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Item K07 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: June 16,2004 Division: Growth Management Bulk Item: Yes -X No Department: Planning AGENDA ITEM WORDING: Approval for the Growth Management Division to issue a Request for Proposals (RFP) and to rank the respondents to prepare the Stock Island and Key Haven/US 1 Corridor Enhancement Plan (approximately Mile Marker 4.2 to 6.0). ITEM BACKGROUND: In order to continue the Liveable Communikeys Program and the implementation of the Florida Keys Scenic Highway Corridor Management Plan and Overseas Heritage Trail Master Plan it is necessary to analyze alternatives to public/private property improvements to enhance the visual quality of the viewshed along US I, and identify bicycle and pedestrian improvements on Stock Island and Key Haven. The Growth Management Division proposes to utilize the services of a qualified landscape architecture/urban design and planning firm(s) to prepare the Plan. The preparation of the Plan will include a public participation process and input and recommendations from the community and various other interest groups such as the Florida Keys Scenic Highway Advisory Group (FKSHAG), and the Department of Environmental Protection-Office of Greenways and Trails, The Growth Management Division will solicit a Request for Proposals (RFP) from qualified firms. A Consultant Selection Committee, consisting of three representatives from the Growth Management Division will review written responses, interview the top respondents(s) and recommend the top ranked firm to the Board of County Commissioners for approval. PREVIOUS REVELANT BOCC ACTION: None. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATIONS: Approval. TOTAL COST: $25.000 COST TO COUNTY: $0.00 BUDGETED: Yes X No SOURCE OF FUNDS: FDOT Grant AI-893 REVENUE PRODUCING: Yes NoX AMOUNT PER MONTH Year APPROVED BY: County Atty _ , AICP DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included ~ To Follow_Not Required AGENDA ITEM ~ ~ DISPOSITION: -l..~ REQUEST FOR QUALIFICATIONS NOTICE IS HEREBY GIVEN TO PROSPECTIVE BIDDERS that on DATE TO BE DETERMINED the Monroe County Purchasing Office will open sealed Statements of Qualifications, for the completion of: STOCK ISLAND/KEY HAVEN US-1 CORRIDOR ENHANCEMENT PLAN FOR MONROE COUNTY RFQ# For specifications and submission requirements contact DemandStar by Onvia 1-800-711-1712 or through the website www.demandstar.com OR www.monroecountv-fl.aov. Additional questions should be directed to Jose Papa, AICP, Bicycle-Pedestrian Planner, at 305/289-2514 or fax 305/289-2536. Submittees must submit two (2) signed originals and six (6) copies of each RFQ Statement in a sealed envelope marked on the outside, "Sealed RFQ Statement for Stock Island/Key Haven US-1 Corridor Enhancement Plan" addressed and delivered either by person or by mail, preferably by special delivery, registered mail to: Purchasing Office 1100 Simonton Street, Room 2-213 Key West, FL 33040 ~11~F9~~~rnissions must be received by the County Purchasing Office before DAT'ETOBE DETERNUNED. Any bids received after this date and time will be automatically rejected. Faxed or emailed bids will also be automatically rejected. All RFQ Statements must remain valid for a period of ninety (90) days. The Board will automatically reject the bid of any person or affiliate who appears on the convicted vendor list prepared by the Department of General Services, State of Florida, under See, 287.133(3)(d), FS (1997). All bids, including the recommendation of the County Administrator and the requesting Department Head, will be presented to the Board of County Commissioners of Monroe County, Florida, for final awarding or otherwise. The Board reserves the right to reject any and all bids, to waive informalities in any or all bids, and to readvertise for bids; and to separately accept or reject any item or items of bid and to award and/or negotiate a contract in the best interest of the County. Dated at Key West this _ day of _' 2004, Monroe County Purchasing Department Publication dates Citizen Keynoter Reporter REQUEST FOR STATEMENT OF QUALIFICATIONS STOCK ISLAND/KEY HAVEN US-1 CORRIDOR ENHANCEMENT PLAN FOR MONROE COUNTY, FLORIDA INTRODUCTION OBJECTIVE OF THE REQUEST FOR PROPOSAL The Monroe County Department of Planning and Environmental Resources requests a written proposal to provide assistance in preparing a corridor enhancement plan for the US-1 Corridor through Stock Island/Key Haven (approximately Mile Marker 4.2 to 6). The objectives of the study are: (1) to identify a community vision(s) for the corridor, (2) to identify and analyze existing design and conditions that restrict or limit corridor improvements, (3) to formulate a set of alternatives for corridor improvements, (4) build community consensus on a preferred set of improvement alternatives, and (5) develop an implementation plan for the proposed alternative(s). PROJECT HISTORY AND DESCRIPTION The Florida Keys encompass a 100-mile long string of islands stretching southwest from Key Largo to the historic city of Key West. The communities of Stock Island and Key Haven