Item C17
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 4/21/04
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of award of bid and contract for Janitorial Services to Judy Bobick (Ace Building
Maintenance), for Janitorial Services at the Key West International Airport.
ITEM BACKGROUND: Rowe Contracting, the lowest responsive bidder, has determined that they are not able to provide
services, per bid specifications, and have declined a contract. Staff review indicated National Cleaning, and Class Act
Cleaning were not responsive bidders.
PREVIOUS RELEVANT BOCC ACTION: Approval to advertise request for proposals for Janitorial Services, 10/15/03
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval
TOTAL COST: $162,300.00 per year
COST TO AIRPORT: $162,300.00
COST TO PFC: None
COST TO COUNTY: None
BUDGETED: Yes
SOURCE OF FUNDS: Airport Budget
REVENUE PRODUCING: No
AMOUNT PER /YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X
Risk Management X
DIRECTOR OF AIRPORTS APPROVAL
~ff
DOCUMENTATION: Included V
To Follow
Not Required
AGENDA ITEM #
Cl'7
DISPOSITION:
/bev
APB
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MONROE COUNTY BOARD OF COUN rv c;OMMI8810NEFtS
--
CONTRACT SUMMl.RY :
Contract #
Contract with: Judy Bobick (Ace Building Maintennnce) Eff~ctlve Date: Execution
Expiration Date: One Year
Contract Purpose/Description: Contract for Janitorial Service& {(If thq Key West Airport
Contract Manager. Bevette Moore
(name)
for BOCC meeting on: 4/21/04
# 6195 i Airports - Stop # 5
(Ext.) (Department/Courier Stop)
'. I
.. Agenda Dea ilinet 4/6/04
CONTRACT COS1'S i
I:
Total Ool/ar Value of Contract: 162,300.00
BUdgeted? Yes
Grant: No
County Match: None
Estimated Ongoing Costs: N/A
(not included In doRa' VDlu& abOvo)
CUrTe nt Y~ar Portion: -66.000.00
Mea ml Codas: 404-63001..530-340
ADDITIONAL COS1.S
For:. I
_ (eg. malnl8nan le, uUIICIet. Janitor1al. ~ala"ea. ate.)
CONTRACT REVIEW
I .
,
Date In
Changes
Needed
Yes "'0
Date Out
Airports DIrector (. J.1J~
Risk Management !/-1 ,-,~
O.M.B./Purcha&ing i/-1l1 Ol!
County Attorney ......,..J --'..-
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PAGE
1 /5
CONTRACT FOR JANITORIAL SERVICES
KWIA
THIS CONTRACT, made and entered into this 21'[ day of April, 2004, by and between Board
of County Commissioners of Monroe County (County) and JUDY BOBICK (Contractor).
The parties hereto, for the considerations herein set forth, mutually agree as follows:
1. Scope of Work. The Contractor shall provide janitorial services at the Key West
International Airport, including all necessary equipment required in the performance of same, and
perform all of the work described in the Specifications Option 1 (Exhibit A), and his Bid (Exhibit A-1)
attached hereto and incorporated as part of this document. The Contractor shall insure all exterior
doors are locked upon their departure after busine~.s hours.
2. Contract Sum. The County shall pay to the Contractor for the faithful performance of
said service on a per month in arrears basis in each of twelve (12) months. The Contractor shall
invoice KWIA monthly for janitorial services performed under the Specifications contained herein.
The Contract amount shall be as stated by the Contractor's proposal as follows: One Hundred Sixty-
two Thousand, Three Hundred DoBars and no cents ($162,300.00).
3. Contractor'. Acceptance of Conditions.
a) The Contractor hereby agrees that he has carefully examined the sites and has made
investigations to fully satisfy himself that such sltl!S are correct and suitable ones for this work and
he assumes full responsibility therefore. The provisions of the Contract shall control any inconsistent
provisions contained in the Specifications. All Specifications have been read and carefully considered
by the Contractor, who understands the same and agrees to their sufficiency for the work to be
done. Under no circumstances, conditions, or situations shall this Contract be more strongly
construed against the County than against the Contractor (and his Surety, if applicable).
b) Any ambiguity or uncertainty in the, Specifications shall be interpreted and construed
by the Airport Manager, and his decision shall be final and binding upon all parties.
c) The passing, approval, and/or acceptance of any part of the work or material by the
County shall not operate as a waiver by the County of strict compliance with the terms of this
Contract, and Specifications covering said work.. Failure on the part of the Contractor, immediately
after Notice to correct workmanship shall entitle the County, if it sees fit, to correct the same and
recover the reasonable cost of such replacement and/or repair from the Contractor, who shall in any
event be jointly and severally liable to the County for all damage, loss, and expense caused to the
County by reasons of the Contractor's breach of this Contract and/or his failure to comply strictly
and in all things with this Contract and with the Specifications.
4. Term of Contract/Renewal.
a) This Contract shall be for a period of one year commencing on the date first written
above and terminating one year later.
b) The parties shall have the option to renew this agreement: after the first year, for
three additional one year periods. The contract amount agreed to herein may be adjusted
annually, on the renewal date of each yei::Jr, by a percentage equal to the percentage
increase in the CPI for urban consumers for the preceding calendar year.
c) Should additional service be required at KWIA on a permanent basis, the additional
speCific tasks, and costs for these tasks, will be mutually agreed upon in writing, and approved by
the Airport Manager and by the Contractor.
5. INDEPENDENT CONTRACTOR. At all times and for all purposes under this
agreement the Contractor is an independent contractor and not an employee of the Board of County
Commissioners for Monroe County. No statement contained in this agreement shall be construed 50
as to find the contractor or any of his/her employees, contractors, servants, or agents to be
employees of the Board of County Commissioners for Monroe County.
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6. ASSIGNMENT. The Contractor shall not assign this agreement, except in writing and
with the prior written approval of the Board of County C<'lmrnissioners lor Monroe County and
Contractor, which approval shall be subject to slJch conditions and provisl'Jns as the Board and
Contractor may deem necessary. This a9reemE~nt shall be incorporated by reference into any
assignment and any assignee shall comply with all of the provisions of this agreement. Unless
expressly provided for therein, such approval shall in no manner or event be deemed to impose any
obligation upon the Board in addition to the total agreed-upon price of the services/goods of the
contractor.
7. COMPLIANCE WITH THE LAW. In providing all services/goods pursuant to this
agreement, the contractor shall abide by all statutE~s, ordinances, rules and regulations pertaining to,
or regulating the provisions of, such services, including those now in effect and hereinafter adopted.
Any violation of said statutes ordinances, rules and regulation shall constitute a material breach of
this agreement and shall entitle the Board to terr"inate this contract immediately upon delivery of
written notice of termination to the contractor. The Contractor shall possess proper licenses to
perform work in accordance with these specificatiOl1s throughout the term of this contract.
8. INSURANCE. Prior to execution of this agreement, the Contractor shall furnish to the
County Certificates of Insurance for the following caverage:
Workers Compensation - $500,000
Vehicle Liability - $300,000 (CSL)
General Liability - $500,000 (CSL)
Employee Dishonesty - $100,000
9. INDEMNIFY AND HOLD HARMLESS. Contractor agrees to indemnify and save
County harmless from and against all claims and actions and expenses incidental thereto,
arising out of damages or claims for damages resulting from the negligence of Contractor, its
agents, or employees while Contractor is cleaning the Airport facilities. However, Contractor
shall not be liable for any claims, actions or expenses which arise from the negligent or
intentional acts or omissions of the County, its agents or employees. The extent of liability is in
no way limited to, reduced, or lessened by the insurance requirements contained elsewhere
within this agreement.
a) Records. Contractor shall maintclin all books, records, and documents directly
pertinent to performance under this Agreement in accordance with gener<tlly accepted accounting
principles consistently applied. Each party to this Agreement or their authorIzed representatives
shall have reasonable and timely access to such records of each other party to this Agreement for
public records purposes during the term of the Agreement and for four years following the
termination of this Agreement. If an auditor employed by the County or Clerk determines that
monies paid to Contractor pursuant to this Agreement were spent for purposes not authorized by
this Agreement, the Contractor shall repay the munies together with interest calculated pursuant to
Sec. 55.03, FS, running from the date the monies were paid to Contractor.
b) Governing Law, Venue, Interpretation, Costs, and Fees: This Agreement shall be
governed by and construed in accordance with the laws of the State of Florida applicable to contracts
made and to be performed entirely in the State. In the event that any cause of action or
administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the
County and Contractor agree that venue will lie in the appropriate court or before the appropriate
administrative body in Monroe County, Florida. The County and Contractor agree that, in the event
of conflicting interpretations of the terms or a term of this Agreement by or between any of them the
issue shall be submitted to mediation prior to the institution of any other administrative or legal
proceeding.
c) Severability. If any term, covenant, condItion or provision of this Agreement (or the
application thereof to any circumstance or person) shall be declared invalid or unenforceable to any
extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and
provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant,
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condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent
permitted by law unless the enforcement of the remaining terms, covenants, conditions and
provisions of this Agreement would prevent thf~ accomplishment of the original Intent of this
Agreement. The County and Contractor agree to reform the Agreement to replace any stricken
provision with a valid provision that comes as close as possible to thE? intent of the stricken
provision.
d) Attorney's Fees and Costs. The County and Contractor agree that in the event any
cause of action or administrative proceeding is initiated or defended by any party relative to the
enforcement or Interpretation of this Agreement, the prevailing party shall be entitled to reasonable
attorney's fees, court costs, investigative, and out.ot-pocket expenses, as an award against the non-
prevailing party, and shall include attorney's fees, courts costs, investigative, and out-of-pocket
expenses in appellate proceedings. Mediation proceedings initiated and conducted pursuant to this
Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary
procedures required by the circuit court of Monroe County.
e} Binding Effect. The terms, covenants, conditions, and provisions ot this Agreement
shall bind and inure to the benefit of the County and Contractor and their respective legal
representatives, successors, and assigns.
f) Authority. Each party represents and warrants to the other that the execution,
delivery and performance of this Agreement have been duly authorized by all necessary County and
corporate action, as required by law.
g) Claims tor Federal or State Aid. Contractor and County agree that each shall be, and
is, empowered to apply tor, seek, and obtain tedE~ral and state funds to tUlther the purpose of this
Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall
be approved by each party prior to submission.
h) Adjudication of Disputes or Disagreements. County and Contractor agree that all
disputes and disagreements shall be attempted to be resolved by meet and confer sessions between
representatives of each of the parties. If no resolution can be agreed upon within 30 days after the
first meet and confer session, the issue or issues !;hall be discussed at a public meeting of the Board
of County Commissioners. If the issue or issues are stili not resolved to the satisfaction of the
parties, then any party shall have the right to seek such relief or remedy as may be provided by this
Agreement or by Florida law.
i) Cooperation. In the event any administrative or legal proceeding is instituted against
either party relating to the formation, execution, performance, or breach of this Agreement, County
and Contractor agree to participate, to the extent required by the other party, in all proceedings,
hearings, processes, meetings, and other actlviti.:s related to the substance of this Agreement or
provision of the services under this Agreement. County and Contractor specifically agree that no
party to this Agreement shall be required to entl!r into any arbitration proceedings related to this
Agreement.
j) Nondiscrimination. County and Contractor agree that there will be no discrimination
against any person, and it is expressly under~;tood that upon a determination by a court of
competent jurisdiction that discrimination has occurred, this Agreement automatically terminates
without any further action on the part of any party, effective the date of th~ court order. County or
Contractor agree to comply with all Federal and Florida statutes, and all local ordinances, as
applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VI of the
Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on th.a basis of race, color or
national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC 55. 1681-
1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the
Rehabilitation Act of 1973, as amended (20 USC s;. 794), which prohibits discrimination on the basis
of handicaps; 4) The Age Discrimination Act of 19i'5, as amended (42 USC S5. 6101- 6107) which
prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972
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(PL 92-255), as amended, relating to nondiscrImination on the basIs of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(PL 91-616), as amended, relating to nondiscrimination on the basis of alcohc..l abuse or alcoholism;
7) The Public Health Service Act of 1912, 55. 523 and 527 (42 USC 55. 690dd-3 and 290ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patent records; 8) Title VIII of the
Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination In the sale,
rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note),
as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10)
Any other nondiscrimination provisions in any F~!deral or state statutes which may apply to the
parties to, or the subject matter of, this Agreemem.
k) Covenant of No Interest. County and Contractor covenant that neither presently has
any interest, and shall not acquire any interest, which would conflict in any manner or degree with
Its performance under this Agreement, and that only interest of each is to perform and receive
benefits as recited in this Agreement.
I) Code of Ethics. County agrees that officers and employees of the County recognize
and will be required to comply with the standard,; of conduct for public officers and employees as
delineated in Section 112.313, FlOrida Statutes, regarding, but not limited to, solicitation or
acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of publiC
position, conflicting employment or contractual relationship; and disclosure or use of certain
information.
m) No Solicitation/Payment. The County and Contractor warrant that, in respect to itself,
it has neither employed nor retained any compimy or person, other than a bona fide employee
working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any
person, company, corporation, individual, or firm, other than a bona fide employee working solely
for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting
from the award or making of this Agreement. For the breach or violation of the provision, the
Contractor agrees that the County shall have the right to terminate this Agreement without liability
and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee,
commission, percentage, gift, or consideration.
n) Public Access. The County and Contractor shall allow and permit reasonable access
to, and inspection of, all documents, papers, letters or other materials in its possession or under its
control subject to the proviSions of Chapter 119, Florida Statutes, and made or received by the
County and Contractor in conjunction with this Agreement; and the County shall have the right to
unilaterally cancel this Agreement upon violation of this provision by Contractor.
0) Non-Waiver of Immunity. Notwithstanding he provisions of Sec. 286.28, Florida
Statutes, the participation of the County and the Contractor in this Agreement and th~ acquisition of
any commercial liability insurance coverage, self-insurance coverage, or local government liability
insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability
coverage, nor shall any contract entered into by the County be required to contain any provision for
waiver.
p) Privileges and Immunities. All 1)( the privileges and immunities from liability,
exemptions from laws, ordinances, and rules and pensions and relief, disability, workers'
compensation, and other benefits which apply to the activity of officers, agents, or employees of any
public agents or employees of the County, when performing their respective functions under this
Agreement within the territorial limits of the County shall apply to the same degree and exteni iO
the performance of such functions and duties of such officers, agents, volunteers, or employees
outside the territorial limits of the County.
Q) Legal Obligations and Responsibilities: Non-Delegation of Constitutional or Statutory
Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating
entity from any obligation or responsibility imposed upon the entity by law except to the extent of
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actual and timely performance thereof by any participating entity, in which case the performance
may be offered in satisfaction of the obligation (lr responsibility. Further, this Agreement is not
intended to, nor shall it be construed as, authorizing the delegation of the cor.stitutional or statutory
duties of the County, except to the extent permitted by the Florida constitution, state statute, and
case law.
r) Non-Reliance by Non-Parties. No person or entity shall be entitled to rely upon the
terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or
entitlement to or benefit of any service or program contemplated hereunder, and the County and the
Contractor agree that neither the County nor the Contractor or any agent, officer, or employee of
either shall have the authority to inform, counsel, .:lr otherwise indicate that any particular individual
or group of individuals, entity or entities, have entitlements or benefits under this Agreement
separate and apart, inferior to, or superior to the community in general Or for the purposes
contemplated in this Agreement.
s) Attestations. Contractor agrees to execute such documents as the County may
reasonably require, to include a Public Entity Crime Statement, an Ethics Statement, and a Drug-
Free Workplace Statement.
t) No Personal Liability. No covenant or agreement contained herein shall be deemed to
be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or
her individual capacity, and no member, officer, al}ent or employee of Monroe County shall be liable
personally on this Agreement or be subject to any personal liability or accountability by reason of the
execution of this Agreement.
u) Execution in Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be regarded as an original, all of which taken together shall
constitute one and the same Instrument and any af the parties hereto may execute this Agreement
by singing any such counterpart.
v) Section Headings. Section headings have been inserted In this Agreement as a matter
of convenience of reference only, and it is agreed that such section headings are not ill part of this
Agreement and will not be used in the interpretation of any provision of this Agreement.
10. FUNDING AVAILABILITY. In the event that funds from Airports Contractual
Services are partially reduced or cannot be obtained or cannot be continued at level sufficient to
allow for the purchase of the services/goods specified herein, this agreement may then be
terminated immediately at the option of the BOard by written notice of termination delivered in
person or by mail to the contractor. The Board shall not be obligated to pay tor any services
provided by the contractor after the contractor ha!; received written notice of termination.
11. PROFESSIONAL ReSPONSIBILITY. The Contractor warrants that it is authorized
by law to engage in the performance of the activities encompassed by the project herein described,
subject to the terms and conditions set forth. The provider shall at all times exercise independent,
professional judgment and shall assume professiClnal responsibility for the services to be provided.
Continued funding by the Board Is contingent upon retention of appropriate local, state, and/or
federal certification and/or licenser of contractor.
12. NOTICE REQUIREMENT. Any "(,tice required or permitted under this agreement
shall be in writing and hand delivered or mailed, postage prepaid, to the other party by certified
mClil, returned receipt requested, to the following:
FOR COUNTY
Airport Director
Key West International Airport
3491 S. Roosevelt Blvd.
Key West, FL 33040
FOR CONTRACTOR
Judy Bobick
1200 20th Terrace
Key West, FL 33040
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13. CANCELLATION.
a) The County may cancel this contract for cause with seVf'" days notice to the
contractor. Cause shall constitute a breach of the obligations of the Contractor to perform the
services enumerated as the Contractor's obligations under this contract.
b) Except for the County's termination because of non-appropriation in 11, either of the
parties hereto may cancel this agreement without cause by giving the other party thirty days written
notice of its intention to do so.
IN WITNESS WHEREOF the parties hereto have executed this Contract on the day and date
first above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chairman
WITNESSES
By
~~
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JClirKwrAbobick
MONAOE COUNTY ATTORNEY
~AM
ROe . WOLFE
D;I~IEF~~~.2?P1TTOANfjY
SWORN STATEMENT UNDER ORDINANCE NO. 10-1990
MONROE COUNTY. FLORIDA
ETHICS CLAUSE .
.::r:~ ~ (b "(;k p~ ~ ~nts that he/It has not employeo,
retain or otherwise had act on his/its behalf any former County officer or employee in
violation of Section 2 of Ordinance No. 10-1990 or any County officer or empioyee in
violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision
the County may, in its discretion, terminate this contract wtthout ttabfllty and may also, in
its discretion, deduct from the contract or purchase price, or otherwise recover, the full
amount of any fee, omfSSion, percentage, gift, or consideration pakt to the former County
om~ror~ploy~. 7~ _
Date:_~ ! I t1y
,
STATE OF l7o/L/d~
COUNTY OF In (J ,() rOe
PERSONALLY APPEARED BEFORE t-1E, the undersigned authority,
Vudy &1' (U( who, after first being sworn by me, affixed
his/~
signature (name of individual signing) in the space provided above on this
k6ru.Ct'Y ZOoc/.
~.~4~,
N~TARY PUBUC
/ /~day of
~
My commission eXPires:
~~- . - ~.~-- -~ ....
IJ(i&4Wo.'tfit-. BECKY D. HERNANDEZ-BAUER
~~*: H MY COMMISSION' CC 958916
......i ...... ~i EXPIRES; August 7, 2004
: '~.Yr.t~~ Bon,;ed Thru Norar,tPubHc Undlrwtittrs
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PUBUC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list following a conviction
for public entity crime may ilut submit a bid on a contract tv pWvide any goods Of services
to a public entity, may not submit a bid on a contract wfth a pubUc entity for the
construction or repair of a public building or public work, may not submit bids on leases of
real property to public entity, may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant un<:rer a contract with any pubUc entity, and may not
transact business with any publiC entity in excess of the threshold amount provided In
Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being
placed on the convicted vendor list."
.I
DRUG-FREE WORKPLACE FORM
TnelteZed ve
te 287.057
that:
JJb1-
1. Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
spedtying the actions that wili De taKen against employees for viotatlons of such prohibition.
,
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation,
and employee assistance programs, and the penalties that m3,! be imrosed upon employees
for drug abuse violations.
3. Give each employee engaged in prm.iding the ::ommodfti~ or cor:tract:ua! servf::es that
are under bid a copy of the statement spedfied in subsection (1).
4. In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the tenns of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of
any controlled substance law of tile United States or any state, for a violation occumng In
the workplace no later than five (5) days after such conviction.
s. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance
cr rehabilitation program if such is avallablc in the em;::!oyee's:ommur::ty, or any emp!aye~
who is so convicted.
6. Make a geod faith effort to continue to mainta1~ a c:-ug-free workplace through
implementation of this section.
As the person authorized to sign the statement, I certify that this finn complies fUlly with
the above requirements.
~.
the city of
If
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~
according to law on
and say that;
1) I am the bidder
malclng the Prop - far the 1ect described as foUaws: ~ /J - ~
ffi ~ ~ - f<uJIIt ~Q lOll{ .
2) Tfte prices In this bid have been arrived at independenUy without
collusion, consultation, cammunk..Uon or ....eement for the purpose of restricting
competition, as to any matter relating to such prices with any other bidder or with
any competitor; .
3} UtNass otherwiae required bv aw, the price5 whldi NYe been quo~ In
this bid have not been knowingly disclosed by the bIdder and witt not knowingly
be disclosed by the bidder prior to bid opening, directly or Indirectly, to any other
bidder or to any COfftpetltor; and
4) No attempt has been made or wUI be made by the bidder to induce any
ather person, pal'tlha "alp or corpo.atkw1 to submit, or not to submltr a bid for the
purpose of restrlctino competition;
5) The 5ta~1b. contained In INs 8fftdavtt are true and co~ and made
with full knowledge that Monroe COunty relies upon the trutil of me statements
contained in this affidavit in awarding contracts for said project. .
5T ATE OF r7OlttCL~
COUNTY OF }1/JtJ!J("o-€.
~~
}-if I /0,/
DA .
PERSONAllY APPEARED BEFORi: ME, the ultdersigned autJiOi'lty,
Vl-Uiy 72:vh, ~ who, after first being swam by me,
(name of individual signing) affixed his/her signature in the space provided above
on this
~ davo' hh'U.i~ Zoo<.1.
4.~~. ~L'~
My comm. on expires:
NOTARY PUlstle:
-...., :_"'"'70"'::;:
........., BECKY D. HERNANDEZ BAUER \~
W..ij!\",~, MY COMMISSION # CC 95891E
i*~ :~~ EXPIRES: Augusl7, 2004
."If."....... : &ondad ThlU Notor{ Publ\c Underwnle"
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Key West International Airport Disadvantaged Business Enterprise (D8E) Office of Small Business
Development temporarily certifies
Febuary 4, 2004
ACE Building Maintenance
Key West Monroe County, Florida, 33040 '
RE: Disadvantaged Business Enterprises Certification Status
Dear Judv Bobick,
Please be advised that ACE Building Maintenance has been temporarily certified as
a Disadvantaged Business Enterprise pending further review by our Consultants
Please be advised that this temporary DBE certification will expire thirty (30) days
from the date of this letter: and that ACE Building Maintenance will be counted as a
DBE on all Key West International Airport (KWfA) federally funded projects during
the next thirty day peiiOtl.
Upon receipt of notification from our Consultants, I will readdress the Your firm's
certification application and inform you of the Key West International Airport's
decision within Thirty (30) days. '
If you have, any questions regarding the DBE Program of the Airport please call me
at (305) 296-8099.
EXHIBIT A
SPECIFICATIONS
OPTION 1
;
]ANITORLll. SERVICES SPEpFICATION
,
OPTION-l
To provide janitorial services at the Kev West Intemational Aitport located at 3491 South Roosevdt
Blvd, Key West, FL 33040. For all public areas including public areas within the secured area of the
Aitport, and the space behind the airline A. T.O. COunteIS.
Exceptions; Rental car counters and Office space, Airlines Office back areas, .AiJ:port Gift shop and
the Conch Flyer restatmmt Lounge. Work shall consist of two distinct areas of responsibility; regular
janitorial services and floor maintenance. .
All employees or subcontr.lctoIS of the Contr.lctor must pass an airport Background investigation
including a FBI fingetprint I"Y!:Itnin!:ltion. (See Attached Application) All employee or subcontr.lctors
of the Contr.lctor who are not citizens of the United State must have and possess documented
authorization to work in the United States issued by the Govemment of the United States. Failure of
such peISons to have and possess such documentation is a material breach of the contr.lct and will
entitle Monroe County to tenninate the contr.lct for cause. The attest, detention or taking into
custody of any of the Contr.lctor's employees or subcontr.lctoIS by the Bureau Of Customs and
Border Protection. constitutes sufficient evidence under this contr.lct that the Contr.lctor has
committed a material breach and entitles Monroe County to tenninate this contr.lct for cause
InsU1'2nce R~~ents
Workers Compensation - $500,000
Vehicle Liability - $300,000 (CSL)
General Liability - $500,000 (CSL)
Employee Dishonesty - $100,000
fm1m
Attached foImS must be completed and attached to the bids: Non-collusion Mfidavit, Drug Free
Work Place, Swom Statement - Ordinance No. 10 -1990, Public Entity Crime Statement.
The Contr.lct will be for one year, with the option to renew for three one-year periods.
It is expected that the Contr.lct will be for labor, equip~ent, and materials the Contr.lctor shall
provide all waxes and cleaning material as needed to complete the assigned duties.
The AirpOrt shall provide all paper towels; Hand soaps for dispenser, trash bags for garbage, and
toilet paper for bathrooms. ~
'.
OPTION-1
Scope of services for regular janitorial work shall consist of:
Daily inside.
Check and clean all glass doors and windows and check all ail: conditioning vents.
Check and clean 1 It and 2dn floor bathrooms at least once every 30mi.nutes. Oean toilets, urinals,
sinks, countenops, and remove all tr.lsh and other debris from the bathroom.
Empty and clean, as necessary, all trash cans (lst and 2d floor) and removes all trash immediately to
the dumpsite.
Check and clean all Airport Administr.ltion area Monday -Friday.
The Bureau of Customs and Border Protection and the National Weather Service termina I empty and
clean as necessary all trashcans and remove all tt2Sh immediately to the dump site.
Pid-up trash, newspapers, periodicals, and other debris inside the tl"rminal buildings. .
Sweep, vacuum, and mop floors (1st and 2nd floors main tM'n'linal building).
Spot clean floor smudges as necessary.
Wipe off and clean departure lounge fumimre and glass between flights Sam-9pm
Daily outside.
Empty and clean statting at the F.I.5. fl'!nTlinlll to the .ARFF building all trash cans, pickup litter,
sweep an~ fIean walkways and curbs, wipe off benches, mailboxes, ashtr.lys, sidewalks, parking lots,
and remove all trash to the dump site.
Secured area Sweep and clean the departure lounge outsjde holding area, and remove all trash
between flights Sam-9pm. . .
Hours to be worked.
-
Monday through Sunday 3:00 a.m. to 1: p.m. (10 homs'per day) 70 hours ~:"r week)
Monday through Sunday 10: a.m. 6: p.m. (8 hours per day) 56 hours per week)
Monday through Sunday 2:00 p.m. to 2:a.m. (12 hours per day) 84 hourS per week).
OPTION-!
Scope of services for floor Maintenance shall consist of:
Nightly routine. Sunday throt~gh Sarnrdav- 9:p.m. to 4:00 a.m. r; hours per night) 49 hours per week
Pickup trash, newspapers, periodicals, and other debris in the r~inlll building.
Strip and Wl1X all r~inlll floor areas at least once every two weeks.
Mop and buff terminal floor areas every night.
Spot clean as needed
Oem and check the departUre lounge and remove all trash and debris daily
Oem and shampoo carpet areas of the departUre lounge every two weeks.
The removals of all gums from the main teoninal side walk and wash down front sidewalk daily.
~
EXHIBIT A - 1
BID
~
February 10, 2004
Monroe County Purchasing Office
1100 Simonton Street, Room 2-213
Key West, Florida 33040
REF: Janitorial Bid: APK-42-324-2004/LC
Key West International Airport
In reference to the above bid:
OPTION 1- $ 13,525.00 A MONTH! $162,300.00 A YEAR
OPTION 2 - $ 1.1,220.00 A MONTH/134,650.00 A YEAR
Enclosed is a copy of my DISADVANTAGED BUSINESS ENTERPRISES
CERTIFICATE, NON COLLUSION AFFIDAVIT, DRUG FREE WORK
PLACE FORM, SWORN STATEMENT-ORDINANCE NO. 10-1990,
LIC ENTITY CRIME STATEMENT.
BOBICK, OWNER
ACE BUILDING MAINTENANCE
1200 20TH TERRACE
KEY WEST, FLORIDA 33040
305 294-6206 OR 304-7636
"
Key West Intemational Airport Disadvantaged Business Enterprise (DBE) Office of Small Business
Development tempcrarily certifies
Febuary 4, 2004
ACE Building Maintenance
Key West Monroe County, Florida, 33040 .
RE: Disadvantaged Business Enterprises Certification StatUs
Dear Judy Bobick,
Please be advised that ACE Building' Maintenance has been tempora-rily Certified as
a Disadvantaged Business Enterprise pending further review by our Consultants
Please be advised that this temporary DBE certification Will expire thirty (30) days
from the date of this letter: and that ACE Building Maintenance Will be counted as a
DBE on an Key W~ International Airport (KWJA) federally funded projects during
the next thirty day penod....... ..
Upon receipt of notification from our Consultants, I will readdress tile Your firm's
certification application and inform you of the Key West International Airport's
decision wi+J1in Thirty (30) days. .
If you have, any questions regarding the DBE Program of the Airport please call me
at (305) 296-8099.
"
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