Item C12
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 6/16/04
Division: Management Services
Bulk Item: Y es ~
No
Department: Technic~l~ Services
AGENDA ITEM WORDING: Approval to waive Purchasing Policies and Approval of contract
with BellSouth for 2 megalink Tl'S for tie lines to Marathon and Plantation phone system.
BACKGROUND: This new contract will be for a (1) year extension. The Previous contract
expires June 2004. These circuits are for inter communication between Key West and Upper
Keys. The Purchasing Policy waiver is being requested due to the fact that the telephone circuits
are an existing part of the system. With the upgrade of the systems 1 m(~galink isn't needed and
therefore can be disconnected, saving the County $12,480.00 a year.
PREVIOUS RELEVANT BOCC ACTION: See Above
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $32.932.80uer year
BUDGETED: Yes
COST TO COUNTY:$32.932.80 SOURCE OF FUNDS :Primarily Ad Valorem
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH: $ 0
APPROVED BY:
County Atty~MBIPurChasing ~ Risk Management_
~L4 ~/k/L---
(Sheila Barker)
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included
To Follow_
1--;ot Required
DISPOSITION:
AGENDA ITEM #
C/:L
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: BellSouth Contract # -
Effective Date: 6/16/04
Expiration Date: 6/16/05
Contract Purpose/Description:
Approval of contract with BellSouthfor 2 megalink Tl's for lines to Marathon and
Planation Key.
Contract Manager: Lisa Druckemiller 5100 Technical Services/ 5B
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 6/16/04 Agenda Deadline: 6/01/04
CONTRACT COSTS
Total Dollar Value of Contract: $ 32,932.80
Budgeted? Yescg] No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $ $ 10,977.60
001-06002-530-410-_
- - - -
-----
- - - -
-----
- - -
----
Estimated Ongoing Costs: $Qjyr
(Not included in dollar value above)
ADDITIONAL COSTS
For: Phone Services
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer
Division Director _ YesDNo[g- ~~
Risk Management >127[0'1 YesDN~ M~
O.M.B./Purchasing ~'1YesD N~g ~ ~,J /;tt ~
CountyAttomey ~'f Yes~~
~;;::f::~~~~~~;;g:~
Date Out
~ 0
~/27Ja
(p/~
OMB Form Revised 2/27/01 MCP #2
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of36 months from the date of being placed on the
convicted vendor list. "
.
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County
may; in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this
day of
,20_.
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
MASTER SERVICES AGREEMENT - ORDER ATIACHMENT FOR CSA SERVICES
This Order Attachment Agreement is Made Pursuant to the Master Services Agreement No. FL03-F871-00
This Agreement is entered into pursuant to Tariff Section B5 of the Private Line Services Tariff.
Offer Expiration: This offer shall expire on: 8/30/04.
Customer's Billing Address:
MONROE COUNTY (FL)
1200 Truman Ave.
Key West, FL 33040
PRIV ATElPROPRIETARY
CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT..
Page 1 of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
Option 1 of 1
Estimated service interval following acceptance date: Negotiable weeks
Service description:
This Contract Service Arrangement (CSA) provides for MegaLink@ service.
This Agreement is for twelve (12) months.
This Agreement is not binding upon Company until executed by an authorized employee, partner, or agent
of Subscriber and Company. This Agreement may not be modified, amended, or superseded other than by
a written instrument executed by both parties, approved by the appropriate Company organization, and
incorporated into Company's mechanized system. The undersigned warrant and represent that they have
the authority to bind Subscriber and Company to this Agreement.
This Agreement shall be extended for additional one-year terms under the same terms and conditions herein
unless either party provides written notice of its intent not to renew the Agreement at least sixty (60) days
prior to the expiration of the initial term or each additional one-year term.
Customer Initials
PRIV A TElPROPRIEfARY
CONT AINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITIEN AGREEM:ENT.
Page 2 of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Nwnber FL04-2603-03
Option 1 of 1
IN WITNESS WHEREOF, the Parties hereto have caused this Order Attachment to be executed by their
respective duly authorized representatives on the date indicated below.
