Item C02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: April 21, 2004
Division:
County Administrator
Bulk Item: Yes X
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval to waive purchasing policy and issue a Purchase Order to
Fisher Scientific, sole source provider for Morning Pride protective ensemble products in the state of
Florida, in the amount of$75,821.17 for the purchase of 61 sets of personal protective ensembles.
ITEM BACKGROUND: Personal protective ensembles (PPE) for structural firefighting, even with
limited exposure to fire combat, have a shelf life that renders the thermal and vapor barrier protection
ineffective after seven years. We currently have members wearing PPE in excess of twice the shelf
life. On July 22,2003, a request was made to the Board to approve the replacement of one seventh of
the PPE annually, which was approved and added to the budget for Fiscal Year 2004, and will require
allocations annually thereafter. In 1998, after considerable research and evaluation, the Monroe
County Fire Chiefs' Association selected Morning Pride brand PPE as providing the best protection for
our personnel with respect to the ambient tropical climate. The sole source provider for this equipment
for the state of Florida is Fisher Scientific.
PREVIOUS RELEVANT BOCC ACTION: On July 22,2003 the Board approved the replacement
of one seventh of the total number ofPPE annually. This amount has been budgeted for FY04.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOT AL COST:
DISTRICT 6:
DISTRICT 1:
$ 75,821.17
$ 13,920.00
$ 61.901.17
BUDGETED: Yes X No
146-12500-530520
141-13001-530520 and 141-11500-530520
SOURCE OF FUNDS: Ad valorem taxes.
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty N/A
James L. Roberts
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL:
DOCUMENT A TION: Included
X
To Follow
Not Required
Cd
DISPOSITION:
AGENDA ITEM #
Revised 1/03
O,,!~rv ~o~~~E
(305) 294-4641
OFFICE of
FIRE RESCUE
490 63rd Street
Marathon, FL 33050
PHONE: (305) 289-6010
FAX: (305) 289-6336
(~., ..-......-.
MEMORANDUM
TO: James L. Roberts, County Administrator
FROM: Clark O. Martin, Jr., Fire Ch,.12 //
Fire Rescue .~
BOARD OF COUNTY COMMISSIONERS
Mayor Murray E. Nelson, District 5
Mayor Pro Tern David P. Rice, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
SUBJECT: Sole Source Justification for Personal Protective Equipment
DATE: March 30, 2004
In researching the issue of sole source requirement for structural firefighting personal protective
ensembles (PPE), I have found that the selection of the Morning Pride brand ofPPE was based
on an evaluation in 1998 of the several manufacturers ofPPE. The result of that evaluation was
that the Morning Pride "Tail-Coat" design was the best selection for providing required thermal
and vapor protection during structural firefighting while limiting weight in the tropical
environment ofthe Florida Keys. In addition, Morning Pride's design affords a high degree of
maneuverability which is equally important.
We are happy with the design and performance of this manufacturer's product, and I see no need
to depart from this design. It is unwise to "mix and match" the design and composition ofPPE
components on an individual firefighter. Moreover, it is important to retain the same design for
training purposes, especially given the turnover of personnel.
I will shortly be forwarding a travel request to you to allow my attendance at Fire Rescue
International, the annual convention of the International Association of Fire Chiefs. This
conference is one of the largest industry trade shows in the nation, and there will be many
vendors ofPPE displaying the latest technology available. We are always on the lookout for
equipment that will better protect our personnel. If I discover something promising, I will return
with information for consideration by the newly-formed Apparatus and Equipment Committee.
If we find vendors that have developed a better design, I will propose that we rebid the PPE
specifications. However, at this point I would recommend not delaying the purchase of this
year's round ofPPE while a lengthy evaluation period is undertaken.
03/10/04
CorrcspoDdmc:e
General Offices
P.O. Box 13616
Dayton. OR 45413-0616
Payments
7976 C()l1ecti(\n~ Cenlcr Dr.
Chir.;ago. n.. (\0693
ShippiD~ " Rec:ei,,;nl
#1 Innovation CoUIt
Dayton. OH 45414-3967
Ph: (937) 264-2662
Fall: (937) 264-2677
March 9, 2004
Monroe County Fire Dept
490 63rd 8t
Ste 160
Marathon FL 33050
Attn: Chief Pete Lubert
Subject: Distributorship in the State of Florida
Dear Chief Lubert:
e-mail:inl"o@lIOI.lllt1rcgrllup.com
WWW.tolalfiregroup.l:I)!1l This l~er is intended to confirm that Fisher Scientjfic is the only established
distributor for Morning Pride protective ensemble products (i.e. clothing, helmets,
hoods etc) in the state of Florida-
If you require any further assistance on this of any other matter, please do not
hesitate to contact me directly.
