Item C40BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 3/17/04 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Supplemental Joint Participation Agreement with the Florida Department of
Transportation to provide additional funds for design and construction of hangar development and parking at the Key West
International Airport.
ITEM BACKGROUND: This agreement adds $500,000.00 in FDOT funds for the projects. The Developer is responsible
for matching funds.
PREVIOUS RELEVANT BOCC ACTION: Approval of Joint Participation Agreement for hangar development, dated
March 15, 2002.
CONTRACT/AGREEMENT CHANGES: Adds $500,000.00 in FDOT funding, project description amended to include
'parking'.
STAFF RECOMMENDATION: Approval
TOTAL COST: Supplement $500,000.00 BUDGETED: Yes
COST TO AIRPORT: None SOURCE OF FUNDS: FDOT, Developer
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: N/A AMOUNT PER /YEAR:
APPROVED BY: County Attorney X OMB/Purchasing X Risk Management X
DIRECTOR OF AIRPORTS APPROVAL
DOCUMENTATION: Included X
DISPOSITION:
/bev
APB
Peter J. Horton
To Follow Not Required
AGENDA ITEM #C LLA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Florida Department of Transportation Effective Date: Execution
Expiration Date: 3/31/06
Contract Purpose/Description: Supplemental Agreement, for additional funds for design and construction of
hangar development and parking, at the Key West International Airport
Contract Manager: Bevette Moore # 5195 . Airports - Stop # 5
(name) (Ext.) (Department/Courier Stop)
for BOCC meeting on: 3/17/04 Agenda Deadline: 3/2/04
CONTRACT COSTS
Total Dollar Value of Contract: Supplement-1,000,000.00 Current Year Portion: 250,000.00
Budgeted? Yes Account Codes: 404-63061-560630-GAKD58
Grant: FDOT - 500,000.00
County Match: None - Developer responsible for match
ADDITIONAL COSTS
Estimated Ongoing Costs: N/A For: .
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Airports Director 2 //
Risk Management o! /z—o/-Oj
O.M.B./Purchasing 4Z/1/6y
County Attorney
Comments:
r rto
�2 YJ
111 Grumhaus
l Sheila ter
oJ' o
Rob Wolfe
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
PUBLIC TRANSPORTATION
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
Number 1
725.030-07
PUBLIC TRANSPORTATION
07/02
Page 1 of 5
Financial Project No.: Fund: DS FLAIR Approp.: 088719
41286519401 FLAIR Obj.: 750004
(item -segment -phase -sequence) Function: 637 Org. Code: 55062020628
Contract No.: AL288 Federal No.: Vendor No.: 596000749053
Catalog of Federal Domestic Assistance Number: Catalog of State Financial Assistance Number: 55004
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FL 33040
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 15th day of March
entered into a Joint Participation Agreement; and
2002
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $1,500,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
Design and construction of hangar development and parking, at Key West International Airport.
725-030-07
PUBLIC TRANSPORTATION
07102
Page 2 cf 5
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $ 1,000,000.00
bringing the revised total cost of the project to $ 3,000,000.00
Paragraph 4.00 of said Agreement is increased by $ 500,000.00
bringing the Department's revised total cost of the project to $ 1,500,000.00
3.00 Amended Exhibits:
Exhibit(s) "A" of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement Not Applicable
--- -- ... ....... ..u.... ...... .. ........ — . . . .... ... ....
725.0.^.0-01
PUBLIC TRANSPORTATION
0742
PaOa 9 oI 5
Financial Project No, 41286519401
Contract No, AL288
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated March 151h, 2002
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY
MONROE COUNTY
AGENCY NAME
SIGNATORY (PRINTED OR TYPED)
SIGNATURE
TITLE
FDOT
See attached Encumbrance Form for date of
Funding Approval by Comptroller
LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
DEPARTMENT OF TRANSPORTATION
TITLE
MONROE COUNT AT�Q �EY
AP QV
ROB. WOLFE
cH)EK SSIS
Date
Financial Project No.
Contract No. AL288
Agreement Date
ATTACHMENT W
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
725.030-07
PUBLIC TRANSPORTATION
07/02
Pape 4 of 5
41286519401
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between
the State of Florida, Department of Transportation and MONROE COUNTY
3491 S. ROOSEVELT BLVD., KEY WEST, FL 33040
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
Additional funding is required to supplement total project cost.
