Item C13
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 6/16/04
Division: Management Services
BulkItem: Yes ~ No
Department: Technical Services
AGENDA ITEM WORDING: Approval to waive Purchasing Policies and Approval of contract
with BellSouth for point to point megalinks.
BACKGROUND: This new Contract will be for 5 years. This contract will replace the existing
contract approved by the BOCC in June 2003. Additional Tl's have been ordered to inter
connect County system's so that we can eliminate off premise extensions. Systems are being
upgraded to work with Tl's so that we can centralize trunking and reduce cost. The Purchasing
Policy waiver is being requested due to the fact that the telephone circuits are and existing part
of the system. There will also be a savings of $ 439,200.00 over the 5 year period.
PREVIOUS RELEVANT BOCC ACTION: See Above
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $203.466.0<<fs vears/$40.693.20 per year BUDGETED: Yes
COST TO COUNTY:$203.466.00 SOURCE OF FUNDS :Primarilv Ad Valorem
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH: $ 0
APPROVED BY: CQunty Ally ~MJ3/purch'Sing _ Risk Management_
DIVISION DIRECTOR APPROV AL:~:l {J" P "'-LJ,a-<-,
(Sheila Barker)
DOCUMENTATION:
Included
To Follow_
Not Required
DISPOSITION:
AGENDA ITEM #
eo
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: BellSouth Contract #_
Effective Date: 6/16/04
Expiration Date: 6/16/09
Contract Purpose/Description:
Approval of contract with BellSouth for Point to Point Megalinks
Contract Manager: Lisa Druckemiller 5100 Technical. Services/ 5B
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 6/16/04 Agenda Deadline: 6/01104
CONTRACT COSTS
Total Dollar Value of Contract: $ 203,466.00
Budgeted? Yes[g\ No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $ 13,564.40
001-06002-530-410-____
- - - -
------
- - - -
-----
- - - -
----.--
ADDITIONAL COSTS
Estimated Ongoing Costs: $40.693.20 /yr For: Point to Point circuits
(Not included in dollar value above) (eg, maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
Date In
Changes
Needed //7 ^ Reviewey 1
Y esD No~ v{l.If1J~,- {j _Z)t."{/Z~A../
YesDNoD
YesDNoB"~-~--{~ a4t4/bJf tl &
Date Out
Division Director
t,
Risk Management
O,M.B./Purchasing
County Attorney
YesDNoD
Comments:
OMB Form Revised 2/27/01 MCP #2
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-0156-03
MASTER SERVICES AGREEMENT - ORDER ATIACHMENT FOR CSA SERVICES
This Order Attachment Agreement is Made Pursuant to the Master Services Agreement No. FL03-F87 1-00
This Agreement is entered into pursuant to Tariff Section B5 of the Private Line Services Tariff,
Offer Expiration: This offer shall expire on: 8/30104,
Customer's Billing Address:
MONROE COUNTY
1200 TRUMAN ST.
KEY WEST, FL 33043
PRIV A TElPROPRIET ARY
CONTAINS PRIV ATE AND/OR PROPRJET AR Y INFORMATION, MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT..
Page I of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-0156-03
Option 1 of 1
IN WITNESS WHEREOF, the Parties hereto have caused this Order Attachment to be executed by their
respective duly authorized representatives on the date indicated below,
Accepted by:
Subscriber:
MONROE COUNTY
By:
Authorized Signature
Printed Name:
Title:
Date:
Company:
BellSouth Telecommunications, Inc,
By: BellSouth Business Systems, Inc,
By:
Authorized Signature
Printed Name:
Title:
Date:
PRIV A TElPROPRIET ARY
CONT ArNS PRIVATE AND/OR PROPRIET ARY INFORMATION, MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT,
Page 3 of 5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-0156-03
Option 1 of 1
RATES AND CHARGES
NOTES:
All applicable rates and regulations for this service as set forth in the Private Line Services Tariff
and the General Subscriber Service Tariff are in addition to the rates and regulations contained in
this CSA.
These rates and charges include the rate elements that have been specifically discounted, Other
rate elements that are used in the provision of the service may not have been listed but can be
found in the appropriate BellSouth tariff.
The following nonrecurring charges will not apply upon initial installation, However, if any of the
service is disconnected prior to the expiration of this CSA, then Subscriber will pay full
nonrecurring charges as identified below in addition to applicable termination liability,
USOC NONRECURRING CHARGE
WGGVF-Contract Preparation Charge $219,00
MGLSE $575,00, each
lLDPZ $350,00, each
MGLPV $ 40,00, each
RJ48C $ 8,00, each
Non-Appropriation of Funds
In the event that all or any part of the Service is disconnected at Customer's request prior to expiration of
any selected minimum service term of greater than one month's duration, Customer will be required to pay
an early termination charge as stated in the terms and conditions, The provisions concerning liability for
early termination charges only shall not be applicable to Customer when there is in effect, as a result of
action by such entity and through a duly constituted legislative, administrative, or executive body:
a statue; an ordinance; a policy directive; or a Constitutional provision
which restricts or prohibits an additional contractual payment for early termination of a contract by any
such entity, or agency thereof, due to an unavailability of funding, When Service is being provided and
funding to the governmental entity for such Service becomes unavailable, Customer may cancel the Service
without additional payment obligation, Provided, however, that if Customer cancels the Service for any
reason other than the unavailability of funds, the early termination liability provisions in the terms and
conditions shall apply,
All trademarks and service marks contained herein are the property of BellSouth Intellectual
Property Corporation,
END OF ARRANGEMENT AGREEMENT OPTION 1
PRIV A TE/PROPRIET ARY
CONTAINS PRIV ATE AND/OR PROPRIET ARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT.