SiO~uffiL
Tammy~. W~
Inside Marketing Associate
Total Fire Group Mission:
To marKeL unique:, high-quality, value-in-use products with an
emplla.~is on quality. innovation, intejtriLY. safety and service.
O!!v~rY ~o~!,!~~E
(3QS) 294-4641
(-.' ---
BOARD OF COUNTY COMMISSIONERS
MAYOR Jack London, District 2
MAYOR PRO TEM Wilhelmina Harvey, District I
Keith Douglass, District 4
Shirley Freeman, District 3
Mary Kay Reich, District 5
FIRE MARSHAL'S OFFICE
Marathon Gov't Annex Bldg.
490 - 63rd St., Ocean, Ste. 160
Marathon, FL 33050
(305) 289-6010
(305) 289-6013 FAX
.
INTEROFFICE MEMORANDUM
DATE:
February 11, 1998
FROM:
Joe London, Fire Mars I
TO:
SUBJECT:
BUNKER GEAR SPEC
As per your direction, I am providing you with the specifications and rationale for the continued use of the existing bunker gear
the county fire service is currently using from Morning Pride, Inc.
As you are aware, our tropical environment along with the rescue and emergency duties of our firefighters require personal
protection gear that has the utmost flexibility, durability, as well as mobility and comfort for heat stress management, while maintaining
minimum standards for hazard exposure protection. The Morning Pride "tail-coat" type of bunker gear is a shorter coat in the front, thus
reducing the weight and increasing the mobility needed to perform the required duties, to be worn with regular waist length bunker
pants. Morning Pride's "tail-coat" version is the only manufacturer under patent that provides this type of coat. The other alternative is
a short coat, no tail, with a long bib-style bunker pant that come up high on the chest, increasing the weight of the pant, and decreasing
flexibility. All short coats, (no "tail"), on the market manufactured by other companies require bib pants to comply with the minimum
standards set by NFPA, however, the Morning Pride "tail-coat" can be worn with bib or regular waist bunker pants and still comply with
NFPA standards, increasing adaptability.
The Monroe County Fire Chiefs Association, (the official advisory group to the Fire Rescue Services of the Division of Public
Safety), and the Fire Marshal's Office, was directed by the County Administrator, Tom Brown, and the Board of County
Commissioners, fiscal year 1989-1990, to standardize our fire service equipment. The MCFCA performed a lengthy and diligent
evaluation of several leading manufactures of different types of bunker gear. The outcome was the Morning Pride tail-coat version of
bunker gear, which best met the minimum requirements and far exceeded the features of the other types of gear. The County
firefighters have been utilizing this tail-coat version bunker gear for over seven years with excellent success as it is highly adaptable to
our tropical environment and unique fire service requirements.
It is my recommendation that we continue to use the tail-coat version bunker gear manufactured by Morning Pride, Inc., unless
the Monroe County Fire Chiefs Association votes to change the type of bunker gear used by the fire service. If you have any further
questions, or I can provide additional clarification, please contact me at your convenience.
Cc:
Randy Mearns, President, MCFCA
MPBunkerGear298WW3/Fire RescuelMW7.0
MONROE COUNTY FIRE MARSHAL'S OFFICE
MONROE COUNTY
FIRE CHIEF'S ASSOCIATION
8900 OVERSEAS IDGHW A Y
MARA TBON, FLORIDA 33050
743-5266 289-9834 (FAX)
MEMORANDUM
DATE: February 10, 1998
FROM: Randall Mearns, Presiden
TO: Eddie Castro, Fire Rescue Director
RE: Bunker Gear
Per your request the Chiefs Association revisited the issue of bunker gear at last night's
meeting. After some discussion, the Chiefs voted unanimously to continue with the
existing bunker gear program. Listed below please find a brief summary of the
justifications for that decision.
