Item D01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Mav 13, 2004
Division:
County Administrator
Bulk Item: Yes X
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval to purchase one Pierce Custom Contender Pumper for
Ocean Reef Department of Public Safety, through "piggy-backing" bid 99-150 of Lake County, Florida
at a purchase price of$258,660.00, plus a contingency amount of$10,000.00 to cover any changes
during construction/manufacturing process, and approval to issue a Purchase Order to Pierce
Manufacturing, Inc. for same.
ITEM BACKGROUND: Ocean Reef Department of Public Safety is now due for replacement of a
pumper apparatus. We obtained a copy of a bid package submitted by Pierce Manufacturing, Inc. to
Lake County, Florida that included several different fire apparatus specifications that meet the needs of
Monroe County. We would like to "piggy-back" the Lake County, Florida bid 99-150, and purchase a
Pierce Custom Contender Pumper for the Ocean Reef Department of Public Safety. Funds are
available in the capital plan account for this purchase.
PREVIOUS RELEVANT BOCC ACTION: During the Fiscal Year 2002 budget process, the Board
approved a capital plan account in fund 304, with an annual contribution of $500,000, for ongoing
replacement of Fire Apparatus and Ambulances as needed.
CONTRACT/AGREEMENT CHANGES: N/A
ST AFF RECOMMENDATIONS: Approval.
TOT AL COST:
$268,660.00
BUDGETED: Yes X No
Fire Rescue Apparatus Repair and
Replacement Capital Fund 26000 CP020 1 641
SOURCE OF FUNDS: Ad valorem taxes.
REVENUE PRODUCING: Yes
No X
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty N/ A
agement N/ A
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL:
DOCUMENT ATION: Included
X
To Follow
Not Required
rUt
.
DISPOSITION:
AGENDA ITEM #
Revised 1/03
J~~ I~O CJJO r.~~/~c
MOIlJ"OC County Pire Rescue
490 63rd Scrcct Ocean
Marathon, FL 33050
PROPOSAL FOR FURNISHING FIRE APPARA TVS
April 6. 2004
The undersigned is prepared to manufacture for you, upon an order being placed by you. for final
acceptance by Pierce Manufacturina. Inc.. at its borne office in Appleton, Wisconsin. the apparatus and
equipmcnt herein named and for the following prices:
One (1) Pierce CUstom Contender Pumper per Lake County
Contract 99-150
$ 258,660.00
Total $ 258.660.00
Said apparatus and equipment are to be built and shipped in accordance with the specifications
hereto attached, delays due to strikes, war, or intentional conflict, failures to obtain chassis, materials, or
other causes beyond our control not preventing, within about J80 working days after receipt oftbis
order and the acceptance thereof at our office at Appleton, Wisconsin, and to be delivered to you at
Marathon, FL
The specifications herein contained shall fonn a part of the final contract, and are subject to
changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the
company of the ordcr to purchase, and provided such alterations do not materially affect the cost of the
construction of the apparatus.
The proposal for fire apparatus confonns with all Federal Depanment of Transportation (DOT)
rules and regulations in effect at the time of bid, and with aU National Fire Protection Association (NFP A)
Guidelines for Automotive Fire Apparatus as published at the time of bid. except as modified by customer
specifications. Any increased costs incUlTed by first party because of future changes in or addilions to said
DOT or NFPA standards will be passed along to the Customers as an addi 'on to the price set forth above.
Unless accepted within 30 days from date. the right is reserved to it draw this proposition.
By:
PIERCE
TOTAl.. P. 02
MODIFICATION OF CONTRACT
LAKE COUNTY FLORIDA
Effective Date: May 22,2003
2 Contract No.: 99-150
Effective Date: July 19, 1999
1 Modification No. 8
3 Contracting Officer: Roseann Johnson, CPPB
5. Contractor-Name and address:
Telephone Number~ (352) 343-9765
Pierce Mfg. Ine
PO Box 2017
Appleton, WI 54913
Attn: Robert Boggus
4. Issued By:
Lake County, Florida
Procurement Services
Lake County Administration Building
315 W Main St., Suite 416
Tavares. Florida 32778-7800
6 SPECIAL INSTRUCTIONS: If indicated, contractor is required t061gn Block 8 showing acceptance of the below written
modification and return lhisform to address s~OW!llnaJock 4 Within 1en(10l days after receipt preferably by certified
mail to ensure a system of positive receipts. Retain a photocopy of the signed copy of this modification and attach to
oriQinal of contract which was previous:lv provided.
7 DESCRIPTION OF MODIFICATION:
Extend contract through May 21, 2004, per speCial terms and conditions. item 4.
8
Contractor's Signature: Not applicable
9. lake County. Florida
By:
Name
Title
I ( ....) I .....'~.
/)b,./,""C L"~ //i},/J.....,,<!'J
lProcurement Services Qrrector
Date
10 Distribution
Original - Bid No 99-150
Copies - Contractor
Fire Rescue
Contracting Officer
Risk Management
Ten-8 Fire Equipment Ine
e1111 f}! L1cL' .)
Date
..........