Item E09
BOARD OF COUNTY COMMISSIONERS
I,
AGENDA ITEM SUMMARY
Meeting Date: MAY 19.2004 Division: TDC
Bulk Item: Yes ---X- No
Department:
AGENDA ITEM WORDING:
Approval of an amendment to agreement to exercise option to extend agreement with
3406 North Roosevelt Boulevard Corporation d/b/a Visit Florida Keys through to
September 30, 2006.
ITEM BACKGROUND:
TDC approved same at their meeting of April 14, 2004.
PREVIOUS REVELANT BOCC ACTION:
SDCC approved original Agreement at their meeting of July 19, 2001.
CONTRACT/AGREEMENT CHANGES:
Exercising option within contract to extend for two (2) additional years
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $ ~031.300 / !f1" .
COST TO COUNTY: $1031.300
BUDGETED: Yes --1L. No
SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X- No AMOUNT PER MONTH Year
APPROVED BY: CountyAtty~ OMB~J/( ~Management X
DIVISION DIRECTOR APPROVAL: -7""/ /-2'tA.t{~
(Lynda Stuart)
DOCUMENTATION:
Included X
ToFollow_ NotRequired_
AGENDA ITEM # {; q
DISPOSITION:
Revised 2/27/0 I
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: 3406 North Roosevelt Contract #_
Boulevard Corporation Effective Date: 5/19/04
Expiration Date:
Contract Purpose/Description:
Approval of an amendment to agreement to exercise option to extend agreement
with 3406 North Roosevelt Boulevard Corporation d/b/a Visit Florida Keys
through to September 30. 2006.
Contract Manager: Maxine Pacini 3523 TDC # 3
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 5/19/04 Agenda Deadline: 5/4/04
CONTRACT COSTS
Total Dollar Value of Contract: $ c2[tb~ {.{l');.,rr.nt Year Portion: $ e--
Budgeted? Yes/:8J No 0 Account Co es: SEE ATTACHED CODE SHEET
Grant: $
County Match: $
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (e~. maintenance, utilities, janitorial, salaries, etc.)
- -
---
CONTRACT REVIEW
Changes Date Out
"ltf!e,Tf1 Needed
Division Director 7'fIi:I:ILli{ Y esO No~
Risk Management 4/l3Ioc.f YesO No[!2(
O.M.B./Purchasing cf/.iiPfYes'BNorr-~ a ;;$~
County Attorney #~ Y esO NO~ S.Hutton 4' S' O~
COmn:'ents: ~$l-tJ31/000~1JWdu-.:t ~ ~
~ ''''~<.1::tJ-V ~___~__~
~ Please note: Commissioners, please refer to Agreement for Executive Office
Services dated July 19, 2001. - 3. wherein is stated... for each of the remaining
years, under the agreement, County shall pay from tourist development tax funds
such amount as are established within the TDG budget approved by the County
prior to each fiscal year.
115
115
116
116
116
116
116
116
116
117
118
119
120
121
ATTACHMENT
3406 NORTH ROOSEVELT BLVD. CORPORATION
D/B/AI VISIT FLORIDA KEYS
75035
75035
76007
76007
76035
76065
76065
76065
76065
77003
78003
79003
70003
71003
ACCOUNT CODES
530340 T55M
530340 T55M
530340 T560
530480 T560
530340 T56G
530340 T56G
530340 T56G
530340 T56G
530340 T56G
530340 T57 A
530340 T58A
530340 T59A
530340 T50A
530304 T51A
203X
205X
236X
239X
250X
218X
219X
099X
221X
236X
236X
236X
236X
236X
530340
530340
530340
530498
530340
530340
530340
530340
530340
530340
530340
530340
530340
530340
AMENDMENT TO AGREEMENT
THIS ADDENDUM to agreement is made and entered into this _ day of
2004, between the Board of County Commissioners, Monroe County, Florida
(hereinafter referred to as County) and 3406 North Roosevelt Boulevard Corporation
d/b/a Visit Florida Keys (hereinafter referred to as Provider).
WHEREAS, there was a contract entered into on July 19, 2001, between the
parties, awarding an agreement for the provision of services of operating an executive
office for tourism promotion; and
WHEREAS, County and Provider currently have a contractual arrangement for
services through September 30, 2004; and
WHEREAS, the agreement provides an option to extend the agreement for an
additional two years; and
WHEREAS, it is deemed in the public interest to exercise said option;
NOW, THEREFORE, in consideration of the mutual covenants contained herein
the parties agree to the amended agreement as follows:
1. Contract period as outlined in Paragraph 1 shall be extended to
September 30,2006.
2. The remaining provisions of the contract dated July 19, 2001, not
inconsistent herewith, remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day
and year first above written.
3406 North Roosevelt Boulevard Corporation
President
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY
COMMISSIONERS OF
MONROE COUNTY, FLORIDA
Deputy Clerk
Mayor/Chairman
. -..;. ~OUNTY ATfORNL:Y
~
S ~ANNE A. HU N
.. I.~ A;:;"ISTANT ~yORl'jEY
,.
(-
(
AGREEMENT FOR EXECUTIVE OFFICE SERVICES
MONROE COUNTY TOURIST DEVELOPMENT COUNCIL
THIS AGREEMENT, made this 19 tit day of J J L'-I ,2001, by and between the
Board of County Commissioners of Monroe County, Florida (hereinafter referred to as County) and the
3406 North Roosevelt Boulevard Corporation d/b/a Visit Florida Keys (hereinafter referred to as Provider),
a corporation incorporated in the State of Florida.
WHEREAS, the County is authorized to contract for the provision of services of operating an
executive office for tourism promotion;
WHEREAS, Provider was created for the purpose of continuity in the provision of said services;
and
WHEREAS, Provider has satisfactorily provided such services for nine years; and
WHEREAS, the Board of Directors of the Provider constitutes the Monroe County Tourist
Development Council (hereinafter referred to as TDC) members; and
NOW, THEREFORE, for and in consideration of the mutual covenants contained herein, the
parties agree as follows:
1. Contract Period: This agreement is for the periOd commencing October 1, 2001 through
September 30, 2004, unless earlier terminated pursuant to paragraphs 9, 10 or 12 below.
County shall not be obligated to pay for any services by Provider after the effective date of
termination. The County has an option to extend this contract for an additional (2) year
period beyond the initial award period, upon agreement of both parties.
2. Scope of Services: The Provider shall provide the work plan and services described in detail
in Exhibit A, attached hereto and incorporated herein by reference. The Provider shall
provide competent personnel necessary to perform this agreement and shall be wholly
responsible for the successful completion of services required under this agreement.
3. Payment:
A) County shall pay from tourist development tax funds, an amount not to exceed
eight hundred and fifty-four thousand dollars ($854,000) for the contract year ending
September 30, 2002. For each of the remaining years, under the agreement, County
shall pay from tourist development tax funds such amounts as are established within the
TOC budget approved by the County prior to each fiscal year. The budget for period
ending September 30,2002 is attached hereto as Exhibit B and incorporated herein.
B) Payment shall be made as follows:
i) Provider shall submit monthly, to the County's finance office, an estimate
of payroll costs, including salaries and related fringe benefits, necessary
to be paid during the following month. The submitted documentation
shall include an accounting for the monies advanced previously for the
payroll costs. Payment for the following month's payroll cost will be
Corporation agreement
1
( (
remitted to Provider in advance for the corporate employee pay dates
provided the request for advance with necessary documentation has
been submitted to County's finance department in a timely manner prior
to said pay date.
ii) Provider shall be reimbursed for all reasonable & permisSible corporate
expenditures reimbursable under County's guidelines and policies as
applied to the 3406 North Roosevelt Boulevard Corporation. Provider
may submit bills for reimbursable expenditures to the County's finance
office to be paid directly from County to any payee entitled to said
reimbursement.
4. Records - Access and Audits: The Provider shall maintain adequate and complete
records to justify all charges, expenses and costs incurred in performing the work for at least
three (3) years after completion of this agreement. The County shall have access to such books,
records, and documents concerning the contracted services. The access to and inspection of
such books, records, and documents by the TDC or County shall occur any reasonable time.
Provider understands that it shall be responsible for any and all audit exceptions identified by
TDC or County. Any current or subsequent contract awards will be offset by the amount of any
audit exceptions.
5. Personnel/Principals:
A) The Provider acknowledges that a major reason for its selection by the County to
perform the services described in this agreement is the qualification and
experience of the principal personnel that Provider has represented will be
responsible therefor. The Provider therefore agrees that the directors and
officers shall be primarily responsible for the performance of this agreement.
B) The Provider may employ such personnel as are necessary to provide the
services, including that of Film Industry Liaison, subject to availability of funding
by County. The Provider may establish employee contracts for principal
personnel. Provider agrees to provide documentation or evidence of the actual
amounts of time expended by said personnel upon request from County.
C) Should any material change in the directors ~nd officers of the Provider occur
during the term of this agreement, the County may require for the Provider, as
newly constituted, to provide such documentation of ability of new principals to
continue to perform this agreement. Such assurances of ability to perform shall
include, but not be limited to histories of related experience of directors and
officers.
Corporation agreement
2
(
6. Offices: County shall provide such premises, equipment and supplies as are
required for the day to day operation of the executive office pursuant to County policy and
guidelines. As of the commencement of this agreement, said premises, equipment, and existing
supplies are located at 1201 White Street, Suite 102, Key West, Florida. All additional
procurement for use by the executive office shall comply with all statutes, ordinances, rules and
regulations governing such procurement by the County.
7. Independent Contractor RelationshiD: The Provider, is and shall be, in the performance
of all works, services, and activities under this agreement, an independent contractor and not an
employee, agent or servant of the County. The Provider shall exercise control, direction, and
supervision over the means and manner and personnel in which it and its employees perform the
work. In all respects, the Provider's relationship and the relationship of its employees to the
County shall be that of an independent contractor and not as employees or agents of the County.
Moreover, the Provider shall have no authority whatsoever to act on behalf ancllor as agent for
the County in any promise, agreement, or representation other than specifically provider for in this
agreement. The County shall at no time be legally responsible for any negligence on the part of
said provider, its employees or agents, resulting in either bodily or personal injury or property
damage to any individual, firm or corporation.
8. Modification: Additions to, modification to, or deletions from the Scope of Work and/or
costs of work set forth in this agreement may be made only by amendment to this agreement
which must be approved in writing by the County. No modification shall become effective without
written approval of County.
9. Breach and Penalties: The parties agree to full performance of the covenants contained
in this agreement, and the County reserves the right at its discretion to terminate the services in
this agreement for misfeasance, malfeasance, or nonperformance of the agreement terms of
negligent performance of the agreement terms by Provider. Any waiver of any breach of
covenants herein contained shall not be deemed to be a continuing waiver and shall not operate
to bar the County from declaring a forfeiture for any succeeding breach either of the same
conditions or covenants or otherwise.
10. Termination: Termination of this agreement shall occur at the natural ending date, or
earlier should County determine that there has occurred any material breach of any covenants
herein contained, a change in organization of either Provider of TDC occurs or the source of
funds be exhausted. eliminated or otherwise cease, or the County otherwise deems it is in the
best interest of the County to terminate. Termination may be with or without cause.
Corporation c:gre:coment
3
(
A) In the event that funds are partially reduced, the parties hereto shall
negotiate the terms of this agreement. If no agreement can be reached
within sixty (60) days of notice of reduction of funds, this agreement may
be terminated at the County's option upon written notification to the
Provider.
B) In the event County terminates for breach of contract, termination shall
be effective immediately or at such time as County shall declare in its act
to terminate for cause.
C) In the event County terminates without cause, the termination shall not
take effect until at least one hundred and twenty (120) days subsequent
to written notice to Provider.
County shall not be obligated to pay for any services or expenses incurred after the effective date
of termination except for those expenses incurred to terminate the corporate existence and to file
returns and reports required by governmental agencies.
11. Indemnification and Hold Harmless: This Provider will be required to indemnify and
hold harmless the County and provide insurance as per Exhibit C.
12. Permits: The Provider shall secure all required permits, and/or licenses necessary
for this agreement, subject to reimbursement or direct pay provisions of paragraph 3.
13. Laws and ReQulations:
A) This agreement shall be construed by and governed under the. laws of the state
of Florida unless in an area of law pre-empted by federal law. Provider agrees
that the venue of any dispute to lie in Monroe County, Florida.
B) Provider shall comply with all laws including but not limited to those listed in
Exhibit D.
C) The Provider shall comply with all federal, state and local laws and ordinances
applicable to the work or payment for work thereof, and shall not discriminate on
the grounds of race, color, religion, sex, age or national origin in the performance
of work under this agreement.
D) Any violation of said statutes, ordinances, rules, regulations and executive orders
shall constitute a material breach of this agreement and shall entitle the County
to terminate this agreement immediately upon delivery of written notice to the
Provider.
14. Taxes: The County is exempt from federal, excise and state of Florida sales tax.
15. Finance Charqes: The County will not be responsible for any finance charges.
Corporation agre.~ment
4
(
(
16. Severability: If any provision of this agreement shall be held in a court of competent
jurisdiction to be invalid or unenforceable, the remainder of this agreement, of the application of
such provision other than those as to which it is invalid or unenforceable, shall be affected
thereby; and each provision of this agreement shall be valid and enforceable to the fullest extent
permitted by law.
17. Force Maieure: The Provider shall not be liable for delay in performance or failure to
perform in whole or in part, the services due to the occurrence of any contingency beyond its
control or the control of any of its sub-providers or suppliers, including labor dispute, strike, labor
shortage. war or act of war whether an actual declaration thereof if made nor not, insurrection,
sabotage. riot or civil commotion, act of public enemy, epidemic, quarantine restriction, accident,
fire, explosion, storm, flood, drought, or other act of God, act of any governmental authority,
jurisdictional action, or insufficient supply of fuel, electricity, or materials or supplies, or technical
failure where the Provider has exercised reasonable care in the prevention thereof, and any such
delay or failure shall not constitute a breach of this agreement. The Provider shall notify the
County of any delay or failure to perform within five (5) days of such action. Upon demand of
County, the Provider must furnish evidence of the causes of such delay or failure.
18. AssiQnment: Provider shall not assign, transfer, sublease, pledge, hypothecate,
surrender, or otherwise encumber or dispose of this agreement or any estate created by this
agreement or any interest in any portion of same, or permit any other person or persons,
company or corporation to perform services under this agreement without first obtaining the
written consent of the County. In the event of such consent, this agreement shall be binding upon
the Provider's successors or assigns.
19. Oisclosure: The Provider shall be required to list any or all potential conflicts of
interest, as defined by Florida Statute 112 and Monroe County Ethics Ordinance. The Provider
shall disclose to the County all actual or proposed conflicts of interest, financial or otherwise,
direct or indirect, involving any client's interest which may conflict with the interest of the TDC or
County.
20. Additional Conditions: The Provider agrees to accept additional conditions governing
the use of funds or performance of work as may be required by federal, state or local statute,
ordinance or regulation or by other policy adopted by County. Such additional conditions shall
not become effective until Provider has been notified in writing and no such additional conditions
shall be j;llposed retroactively.
21. Independent Professional Judaement: Provider shall at all times exercise independent
professional judgement and shall assume full responsibility for the service to be provided and
work to be completed.
Corporation agreement
5
(
22. Care of Prooertv: The Provider shall be responsible to the TDC and County for the
safekeeping and proper use of the property entrusted to Provider's care, and to process all
documents necessary to continue, without interruptions, any maintenance or service contracts
relating to such equipment for its service life.
