Item K05
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 16 June 2004
Division:
Growth Management
Bulk Item: Yes ~ No
Department:
Marine Resources
AGENDA ITEM WORDING:
Approval of a contract between Monroe County and E Sciences to complete stormwater and xeriscape planning
and preliminary design for the Big Coppitt bike path on the north side of U.S. Highway 1.
ITEM BACKGROUND:
Using funds provided through the South Florida Water Management District and an equal match from the
County, the Commission approved staff recommendations on a response to the County RFQ and directed staff
to move forward in completing a contract with the firm of E Sciences to complete stormwater and xeriscape
work on Big Coppirt. The Contract total is $63,515 and will be complete by June of2005.
PREVIOUS RELEVANT BOCC ACTION:
March 2004 - Approval of the E Science response to RFQ
CONTRACT/AGREEMENT CHANGES:
New Contract
STAFF RECOMMENDATIONS;
Approval
TOTAL COST:
$63.515
BUDGETED: Yes
x
No
COST TO COUNTY:
$43.515
SOURCE OF FUNDS: SFWMD Grant/Fund 148
REVENUE PRODUCING: Yes
No ~ AMOUNT Per Month
Year
APPROVED BY: County Arty ~
f Growth Manag
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included ~
To Follow _ Not Required
1<s
DISPOSITION:
AGENDA ITEM NO.:
BC040620.doc
5/26/2004 10:27 AM
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: E Sciences Contract # -
Effective Date: May 19, 2004
Expiration Date: June 30, 2005
Contract Purpose/Description:
Big Coppitt Stormwater / Xeriscape Engineering Services
Contract Manager: Garrett 2507 Marine Resources / 11
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on ~/ I (pjj; Y Agenda Deadline: 5/04/04
CONTRACT COSTS
Total Dollar Value of Contract: $ 63,515
Budgeted? Yes[gJ No D Account Codes:
Grant: $ 20,000
County Match: $ 43,515
Current Year Portion: $ 25,000
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Estimated Ongoing Costs: $NA/yr
(Not included in dollar value above)
ADDITIONAL COSTS
For: NA
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
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CONTRACT FOR SERVICES
THIS CONTRACT is entered into by MONROE COUNTY, a political
subdivision of the State of Florida, whose address is the Marathon Government
Center, 2798 Overseas Highway, Marathon, Florida 33050, hereafter the County,
and, E Sciences, Incorporated, 5310 NW 33rd Avenue, Suite 111, Ft. Lauderdale,
Florida 33309, hereafter CONTRACTOR.
Section 1.
Scope. The CONTRACTOR and the County, for the
consideration named agree to complete work as outlined in Attachment 1 -
Detailed Scope of Services.
Section 2. Reporting. In consideration of the services described above,
CONTRACTOR agrees to provide monthly reports related to activities
described in Task 1 outlined in Attachment 1.
Section 3. Payment. The County will process InVOICeS from
CONTRACTOR within 30 days of receipt. Payments will be made based
on the Schedule of Payments shown in Attachment 2. Partial payments
requests based on a documented percent completion will be accepted and
paid for Task 2 and 3.
Section 4. Contract Termination. Either party may terminate this
Contract because of the failure of the other party to perform its obligations
under the Contract. If the County terminates this Contract because of the
CONTRACTOR's failure to perform, then the County must pay the
CONTRACTOR the amount due for all work satisfactorily completed as
determined by the County up to the date of the CONTRACTOR's failure to
perform but minus any damages the County suffered as a result of the
CONTRACTOR's failure to perform. The damage amount must be reduced
by the amount saved by the County as a result of the Contract termination.
If the amount owed the CONTRACTOR by the County is not enough to
compensate the County, then the CONTRACTOR is liable for any
additional amount necessary to adequately compensate the County up to the
amount of the Contract price.
Section 5.
Records. CONTRACTOR shall maintain all books, records,
and documents directly pertinent to performance under this Agreement in
accordance with generally accepted accounting principles consistently
applied. Each party to this Agreement or their authorized representatives
shall have reasonable and timely access to such records of each other party
to this Agreement for public records purposes during the term of the
Agreement and for four years following the termination of this Agreement.