Page 5 of5
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of36 months from the date of being placed on the
convicted vendor list."
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No. 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No, 10-1990, For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee,
( signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after fIrst being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this
day of
,20_
NOTARY PUBLIC
My commission expires:
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BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 6/16/04
Division: Management Services
Bulk Item: Y es ~
No
Department: Technical Services
AGENDA ITEM WORDING: Approval to waive Purchasing Policies and Approval of contract
with BellSouth for point to point megalinks. t
j
~
BACKGROUND: This new Contract will be fo~ 5 years. This contract will replace the existing
contract approved by the BOCC in June 2003. Additional Tl's have been ordered to inter
connect County system's so that we can eliminate off premise extensions. Systems are being
upgraded to work with Tl's so that we can centralize trunking and reduce cost. The Purchasing
Policy waiver is being requested due to the fact that the telephone circuits are and existing part
of the system.
PREVIOUS RELEVANT BOCC ACTION: See Above
CONTRACT/AGREEMENT CHANGES: New Contract
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $443.466.00 5 years/$88.693.20 per year
BUDGETED: Yes
COST TO COUNTY:$443.466.00
SOURCE OF FUNDS :Primarily Ad Valorem
~, ~ot
No x AMOUNT PER MONTH: $ 0 ~ s,. ,,\"
~(; PJ~j
County Atty _ OMB/Purchasing _ Risk Management _ J
REVENUE PRODUCING: Yes
APPROVED BY:
DIVISION DIRECTOR APPROVAL:
.j:~J~ tf ,6/l~k~~
(Sheila Barker)
DOCUMENTATION:
Included L
To Follow
Not Required_
DISPOSITION:
AGENDA ITEM # (. \ ~
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: BellSouth Contract #_
---
Effective Date: 6/16/04
.--
Expiration Date: 6/16/09
--
Contract Purpose/Description:
Approval of contract with BellSouth for Point to Point Megalinks
-
Contract Manager: Lisa Druckemiller 5100 Technical Services/ 5B
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 6/16/04 Agenda Deadline: 6/01/04
CONTRACT COSTS
Total Dollar Value of Contract: $ 443,466.00
Budgeted? YeslZl No D Account Codes:
Grant: $
County Match: $
Current Year Portion: $
001-06002-530-410-_
$29,564.40
-
---
-
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $88.693.20 /yr For: Phone Services
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
o (p/o,
Changes
Needed / _ Reviewer
Division Director _ YesD NoB" 0./~,e~.
Risk Management ~276,1 YesDNo~ ~- - - r/nl.1
O,M.B.IPurchasint)[J;ifJIYesDNOD ~ a~ ~
County Attorney 4z3jp,/ Yes~o: ' ~~. 2..
Date In
~'
OMB Form Revised 2/27/01 MCP #2
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-0156-03
MASTER SERVICES AGREEMENT - ORDER ATTACHMENT FOR CSA SERVICES
This Order Attachment Agreement is Made Pursuant to the Master Services Agreement No. FL03-F871-00
This Agreement is entered into pursuant to Tariff Section B5 of the Private Line Services Tariff.
Offer Expiration: This offer shall expire on: 8/30/04,
Customer's Billing Address:
MONROE COUNTY
1200 TRUMAN ST,
KEY WEST, FL 33043
PRIV ATE/PROPRIET ARY
CONTAINS PRIVATE AND/OR PROPRIETARY INFORMA nON. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT..
Page 1 of 5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-0 156-03
Option 1 of 1
Estimated service interval following acceptance date: Negotiable weeks
Service description:
This Contract Service Arrangement (CSA) provides for MegaLink@ service,
This Agreement is for sixty (60) months.
This Agreement is not binding upon Company until executed by an authorized employee, partner, or agent
of Subscriber and Company, This Agreement may not be modified, amended, or superseded other than by
a written instrument executed by both parties, approved by the appropriate Company organization, and
incorporated into Company's mechanized system, The undersigned warrant and represent that they have
the authority to bind Subscriber and Company to this Agreement.
