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Item D13 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: May 19, 2004 Division: Management Services Bulk Item: Yes XX No Department: Administrative Services AGENDA ITEM WORDING: Approval of the recommendations of the Substance Abuse Policy Advisory Board concerning the uses of Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant funds and authorization for the County Administrator to execute the fiscal year 2005 FDLE Byrne Grant applications. ITEM BACKGROUND: Federal funds are provided through the Florida Dept. of Law Enforcement to implement various law enforcement and substance abuse related programs in Monroe County. Proposals submitted to the County were reviewed by the Substance Abuse Policy Advisory Board on May 7,2004 and its funding recommendations are attached. Contracts with FDLE and the implementing agencies will be entered into at a later date, to take effect October 1, 2004. Applications are due June 8, 2004 at the FDLE office in Tallahassee. There will be one application for each program. PREVIOUS RELEVANT BOCC ACTION: Authorization for the Mayor to execute the fiscal year 2005 Byrne Grant Certification of Participation with the Florida Department of Law Enforcement was approved at the April meeting. By this resolution, the BOCC agrees to serve as the coordinating unit of government in the development of the grant proposals and in the distribution of these grant funds allocated to Monroe County. CONTRACT/AGREEMENT CHANGES: not applicable STAFF RECOMMENDATION: Approval TOTAL COST: 237,161.00 COST TO COUNTY: 59,291.00 BUDGETED: Yes XX No SOURCE OF FUNDS: Federal Grant 75% County Match (ad valorem tax) 25% REVENUE PRODUCING: Yes No XX AMI. PER MONTH YEAR APPROVED BY: COUNTY ATTY. OMB/PURCHASING RISK MGT. - .J, -'1 - DIVISION DIRECTOR APPROVAL: \...-~-,Jl:'(jt:'(. ()(}1lct(,. L,. L. .? Sheila A. Barker DOCUMENTATION: INCLUDED: TO FOLLOW: XX NOT REQUIRED: AGENDA ITEM #:Y 13 - DISPOSITION: RESOLUTION NO. - 2004 OMB/Grants A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY , FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FISCAL YEAR 2005 EDWARD BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE FORMULA GRANT PROGRAM WHEREAS, the Florida Department of Law Enforcement has announced the Fiscal Year 2005 funding cycle of the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program; and WHEREAS, on April 21,2004, the Monroe County Board of Commissioners agreed to serve as the coordinating unit of government in the preparation of the grant proposals and in the distribution of funds allocated to Monroe County in the amount of $177,870.00 with a $59,291.00 cash match requirement; and WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with concern given to the County's current drug control efforts, has recommended certain programs receive funding to provide the community with activities focused on drug and alcohol education, prevention, rehabilitation, and treatment; now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, that: 1. The Board of County Commissioners concurs with the Monroe County Substance Abuse Policy Advisory Board's recommendations; and that 2. The County Administrator is hereby authorized to sign and submit the application packet for the Fiscal Year 2005 grant funds to the Florida Department of Law Enforcement Anti-Drug Abuse Grant Program; and that 3. This resolution shall become effective immediately upon adoption by the Board of County Commissioners and execution by the Presiding Officer and Clerk. PASSED AND ADOPTED by the Board of County Commissioners of Monroe County, Florida, at a regular meeting of said Board held on the 19th day of May, A.D., 2004. Mayor Murray Nelson Mayor ProTem Rice Commissioner McCoy Commissioner Neugent Commissioner Spehar (Seal) Monroe County Board of Commissioners Attest: By: Mayor Clerk of Court CIl '- '- '- '- 0) ro ro ro ro -0 0) 0) 0) 0) Z >- >->- >- ro ro "0 Iii '- C C ;S C t;::: t;::: t;::: 0 0 0 00 0 0 ~ ~ 00 q Iii ('I') "","~O"": 0 cncoooco -0 co,....lOO..- I- M ~ ..-~ ..-" 0" ,...." 1.0 ,.... lO CO M N 0 0 00 0 0 >-q q 00 q q .....M ..- ""':0 ..- 0 C,.... ""'" ,....0 en 5~~~~q"!. UM""'NlOen ~ ,....,......,.... LO 00 0 0 0000 0 ~q q 0 0000 q o ..- ..- 0)0 ('1')""':00 0 ,.... en CO CN NNO,.... CO N ..- '-~ CO CO 000 >- ~ r--: en- ,...." OJ o M- cO Ili .-: ,.... lO M ~ lOM~"'" ...... N ..- It) E 5 o ~ ~ o Cl EO) No> ........ '- ro 0) iL a. l=;.'- C ~. a. >- I 0 eO) "E ~ ~g J 0) 0)0) o >:5"00 o ~ ro 5i '> ~ O):t::"O o g'I 0 @ .. roro~O) CU 0)..... "- C .2 .c C "9 ro 0.. CIl ...c .2 ~ Iii 0) e,"Ou ooe::::JO) <(c..... '-"00) :Jro .!Q.ECIlc "Eu..~ ='-.....0) cuO)-1ii C9$9-;;:; . C ro..... ..... '" B,-uoE"Oc..l<::...c O)~.3l-cu@<3uo __"0'- O...cCll E22@~~~~"5]j >- 0 0 '- '- 0 ro 0) 0 0 aJl-l-C9Il.OJOll.>-1- CIl "0 C :J ..... 0) :0 ~ ro > ro '- 0) "0 C :J '- o ..-.. '- Q) > ~ ,,~..