maintain its own written EEO Program relating to employment practices affecting minority persons and women. I also affirm that the Implementing Agency (Initial one of the following): XX Does meet Act Criteria and does have a current EEO Program Plan. Does meet Act Criteria and does not have a current EEO Program Plan. Does not meet Act Criteria. I further affirm that if the implementing agency meets the Act criteria and does not participate in the subgrant recipient's EEO Program or does not have its own written EEO Program, federal law requires it to participate in such a program or formulate, implement, and maintain its own program within 120 days after a subgrant application is approved or face loss of federal funds. Requires signature of authorized official: Type Name and Title: By ' f I,> - , �_ 1; 7� j `�. Date: Murray Nelson, Mayor Name of Implementing Agency. Monroe County Board of County Commissioners Subgrant Application Package SFY 2004 Appendix I Page 3 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement H. Signature Page In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. J^ s Signature: • C��� Type Name and Title: Clayton // H.iil//der, Community Program Administrator Date: ata,. Type Name of Subgrantee: Monroe County Board of County Commissioners Signature: �c:... i Type Name and Title: Murray Nelson, Mayor Date:_7T s � katw a - Type Name of Implementing Agency: Monroe County Board of County Commissioners Signature: Type Name and Title: Murray Nelson, Mayor Date: Subgrant Application SFY 2004 Section 111 Page 28