are located on the island adjacent to the city of Key West. Stock Island is a working-class community of roughly 4,500 people, the majority of whom work in the service industry, There are approximately 1,900 housing units, the majority of which are mobile home units. It is a vibrant, bustling community with a mix of residential, commercial, office, industrial and commercial fishing land uses within a small area of land. Key Haven is a subdivision consisting of single family homes with commercial frontage on US 1. The lifestyles of the residents of Key Haven differ from those on Stock Island. Key Haven has approximately 1,000 residents. There are roughly 400 housing units in Key Haven, all of which are single family homes. There are no other housing types located in Key Haven, In addition, unlike Stock Island, the majority of the housing units are owner occupied, rather than renter occupied, The two communities are different in populations and needs, but are contained on the same island and use the same community facilities, The Overseas Heritage Trail planned through Stock Island and Key Haven will provide non- motorized access between residences, businesses, natural and cultural resources and will insure connectivity to 106 mile long trail from Key West and Key Largo. Links between Key West and the communities on both sides of US 1 are necessary. Currently, no sidewalks or bike path is available on the south side of US 1 adjacent to Stock Island. The Monroe County Planning and Environmental Resources department has started the Livable CommuniKeys Plan; a community based planning initiative for Stock Island and Key Haven. The CommuniKeys Plan is intended to guide the development of Stock Island and Key Haven for the next 20 years. It is a combined effort of community input and good planning principles, Successful efforts have been accomplished to date that will provide a solid foundation and source of data on which to move forward with the design charrette, The LCP spent considerable time implementing an outreach program to facilitate the community's development of a vision. The development of the vision required a number of public workshops and a survey. The results of the survey and workshop provide a good understanding of the "will" of the community. SCOPE OF WORK PROJECT OBJECTIVES At a minimum, the study should: a. identify distinguishing traits, adjacent land use characteristics and roadway conditions. b. identify current corridor features such as, but not limited to: lane width, traffic signals, driveway access, right-of-way width, bike-pedestrian amenities, existing natural features and other landscaping. c. Evaluate and compare a mix of improvement alternatives ranging from system and capacity improvements, bicycle-pedestrian facilities improvements, transit facilities improvements, landscaping, access management, land use and zoning changes, etc. d. Recommend a set of alternatives that is balanced and implementable. WORK TASKS TASK 1-Administration and Management of Work Plan Consultant will provide a plan for management coordination to control and ensure successful and timely completion of the study. The selected Consultant must prepare a detailed work plan including schedule and cost breakdown for each task described in the scope of services. The Consultant and Monroe County Planning staff will communicate regularly to review schedule status and progress of the work, as well as anticipated problems and potential solutions. Task 1 WORK PRODUCT: Project management plan, contract budget and schedule and quality control plan, monthly progress report, and payment and review milestones, presentation materials, and meeting minutes. TASK 2-lnitial Site Assessment and Design Inventory The Consultant will organize and conduct a "kick-off' site assessment on-site with appropriate governmental representatives to identify area of focus, key area stakeholders, determine range of issues, collect data maps, and other information provided by the Monroe County Planning Department. This task will also include an aerial survey of building setbacks, above ground utilities, mature tree locations, and other physical attributes of the corridor, Background data such as traffic volume, programmed improvements, etc. will be included in this section. Task 2 WORK PRODUCT: Existing conditions and design inventory report. TASK 3-ldentification of Alternatives The Consultant will conduct a charrette to solicit and gather ideas to identify community needs and possible solutions to addressing improvements in the corridor, The Consultant needs to initiate discussion of constraints and opportunities, and identification of feasible incentives for improvements by private property owners. TASK 4-Final Preferred Set of Corridor Alternatives The second half of the charrette will require the Consultant to present the findings from the Identification of Alternatives. The Consultant should have refined and devised a strategy for selecting an alternative(s) to be presented to the community. The Consultant should be prepared to address why certain recommendations or alternatives were not selected (cost, regulatory reasons, lack of