Item C44BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 3/17/04 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS, for a Small Community Air Service Program
Application for the Marathon Airport.
ITEM BACKGROUND: This project will be funded by a Planning Studies grant from the Florida Department of
Transportation.
PREVIOUS RELEVANT BOCC ACTION: None on this item
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $11,850.00 BUDGETED: Yes
COST TO AIRPORT: $5,925.00
COST TO PFC: None
COST TO COUNTY: None
SOURCE OF FUNDS: FDOT, Airport Operating
REVENUE PRODUCING: No AMOUNT PER YEAR:
APPROVED BY: County Attorney X OMB/Purchasing N/A Risk Management N/A
DIRECTOR OF AIRPORTS APPROVAL
Peter J. Horton
DOCUMENTATION: Included ✓ To Follow
DISPOSITION:
/bev
APB
Not Required
AGENDA ITEM # CQ q
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS Effective Date: Execution
Expiration Date: 190 Days
Contract Purpose/Description: Small Community Air Service Development Program Application, for the
Marathon Airport
Contract Manager: Bevette Moore # 5195 Airports - Stop # 5
(name) (Ext.) (Department/Courier Stop)
for BOCC meeting on: 3/17/04 Agenda Deadline: 3/2/04
Total Dollar Value of Contract: $11,850.00
Budgeted? Yes
Grant: Yes - FDOT
County Match: Airport Operating
Estimated Ongoing Costs: N/A
(not included in dollar value above)
Date In
Airports Director 3/ Z / o4-
Risk Management
O.M.B./Purchasing
County Attorney
Comments:
CONTRACT COSTS
Current Year Portion: All
Account Codes: 403-63529-530492-GAMD26
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries,
CONTRACT REVIEW
Changes
Needed Reviewer Date Out
Yes No
O (A- 3 / i /a4-
Peter Horton
Willi m Grumhaus
Sheila Barker
Rob Wolfe
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PURCHASE / SERVICE ORDER
FOR
MONROE COUNTY
To: URS Purchase Service Order No. 03/04-24
Re: PSA Agreement, Dated 1-1-02 Resolution No.
Project Name: MTH — Small Community Air Service Development Program Application
Description of Services:
Multiple of Direct Salaries
Lump Sum
Days to Complete 190
(See attached Scope of Services)
Reimbursable Expense
Fee this Service Order S 11,850.00
Payment for Services shall be in their entirety as per PSO.
Prepared by: Recommended by:
L44
Mil ord A. Reisert
Date: O� 2-' oy
Accepted by:
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Date: 3 - i - o 4—
Approved by:
Date:
MONROE COUNTY ATTORNEY
APPR T FORM:
RO OLFE
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Scope of Services
The Boyd Group/ASRC, Inc., hereby provides its proposal to assist Marathon
Airport in crafting an effective application for funding under the Small Community
Air Service Development Program. This Scope of Services is expressly
contingent upon the results of an air service feasibility analysis.
Basic Objectives
The intent of congress for the SCASD Program is to provide funding to identify
and alleviate demonstrable air service deficiencies at small and rural
communities. In this program, the Department of Transportation has allowed
wide latitude regarding the definition of "deficiency."
In the case of Marathon, there is no question regarding the deficiency of air
service. Therefore, the objective of the grant would be the recruitment, support,
and risk -abatement programs necessary to assure establishment of scheduled
air service that provides connectivity with the air transport system.
The specific uses of the requested funds will be outlined in the grant application,
and will be determined based on the type of service that the Feasibility Study will
identify, assuming that the Study determines that the airport and area has a
reasonable chanc of supporting such service.
Deliverables
The grant application will be prepared in a format that is in accordance with the
requirements outlined in the DOT SCASD docket.
The application will be inclusive of pertinent data and information to support the
pressing need for the community to receive the grant funds. The application will
outline the immediate challenges, the remediation activities the funds are
intended to support, and the proposed administration of the grant funds.
The grant application will encompass the following data and information:
• An outline of the current air service picture at Marathon and the in the
Keys.
• A clear, compelling discussion of the air service improvements grant is to
address, and the benefits that will result from the implementation of the
intended service.
• Route proformas, detailing the costs and revenues generated by the new
service.
• A clear outline of the proposed mechanics of the grant administration,
including passenger revenue goals, support triggers, and discussion of the
administration of the funds.
The grant application will be prepared and submitted to the appropriate
community organization for submission to the Department of Transportation in a
timely manner within the Grant Program's timeframe.
Upon award of a SCASD grant, the Boyd Group will remain available to assist
the community in the application of the funds, including negotiations with Delta.
Professional Fees
The Boyd Group will prepare the SCASD Grant Application and review it with the
community, and assist in the formal filing for a professional services fee of
$11,850.
The Boyd Group will be available for follow-on work subsequent to grant award at
an hourly rate of $225.
Project Timeframe
Information received from the DOT as of February 23, 2004, indicates that the
docket will be issued at the end of February, and perhaps somewhat later. Once
the docket is issued, the deadline for filing applications is expected to be 60
days. Based on this, the deadline for filing will likely be on or about May 1, 2004.
The Boyd Group will have the grant proposal ready for community review two
weeks prior to the deadline.