Item C16
BOARD OF COUNTY COMMISSIONERS
Meeting Date: 6-16-04
Bulk Item: Yes ~ No
AGENDA ITEM SUM~ -a~
~ -(....-"'t ~
Louis LaTorre, Director/Social Services
Division: Community Services
Department: Social Services
AGENDA ITEM WORDING: Approval of Modification #001 to Contract #04EA-4P-11-54-01-019
Between Monroe County and Florida Department of Community Affairs, concerning Low Income
Home Energy Assistance Program funds.
ITEM BACKGROUND: This is a cost reimbursement Agreement. All other provisions of the Contract
not in conflict with this modification remain in full force and effect. This Modification is for an increase
of $33,545 in addition to the $73,848 current FY2004/2005 lIHEAP allocation. Funds provided by
the program are available to qualified households for the payment of home heating and/or cooling costs.
PREVIOUS RELEVANT BOCC ACTION: On March 17,2004 the Soard of County Commissioners
granted approval and authorized execution of Contract No. 04EA-4P-11-54-01-019,
CONTRACT/AGREEMENT CHANGES: An increase in funding for the 2004/2005 lIHEAP Program
(Low Income Home Energy Assistance Program).
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $107.393
BUDGETED: Yes X
No
COST TO COUNTY: N/A SOURCE OF FUNDS: Grant Funds
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH_N/A
~ YE4R_N~
APPROVED BY: County At~ OMS/Purchasing ~Risk Management~
DIVISION DIRECTOR APPROVAL:_ ~.~~ ~\$;JtJ(' ~ ~ S X.~
DIVISION DIRECTOR: ~ -E~ Malloch, Division Director/Community Services
DOCUMENTATION: Included:~ To FOllow:_ Not Required:
~IG
DISPOSITION:
Agenda Item #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract # 04EA-4P-1l-54-01-019/Mod#001
~#--
Louis LaTorre
Contract with: Department of Community Affairs Effective Date: 4/1/04
Expiration Date: 3/31/05
Contract Purpose/Description: Low-Income Home energy Assistance Prolrram Alrreement. provides funds to assist
eligible households in meeting the cost of home energy, There has been an increase in the base allocation,
Contract Manager: Louis LaTorre
(Name)
4573
(Ext. )
Social Services/Stop 1
(Department)
for BOCC meeting on 6-16/2004
Agenda Deadline: ~/01_/ 04
CONTRACT COSTS
Total Dollar Value of Contract:
Budgeted ? Yes 1L- No _
Grant: $107,393.00
County Match: N/A
$~urrent Year Portion: $107.393
Account Codes: 125-6153504XXXXX-
ADDITIONAL COSTS
Estimated Ongoing Costs: $ N/A
(Not included in dollar value above)
For: N/A
(e.g. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed Reviewer Date Out
Yes No
Division Director Jsl-.1 -i/.QY ( ) (~ ...k/J._J DY..
Risk Management L/ L/.1L1. ( ) (~ fL/D!J.
O.M.B./Purchasing -Wi L/ I1:f ( ) (/ ~...j--0 01
County Attorney 2! 28/04 ( ) (~ Suzanne A. Hutton ~/ 28/04
Comments:
MOD# 00 1
MODIFICA nON OF AGREEMENT
BETWEEN
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
AND
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
This Modification is made and entered into by and between the State of Florida, Department of Community Affairs,
("the Department"), and MONROE COUNTY BOARD OF COUNTY COMMISSIONERS. the ("Recipient") to modify DCA
Contract Number 04EA-4P-ll-S4-01-019. ("the Agreement"),
WHEREAS, the Department and the Recipient have entered into the Agreement, pursuant to which the Department
has provided a grant of $73.848 to Recipient; and
WHEREAS, additional funds have become available to increase the amount of the funding granted to the Recipient.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as
follows:
1, Paragraph (16Xa) Fundin2lConsideration is hereby modified to read as follows:
"This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for costs incurred in the satisfactory
performance of work hereunder in an amount not to exceed $107.393 subject to the availability of funds and
appropriate budget authority," This amended contract amount includes:
1.
2, +
3, +
$73.848
$31.442
$2.103
Current FFY 2003-2004 LIHEAP contract allocation
Increase in Base Allocation
Contingency Foods
2. Attachment I (Budget SUIIlIlUlIY and Workplan) is hereby deleted in its entirety and replaced with Amended
Attachment I.
3, Attachment J (Budget Detail) is hereby deleted in its entirety and replaced with Amended Attachment J,
4, Attachment K (Multi-Coooty Fund Distribution) is hereby deleted in its entirety and replaced with Amended
Attachment K.
5, All provisions of the Agreement being modified and any attachments thereto in contlict with this Modification
shall be and are hereby changed to conform with this Modification, effective as of the date of the last execution of
this Modification by both parties.
6, All provisions not in contlict with this Modification remain in full force and effect, and are to be performed at the
level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set out herein,
RECIPIENT MONROE COUNTY BOARD OF
COUNTY COMMISSIONERS
STATE OF FLORIDA
By:
By:
Janice Browning, Director
Division of Housing and Commooity Development
(Title)
Murray E. Nelson, Mayor
Date: 6/17/04
Date:
59-6000749
Federal Identification Num~UNHOE. COUNT" ATTCRi'-lt:;.',
APPROVED AS T M'
LIHEAP
REVISED A TT ACHMENT I
BUDGET SUMMARY AND WORKPLAN
RECIPIENT:
L BUDGET SUMMARY
A.
B.
Last Approved
Budget Amount
C.
Incrnse
in Base
Allocation
D.
Contingeacy
Funds
E.
TOTAL
Modified
Budget
(Col. B + C +
D)
107 393
LIHEAP FUNDS ONL Y
I. TOTAL FUNDS
73 848
31 442
2 103
ADMINISTRATIVE EXPENSE (CeIl2E cannot exceed 7,5% of Cell IE)
2. Salaries including: Fringe. Rent, Utilities. Travel. Other
4,000
4,055
8,055
OUTREACH EXPENSE (CeIl3E cannot exceed Cell IE minus Cell2E times ,15)
3, Salaries including: Fringe. Rent, Utilities. Travel, Other
DIRECT CLIENT ASSISTANCE
------------------
4, Home Energy Assistance
(CeIl4E must be at least 25% of Cell IE)
18,471 8,378
---- ----
49t...200_ ~ 3.8,Q.. _
1,477 629 2,103
69,848 27,387 2,103
26,849
5, Crisis Payments
------------------
6, Weather Related/Supply Shortage (Cell 6E must be at least
equal to Ce1l6B + 2% ofCelllC + 10)
7. Subtotal Direct Client Assistance (Lines 4+5+6)
6E:!J.1..8.Q. _
99,338
LEVERAGING FUNDS ONLY
8, Home Energy Assistance
9. Crisis Assistance
I O. TOTAL LEVERAGING (Lines 8 + 9)
II. GRAND TOTALS (Lines 2+ 3 +7+ 10)
Must agree with line I,
II. DIRECT CLIENT ASSISTANCE WORKPLAN
73,848
31 442
2 103
107 393
Previous AmeDded
Estimated Cost
Per
Household
Estimated Expenditures
(Estimated #I of Households X
Estimated Cost Per Household)
Amounts must agree with Column E above.
Type of Assistance
Estimated #I of Households
LIHEAP (Direet Client Assistance (LiDes 4, S, and 6)
Home Energy
Crisis
184
250
5
439
270
1
100
200
26 849
Weather Related/Supply Shortage
TOTAL
LEVERAGING (LiDes 8 .ad 9)
Home Energy
Crisis
TOTAL
..
LlHEAP
ATTACHMENT J
III. ADMINISTRA TJVE AND OUTREACH EXPENSE BUDGET DETAIL (Lines 2-3)
Line Item EXPENDITURE DETAIL LIHEAP FUNDS
Number (Round up line items to dollars. Do not use cents and
decimals In totals)
ADMINISTRATIVE EXPENSES
2. A. TRAVEL 1,000
2. B. OTHER 7,055
( 1 ) Phone / Postage 950
( 2 ) Rental / Copy 2,305
( 3 ) Office Supplies 1,800
( 4 ) Operating Supplies 1 ,000
( 5 ) Printing 1 ,000
TOTAL ADMINISTRATIVE EXPENSES 8,055
OUTREACH EXPENSES N / A
DIRECT CLIENT ASSISTANCE
4. Home Energy Assistance 26,849
, 5. Crisis Payments 68,280
6. Weather Related / Supply 4,209
TOTAL DIRECT CLIENT ASSISTANCE 99,338
GRAND TOTAL 107,393
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