community support, etc.). TASK 5-lmplementation The Consultant will provide graphics, possible ordinance/guideline language, cost estimates and other necessary tools to assist the stakeholders in establishing a priority for the implementation of the proposed alternative. TASK 3, 4, 5 WORK PRODUCT: The Consultant will provide a comprehensive report, which incorporates the findings from Task 2, 3, 4, & 5. All comments and opinions received during the course of the charrette will be included as an appendix in the final report, A draft of this report will be presented for staff review. Reports will be provided to staff in PDF format on a Compact Disk. TASK 6-Review The Consultant shall make a presentation to the Monroe County Planning Commission and the Board of County Commission (BOCC). The BOCC will have final approval authority over the plan. TASK 6 WORK PRODUCT: After comments by the Planning Commission and the BOCC, the Consultant will provide three (3) color bound copies and a compact disk with the report in PDF format. Consultant Selection and Evaluation Process A Consultant Selection Committee, consisting of the Director of Planning and Environmental Resources, Director of Island Planning Team for Lower Keys, and the Monroe County Bicycle- Pedestrian Planner will identify up to the top three ranked firms submitting Statement of Qualifications for consideration by the Board of County Commissioners. Firms will be invited to make a 15-20 minute presentations to the Selection Committee, The Selection Committee will rank the firms based on the criteria stated below. The Monroe County Board of County Commissioners will consider information provided by the Selection Committee and authorize negotiations for a contract with the top ranked firm. Monroe County reserves the right to reject any and all submittals, waive any irregularities, re-issue all or part of the RFQ, and not award any contract, all at its discretion and without penalty. Proposal Requirements and Evaluation Criteria Format. The response format shall have the following sections: 1. Letter of transmittal, and 2, A section to address the following points, which shall be used in the Committee's evaluation of each submittal (Total 100 points): Tab A, Administration and Management of Work Plan. Consultant will provide a work plan and organizational structure for effective coordination of project with the County Project Manager and the stakeholders. (5 points) Tab B. Experience and Knowledge, The Project Team should have demonstrated capabilities and previous experience in the following areas. Special consideration will be given to work completed in the Florida Keys, 1. Site Assessment and Design Inventory, The ability to analyze existing conditions and identify key areas and areas of focus to ensure success of enhancement plan, (20 points) 2. Identification of Alternatives. The ability to provide a variety of creative solutions to address corridor improvements. (20 points) 3. Identification of Preferred Alternatives. The ability to analyze and provide criteria to identify the preferred improvement alternatives. (20 points) 4. Implementation Plan. Experience in providing successful and detailed implementation plan for corridor improvements. (20 points) Tab C, Project approach. Team should show ability to provide a creative and efficient format for accomplishing the tasks outlined within the proposed scope of work. (15 points) DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that: (Name of Business) 1, Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2, Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5, Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted, 6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements, Bidder's Signature Date NON-COLLUSION AFFIDAVIT I, of the city of according to law on my oath, and under penalty of perjury, depose and say that; 1) I am , the bidder making the Proposal for the project described as follows: PROFESSIONAL SERVICES TO MONROE COUNTY TO COMPLETE THE STOCK ISLAND/KEY HAVEN US-1 CORRIDOR ENHANCEMENT PLAN 2) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; 3) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to bid opening, directly or indirectly, to any other bidder or to any competitor; and 4) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit, or not to submit, a bid for the purpose of restricting competition; 5) The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. STATE OF (Signature of Bidder) COUNTY OF DATE PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, (name of individual signing) affixed his/her signature in the space provided above on this day of ,20 My commission expires: NOTARY PUBLIC SWORN STATEMENT UNDER ORDINANCE NO. 10-1990 MONROE COUNTY. FLORIDA ETHICS CLAUSE warrants that he/it has not employed, retained or otherwise had act on his/its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee, (signature) Date: STATE OF COUNTY OF PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature (name of individual signing) in the space provided above on this of day ,20_ My commission expires: NOTARY PUBLIC PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list."