Item C09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 16. 17. 2004
Bulk Item: YES XXX NO
Division:
Monroe County
Department: Fixed Asset Surplus
AGENDA ITEM WORDING: Approval to advertise surplus equipment for bids, approval to
remove surplus equipment from inventory for disposal and/or salvage.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION:
TOTAL COST:
N/A
BUDGETED:
Yes_
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes No AMOUNT PER MTH
YEAR_
APPROVED BY: County Atty
OMB/Purchasing
Risk Management
Prepared by: J5~Ov 'l'I.L... AnA.
Print Name: Divina D. S~lerk
DIVISION DIRECTOR APPROVAL:
Print Name:
\ 5~ 6wdo
-
SANDRA CARLILE, Finance Director
DOCUMENT A TION: Included
YES
To Follow
Not Required
Agenda Item #
Cq.
DISPOSITION:
Tuesday, June 01, 2004
Revised 1/03
Board of County Commisioner
June 16, 17,2004
SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION
Original Estimated
County 10 # Description Value Present Value need aDDroval to-
1 0905-024 82 Ford F350 Utilitv Truck beyond economical reoair $1,575.00 $1,500.00 remove from inventory and disoose
2 0920-428 92 Chev 1500 Pickup beyond economical reoair $9,492.00 $0.00 remove from inventory and disoose
3 0920-435 90 Chev 3500 CC Flat beyOnd economical reoair $16,496.00 $500.00 remove from inventory and dispose
4 0940-031 Phelan Lowboy beyond economical reoair $13,609.00 $1,500.00 remove from inventory and disoose
5 1001-495 94 Buick Century beyond economical repair $11,097.00 $0.00 remove from inyentory and dispose
6 3000-094 92 Chey 1500 Pickuo beyond economical reoair $9,492.00 $0.00 remove from inventory and disoose
7 0903-695 94 Dodae Careo Van bevond economical repair $10,385.75 $800.00 remove from inventory and dispose
8 0910-055 94 Ford F150 w/box beyOnd economical reoair $11,279.00 $0.00 remoye from inventory and disoose
9 0940-301 Rayco Stumo Grinder beyond economical reoair $12,000.00 $2,000.00 remove from inventory and dispose
10 0940-253 90 Chev 2500 Pickup beyOnd economical reoair $13,489.00 $0.00 remove from inventory and dispose
11 0944-005 83 Ford F800 Oil Distributor beyond economical reoair $41,484.00 $2,500.00 remove from inventory and disoose
Mustang Dynomometer
(Speedometer Calibratin
12 NA Machine) beyond economical reoair NA $1,500.00 remove from inventory and disoose
13 3300-090 91 Ford Aerostar beyond economical reoair $11,659.00 $350.00 remove from inventory and disoose
14 0901-146 CAS Auto Diaa Svstem beyond economical reoair $2,557.00 $0.00 remove from inventory and dispose
15 0901-202 Robinaire Freon Tester beyOnd economical reoair NA $0.00 remove from inventory and disoose
16 0701-195 Jukebox beyOnd economical reoair $1,087.50 $0.00 remove from inventory and disDOse
17 1701-196 Jukebox beyond economical repair $1,087.50 $0.00 remove from inventory and dispose
18 0701-227 Jukebox beyOnd economical reoair $855.00 $0.00 remove from inventory and disoose
19 0701-228 Jukebox beyond economical reoair $855.00 $0.00 remove from inventory and dispose
20 0701-214 Com outer beyond economical reoair $1,721.00 $0.00 remove from inventory and disoose
21 0701-226 Com outer beyond economical reoair $947.00 $0.00 remove from inventory and disoose
22 1200-120 Com outer beyond economical reoair $1,003.00 $0.00 remove from inventory and dispose
MONROE COUNTY
INVENTORY DELETION REQUEST
TO:
Divina Speer, Property Clerk
Finance Department, Stop #8
May 28, 2004
FROM:
/t;p~
Roy Sanchez -
Fleet Management Services
DATE:
County Serial Number Asset Date Original &
Number Description Purchased Est. Present Value
0905/024 DJF37G 1 CCB08644 82 FORD F350 UTILITY TK MCSO USED N/A/1,500.00
0920/428 1GCEC14Z2NE185478 92 CHEV 1500 PICKUP MAY 1992 9,492.00 I SAL V.
0920/435 1 GBHR33N4LF302219 90CHEV3500CCFLAT APRIL 1990 16,496.00 I 500.00
0940/031 8099 PHELAN LOWBOY AUG 1980 13,609.00/1,500.00
10011495 1G4AG55M6R6490572 94 BUICK CENTURY JUNE 1994 11,097.00 I SAL V.