23. Ethics Clause: The Provider warrants that it has not employed, retained or otherwise
had act on its behalf any former county officer or employee subject to the prohibition of Section 2
of Ordinance No. 010-1990 or any TDC or County officer or employee in violation of Section 3 of
Ordinance 010-1990. For breach or violation of this provision the County may, in its discretion,
terminate this agreement without liability and may also, in its discretion, deduct from the contract
or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift
or consideration paid to the former TDC or County officer or employee.
24. Notice: Any notice required or permitted under this agreement shall be in writing and
hand-delivered or mailed, postage prepaid by certified mail, return receipt required, to the other
party as follows:
To Provider:
To TDC or County:
County Attorney
P. O. Box 1026
520 Whitehead St., 3"' Floor
Key West, Florida 33040
3406 North Roosevelt Boulevard Corporation
1201 White St., Suite 102
Key West, Florida 33040
25. Time: Time shall be of the essence as to this agreement.
26. Full Aoreement: This agreement constitutes the entire and full understanding
between the parties hereto and neither party shall be bound by any representations, statements,
promises or agreements not expressly set for herein and in duly executed amendment under paragraph 8
hereof.
written.
EOF, the parties have executed this agreement the day and year first above
~~
~
~ 3406 North Roosevelt
by:
(SEAL) DANNY L. KOLIIAGE, Clerk Mo
Mayor/Chairman
~Lt.l~.~\h~) D.c..
Clerk
~:~e~ved -;;'rt~
N~. ~ ON
""TF &,'/~.I
Corporation agreement
6
(
(
EXHIBIT A
SCOPE OF SERVICES
1. Administration, maintenance and supervision of full-time office located in Key
West, Florida, and used exclusively for activities of the Monroe County Tourist
Development Council, an advisory board to the County. Regular hours of
business shall be from 9:00 a.m. to 5:00 p.m., Monday through Friday, excluding
holidays observed by County. Provider shall provide a full staff for executive
services of TOC business and shall keep the executive office open to the public
and County during said hours.
2. Carry out the policies, procedures and programs established by the TOC under
the guidance of the governing board of the County.
3. Promote Monroe County tourism in domestic and international markets within all
marketing efforts of authorized uses of revenue pursuant to Florida Statutes and
Monroe County ordinances.
4. Supervise all marketing including advertising, public relations, sales, website
promotions and market research responsibilities for the TDC.
5. Develop and implement annual marketing plan.
6. Develop, present and implement annual TOC budget in accordance with Florida
Statutes and Mon roe County ordinances.
7. Prepare and maintain TDC documents, records and reports required by TDC
and/or County.
8. Maintain the existing policy and procedure service manual, update as required by
TOC and County directives, and adhere to the provision of said manual.
Corporation agreement
7
(
9. The placement of public notices required for all meetings of the Tourist
Development Council, District Advisory Committees and all other committees of
both; preparing and delivering to designated recipients agenda packets for said
meetings; attending, recording, and transcribing minutes of all such public
meetings.
10. Develop and coordinate with any sub-contractors or agencies of record as it
relates to agreements for the TDC and/or County.
11 . Develop and coordinate appropriate request for proposals/bids and agreements
on event funding and capital projects funding on behalf of the TDC and County.
12. Assist coordination and communication between and among the District Advisory
Committees
13. Provide to TDC and County all financial information available regarding requests
for advertising, marketing, public relations and event expenditures.
14. Coordinate public notice of District Advisory Committee member vacancies,
receipt of applications, distribution to nomination committee and subsequent
approval by the TDC or County as applicable.
15. Maintain all appropriate insurances required by County and maintenance of
corporation fees and tax retums.
16. Produce an annual report for the TDC and the County.
Corporation agreement
8
(
(
EXHIBIT B
ADMINISTRATIVE BUDGET
Salaries & related costs
Insurance & related corporate costs.