1) A little over five years ago, the Chiefs Association embarked on a thorough
investigation of the various types of bunker gear available. After nearly a year's worth of
investigation and testing, it was decided that the "tail-coat" type of bunker gear was the
best type of gear to facilitate protection required by the NFPA while minimizing the
effects of our tropical heat on the firefighter.
2) The design utilizes a coat which is cut shorter in the front thus providing greater
mobility and a lighter overall weight, however the coat is not cut so short as to require
the use of bib-type pants (which most other manufacturers require).
3) Since we have purchased this type and brand of gear for many years, most of the
bunker gear used by the fire departments through out the county is of this type and brand.
Switching to another type at this time would certainly not be cost effective. Many of our
people are younger people who are still growing (primarily around the waistline). They
frequently need to change the size of a single piece of their gear. If we were to change
types, these people would need complete new sets of gear which would cost more money.
4) During the time this gear has been in use, the equipment has proven to provide the
firefighter with the utmost protection and the least amount offatigue and stress from the
elements of our tropical environment. The equipment has proven to be very durable with
only minor failures of fasteners, velcro, kneepads, etc, These minor repairs have been
and will continue to be repaired by the manufacturer at no cost to the county,
5) It is not our intention to single out any manufacturer of bunker gear, however we are
absolute in our desire to continue to offer our firefighters the best gear that we feel is
available to them to protect them from the severe environment of firefighting while
offering a comfort level that maximizes their efforts and minimizes the effects of the
Florida Keys sun. It is our understanding that Maoming Pride is the only company
currently manufacturing this style of gear.
I would ask you to also refer to William Wagner's memo of 02/05/98 regarding the
bunker gear as it goes a little deeper into the technical design and benefits of the gear we
currently use. If I can be of any further assistance, please do not hesitate to contact me.
Thank you.
O~~y ~O~~E
(305) 294-4641
(-.'-
BOARD OF COUNTY COMMISSIONERS
MAYOR Jack London, District 2
MAYOR PRO TEM Wilhelmina Harvey, District 1
Keith Douglass, District 4
Shirley Freeman, District 3
Mary Kay Reich, District 5
FIRE RESCUE DEPARTMENT
Marathon Gov't Annex Bldg.
490 - 63rd St., Ocean, Ste. 162
Marathon, FL 33050
(305) 289-6020
(305) 289-60 13 FAX
.
INTEROFFICE MEMORANDUM
DATE:
December 8, 1997
TO:
James Roberts, County Administrator
FROM:
Eddie Castro, Fire-Rescue Coordinator ~ ~ e
THRU:
James R. Paros, Director, Public Safety Divisi n
SUBJECT:
SOLE SOURCE EXCLUSION: SAFETY EQUIP. CO., (MORNING PRIDE BUNKER GEAR)
The Fire-Rescue Dept. is requesting authorization to purchase Monroe County Fire-Rescue bunker gear exclusively through
Safety Equipment Company, as sole source provider, who is the only authorized distributor for Morning Pride Mfg. Co. bunker gear for
the State of Florida, please refer to attached letter from Morning Pride Mfg. Co. The Safety Equipment Co. is a standard vendor on the
Fire-Rescue purchasing bid list, which has expired and is currently in process of being redone. It should be noted that Monroe County
standardized to this type of bunker gear eight years ago, and has previously established Safety Equipment Co. as the sole source of
Morning Pride bunker gear, this should be on record in the Purchasing Department.
At this time, the Fire-Rescue Dept. is in need of purchasing 20 sets of bunker gear, the cost of which will be under $25,000.00, (the next
price increase is scheduled for January or February 1998), therefore it is imperative that the purchase be made before the end of
December 1997 to lock in the current price quote, please refer to attached quotation. Please provide instruction as how to proceed with
the purchase, i.e., a Request To Purchase for sole source vendor, or a standard computer purchase request through the AS400?
If you have any additional questions, or we can be of further assistance, please contact our office. Thank you for your
consideration of this matter.