If an auditor employed by the County or Clerk determines that monies paid
to CONTRACTOR pursuant to this Agreement were spent for purposes not
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5/26/2004 10:25 AM
2
authorized by this Agreement, the CONTRACTOR shall repay the monies
together with interest calculated pursuant to Sec. 55.03, FS, running from
the date the monies were paid to CONTRACTOR.
Section 6.
Employees Subject to County Ordinance Nos. 010 and 020-
1990. The CONTRACTOR warrants that it has not employed, retained, or
otherwise had act on its behalf any former County officer or employee
subject to the prohibition of Section 2 of Ordinance No. 010-1990 or any
County officer or employee in violation of Section 3 of Ordinance No. 020-
1990. For breach or violation of this provision, the County, in its discretion,
may terminate this Contract without liability and may also, in its discretion,
deduct from the Contract or purchase price, or otherwise recover the full
amount of any fee, commission, percentage gift, or consideration paid to the
former County officer or employee.
Section 7.
Convicted Vendor. A person or affiliate who has been placed
on the convicted vendor list following a conviction for public entity crime
may not submit a bid on a contract to provide any goods or services to a
public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not perform
work as a contractor, supplier, subcontractor, or CONTRACTOR under
contract with any public entity, and may not transact business with any
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5/26/2004 10:25 AM
3
public entity in excess of the threshold amount provided in Section 287.017
of the Florida Statutes, for the Category two for a period of 36 months from
the date of being placed on the convicted vendor list.
Section 8.
Insurance.
Prior to execution of this agree, the
CONTRACTOR shall furnish the County Certificates of insurance
indicating the following coverages or in excess thereof:
· Workers Compensation in the amount of statutory limits as specified in
Florida Statutes 440.
· Employers Liability with:
$100,000 Bodily Injury by Accident;
$500,000 Bodily Injury by Disease, policy limits; and
$100,000 Bodily Injury by Disease, each employee.
· General Liability (Premises operations, blanket contractual, expanded
definition of property damage, products & completed operations,
personal injury) with:
$100,000 per Person;
$300,000 per occurrence; and
$50,000 property damage.
· Vehicle Liability with:
$50,000 per Person;
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5/26/2004 10:25 AM
4
$100,000 per occurrence; and
$25,000 property damage or $100,000 combined single limit.
. Engineers Errors and Omissions Liability with:
$250,000 per Occurrence; and
$500,000 Aggregate.
Section 9.
Communication Between Parties.
All communication
between the parties should be through the following individuals or their
designees:
Monroe County
CONTRACTOR
George Garrett, Director
Department of Marine Resources
2798 Overseas Highway,
Suite 420
Marathon, FL 33050
Patricia Gertenbach
E Sciences, Incorporated
5310 NW 33rd Avenue
Suite 111
Ft. Lauderdale, Florida 33309
Section 10. Governing Law, Venue, Interpretation, Costs, and Fees. This
Agreement shall be governed by and construed in accordance with the laws
of the State of Florida applicable to contracts made and to be performed
entirely in the State. In the event that any cause of action or administrative
proceeding is instituted for the enforcement or interpretation of this
Agreement, the County and CONTRACTOR agree that venue will lie in the
appropriate court or before the appropriate administrative body in Monroe
County, Florida.
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5/26/200410:25 AM
5
Section 11. The County and CONTRACTOR agree that, in the event of
conflicting interpretations of the terms or a term of this Agreement by or
between any of them the issue shall be submitted to mediation prior to the
institution of any other administrative or legal proceeding.
Section 12.
Severability. If any term, covenant, condition or provision of
this Agreement (or the application thereof to any circumstance or person)
shall be declared invalid or unenforceable to any extent by a court of
competent jurisdiction, the remaining terms, covenants, conditions and
provisions of this Agreement, shall not be affected thereby; and each
remaining term, covenant, condition and provision of this Agreement shall
be valid and shall be enforceable to the fullest extent permitted by law
unless the enforcement of the remaining terms, covenants, conditions and
provisions of this Agreement would prevent the accomplishment of the
original intent of this Agreement. The County and CONTRACTOR agree
to reform the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken
prOVIsIon.