Accepted by:
Subscriber:
MONROE COUNTY (FL)
By:
Authorized Signature
AN E It UTTON
Date ASSISTAN~t{TORNEY
Printed Name:
Title:
Date:
Company:
BellSouth Telecommunications, Inc.
By: BellSouth Business Systems, Inc.
By:
Authorized Signature
Printed Name:
Title:
Date:
PRIV ATE/PROPRlET ARY
CONTAINS PRIVATE AND/OR PROPRlET ARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMP ANlES EXCEPT PURSUANT TO A WRITTEN AGREEMENT.
Page 3 of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
Option 1 of 1
RATES AND CHARGES
Rate Elements Non-Recurring Monthlv Rate USOC
1. MegaLink@ Service Establishment $.00 $.00 MGLSE
Charge, per entire MegaLink@
2. MegaLink@ service, Digital Local $.00 $95.05 1LDPZ
Channel, first 1/2 mile
3. MegaLink@ service, Digital Local $.00 $20.00 1LDPA
CJb.a.nJ1el, each additional 1/2 mile
4.' Interoffice Channel, each channel $.00 $59.75 1LN03
over 25 miles, fixed component
5. Interoffice Channel, each channel $.00 $12.90 1LNOC
over 25 miles, per mile or fraction
thereof
6. Clear channel capability, extended $.00 $.00 CCOEF
superframe format, at initial
installation
7. MegaLink@ service, premises visit, $.00 $.00 MGLPV
per visit
8. Private Line Connecting Arrangement $.00 $.00 QCAOC
Order Charge - per service order
PRIV A TElPROPRIET ARY
CONT AlNS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITIEN AGREEMENT.
Page 4 of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
Option 1 of 1
RATES AND CHARGES
NOTES:
All applicable rates and regulations for this service as set forth in the Private Line Services Tariff
and the General Subscriber Service Tariff are in addition to the rates and regulations contained in
this CSA.
These rates and charges include the rate elements that have been specifically discounted. Other
rate elements that are used in the provision of the service may not have been listed but can be
found in the appropriate BellSouth tariff.
The following nonrecurring charges will not apply upon initial installation. However, if any of the
service is disconnected prior to the expiration of this CSA, then Subscriber will pay full
nonrecurring charges as identified below in addition to applicable termination liability.
USOC NONRECURRING CHARGE
WGGVF-Contract Preparation Charge $219.00
MGLSE $575.00, each
1LDPZ $350.00, each
1LN03 $100.00, each
MGLPV $ 40.00, each
QCAOC $ 60.00, each
Non-Appropriation of Funds
In the event that all or any part of the Service is disconnected at Customer's request prior to expiration of
any selected minimum service term of greater than one month's duration, Customer will be required to pay
an early termination charge as stated in the terms and conditions. The provisions concerning liability for
early termination charges only shall not be applicable to Customer when there is in effect, as a result of
action by such entity and through a duly constituted legislative, administrative, or executive body:
a statue; an ordinance; a policy directive; or a Constitutional provision
which restricts or prohibits an additional contractual payment for early termination of a contract by any
such entity, or agency thereof, due to an unavailability of funding. When Service is being provided and
funding to the governmental entity for such Service becomes unavailable, Customer may cancel the Service
without additional payment obligation. Provided, however, that if Customer cancels the Service for any
reason other than the unavailability of funds, the early termination liability provisions in the terms and
conditions shall apply.
All trademarks and service marks contained herein are the property of BellSouth Intellectual
Property Corporation.
END OF ARRANGEMENT AGREEMENT OPTION 1
PRIV ATE/PROPRIET ARY
CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT.
Page 5 of5
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 6/16/04
Division: Management Services
Bulk Item: Y es ~
No
Department: Technical Services
AGENDA ITEM WORDING: Approval to waive Purchasing Policies and Approval of contract
with BellSouth for 2 megalink Tl'S for tie lines to Marathon and Plantation phone systems.
BACKGROUND: This new Contract will be for a (1) year extension. The previous contract
expires June 04. These circuits are for inter communication between Key West and upper Keys.
The Purchasing Policy waiver is being requested due to the fact that the telephone circuits are
and existing part of the system.
PREVIOUS RELEVANT BOCC ACTION: See Above
CONTRACT/AGREEMENT CHANGES: Contract extends expiration date to June 18,2005.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $32.932.80 BUDGETED: Yes
COST TO COUNTY:$32.932.80 SOURCE OF FUNDS :Primarilv Ad Valorem
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH: $ 0
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management _
<~-Lgc d /6aJ~/V
DIVISION DIRECTOR APPROVAL:
(Sheila Barker)
DOCUMENT A TION:
Included --X.-
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM #
L\2-
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: BellSouth Contract #_
Effective Date: 6/16/04
Expiration Date: 6/16/05
Contract Purpose/Description:
Approval of contract with BellSouth. for 2 megalink T1's for lines to Marathon and
Planation Key.
Contract Manager: Lisa Druckemiller 5100 Technical Services/ 5B
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 6/16/04 Agenda Deadline: 6/01/04
CONTRACT COSTS
Total Dollar Value of Contract: $ 32,932.80
Budgeted? Yes[gj No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $ $ 10,977.60
001-06002-530-410-_
- - -
----
- -
----
- - - -
----
Estimated Ongoing Costs: $Qjyr
(Not included in dollar value above)
ADDITIONAL COSTS
For: Phone Services
(eg, maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Changes Date Out
, 0' DO Date In NOeeded r:l _ /.' > Revi~w% _ L . ,?/
::S::a::~l 5[Z7{U<f ::0::;' ;;:;;p~'-/ ~~;a
O.M.B./Purchasing ~.iYesONaD ~~.J.ktt~ &I/~
County Attorney S~tf YesG?NoO ~ /I.k'- I)
Comments: ~ ~ /Y11},;Jt, Jt.iJ ~!-9~t It~r' r/UJJ
Cr?"2tArJ)..IA"~()[( -6 I~L--rr' I<F" f1 ~/Ld7'1JJ~ ~J '11tftPr ~ LJ.d.Aj'~
- l uJ~.r n-/;;m;, /_~ " -;).,~ ~
1'Y"- a/V~ -r - t...-r7.__ -/ ."",L~.P./.A.d./ ~/? ~~ .
OMB Form Revised 2/27/01 MCP #2
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of36 months from the date of being placed on the
convicted vendor list."
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No, 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No, 10-1990, For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee.
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after first being sworn by me, affixed hislher
signature (name of individual signing) in the space provided above on this
day of
,20_,
NOTARY PUBLIC
My commission expires:
OMB - MCP FORM #4
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
MASTER SERVICES AGREEMENT - ORDER ATTACHMENT FOR CSA SERVICES
This Order Attachment Agreement is Made Pursuant to the Master Services Agreement No, FL03-F871-00
This Agreement is entered into pursuant to Tariff Section B5 of the Private Line Services Tariff,
Offer Expiration: This offer shall expire on: 8/30/04,
Customer's Billing Address:
MONROE COUNTY (FL)
1200 Truman Ave,
Key West, FL 33040
PRIV A TE/PROPRIET ARY
CONTAINS PRIVATE AND/OR PROPRIETARY INFORMATION, MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT..
Page 1 of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
Option 1 of 1
Estimated service interval following acceptance date: Negotiable weeks
Service description:
This Contract Service Arrangement (CSA) provides for MegaLink@ service.
This Agreement is for twelve (12) months,
This Agreement is not binding upon Company until executed by an authorized employee, partner, or agent
of Subscriber and Company. This Agreement may not be modified, amended, or superseded other than by
a written instrument executed by both parties, approved by the appropriate Company organization, and
incorporated into Company's mechanized system, The undersigned warrant and represent that they have
the authority to bind Subscriber and Company to this Agreement.