This Agreement shall be extended for additional one-year terms under the same terms and conditions herein
unless either party provides written notice of its intent not to renew the Agreement at least sixty (60) days
prior to the expiration of the initial term or each additional one-year term,
Customer Initials
PRlV A TE/PROPRlET ARY
CONTAINS PRlV ATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT,
Page 2 of5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-0156-03
Option 1 of 1
IN WITNESS WHEREOF, the Parties hereto have caused this Order Attachment to be executed by their
respective duly authorized representatives on the date indicated below,
Accepted by:
Subscriber:
MONROE COUNTY
By:
Authorized Signature
Printed Name:
Title:
Date:
Company:
BellSouth Telecommunications, Inc,
By: BellSouth Business Systems, Inc,
By:
Authorized Signature
Printed Name:
Title:
Date:
PRIV A TE/PROPRIET ARY
CONTAINS PRIV ATE AND/OR PROPRIET ARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT,
Page 3 of 5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-0156-03
Option 1 of 1
RATES AND CHARGES
Rate Elements
Non-Recurring Monthly Rate
USOC
1, MegaLink@ Service Establishment
Charge, per entire MegaLink@
$,00 $,00
MGLSE
2, MegaLink@ service, Digital Local
Channel, first 1/2 mile
$,00 $95,05
1LDPZ
3, MegaLink@ service, Digital Local
Channel, each additional 1/2 mile
$,00 $20,00
1LDPA
4, Clear channel capability, per
MegaLink@ service channel optioned
as Extended Superframe Format (SF),
at initial installation
$,00 $,00
CCOEF
5. MegaLink@ service, premises visit,
per visit
$,00 $,00
MGLPV
6, Standard data network interface,
single line T/R, T1/R1, miniature
eight position non-keyed network
interface for 1,544 Mbps digital
service, per Digital Local Channel
$,00 $,00
RJ48C
PRIV ATFJPROPRIETARY
CONTAINS PRIV ATE AND/OR PROPRIETARY INFORMATION, MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT,
Page 4 of 5
CONTRACT SERVICE ARRANGEMENT
AGREEMENT Case Number FL04-0156-03
Option 1 of 1
RATES AND CHARGES
NOTES:
All applicable rates and regulations for this service as set forth in the Private Line Services Tariff
and the General Subscriber Service Tariff are in addition to the rates and regulations contained in
this CSA.
These rates and charges include the rate elements that have been specifically discounted, Other
rate elements that are used in the provision of the service may not have been listed but can be
found in the appropriate BellSouth tariff.
The following nonrecurring charges will not apply upon initial installation. However, if any of the
service is disconnected prior to the expiration of this CSA, then Subscriber will pay full
nonrecurring charges as identified below in addition to applicable termination liability,
USOC NONRECURRING CHARGE
WGGVF-Contract Preparation Charge $219,00
MGLSE $575.00, each
1LDPZ $350,00, each
MGLPV $ 40,00, each
RJ48C $ 8.00, each
Non-Appropriation of Funds
In the event that all or any part of the Service is disconnected at Customer's request prior to expiration of
any selected minimum service term of greater than one month's duration, Customer will be required to pay
an early termination charge as stated in the terms and conditions, The provisions concerning liability for
early termination charges only shall not be applicable to Customer when there is in effect, as a result of
action by such entity and through a duly constituted legislative, administrative, or executive body:
a statue; an ordinance; a policy directive; or a Constitutional provision
which restricts or prohibits an additional contractual payment for early termination of a contract by any
such entity, or agency thereof, due to an unavailability of funding, When Service is being provided and
funding to the governmental entity for such Service becomes unavailable, Customer may cancel the Service
without additional payment obligation, Provided, however, that if Customer cancels the Service for any
reason other than the unavailability of funds, the early termination liability provisions in the terms and
conditions shall apply,
All trademarks and service marks contained herein are the property of BellSouth Intellectual
Property Corporation.
END OF ARRANGEMENT AGREEMENT OPTION 1
PRIV A TE/PROPRIET ARY
CONTAINS PRIV ATE AND/OR PROPRIETARY INFORMATION. MAY NOT BE USED OR DISCLOSED OUTSIDE THE
BELLSOUTH COMPANIES EXCEPT PURSUANT TO A WRITTEN AGREEMENT,
Page 5 of5
PUBLIC ENTITY CRIME STATEMENT
"A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit
a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not submit bids on leases of real
property to public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, for CATEGORY
TWO for a period of36 months from the date of being placed on the
convicted vendor list."
LOBBYING AND CONFLICT OF INTEREST CLAUSE
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE
warrants that he/it has not employed, retained
or otherwise had act on his/its behalf any former County officer or employee in violation of
Section 2 of Ordinance No, 10-1990 or any County officer or employee in violation of
Section 3 of Ordinance No, 10-1990. For breach or violation of this provision the County
may, in its discretion, terminate this contract without liability and may also, in its discretion,
deduct from the contract or purchase price, or otherwise recover, the full amount of any fee,
commission, percentage, gift, or consideration paid to the former County officer or employee,
(signature)
Date:
STATE OF
COUNTY OF
PERSONALLY APPEARED BEFORE ME, the undersigned authority,
who, after fIrst being sworn by me, affixed his/her
signature (name of individual signing) in the space provided above on this
day of
,20_,
NOTARY PUBLIC
My commission expires:
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