Section 13.
Attorney's Fees and Costs. The County and CONTRACTOR
agree that in the event any cause of action or administrative proceeding is
initiated or defended by any party relative to the enforcement or
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5/26/2004 10:25 AM
6
interpretation of this Agreement, the prevailing party shall be entitled to
reasonable attorney's fees, court costs, investigative, and out-of-pocket
expenses, as an award against the non-prevailing party, and shall include
attorney's fees, courts costs, investigative, and out-of-pocket expenses in
appellate proceedings. Mediation proceedings initiated and conducted
pursuant to this Agreement shall be in accordance with the Florida Rules of
Civil Procedure and usual and customary procedures required by the circuit
court of Monroe County.
Section 14.
Binding Effect. The terms, covenants, conditions, and
provIsIOns of this Agreement shall bind and inure to the benefit of the
County and CONTRACTOR and their respective legal representatives,
successors, and assigns.
Section 15.
Authority. Each party represents and warrants to the other that
the execution, delivery and performance of this Agreement have been duly
authorized by all necessary County and corporate action, as required by law.
Section 16.
Claims for Federal or State Aid. The CONTRACTOR and
County agree that each shall be, and is, empowered to apply for, seek, and
obtain federal and state funds to further the purpose of this Agreement;
provided that all applications, requests, grant proposals, and funding
solicitations shall be approved by each party prior to submission.
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5/26/2004 10:25 AM
7
Section 17.
Adjudication of Disputes or Disagreements. The County and
CONTRACTOR agree that all disputes and disagreements shall be
attempted to be resolved by meet and confer sessions between
representatives of each of the parties. If no resolution can be agreed upon
within 30 days after the first meet and confer session, the issue or issues
shall be discussed at a public meeting of the Board of County
Commissioners. If the issue or issues are still not resolved to the
satisfaction of the parties, then any party shall have the right to seek such
relief or remedy as may be provided by this Agreement or by Florida law.
Section 18.
Cooperation. In the event any administrative or legal
proceeding is instituted against either party relating to the formation,
execution, performance, or breach of this Agreement, County and
CONTRACTOR agree to participate, to the extent required by the other
party, in all proceedings, hearings, processes, meetings, and other activities
related to the substance of this Agreement or provision of the services under
this Agreement. County and CONTRACTOR specifically agree that no
party to this Agreement shall be required to enter into any arbitration
proceedings related to this Agreement.
Section 19.
Nondiscrimination. County and CONTRACTOR agree that
there will be no discrimination against any person, and it is expressly
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5/26/200410:25 AM
8
understood that upon a determination by a court of competent jurisdiction
that discrimination has occurred, this Agreement automatically terminates
without any further action on the part of any party, effective the date of the
court order. County or CONTRACTOR agree to comply with all Federal
and Florida statutes, and all local ordinances, as applicable, relating to
nondiscrimination. These include but are not limited to: 1) Title VI of the
Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the
basis of race, color or national origin; 2) Title IX of the Education
Amendment of 1972, as amended (20 USC ss.
1681-1683, and 1685-
1686), which prohibits discrimination on the basis of sex; 3) Section 504 of
the Rehabilitation Act of 1973, as amended (20 USC s. 794), which
prohibits discrimination on the basis of handicaps; 4) The Age
Discrimination Act of 1975, as amended (42 USC ss. 6101-
6107) which
prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to
nondiscrimination on the basis of drug abuse; 6) The Comprehensive
Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the
basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of
1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended,
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5/26/2004 10:25 AM
9
relating to confidentiality of alcohol and drug abuse patent records; 8) Title
VIII of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended,
relating to nondiscrimination in the sale, rental or financing of housing; 9)
The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note), as
maybe amended from time to time, relating to nondiscrimination on the
basis of disability; 10) Any other nondiscrimination provisions in any
Federal or state statutes which may apply to the parties to, or the subject
matter of, this Agreement.
Section 20.
Covenant of No Interest. County and CONTRACTOR
covenant that neither presently has any interest, and shall not acquire any
interest, which would conflict in any manner or degree with its performance
under this Agreement, and that only interest of each is to perform and
receive benefits as recited in this Agreement.
Section 21.
Code of Ethics. County agrees that officers and employees of
the County recognize and will be required to comply with the standards of
conduct for public officers and employees as delineated in Section 112.313,
Florida Statutes, regarding, but not limited to, solicitation or acceptance of
gifts; doing business with one's agency; unauthorized compensation; misuse
of public position, conflicting employment or contractual relationship; and
disclosure or use of certain information.
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Section 22.
No Solicitation/Payment. The County and CONTRACTOR
warrant that, in respect to itself, it has neither employed nor retained any
company or person, other than a bona fide employee working solely for it,
to solicit or secure this Agreement and that it has not paid or agreed to pay
any person, company, corporation, individual, or firm, other than a bona
fide employee working solely for it, any fee, commission, percentage, gift,
or other consideration contingent upon or resulting from the award or
making of this Agreement. For the breach or violation of the provision, the
CONTRACTOR agrees that the County shall have the right to terminate this
Agreement without liability and, at its discretion, to offset from monies
owed, or otherwise recover, the full amount of such fee, comrmSSlOn,
percentage, gift, or consideration.
Section 23.
Public Access. The County and CONTRACTOR shall allow
and permit reasonable access to, and inspection of, all documents, papers,
letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the
County and CONTRACTOR in conjunction with this Agreement; and the
County shall have the right to unilaterally cancel this Agreement upon
violation of this provision by CONTRACTOR.
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Section 24.
Non-Waiver of Immunity. Notwithstanding he provisions of
Sec. 286.28, Florida Statutes, the participation of the County and the
CONTRACTOR in this Agreement and the acquisition of any commercial
liability insurance coverage, self-insurance coverage, or local government
liability insurance pool coverage shall not be deemed a waiver of immunity
to the extent of liability coverage, nor shall any contract entered into by the
County be required to contain any provision for waiver.
Section 25.
Privileges and Immunities. All of the privileges and
immunities from liability, exemptions from laws, ordinances, and rules and
pensions and relief, disability, workers' compensation, and other benefits
which apply to the activity of officers, agents, or employees of any public
agents or employees of the County, when performing their respective
functions under this Agreement within the territorial limits of the County
shall apply to the same degree and extent to the performance of such
functions and duties of such officers, agents, volunteers, or employees
outside the territorial limits of the County.
Section 26.
Legal Obligations and Responsibilities. Non-Delegation of
Constitutional or Statutory Duties. This Agreement is not intended to, nor
shall it be construed as, relieving any participating entity from any
obligation or responsibility imposed upon the entity by law except to the
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5/26/2004 10:25 AM
12
extent of actual and timely performance thereof by any participating entity,
in which case the performance may be offered in satisfaction of the
obligation or responsibility. Further, this Agreement is not intended to, nor
shall it be construed as, authorizing the delegation of the constitutional or
statutory duties of the County, except to the extent permitted by the Florida
constitution, state statute, and case law.
Section 27.
Non-Reliance by Non-Parties. No person or entity shall be
entitled to rely upon the terms, or any of them, of this Agreement to enforce
or attempt to enforce any third-party claim or entitlement to or benefit of
any service or program contemplated hereunder, and the County and the
CONTRACTOR agree that neither the County nor the CONTRACTOR or
any agent, officer, or employee of either shall have the authority to inform,
counsel, or otherwise indicate that any particular individual or group of
individuals, entity or entities, have entitlements or benefits under this
Agreement separate and apart, inferior to, or superior to the community in
general or for the purposes contemplated in this Agreement.
Section 28.
Attestations.
CONTRACTOR agrees to execute such
documents as the County may reasonably require, to include a Public Entity
Crime Statement, an Ethics Statement, and a Drug-Free Workplace
Statement.
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5/26/2004 10:25 AM
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Section 29.
No Personal Liability. No covenant or agreement contained
herein shall be deemed to be a covenant or agreement of any member,
officer, agent or employee of Monroe County in his or her individual
capacity, and no member, officer, agent or employee of Monroe County
shall be liable personally on this Agreement or be subject to any personal
liability or accountability by reason of the execution of this Agreement.
Section 30.
Execution in Counterparts. This Agreement may be executed
in any number of counterparts, each of which shall be regarded as an
original, all of which taken together shall constitute one and the same
instrument and any of the parties hereto may execute this Agreement by
singing any such counterpart.
Section 31.
Section Headings. Section headings have been inserted in this
Agreement as a matter of convenience of reference only, and it is agreed
that such section headings are not a part of this Agreement and will not be
used in the interpretation of any provision of this Agreement.
Section 32.
Indemnify/Hold Harmless. Contractor agrees to indemnify
and save County harmless from and against all claims and actions and
expenses incidental thereto, arising out of damages or claims for damages
resulting from the negligence of Contractor, its agents, or employees while
Contractor is completing activities under this Contract.
However,
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5/26/2004 10:25 AM
14
Contractor shall not be liable for any claims, actions or expenses which
arise from the negligent or intentional acts or omissions of the County, its
agents or employees. The extent of liability is in no way limited to,
reduced, or lessened by the insurance requirements contained elsewhere
within this agreement.
Section 33.
Standard of Care.
All Services performed by the
CONTRACTOR pursuant to this Agreement shall be subject to the standards,
protocols and field procedures developed for each Order and will be
performed using that degree of skill and care ordinarily exercised under
similar conditions by reputable members of the CONTRACTOR'S profession
practicing in the same or similar locality at the time the Services are
performed. However, to the extent that project-specific written procedures or
specifications are incorporated into an Order, the Services shall be performed
in accordance with such procedures or specifications. No other warranty,
express or implied, is made or intended.
Section 34.
The effective date of this Contract will be upon completion of
signature by both parties.
THE REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK
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5/261200410:25 AM
15
IN WITNESS WHEREOF each party hereto has caused this Agreement to be
executed by its duly authorized representative.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
By
Deputy Clerk
(SEAL)
Resources E Sciences, Incorporated
2798 Overseas Highway,
Suite 420
Marathon, FL 33050
Attest:
By
Title
APPROVED AS TO FORM~
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ATTORNEY'S ICE
Contract
5/4/20048:36 AM
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
Mayor/Chairman
Department
of
Marine
5310 NW 33rd Avenue
Suite 111
Ft. Lauderdale, Florida 33309
ORGANIZATION
ORGANIZATION
By
Title
15
ATTACHMENT 1
DETAILED SCOPE OF SERVICES
BIG COPPITT STORMW ATERlXERISCAPE ENGINEERING SERVICES
DETAILED SCOPE OF SERVICES
BIG COPPITT STORMW ATERlXERISCAPE ENGINEERING SERVICES
The purpose of this project is to develop a plan to enhance the Monroe County
bike path on Big Coppitt Key by adding xeriscape vegetation and stormwater
treatment areas within the existing Florida Department of Transportation (FDOT)
right of way (ROW). The bike path is located on the north (Florida Bay) side of
US 1. THE CONSULTANT has met and/or spoken with the County and FDOT to
obtain information regarding the project location and route; whether the path will
be upgraded or replaced; location of existing vegetation; location of critical
stormwater treatment areas; and location of access/traffic areas. As a result of
these meetings, it appears an expedited schedule to develop plans for this path may
be needed to fit FDOT's road improvement schedule. This scope has been
developed to allow such an expedited schedule. The following highlights the
major portions of the services to be performed:
Task 1: Coordination with the FDOT and Other Applicable Agencies
THE CONSULTANT will act as the coordinator between the FDOT and the
County to facilitate the exchange of information to allow incorporation of this
project into FDOT's planned road improvement project on Big Coppitt Key. Up
to three meetings with FDOT and the County, held either in FDOT's Miami office
or a location in the Keys, are included in this task.
The first meeting will be held as soon as possible in order to facilitate the
incorporation of the stormwater/xeriscape upgrades with the planned road
improvements on Big Coppitt Key. Items to be determined/discussed during this
meeting include:
· The FDOT schedule for final design and implementation of the road
improvements;
· Requirements by FDOT to allow incorporation of proposed bike path
improvements;
· Identifying stormwater treatment already incorporated in the FDOT
planned Big Coppitt road improvements;
· Establishing a schedule for FDOT to receive drawings;
· Identifying information needed by FDOT or other agencies, including
information with respect to drawings and specifications (ex: level of
detail that will be required);
· Identifying impacts to the FDOT budget, and possible County resources
to offset costs;
· Identifying FDOT protocols and specifications (ex: distance from road to
bike path; width of frontage road; parking allowances) to be incorporated
into drawings; and
· Identifying other potential issues that will need to be addressed, such as
whether public meetings are advisable.
Subsequent meetings are expected to review plans (ex: 30% and 60%), schedule
and project issues.
This task does not include public meetings. If such meetings are warranted, they
will be added as a new task.
THE CONSULTANT will also coordinate as necessary with regulatory agencies
such as the Florida Department of Environmental Protection and the South Florida
Water Management District. Although impacts to wetlands are not anticipated,
because portions of the County bike path are located near or adjacent to wetlands,
it may be necessary for THE CONSULTANT to coordinate with regulatory
agencies. THE CONSUL T ANT will notify the County prior to contacting
regulatory agencies.
This task does not include preparation of permits. Permits are not anticipated due
to the fact that the FDOT Big Coppitt Key road improvement project PD&E
process is completed. Permits will have been addressed by the FDOT by this time.
However, if permits become necessary, permit preparation will be added as a new
task.
Deliverables: Monthly progress reports, to include meeting minutes when
applicable.
Task 2: Develop Conceptual Drawings
THE CONSULTANT will generate conceptual drawings to be approved by the
County. These drawings will provide at a minimum:
· The route of the path - the present FDOT conceptual plans call for a
straight path, the conceptual drawings will provide for a winding trail
where possible, for example, in locations where sufficient ROW is
available;
· Landscaping - areas and type of vegetation will be shown with sufficient
detail to allow the County to visualize approximate scale and groupings for
aesthetic and practical considerations. Site specific issues (ex. business
signage, site triangles) will be analyzed in an inventory study documenting
existing vegetation relative to the proposed path and ROW. THE
CONSULTANT has previous experience landscaping along the path in this
area and is cognizant of the local business issues. The proposed vegetation
will incorporate xeriscape techniques and will specify plants native to the
Keys. Site specific issues will be analyzed in an inventory study
documenting existing vegetation relative to the proposed path and ROW.
· Stormwater treatment areas - proposed locations for stormwater treatment,
such as vegetated swales, will be shown. The intent of the plan is to
provide, to the extent possible and taking into consideration the limited
area available, stormwater treatment areas.
It is assumed that THE CONSULTANT will have access to the existing County
Stormwater Master Plan during the development of the conceptual design.
It is also assumed that FDOT will provide THE CONSULTANT with a base map,
including survey data, for the areas within their ROW (the footprint of the
County's bike path is located within the FDOT ROW). THE CONSULTANT will
use the base map to add the conceptual stormwater/xeriscape improvements along
the County's bike path. The use of FDOT's base map will facilitate incorporation
of the bike path improvements into FDOT's plans. The conceptual plans will take
into consideration applicable FDOT specifications, such as distance from the road
and acceptable vertical elevations of side slopes. THE CONSULTANT will work
closely with FDOT and the County during plan development to expedite the
design process.
THE CONSULTANT will provide a draft copy of the conceptual plans to the
County and FDOT for their review and comments. Due to time constraints, only
one set of comments from the FDOT and the County are planned and included in
this scope. If the schedule, to be determined at the initial meeting with FDOT,
does not allow the County at least two weeks to review the draft plans, alternate
review protocols, such as phased reviews, will be incorporated into the schedule.
THE CONSULTANT will not proceed to Task 3 until receipt of approval from the
County for the final conceptual plans.
Deliverables: Draft conceptual drawings submitted to the County and FDOT for
comments. Final conceptual drawings incorporating one set of comments to be
approved by the County.
Task 3: Design Drawings
THE CONSULTANT will provide design drawings to the FDOT. The design
drawings are not intended to be final construction drawings/bid documents. They
will be at a level of detail adequate for the FDOT to further develop and
incorporate into the Big Coppitt Road Improvement Plan. These drawings will be
based on the County comments and design criteria set forth in Task 3 and will
provide at a minimum:
· The route of the path - the path geometry will be shown along with some
typical sections pertaining to some specific areas along the route. A bike
path section will also be provided depicting the thickness and materials
used to construct the path.
· Landscape plan - areas and type of vegetation will be shown with sufficient
detail to enable a contractor to implement the design. Property lines, edge
of road, shoulders, easements and ROW as well as existing and proposed
utilities will be shown. Location, size, height and description of all
landscape material including name, quantity, quality, spacing and specified
size and specification as well as planting details will be provided.
· Stormwater treatment areas - the geometry of the treatment areas will be
depicted along with some typical sections showing side slope and depth
requirements.
THE CONSULTANT will provide a draft copy of the design drawings to the
County and FDOT for their review and comments. Due to time constraints, only
one set of comments from the FDOT and the County are planned and included in
this scope. If the schedule, to be determined at the initial meeting with FDOT,
does not allow the County at least two weeks to review the draft plans, alternate
review protocols, such as phased reviews, will be incorporated into the schedule.
THE CONSULTANT assumes no additional survey data will be required to
develop the construction drawings. If additional survey data is needed, it will be
added as a new task.
Deliverables: Design drawings submitted to the FDOT for incorporation into the
FDOT's Big Coppitt Key road improvement plan. The drawings will be provided
to the FDOT and the County in both hard copy and electronic format (Auto cad
Version 2000).
Attachment 2
Project Payment Schedule
Attachment 2 - Schedule of Payment
Big Coppitt Bike Path
TASK DESCRIPTION DATE** PAYMENT
Task 1. Coordination with FDOT, Agencies,
Team, Project Management
Month 1 includes: July-04 $6,435
Meeting 1
initial meeting with FOOT
initial coordination with agencies
initial coordination with county
Month 2 includes: August-04 $4,240
Continued coordination among team,
county, FOOT and agencies, project
management, quality assurance
Month 3 includes: September-04 $3,945
Meeting 2
Continued coordination among team,
county, FOOT and agencies, project
management, quality assurance
Month 4 includes: October -04 $1 ,890
Continued coordination among team,
county, FOOT and agencies, project
management, quality assurance
Month 5 includes: November-04 $3,545
Meeting 3
Continued coordination among team,
county, FOOT and agencies, project
management, quality assurance
Month 6 includes: December-04 $1,490
Continued coordination among team,
county, FOOT and agencies, project
management, quality assurance
Month 7 includes: January-05 $3,720
Project closeout
Continued coordination among team,
county, FOOT and agencies, project
management, quality assurance
Task 2. ConceDtual Plans
Draft plans September-04 $11,780
Final plans with comments incorporated*** October-04 $5,050
Task 3. Desion Plans
Draft plans November-04 $18,200
Final plans with comments incorporated*** December-04 $3,220
TOTAL $63,515
** Based on June 1 start date; based on when we received comments
*** Date on Final plans is continQent upon receivinQ comments back within 2 weeks
U:\Growth ManagementIMarine ResourcesIBOCC\2004\04 JunelESciences BCXeriscape PaymentSchd 040519,xls
5/26/2004
Attachment 3
Insurance Certificates
: ::;c [t.ICCS, II'.IC,
";'iv-l!:h:~UU4 WI: 02:04 PM WALKER INSURANCE
<WCDJMA'.' 9 2(104 22:41'S'T. 22:41 ~IO. 6333195529 P ~
FAX NO, 407 849 1972 p, 01/01
i-".C'
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"it r 05/18/0~
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~IJC ER THIS CERTlFICATE IS ISsueo AS A MAnER OF INfORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
lkor Ina. S. I'in. Ser. , Ine. HOLDER. THIS CER'nPICATE DOES NOT AMEND, EXTEND OR
~ ~ox. 3SU ALTER THE COVEIU-GE AFFORDED BV TH! POLICIES BELOW.
w.
