Item Q6
AMENDMENT TO MONROE COUNTY AUDIT CONTRACT
This is an amendment to a contract dated November 19, 2003, by and between the
Board of County Commissioners of Monroe County, Florida (hereinafter "County") and
Cherry, Bekaert, and Holland, L.L.P. (hereinafter "Auditor"), a Certified Public Accountant
limited partnership licensed to do business in the State of Florida.
WHEREAS, the Clerk of the Circuit Court desires to transfer the role of drafting the
Board of County Commissioner Financial Statements and the Monroe County, Florida
Comprehensive Annual Financial Report to the Auditor; and
WHEREAS, the Auditor will accept the additional responsibilities; and
WHEREAS, the parties desire to adjust the November 2003 contract terms to reflect
the changes of this additional work; now, therefore
IN CONSIDERATION of the mutual promises, benefits, and covenants set forth
below, the parties agree as follows:
Under 1. SCOPE OF SERVICES add
1.9 The Auditor will:
a. Assist in the preparation of the fund-level and entity-wide elimination
entries based on information provided by the County.
b. Prepare the reconciliation items from the fund-level financial statements
to the entity-wide financial statements.
c. Draft the Monroe County, Florida Comprehensive Annual Financial
Report (CAFR) and the Board of County Commissioners (BOCC)
Financials, excluding the Statements of Cash Flow.
d. Print the Monroe County, Florida CAFR and the BOCC financial
statements for reproduction by the County.
Under 2. ASSISTANCE TO BE FURNISHED BY THE COUNTY add
The County will:
a. Download the trial balance, including actual balances and original and final
budgets, from the County's accounting software to GoFund software.
b. Update account mapping within GoFund based on changes to the BOCC chart
of accounts.
c. Draft the Statement of Cash Flows.
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d. Combine the BOCC, each Constitutional Officer and applicable component units
for purposes of the CAFR.
e. Assist in the preparation of fund-level and entity-wide elimination entries.
1. Produce the introductory and statistical sections and the Management's
Discussion and Analysis sections of the CAFR.
g. Produce the Schedules of Federal Awards and State Financial Assistance.
h. Review the final CAFR and BOCC Financial Statements and maintain
responsibility for the contents.
I. Provide electronic copies of the final GoFund file and Excel templates that have
been rolled over to 9/30/04 from 9/30/03.
Under 4. COMPENSATION AND TERMS OF PAYMENT add
An additional sum of $17,500 will be added to the contract amount for each of the
fiscal years remaining under the contract to be audited.
WITNESS WHEREOF, the parties hereto have set their hands and seals this
day of , 2004.
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY
BY
Deputy Clerk
Mayor/Chairman
WITNESSES:
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AUDITOR CHERRY, BEKAERT, AND
HOLLAND, L.L.P.
BY kJ{ d-. ~...~
Partner "
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