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Item M2 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: April 21. 2004 Division: Wastewater Issues Bulk Item: Yes No~ Department: Wastewater Issues AGENDA ITEM WORDING: Report concerning progress on the Stock Island wastewater studies and guidance by the Commission in reference to issues that will arise pertaining to financing. ITEM BACKGROUND: URS Corporation and Nabors, Giblin & Nickerson are working on various aspects of the Stock Island issues. On a separate agenda item under wastewater there is a progress report concerning the initial ASSESSMENT RESOLUTION that will be discussed by George Nickerson. Dave Burgstiner will discuss progress concerning their Scope of Services and the establishment of the first public meeting with Stock Island residents on April 22, 2004 at 7:00 p.m. at the Baptist Temple on 2nd Avenue on Stock Island. PREVIOUS RELEVANT BOCC ACTION: BOCC approved moving ahead with the URS Scope of Services and the assessment activities with Nabors, Giblin & Nickerson, P.A. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Discussion of progress and guidance to staff and consultant as appropriate. TOTAL COST: -0- BUDGETED: Yes No COST TO COUNTY: -0- SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNTPERMONTH_ Year APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management _ ~~.. James L. Roberts DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included X To Follow Not Required_ DISPOSITION: AGENDA ITEM #.D1l.-- UBS Corporation MEMORANDUM Date: April 1, 2004 To: Jim Roberts, Richard Collins, Monroe County cc: George Nickerson, Nabors, Giblin & Nickerson, P.A. David Wilcox, URS Francisco Borhoquez, URS From: David Burgstiner Subject: Proposed Agenda Items for BOCC Connection to Stock Island Sewer System URS One World Project Number 12003958 Per our discussion today, URS in conjunction with Mr. George Nickerson, Jr. of Nabors, Giblin & Nickerson, P.A., identified two issues that will likely be of considerable interest to the affected property owners on Stock Island. These issues pertain to potential assistance that the County could provide to the property owners in an effort to mitigate the financial impact to connect to the new sanitary collection system that was recently installed. These issues are as follows: ./i · Financial Assistance for Property Disproportionatelv Impacted bv the Sewer Improvements - The preliminary information we have received indicates that the vacuum system installed on Stock Island may have a disproportionate financial impact on similarly-situated properties. Some property will be served by buffer tanks already installed by the utility within the right-of-way. Other than possible rehabilitation of their existing on-site collection lines (discussed below), these properties will not be required to construct additional facilities outside the right-of-way. Unfortunately, limitations inherent in the technology selected for the project restrict the flow from these buffer tanks to 25% of the total number of connections to be served by each vacuum line (four separate vacuum lines have been constructed). The owners of property not served by these buffer tanks will be required to install valve pits outside of the right-of-way prior to connecting. We are already aware that the property owners have strong feelings about this disparity and anticipate that our effort to assess their individual infrastructure needs will be sidetracked by their concern over the equity issue. Although the pending URS evaluation that will be conducted over the next few months may identify additional improvements within the right-of-way that may reduce the on-site infrastructure requirements, it is likely that some properties will still be required to install valve pits and other on-site facilities, the cost of which may be considerable, A policy statement from the County addressing the cost of additional improvements within the right-of-way and indicating what, if any, financial assistance can be provided to the owners of property required to construct new on-site facilities prior to connecting would assist our effort to assess their individual infrastructure needs. · Alternative Financine: for On-Site Rehabilitation - In addition to new on-site facilities required prior to connecting, some properties may be required to rehabilitate