~nn4o PL 32802-3549 --i INSUReRs AFFORDING COVERAGE
~~~'4~7-849w1988 HAle ill
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-
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226 GKBY AIr IN$I,lFlER 0: I
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INSURER E:
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... '.:: _'~'\:::E~"2NT, T6R1>t OR CONOmON OP /IH'( CON1'AACT OR OTHER DOcuMeNT WITH .-ESPECT TO WI;IC... THIS CiiRTIF ICAlE MA. Y 8e lSSUIiO Ol't
.. .. ~:"l, .,."'.~ INSUAAHCEAP"O~ ay THE POLICIES DI!SCRl8ED Hl':fUilN IS SU8JiCTTO A\.L T\oll: ~RMS, EXCLUSIONS AND CONDITIONS OF SUCH
....;:.o.::~;\'\'li LIMITS SHOWN MAY HAVE 8iEN REDIJCi!O 15'!' PAlO CLAIMS.
.- I ~~ NI
..... <~ OF INSU.....NClt: !'ouey NUNIeR DA "IMMlDDiY'Y\ UWTS
3 :N'~'-'L UAISLITY I!ACH OCCU"'~NCE S 1, 000, 000
. '< . ~""'MiRC"'L 41!JolElU.L LIABILITY 21SBA1V1515 10/03/03 10/03/04 ~~M$ES i~-cC.:ur.n;e1 S 300,000._
EE ""'" ...,,, 00 <><<'" ",EO EX/' /!<ny IIn. p<<5C"l) $10,000
! I'6R;SONAl. .. APV INJU"'" .1,000,000
\ Gl!NelW. ACGAfiOA T1! $2,000,000
\ lil'l AGG~;GA. n LIIoIlT APPLIES PER: PRODUCTS. coMPIOP AGG $2,000.000
X POl.ICY -n ~&'8r n LOC
\ ~OMOBlL.E LIAIII\.ITY
COIABINEO SINGLE LIMIT 51,000,000
~ ANY AUTO 21tJECOV8411 10/03/03 10/03/0.- (E~ .ccidenl)
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! ~- ALl. OWNED AUTOS I 80DlL Y INJURY
$
tf SCHEOULlO AU'l'OS (P.r ~tl10n)
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, I I!XCUSlUMIIW.LA UABlLITY EACH OCCUM~CI! $1,000,000
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21SBAlNl.S15 11/17/03 10/03/04 AGG~GArIE $1,000,000
,. '$
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''''''''''ITION $1.0,000 $
. :,,~"" l);>E~PI>lSAT1ON ANfI I T~~l~11.l I I viR
., q. .""'~~ t'ABII.ITY 21WJ:CDZ3971 H/03/03 10/03/04 s 1,000,000
;>~Oi"~I:ST~p""TNeR/iXKCUTI'IE kL EACH ACCIOENT
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':';:~!.\L !>F.OV!SIONS &e1ow U, OISEASf . POLICY Lt.lIT sl,OOO,OOO
...................-
. i o1liiR
I E \ Professional Liab. G'071U,07 06/23/03 06/23/04 Each Oce. $1,000,000
AQ'crr.~.te $'1.,000,000
! DUCIU"ION 0' O,IIlAATIOMS I LOCATIONS IveiIO"-U/ EXCLUSIO~ ADDED 8Y !NDOIIIStMENT I SPECIAL PROV1SlOHI
; :>'()!)-2U-2536
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Monroe County
2798 Over.... Highway
Ma~a~hon FL )]050
CANCELLAnON
HONROEl SHOIJI.Cl UN OP 'l'Hi ABOVE Dl!SCRl8ED POUClES BE CANCELl.fI) 8if'01U: THE DPlIlATJON
DATI: T"iAliOI'. THE lAUlNG IN!luNiR WILL &NDiAVOR TO MAlL. ~ DAYS WRITTeN
NOTlCI! TO THI! CiRTlFlCA'l'lI4OLDEfl i'CAMm TO THE LEn. BUT I'A/LUFU: TO 00 so 3HAU.
IMPOSII NO OeuGATlON OA ~IABIUTY OF AllY KIND u~N THE INSuRER, rrs AGENTlI Oil
ll!~usaNTA
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