This Agreement shall be extended for additional one-year terms under the same terms and conditions herein
unless either party provides written notice of its intent not to renew the Agreement at least sixty (60) days
prior to the expiration of the initial term or each additional one-year term,
Cnstomer Initials
PRIV A TE/PROPRIET ARY
CONTAINS PRIV ATE AND/OR PROPRIETARY INFORMA nON . MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT.
Page 2 of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
Option 1 of 1
IN WITNESS WHEREOF, the Parties hereto have caused this Order Attachment to be executed by their
respective duly authorized representatives on the date indicated below,
Accepted by:
Subscriber:
MONROE COUNTY (FL)
By:
Authorized Signature
Printed Name:
Title:
Date:
Company:
BellSouth Telecommunications, Inc,
By: BellSouth Business Systems, Inc.
By:
Authorized Signature
Printed Name:
Title:
Date:
PRIV A TE/PROPRIET ARY
CONTAINS PRIVATE AND/OR PROPRIETARY INFORM A nON, MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT.
Page 3 of 5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
Option 1 of 1
RATES AND CHARGES
Rate Elements Non-Recurring Monthlv Rate USOC
1. MegaLink@ Service Establishment $,00 $,00 MGLSE
Charge, per entire MegaLink@
2. MegaLink@ service, Digital Local $,00 $95,05 1 LDPZ
Channel, first 1/2 mile
3, MegaLink@ service, Digital Local $,00 $20,00 lLDPA
Channel, each additional 1/2 mile
4, Interoffice Channel, each channel $.00 $59,75 1LN03
over 25 miles, fixed component
5, Interoffice Channel, each channel $,00 $12,90 1LNOC
over 25 miles, per mile or fraction
thereof
6, Clear channel capability, extended $,00 $,00 CCOEF
superframe format, at initial
installation
7, MegaLink@ service, premises visit, $.00 $,00 MGLPV
per visit
8, Private Line Connecting Arrangement $,00 $,00 QCAOC
Order Charge - per service order
PRIV A TElPROPRIET ARY
CONTAINS PRIV ATE AND/OR PROPRIETARY INFORMA nON, MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT,
Page 4 of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-2603-03
Option 1 of 1
RATES AND CHARGES
NOTES:
All applicable rates and regulations for this service as set forth in the Private Line Services Tariff
and the General Subscriber Service Tariff are in addition to the rates and regulations contained in
this CSA.
These rates and charges include the rate elements that have been specifically discounted, Other
rate elements that are used in the provision of the service may not have been listed but can be
found in the appropriate BellSouth tariff,
The following nonrecurring charges will not apply upon initial installation, However, if any of the
service is disconnected prior to the expiration of this CSA, then Subscriber will pay full
nonrecurring charges as identified below in addition to applicable termination liability,
USOC NONRECURRING CHARGE
WGGVF-Contract Preparation Charge $219,00
MGLSE $575,00, each
1LDPZ $350,00, each
1LN03 $100,00, each
MGLPV $ 40,00, each
QCAOC $ 60,00, each
Non-Appropriation of Funds
In the event that all or any part of the Service is disconnected at Customer's request prior to expiration of
any selected minimum service term of greater than one month's duration, Customer will be required to pay
an early termination charge as stated in the terms and conditions, The provisions concerning liability for
early termination charges only shall not be applicable to Customer when there is in effect, as a result of
action by such entity and through a duly constituted legislative, administrative, or executive body:
a statue; an ordinance; a policy directive; or a Constitutional provision
which restricts or prohibits an additional contractual payment for early termination of a contract by any
such entity, or agency thereof, due to an unavailability of funding, When Service is being provided and
funding to the governmental entity for such Service becomes unavailable, Customer may cancel the Service
without additional payment obligation. Provided, however, that if Customer cancels the Service for any
reason other than the unavailability of funds, the early termination liability provisions in the terms and
conditions shall apply,
All trademarks and service marks contained herein are the property of BellSouth Intellectual
Property Corporation.
END OF ARRANGEMENT AGREEMENT OPTION 1
PRIV A TE/PROPRIET ARY
CONTAINS PRIV ATE AND/OR PROPRIETARY INFORMA nON , MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT.
Page 5 of5
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