or even replace their existing on-site collection lines. Although it may not be lawful to contribute public funds for this purpose, the County may be able to offer a special assessment program (similar to that being offered for connection fees) to assist property owners desiring to finance the cost over an extended period. A policy statement addressing the County's willingness to offer a deferred payment program for this purpose would also assist our effort to assess their individual infrastructure needs. URS Corporation 7650 W. Courtney Campbell Causeway Suite 700 813-286-1711 813-286-2105 www.urscorp.com G:\W ATERW ASTE\STOCK ISLANDlPHASE II\COMMUNICATIONSIJR040104.MEM URS Page 2 of 2 I hope that we have clearly presented the foregoing issues for your consideration and further action. If you have any questions or would like to discuss in more detail the issues identified today, please feel free to contact us at your convemence. URS Corporation 7650 W. Courtney Campbell Causeway Suite 700 Tampa, Florida 33607-1462 813-286-1711 813-286-2105 www.urscorp.com G:\ WATER W ASTE\STOCK ISLANDlPHASE II1COMMUNICA TIONSVR040 l04.MEM South Stock Island Wastewater Assessment Program Page 1 of 1 Roberts-Jim From: George Nickerson [GNickerson@ngn-tampa.com] Sent: Monday, April 05, 2004 5:39 PM To: 'Roberts-Ji m@monroecounty-f1.gov'; 'Collins-Richard@monroecounty-f1.gov'; 'Barker- Sheila@ monroecounty-f1.gov'; 'Garrett-George@monroecounty-f1.gov'; 'Zappulla- Sa l@monroecounty-f1.gov'; 'Sharon I@MCPA.key-west.f1.us'; 'Dhenriquez@bellsouth.net'; 'Doug@keywestgolf.com'; Camille Tharpe; Steve Miller; 'RYMANK@publicfm.com' Subject: South Stock Island Wastewater Assessment Program I have attached the most recent draft of the Initial Assessment Resolution to be presented to the Board of County Commissioners at their April 21 meeting for information, but not adoption. We'll be reporting that we're on schedule and directing the Board's attention to the notice letter to give them a chance to comment so we can make any necessary changes before mailing. <<Initial Assessment Resolution - Draft 3.pdf>> George H. Nickerson, Jr. Nabors, Giblin & Nickerson, P.A. The Pointe, Suite 1060 2502 Rocky Point Drive Tampa, Florida 33607 Phone: 813/281-2222 Fax: 813/281-0129 4/6/04 Roberts-Jim From: Sent: To: David_Burgstiner@URSCorp.com Tuesday, April 06, 2004 3:18 PM francisco _bohorquez@urscorp.com; david_ wilcox@urscorp.com; michael_ condran@urscorp.com GNickerson@ngn-tampa.com; roberts-james@monroecounty-fl.gov Confirmation of April Schedule for Stock Island Cc: Subject: FYI I talked with Jim Roberts this afternoon and confirmed our schedule of work for this month. The following dates are now confirmed: 1 ) Tuesday, April items re: Stock Island 2) Wednesday, April agenda items 3) Thursday, April 22nd - Initial meeting with Stock Island property owners (in the evening, time and place to be confirmed) 4) April 23rd 30th Field work at properties and meetings with property owners 20th Meeting with County to discuss BOCC agenda Financial Assistance (time to be confirmed) 21st - BOCC Meeting, 1:30 pm to discuss Stock Island Let me know if you have any questions regarding these dates. Francisco, you are welcome to attend the meetings on Tuesday and Wednesday time permitting and if you have interest. However, I can probably handle what needs to be done on these dates. However, I will need to have you in Key West starting on Thursday to prepare and attend the meeting that evening, as well as the subsequent field work. Please proceed with making travel arrangements. Also, a job number and cost codes for the project should be ready by the end of this week for billing purposes. Best Regards, J. David Burgstiner, P.E. Senior Engineer Water/Wastewater Division URS Corporation 7650 W. Courtney Campbell Causeway Waterford Plaza, Suite 700 Tampa, Florida 33607-1462 Main Line: 813-286-1711 Fax Line: 813-286-6587 Direct Line: 813-636-2105 E-Mail: david_burgstiner@urscorp.com CONFIDENTIALITY NOTICE The information in this e-mail transmission is intended solely for the stated recipient of this transmission. If you have received this e-mail in error, please notify the sender immediately by telephone. If you are not the intended recipient, please be advised that dissemination, distribution, or copying of the information contained in this e-mail is strictly prohibited.