Cc: John Carter, Director, OMB
Lisa Cherry, Sr. Buyer, Purchasing
Wally Romero, Supply/Maint. Coord., Fire-Rescue
Safety Equip- MomingPridesolesource/mw7.0
MONROE COUNTY FIRE RESCUE DEPARTMENT
H.1.51lI.ro.JI.
lZ/ZZ/ZUU~ 4:48 PM PAGE 1/3 Fisher Scientific
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F ISH E R S C I E N T I F I C
QUO TAT ION
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1
j DECEMBER 22, 2003
I
I
1
I
1
I MARATHON
I
1---------------------------------------------------------______________________
I CUST REF NBR QT/ GEAR HED TO TOE
1-------------------------------------------------------________________________
I ACCOUNT NBR: 816079-001 I REQUESTOR: PETER LUBERT
1 QUOTE NBR: 3356-2740-97 I PHONE: 0000000000
I TERMS: NET 30 DAYS I FOB: DEST
1 DUE DATE: I AUTHORIZED BY: MARY COOK
1------------------------------------------------------_________________________
I
1 *** PRICES ARE FIRM THRU 01/21/04 ***
1 PLEASE REFER TO THE QUOTE NBR ON ALL CORRESPONDENCE
I THANK YOU FOR YOUR INTEREST IN FISHER SCIENTIFIC COMPANY LLC
I SAFETY REP: CARTER BALL
1-----------------------------------------------------__________________________
INBRI QTY IUNI CATALOG NBR I DESCRIPTION I UNIT PRC I EXTD PRC
1-----------------------------------------------------__________________________
1 I I
\ 1 11EA NON-CATALOG BPR25I2 TAILS GLDN BROWN I
,'I VNDR NBR = 0061647 I
1 I VNDR CAT NBR = FLMORR00033 I
I I I
I 2 11EA NON-CATALOG BPR2512 PANTS GLDN BROWN I
I I VNDR NBR = 0061647 I
1 I VNDR CAT NBR = BPR2512 I
I I I
1 3 11PR 19 814 595 BOOT FIRE INSUL,KEVLAR MED 10M I
I I I
'4 11PR 19 821 487 GLV PIGSKIN GAUNT PORELLE NFPA
I I
1 5
I
, 6
I
I 7
I
I
I
,
I
I
1
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1
PAGE:
1
MONROE COUNTY FIRE DEPART
490 63 STREET, SUITE 160
FIRE MARSBALLS
FISHER SCIENTIFIC COMPANY LLC
6507 N. HARNEY ROAD
TAMPA FL 33610
FL 33050
(800) 226-1126
737.34
505.63
98.10
34.16
1 EA 19 814 952
NOMEX HOOD, FACE & CHEST
24.25
1 EA 19 815 139
HDO LF PLUS UNV YELLOW WNTR LN
100.96
1 EA 19 814 937
'SUSPENDER DLX DYNA-BACK BL&RED
23.00
MERCHANDISE TOTAL
1,523.44
---------------------------------------------------------------------------------
MONROE COUNTY FIRE RESCUE
PH: 305-289-6004 FAX: 305-289-6336
REQUEST TO PURCHASE
Bt)e~
Date:~~11~, 2SQ1
& ;).OO~
d- 1)0 ;7 \ \
r It \ \...
B
To:
Purchasing
From (Dept.) FIRE RESCUE
Name: Peter Lubert
:~wa4df
Account #: 12500 530 520
11500530520 13001 530520
Grant/Project #:
Phone/Ext: 6212
Ship to Location: 627
QTY. Unit Prod.#
61 ea.._r--_
61 ea
Description
Bunker Coats
Bunker Pants
--
11500 530 520
13001 530 520
12500 530 520
Unit
$
$
$
$
$
Cost Total Cost
737.34 i $ __~___..44,9Z?,Z1..+
505.63 I $ 30,843.43
~-$ ~==~-=--=_-==-==--_--=-.... u
44,401.17, $ __._____...._....___:.._.._
17,500.00 I $ _
13,920.00 $ --..--:..-- - ..-
$ -____ u_
$ _____=-___u
$---..---..---=- _u_
I $ --.------=-__u
i $ _
i-~-------- 75~82f.1i ~....
TOTAL
Vendor Name:
Fisher Scientific
Vendor #:
RemarksIRecommendations: This is the FY 04 Bunker Gear Replacement purchase. This
is on going project to replace one seventh of the bunker gear each year for Career
personnel and Volunteers.
County PO #:
Date Ordered: