Item C04
..
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
/
MEETING DATE: 6/16/04
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Purchase Service Order for URS, for Noise Insulation Program, Phase 2
construction, and Phase 3 A & E, additional services, for the Key West International Airport.
ITEM BACKGROUND: These services will be funded by the Federal Aviation Administration, the Florida Department of
Transportation, and Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit Passenger Facility Charge Application # 6,3/20/02, and
approval to submit Passenger Facility Charge Application # 7,2/19/03
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: 77,516.00
BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: 3,875.80
COST TO COUNTY: None
SOURCE OF FUNDS: FAA, FOOT, PFC Revenue
REVENUE PRODUCING: No
AMOUNT PER YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing N/A
Risk Management N/A
DIRECTOR OF AIRPORTS APPROVAL
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM #
CLJ-
DISPOSITION:
/bev
APB
r
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: Execution
Expiration Date: 200 days
Contract Purpose/Description: Noise Insulation Program Ph 2 and Ph 3, additional services
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 6/16/04
# 5195
(Ext.)
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 6/1/04
CONTRACT COSTS
Total Dollar Value of Contract: 77,516.00
Budgeted? Yes
Grant: FAA & FOOT
County Match: PFC Revenue
Current Year Portion: - 33,500.00
Account Codes: 404-63073-560630-GAKA70
404-63075560630-GAKA72
Estimated Ongoing Costs: N/A1
(not included in dollar value above)
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No ~
Airports Director ~rdr~ ( )~ 'Si1.4/~
Peter Holton
Risk Management -1-1- ( ) ( ) -1/ fA p~ OJVt13 -1-/-
, William Grumhaus
O.M.B./Purchasing -1-1- ( ) ( ) A/jA PO-L. G ft113 / /
---
County Attorney -1-1- ( ) ( ) ~ Shei~arker 5 /~, /~
.ecllLo .pjn.CA do
County Attorney
Comments:
-- -----. .._.~._-- ---....-... ..--- --- --- -- ----------
..
., .
PURCHASE / SERVICE ORDER
,FOR
MONROE COUNTY
To: URS
Purchase Service Order No.
03/04-30
Re: PSA Agreement, Dated 1-1-02
Resolution No.
Project Name: EYW - NIP Phase 2 & 3 Additional Services
Description of Services:
(See attached Exhibit "An)
Multiple of Direct Salaries
Lump Sum X
Reimbursable Expense
Days to Complete 200
Fee this Service Order $ 77.S 16.00
Payment tor Services shall be in their entirety as per PSO.
h~:~
~ford A. Reisert
~~
Date:
f-/f- ~ y
Date:
5- "-04-
Accepted by:
Approved by:
Date:
5~
Date:
N.\URS\DI!IDUS\CSO~20. 55\POO3\P004'O}~.J\) LXX ~
BY
DATE
URS
r
EHXIBIT A
SCOPE OF SERVICES
EXTENSION OF STAFF: AIRPORT NOISE PROGRAM COORDINATOR
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary to assist the airport with duties
previously performed by the Airport Noise Program Coordinator, including certain
homeowner liaison tasks as described below.
The Consultant Team is composed of the following firms:
· URS Corporation,
· C&S Engineers.
The Consultant shall provide services for Phase 2, from April 12, 2004 until October 31,
2004. The Consultant shall provide services for Phase 3, from April 12, 2004 until July
15, 2004.
The Consultant will provide staff on an as-needed basis to answer inquiries from and
provide information to the public, the media, the County, and the Consultant Team, as
appropriate. The Consultant will act as the liaison between the Homeowners and the
County, and will attend the bi-monthly meeting of the airport's Ad-Hoc Committee on
Noise. The next Ad-Hoc Committee meeting is scheduled for June 2004. Thereafter,
there will be meetings in August and October 2004. The Consultant will prepare the
Agenda Package and distribute the Agenda Package to the Ad-Hoc Committee
Members in advance of these meetings. The Consultant will also prepare minutes of
these Ad-Hoc Committee meetings.
The Consultant will schedule appointments as needed to meet with Homeowners, and
members of the Consultant Team (as necessary) in the Project Office to view and
discuss the window and door samples, product displays, etc. These appointments will
coincide with other project-related trips to Key West.
Phase 2
The Consultant shall provide services for Phase 2, from April 12, 2004 until October 31,
2004.
The Consultant will review and determine the status of the legal documents for Phase 2.
The Consultant shall follow up with Homeowners as necessary to obtain the
Homeowner's signature on the Monroe County - Homeowner Noise Insulation Contract
and the A vigation Easement. The Consultant will notarize the Homeowner's signature
on these documents. . .
C:\TEMP\d. Lotus.Notes.Data\-3997 485.doc
Created by wp_dwm
Final
April 25, 2003
r
URS
EXTENSION OF STAFF: AIRPORT NOISE PROGRAM COORDINATOR
Page 2 of 2
r
The Consultant will inspect items listed in the contract documents as Homeowner pre-
work for satisfactory resolution, and where necessary, will address these issues with the
Homeowner. .
The Consultant will verify with the Homeowner the product selection styles, colors and
finishes, the window grille configuration (if applicable), and the location of the air
condensing unit (if applicable). The Consultant will follow up with Homeowners to assist
in collecting this information.
The Consultant will complete the Construction Survey with the Homeowner. The
Construction Survey provides written information for the contractor as to any special
needs required at the project site. Such needs include assisting the Homeowner in
moving furniture, storage areas required for items moved, special hours where the
house is not accessible to the contractor.
The Consultant will be responsible for all written correspondence to Homeowners
documenting scheduling issues, treatment changes, etc. The Consultant will be
responsible for transmitting schedule or treatment changes to the Consultant Team and
the Contractor.
The Consultant will verify Homeowner satisfaction and document that the Homeowner
has received their warranty manuals. The manuals will list the length of workmanship
and product warranties, and the names and telephone numbers of whom to call should
warranty service be required.
The Consultant will schedule the final inspections with the Homeowners.
The Consultant will schedule appointments for post-modification noise audits with the
selected Homeowners, allowing approximately 2% hours per home.
Phase 3
"
The Consultant shall provide services for Phase 3, from April 12, 2004 until July 15,
2004.
THC is providing the A&E services for Phase 3. The Consultant will coordinate with
THC to determine the appropriate tasks to be performed.
Consultant will attend Pre-Bid Meeting.
C:\ TEMP\d.Lotus.Notes.Data\-3997485.doc
Created by wp_dwm
May 10, 2004
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FIRM: C&S Engineers, Inc.
Type TASK
LS
LS
LABOR
(orFP)
2
$17.374
$2.595
INDIRECT
COST
$26.930
$4.022
PROJECT TITLE:
PRICE PER TASK SUMMARY r
May 4. 2004
DATE:
TOTAL COST
$8.630
$50
$52.934
$6.667
PRICE PLUS SUBS
$59.285.74
$7.467.32
$59.286
$7.467
ESTIMATED
TOTALS
FOR FIRM:
LABOR
(orFP)
$19,969
INDIRECT
COST
$30,952
EXPENSES TOTAL COST
$8,680 $59,601
. .
FIRM'S TOTAL
PRICE
PRICE PLUS SUBS
$&6,753
$&6,753
T~c:lc ~llmm~rv
r
Noise Coordinator and Other Miscellaneous Service Summary
1. C&S (Subconsultant) NIP Phase II $ 59,286.00
2. C&S (Sub consultant) NIP Phase III $ 7,467.00
3. URS (Prime) NIP Phase II $ 4,088.00
4. URS Administrative (10%) $ 6,675.00
Total PSO 03/04-30 $ 77,516.00
"
.'
N :\URS\DEIDRES"C5025~O.S5\PO()J\ POO4\OJ04-30. DOC