I. Project Cost: As Approved
As Amended
Net Change
$2,000,000.00
$3,000,000.00
$1,000,000.00
Total Project Cost $2,000,000.00
$3,000,000.00
$1,000,000.00
I. Fund Participation: As Approved
As Amended
Net Change
Department: $1,000,000.00 $1,500,000.00 $500,000.00
Agency: $1,000,000.00 $1,500,000.00 $500,000.00
Other: $0.00
Total Project Cost $2,000,000.00 $3,000,000.00 $1,000,000.00
Comments:
The Department's participation is 50% of the non-federal share.
@; user I.D. F1913RP To: PT628AG@dot.state.fl.us
<MVS @ DOT> cc:
01/22/2004 03:51 PM Subject: FUNDS APPROVAUREVIEWED FOR CONTRACT AL288
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
FUNDS APPROVAL
Contract #AL288 Contract Type: AG Method of Procurement: G
Vendor Name: MONROE COUNTY BCC
Vendor ID: VF596000749053
Beginning date of this Agmt: 03/15/02
Ending date of this Agmt: 01/31/06
************************************************************************
Description: 41286519401
************************************************************************
ORG-CODE *EO *OBJECT *AMOUNT *FIN PROJECT *FCT
(FISCAL YEAR) *BUDGET ENTITY *CATEGORY/CAT YEAR
AMENDMENT ID *SEQ. *USER ASSIGNED ID *ENC LINE(6S)/STATUS
************************************************************************
Action: SUPPLEMENTAL Funds have been: APPROVED
55 062020628 *PT *750004 * 500000.00 *41286519401 *637
2004 *55100300 *088719/04
5001 *00 * 1 *0002/04
------------------------------------------------------------------------
TOTAL AMOUNT: *$ 500,000.00 *
------------------------------------------------------------------------
FUNDS APPROVED/REVIE:^7ED FOR ROBIN M. NAITOVE, CPA, COMPTROLLER
DATE: 01/22/2004
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FORM 350-020-01
— - ENCUMBRANCE INPUT FORM COMPTROLLER-FINADMM9799
RUSH (Needed by / / (date))
Reason for RUSH:
— Advertise (Letting Date) _ Termination/Cert of Comp
— Award _ LOA _ Supplemental _ Renewal _ Correction
_X_ New _ Addition _ Court Order — Overrun
Contract # _AL288 Contract Type _AG Method of Procurement _G
Vendor Name _MONROE COUNTY Vendor ID -y596000749053 _
Has Written/Verbal Approval from a Participating Federal Agency
been received _ Yes —No X_
Fed Agmt Amt State Funds_$1,000,000. Local Funds_$1,000,000._
Beginning date of this Agmt; 01/02/2002_(Must be after fund approval)
Ending date of this Agmt: 61/31/2004_(Estimate if necessary)
Execution date of this Agmt: 00/00/00(Only on original agreements)
Has work been authorized to begin? _ Yes X_ No
Have standard financial provisions been altered by contract terms?
_Yes X_ No If so, show Revision date:
Does this agreement and/or change order include provisions for
reimbursement to D.O.T. from other entities? _ Yes X_ No
******************************************************************
Brief Description of Work/Comments:
Design and Construction of Hangar Development at Key West International
Airport.
RECIPIENT "C" CSFA NO.55004
******************************************************************
ORG-CODE *EO * OBJECT * AMOUNT *FIN PROJ or JOB # *FCT
(FISCAL YEAR) TUND) alpha
55 062020628 *PT* 750004* $_I'000,000. * 41286519401 *637
(01102) DS
TOTAL AMOUNT *$1,000,000.
Originator._ANDREA CHAO-GARCIA_ DATE SENT:_12/04/2001 PH/SC: 452-5912
E-mail USERID(s)
******************************************************************
TO BE COMPLETED BY OFFICE OF COMPTROLLER
******************************************************************
BUDGET ENTITY _55100300 CATEGORY 088719-02
WORK PROGRAM VERIFICATION OK
ALLOTMENT YEAR DATE CHECKED
CI NEW/04 6S LINE _0001
FUNDS APPROVED BY Josephine Jones
FOR ROBIN M. NATTOVE, CPA, COMPTROLLER DATE: 12106/2001_
****************************************************************