~' . . ~ ~I . I I. Care Center . Il'. II FOT Mental Health ~~~~. Marshall Wolfe, Ed.D. President and Chief Executive Officer 1205 Fourth Street Key West, Florida 33040 305-292-6843 ...... FAX: 305-292-6723 SUNCOM: 464-6843 .... May 10, 2004 Monroe County Board of County Commissioners Dear Commissioners, The Monroe County Substance Abuse Policy Advisory Board (SAPAB) met on Friday, May 7, 2004 to consider proposals for funding under the Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program for the upcoming year which begins October 1, 2004. I must advise you that some of the members of this advisory board are also recipients of these funds. This is an unavoidable situation, as many of the positions on the SAPAB are designated by the Florida Administrative Code. Members who have applied for funding abstain from voting on their own agency's proposals. This year the total federal funding awarded by the Florida Department of Law Enforcement to Monroe County is $177,870.00. This requires a 25% match, or $59,291.00. The recommendations of the SAPAB are as follows: Program Byrne County Total Boys and Girls Club gang prevention program 40,420.00 13,473.00 53,893.00 Care Center Family Treatment Drug Court 53,823.00 17,941.00 71,764.00 Peacock Apts dual-diagnosed supportive housing 38,627.00 12,877.00 51,504.00 Youth Challenge gang and violence prevention 45.000.00 15.000.00 60.000.00 Totals 177,870.00 59,291.00 237,161.00 I would like to thank the Board of County Commissioners for its continued support in the area of substance abuse prevention and treatment in Monroe County. v..e~, Truly Yours, t.@f. #////L- '. ~.) 41;44 ?.?/~r/ l;?/clj Marshall Wolfe Chairman, Substance Abuse Policy Advisory Board Substance Abuse Policy Advisory Board Minutes (DRAFT) May 7, 2004 1:30 P.M. Gato Building, 1100 Simonton Street Key West, FL Board members/designees present: Sally Valenzuela, for Raiette Avael, Department of Juvenile Justice Debbie Barsell, for David Rice, Guidance Clinic of the Middle Keys Richard D. Roth, Sheriff Mary Vandenbrook, for Theresa Westerfield, Court Administrator, 16th Judicial Circuit Marsh Wolfe, Care Center for Mental Health Yvonne Leon, for Mark Kohl, State Attorney Ron Herron, Pre-Trial Services Rosemary Enright, Public Defender Kathy Kirkland, for Judge Richard Payne, Sixteenth Judicial Circuit Karen Murphy-Vedrode, Certified Addictions Professional Linda Gilmore, representing Patricia Burns, Probation and Parole Tommy Taylor, Monroe County Detention Center Applicants present: Jane Muir-Isherwood, Sixteenth Judicial Circuit, Juvenile Drug Court Marilyn Berner, Care Center for Mental Health Judy Greenman, Michele Sutter, Monroe Youth Challenge Dan Dombroski, Boys and Girls Club Staff members present: David Owens, Monroe County Grants Administrator Marsh Wolfe noted the existence of a quorum and called the meeting to order at 1 :30 P.M. Board members, staff, and applicants introduced themselves, and noted any affiliations with applicant agencies. A motion was made by Rick Roth, and seconded by Rosemary Enright, to approve the minutes of the October 10, 2003 meeting. Motion passed unanimously. The Board discussed the eligibility of the Care Center proposal for using leftover funds in the current year, FY04, and discussed the proposal of Monroe Youth Challenge regarding academic tutoring. Dave Owens agreed to present that portion of the Youth Challenge proposal to FDLE. The Board discussed the proposals of Boys and Girls Club, and Peacock Apartments with Don Dombroski and Gary Lowe, respectively. Marsh Wolfe announced that the Care Center would withdraw its proposal for use of current year funding. Rick Roth made a motion, seconded by Ron Herron, to fund proposals for current year funds at the amounts requested, plus approximately $2,500.00 for each of the four proposals, to use all funds available. Motion passed unanimously, with Marsh Wolfe and Debbie Barsell abstaining. The Board discussed FY05 funding with applicants. Dan Dombroski addressed the Board, describing his program, and plans for next year. Marilyn Berner addressed the Board, summarizing the Care Center for Mental Health's proposal, and responded to questions from the Board. Gary Lowe described the Peacock Apartments program, and responded to questions from the Board regarding the HUD funds no longer available, and the daily rate per Byrne-eligible resident. Dave Owens noted that the purpose area used for Peacock would be 20-A, Corrections Alternatives _ Halfway House. Judy Greenman and Michele Sutter addressed the Board, summarizing the Youth Challenge program. Discussion included licensing, future funding, and areas served. Ron Herron made a motion, seconded by Karen Murphy-Vedrode, to fund the Care Center for Mental Health proposed program in the amount of $71,764.00. Motion passed unanimously, with Marsh Wolfe, Tommy Taylor, and Rick Roth abstaining. Yvonne Leon made a motion, seconded by Debbie Barsell, to fund the Boys and Girls Club proposed program in the amount of $53,893.00. Motion passed unanimously, with Marsh Wolfe abstaining. Debbie Barsell made a motion, seconded by Yvonne Leon, to fund the program proposed by Monroe Youth Challenge in the amount of $60,000.00. Motion passed unanimously. Ron Herron made a motion to fund Peacock Apartments' proposed program in the amount of $51,504.00. Motion passed unanimously, with Marsh Wolfe and Debbie Barsell abstaining. Rosemary Enright made a motion, seconded by Debbie Barsell, to present the recommendations of the Board to the County Commission at its May meeting. Motion passed unanimously. The Board agreed that all present will make an effort to review the eligible Byrne purpose areas and come up with new programs to propose in future years. Dave Owens agreed to distribute the purpose areas to all members. Debbie Barsell made a motion, seconded by Tommy Taylor, to distribute any excess or shortage of funds due to any changes made by County Commission, FDLE, or applicant, subsequent to SAPAB approval of recommendations, both for the unused current year funds, and next year's funds. Motion passed unanimously. At approximately 3:30 P. M., there being no further business, the meeting was adjourned.