$709,000
J145.000
$854,000
*
accounting fees
legal fees
annual corporate fees
bank charges
medical/dental insurance
worker's compensation
general liability & content insurance
directors & officers insurance
professional liability insurance
auto insurance
office supplies & equipment not covered under purchase orders
travel expenses: airfare, miscellaneous advance travel costs
familiarization (F AM) related costs not covered under purchase orders
sales missions and promotion costs not covered under purchase orders
educational classes/seminars/workshops to develop & advance work
related skills
training and educational aids
cash on delivery (COD) items/postage due
sales related purchases i.e. books, mementos, bags, etc.
Corporation agreement
9
(
(
MONROE COUNlY, FLORIDA
INSURANCE GUIDE
TO
CONTRACT ADMINISTRATION
... l'ri...aw
EXHIBIT C
General Insurance Requirements
ror
Suppliers of Goods or Services
As a pre-requisite of the work govem~ or the goods supplied under this contract (including tbe
prc-sta,ing ofpenonneJ and material), the Vendor shall obtain, at hislher own expense, insurance
as specified in any attached schedules., which are made part of this contract. The Vendor will
ensure that the iDSUl'8J1cc obtained will extend protection to aU Subcontractors ensaged by the
Vendor. As an alternative., the Vendor may require all Subcontractors to obtain insurance
consistent with the attached schedules.
The Vendor win not be permitted to commence work governed by this contract (including pre-
staging of personnel and material) until satisfactory evidence of the required insurance has been
. furnished to the County as speciffed below. Delays in the commencement ofwo~ resulting from
the failure of the Vendor to provide satisfhctory evidenc:.e of the required insurance, shall not
extend deadlines specified in this contract and any penalties and failure to perfonn assessments
shall be imposed as i.f tbe work: commenced on the specified date and time., except fOr the
Vendor's flWure to provide satist8~ory evidence.
The Vendor shall maintain the required insurance throughout the entire term oftbis contract and
any extensions specified in the attached schedules. Failure to comply with this provision may
result in the immediate suspension of all work: until the required insurance has been reinstated or
replaced. Delays in the completion of work resul1inS from the tailurc of the Vendor to maintain
the required insurance shall not extend deadlines specified in this contract and any penalties and
fiWure to perfonn assessments shall be imposed as if the work had not been suspended. except for
the Vendor's failure to maintain the required ~rance.
The Vendor shall provide, to tbe County, as satisfactorY evidence of the required insurance,
either:
· Certificate of Insurance
or
· A Certified copy of the actual insurance policy.
The County, at its sole option, has the right to request a certified copy of any or all insurance
policies required by this contract.
All insUrance policies must specify that they are not subject to canceJlation, non-renewal. material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given
to the County by the insurer.
The acceptance and/or approval of.the Vendor's insurance shall not be construed as relieving the
Vendor from any liability or obligation assumed under this contract or imposed by law.
AdlniDisIIBtive Jnsuuction
64709.1
10
(
(
^pnI 21. I"I'J.'
III 1'rinlil1I
The' Monroe COUnty Board of County Commissioners, its employees and officials will be included
as "Additional Insured" OD all policies, except for Workers' Compensation.
Any deviations &om these General Insurance Requirements must be requested in writing on the
County prepared fonn entitled "Request ror Waiver or Insurance Requirements" and approved
by Monroe County Risk Management.
11
^dminildrativc JMRIL1iatt
114709.1
(
Arm 22. 19'1]
III rrinI..
MONROE COUNTY, FLORIDA
INSURANCE GUIDE
TO
CONTRACf ADMINISTRATION
Indemnification aDd Hold lIarmless
ror
Supplien ~f Goods and Services
The Vendor covenants and agrees to indemnifY and hold hannless Monroe County Board of
County Commissioners from any.and aU daims for bodily injury (including death). personal injury.
and property damage (includin, property owned by Monroe County) and any odier losses.
damages, and ~enses. (incJud1Dg attorney's fees) w~ich arise out at: in ~nncctic;JR with, ~r by
reason ofsemces pl"OVlded by the Vendor or any orlts Subcontrador(s) an any tIer, occastonecl
by the negligence, errors, or other wrongful act or omission oCThe Vendor or its Subcontractors
in any tier. their employees, or agents. .