3000/094 1GCEC14Z4NE171209 92 CHEV 1500 PICKUP APRIL 1992 9,492.00 I SAL V.
0903/695 2B7GBI1X8RK181595 94 DODGE CARGO V AN SEPT 1994 10385.75/800.00
0910/055 1FTEF15Y7RNB52950 94 FORD F150 WI BOX JUNE 1994 11,279.00 I SALVo
0940/301 1635A041491 RA YCO STUMP GRINDER FEll. 1991 12,000.00/2,000.00
0940/253 1 GCFC24KXLE 173718 90 CHEV 2500 PICKUP MAR 1990 13,489.00 I SAL V.
0944/005 IFDPN80H9DV A01656 83 FORD F800 OIL OCT 1982 41,484.00 12,500.00
DISTRIBUTOR
N/A N/A MUSTANG N/A N/A 11,500.00
DYNOMOMETER
(SPEEDOMETER
CALIBRATION MACHINE)
3300/090 1FTCA14U6MZB52881 91 FORD AEROST AR 1991 11,659.00/350.00
Check appropriate line:
XXX APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT lllGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
ABOVE ITEMS ARE NO LONGER IN USE. HAVE BEEN REPLACED ANDIOR IS BEYOND
ECONOMICAL REPAIR. MOST ITEMS HAVE BEEN PREVIOUSLY ADVERTISED.
TOP 6 UNITS OF LIST LOCATED AT THE KEY WEST GARAGE, MIDDLE 6 UNITS LOCATED AT
THE MARATHON GARAGE. AND LAST UNIT IS AT THE PK GARAGE.
PREPARED BY: Ron Cherry
DATE: 05/28/04
{~-~ S-/~J//~Y
PRINT NAME: Dent Pierce
DIVISION DIRECTOR APPROVAL:
MONROE COUNTY
INVENTORY DELETION REQUEST
DATE:
Divina Speer, Property Manager
FUrnnceDepart~m,&op#8
May 28, 2004
FROM:
,/~
t/, /
Roy Sanchez '/:
Fleet Management Services
TO:
County Serial Number Asset Date Original &
Number Description Purchased Est. Present Value
09011146 23506656 1 0294-0646 CAS AUTO DIAG SYSTEM FEB 1993 2,557.001 SALVo
0901/202 02224 ROBINAIR FREON TESTER SEPT 1996 N/A/SALV.
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Check appropriate line:
APPROVAL TO REMOVE FROM INVENTORY AND ADVERTISE FOR BIDS
XXX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF SAME
APPROVAL TO ACCEPT HIGHEST BIDS ON SURPLUS PROPERTY
REASON FOR REQUEST:
ITEMS ARE NO LONGER IN USE, OBSOLETE, AND HAVE BEEN REPLACED. ALSO, HAS BEEN
ADVERTISED WITH NO BIDS RECEIVED.
PREPARED BY: Ron Cherry
DATE:
5/28/#
DIVISION DIRECTOR APPROVAL:
(~~
PRINT NAME: Dent Pierce
S- / Z-:?ff /0 Y
. .
TO:
DATE:
MONROE COUNTY
INVENTORY DELETION REQUEST
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
FROM: Joyce Griffin, Office Manager
Supervisor of Election
0701-195
0701-196
0701-227
0701-228
RA8528446
R8528364
QK8526067-Z
QK8526232-Z
Jukebox
9/30/94
9/30/94
2/28/01
2/28/01
$1,087.50/$0
$1,087.50/$0
$855.00/$0
$855.00/$0
Jukebox
Jukebox
Jukebox
CHECK ONE (1) APPROPRIATE LINE BELOW:
:xxxxx
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Obsolete - Too costly to upgrade - Not state compliance
PREPARED BY:
PRINT
DIVISION DIRECTOR
OMB FORM REVISED 11199
MONROE COUNTY
"COMPUTER RELATED EOillPMENT"
INVENTORY DELETION REQUEST
TO:
Divina D. Speer - Stop #8
Property Clerk, Finance Dept.
FROM: Joyce Griffin, Office Manager
Supervisor of Election
DATE:
0701-214
0701-226
SUS91309348
SUS00801168
HP Computer
HP Computer
5/6/99
2/22/00
$1,721.00/$0
$947.00/$0
CHECK ONE (1) APPROPRIATE LINE BELOW:
:xxxxx
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REOUEST:
Broken - Beyond economical repair
PREPARED BY: ~~
P 1:. AME: J RIFFIN
DNISION DIRECTOR APPROVAL:
PRINT NAME:
DATE:
TECHNICAL SERVICES APPROVAL:
PRINT NAME:
OMB FORM REVISED I 1/99