. In the event the completion of the project (to include the work of others) is delayed or suspended
as a result of the Vendor's tailure to purchase or maintain the required insurance. the Vendor shaD
indemnifY the County from any and all increased expenses resulting from such delay.
The extent ofJiabillty is in no way limited to. reduced, or lessened by the insurance requirements
contained elsewhere within this agreement.
...... o.
..
Administn1ive In.'ltJ1ldion
N4709.1
12
(
(
April 2Z. 1993
III l'rintint
GENERAL LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRAcr
DE1WEEN
MONROE COUNTY, FLORIDA
AND
Prior to the commencement of work governed by this contract, the Contractor shall obtain
Genera! Liability Insurance. Coverage shafl be maintained throughout the life of the contract and
include., as a minimum:
· Premises Operations
· Products and Completed Operations
· Blanket Contractual UabiJity
· Personallnjwy Liability ..
· Expan4ed Definition or Property Damage
The minimum limit$ acceptable shall be:
$300,000 Combined Sins'e Umit (CSL)
If split limits are provided, the minimum limits acceptable shafl be:
$100.000 per Person" ,
$300.000 per OCCUl1"eJ1ce
S 50,000 Property Damage
An Occurrence Fonn policy is preferred. If coverage is provided on a Claims Made policy, its
provisions should include coverage Cordaimil filed on or after the effective date of this contract.
In addition, the period for which claims may be reported should extend for a minimum oftwcJve
(12) months following the acceptance of work by the County.
The Monroe County Board of County Commissioners shaJJ be named as Additional Insured on all
policies issued to satisfY the above requirements.
13
AdRlinilllralivc Instruction
H470'J.1
(
Apr1I22. 1993
I.. l'rinIins
VEHICLE LIABILITY
INSURANCE REQUIREMENTS
FOR
CONTRACT
BE1WEEN
MONROE COUNTY, FLORIDA
AND
Recognizing that the work governed by this contract requires the use ofvelticl~ the Contractor.
prior to tbe commencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be
maintained throushout the life of the contract and include, as a minimum. liability coverage ror:
· Owned, Non-Owned, and Ifired Vehides
. The minimum runits acceptable sbaJl be:
S100.000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
S 50,000 per Person
SIOO.ooO per Oc:a.urence
S 25,000 Property Damage
The Monroe County Board of County Commissioners shall be named as Additionalln~rcd on all
policies issued to satisJy the above requirements.
It!
Administratiw Instruction
114709. I
(
(
ApriI2J. f99J
. I.. 1'rinI..
WORKERS' COMPENSATION
INSURANCE REQUIREMENTS
. fOR
CONTRAcr
BE1WEEN
MONROE COUNTY. FLORIDA
AND
Prior to the commencement of work I!ovemed by this contra~ the Contractor shall obtain
Workers' Compensation Insurance With limits sumcient to respond to Florida Statute 440.
In addition, the Contractor shall obtain Employers' Uability InsUrance with limits of not less tlW1:
$100.,000 BodDy 'u.;wy by Accident .
S500.,000 Bodily IlJ.IUry by Disease, policy limits
$t 00.,000 Bodily 1nJUI'Y bY Disease., each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shaJJbe provided by a company or companies authorized to transact business in the
sta~e ofFforida and the colJ!Pany or companies tmISt maintain a minimum rating of A-VI, as
assigned by the AM. Best Company. '
Jfthe Contractor has been approved by the Florida's Department of Labor, as an authorized seJf-
insurer, the County shall recoJPIize and honor the Contractor's status: TIle Contractor may be
required to submit a Letter of Authorization issued by the Department of Labor and a Certificate
of Insurance, providing details on the Contractor's Excess Insurance Program. .
J(the Contractor participates in a seJf..insuraiJce fund., a Certificate ofrnsurance Will be required~
In addition, the Contractor may be required to submit updated financial statements from the fund
upon request from the County.
1 -
. )
Administl1llive Instruaion
"4709.1
EXHIBIT D
(
,
(
Provider shIIU comply with aD Jawe, mclucUng but not Ifmft'ed to:
( 1) 'lbe National knvfnmrnental PoUCy ACt' ot 1989 (42 U.S.C. s.
. 021 et -q.) III1d 24 C.~R. Part 5IJ:
(2) Executive Order 11888, PloodpJafn M~ement;
(3) Executive Order 11990, Protection 01 Wetlande:
(4) The. Endan.end Species Act ot 1973. as amended (18 U.S.C. e.
1581 et .....):
(5) 1be Ptllh ana Wucmre Caordlnation &t ot 1968,... amended, (18
U.8.C. I 881 et aeq.): .
(6) 'the WId and Scenlc .Rivers Act at 1988, .1 amended. (16 U. s.
C. . 1271 et ~):. . .
(7) The Sate D~ Water AA:t ot 1974. .. amended (42 U. s. C. .
' 3001 et ~): .
(8) SectJan 40! 10 of the Lead-Baaed Paint Paisoning Prevention
Act, .. amended (42 U.8.C. . 4881 (b) et .eq.k
CD) 1be Clean AIr Act of 1970, .. IIftlendecl (42 U.S.C. I. 7401 et
n~t '
(10) The Fedenll Water PoBution CODb"o1 Act at 1072, .. ammded
(38 U.8.C. . 12&1 et ....):
(11) the Clean W.terAct of Ifr1'1 (Public Law 98-217):
C 12). 11ut SoUd Wale DI~, Act, .. amended, by the RMaurce
. CanaerY8tJan 8nd ReCweI) Act of 1875 (42 U.S.C. .. _n et
aeq.):, ,
(IS) Nara. "" Abatement 8Dd Control: D~taI PaUc:y
. ~lement.tian. RespOftJdbWtfear ad Standirds, 24 C.P".R. Part
52; Subpm B: "
(14) Ptoad DJaaater Protecdon Act of 1878. P.L. 93-234:
, 1 5) PJ'otecuon of Htatorie and Cu1twal Propatfea under HUD
~ 24 c.r.R. Part &8:
(18) CoataI Zone MmMementAct 011972, P.L 92-683:
(17) Bxecutive Order IIH8, -Pratectton and Enhancement of 1he
Cultural Bnvlraament-: '
'(18) ArcJdtecturaJ and COI18buctton Stanc1ud8:
(19) Architectural BIIrrfenI Act ot 1"'. 42 U.9.C. 4151:
(20) Executive. Order 11298. Rlatfng to evaluatb1 ot flood bezarda:
(21) ExecutiYe Order 11218. reJatmg to the preYen.tJan, conll'ol and
abatement of water poDutfDD:
(22) Co.t..EfrecUve ~ CGn8erVation Standanll, 24 C.".R. PIIIt &;
(23) Section 8 Ex_Una HOWl., Quaiit)' StIIP'd-erda. 24 C.P".R. Part
882:
(24) Sectfan 319 of PubJfc Law 101..121, .. provided fa the
-Government wide Guidance far New Reatnctfima on LobbyjnJr:
Interim P'Inal Guidance" publJahed fn the December 20, IIM9
Fed_nil RertM~, whtcb prohibita recipient. 01 federal cantracbl
Dr grants tom using appropriated ftmda tar 1o~ m
connection with . gnmt or contract, and requires thiat _ch
whkh requeats or recefftS a federal contract or grant. and th.
sub-recipicnu, d.t8C1oae lobbylnl undertaken with non-federal
f\mda (See attachment D~ and
(25) Bxecutive Order No. 11248 at Septenaber.
16