Item H1
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/14/2004
Division
Management Services
Bulk Item: Yes
No --1L
Department:
OMB
AGENDA ITEM WORDING:
Report to the Board on Final Inspections of disaster - 1249 (Hurricane Georges), County application
reopened upon appeal, to allow for final inspection of various projects still open at time of
administrative applicant closing, Currently anticipating approximately $500,000 of various of
emergency work costs not previously considered be paid to the County upon final approval and closing
of these projects and Damage Survey Reports (See Attached)
ITEM BACKGROUND:
In order to close projects from Disaster 1249 (Hurricane Georges), final inspections were required and
additional documentation was to be provided for several large and small projects of varying categories,
Upon presentation of this documentation, it was determined that certain costs incurred were not
considered in the Master DSR Damage Survey Report.
PREVIOUS RELEVANT BOCC ACTION:
None
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATIONS:
TOT AL COST:
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
~t?~
DIVISION DIRECTOR APPROVAL: Sheila Barker
DOCUMENTATION:
Included I
(TYPE NAME HERE)
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM #Jt \
.
----
FINAL INSPECTION REPORT
APPLICANT NAME: P A lD NUMBER: FEMA DECLARATION NUMBER:
Monroe County 087 -00000 DR-1249-FL
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
12/3 1/00 MASTER DSR # 00194 A $ 51,l81
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE: Deobligated Amount in DSR 37357 (Referenced #20014) A <$51,181>
(Due to FEMA OIG Audit Report E'{)7-03)
12/31/00
APPLICANT CLAIMED AMOUNT: ADJUSTED PROJECT FUNDING: $0
$177,937,60
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL:
(Work Completed with Requested TMX) $9,505
$177,937,60
FINAL INSPECTION DSR OVERRUN AMOUNT: $9,505
FINAL INSPECTION DSR # 99500 HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ 9.505
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: NIA % ,
COMMENTS I SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection ofprojects that were still open
at the time of administrative Applicant Closure. DSR 00194 was written for estimated debris removal from
the storm drainage system (catch basins and injection wells) on a county-wide basis. The Subgrantee had
requested a time extension to 12/31/00 and had requested additional funding for the project. The Grantee had
advised that the increased costs would be considered at final inspection, However, this approved project
amount had been deobligated in DSR 37357 as a result ofFEMA OIG Audit Report E-07-03 erroneously
referenced to DSR 20014. The Sub grantee presented documented actual project costs for consideration at
final inspection from which the eligible work completed prior to 12/31/00 was determined. The contract and
other cost documentation for the eligible costs were reviewed and found to be consistent with the program
requirements, It is recommended that the Final DSR be approved and that this project be closed,
CHARLES BARTEL State A enc PAC
ST ATE INSPECTOR (PRINT NAME)
DATE
FEMA INSPECTOR (PRINT NAME)
Zzp
5/20104
DATE
SAL ZAPPULLA Bud et Director
LOCAL REPRESENTATIVE (PRINT NAME)
5/20104
DATE
FIR]LWPD/DLS
~---
FINAL INSPECTION REPORT
APPLICANT NAME: P A In NUMBER: FEMA DE CLARA TION NUMBER:
Monroe County 087-00000 DR-1249-FL
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/99 MASTER DSR # 21078 B $ 355,413
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE: Deobligation Amount in DSR 37357 B <$222,483>
(Due to FEMA DIG Audit Report E-07-03)
10/8/98
APPLICANT CLAIMED AMOUNT: ADJUSTED PROJECT FUNDING: $132,930
$277,746
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $277,746
$277,746
FINAL INSPECTION DSR OVERRUN AMOUNT: $144,816
FINAL INSPECTION DSR # 99501 HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ 144.816 .
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: N/A %,
COMMENTS I SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection of projects that were still open
at the time of administrative Applicant Closure. DSR 21078 was written for estimated emergency protective
measures by the Sheriffs Office on a county-wide basis for the period 10/28-30/98. Eligible costs after that
were to be considered at final inspection. The Sub grantee has presented documented actual costs for the
period 10/1/98 thru 10/8/98 that were not included in the Master DSR but were to be considered at final
inspection for the project. Funding for this claim should be added to the approved project amount as adjusted
by the FEMA DIG Audit Report E-07-03, which only considered costs up through 9/30/98. The cost
documentation was reviewed and found to be consistent with the program requirements for eligibility. See
attached Expense Summary for the period 10/1/98 thru 10/8/98, It is recommended that the Final DSR be
approved for the indicated overrun and that this project be closed,
FEMA INSPECTOR (PRINT NAME)
DATE
CHARLES BARTEL State A enc PAC
ST ATE INSPECTOR (PRINT NAME)
5/20/04
DATE
SAL ZAPPULLA Budaet Director
LOCAL REPRESENTATIVE (PRINT NAME)
5/20/04
DATE
FIRJLWPD/DLS
FINAL INSPECTION REPORT
I ~PPLICANT NAME: I PAID NUMBER: FEMA DECLARATION NUMBER:
DR-1249-FL
087 -00000
Monroe County
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/00 MASTER DSR # 00115 E $ 73,100
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE:
3/28/00
APPLICANT CLAIMED AMOUNT: ESTIMATED PROJECT TOTAL: $73,100
$84,265
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $84,265
$84,265
FINAL INSPECTION DSR OVERRUN AMOUNT: $11,165
FINAL INSPECTION DSR # 99506 HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT.
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $
11.165
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST:~ %, -
COMMENTS / SUMMARY:
The Sub grantee Application was reopened upon appeal to allow fin.a.l inspection ofprojects that were still open
at the time of administrative Applicant Closure. DSR 00115 was written for estimated contract repair of
damaged hangars and shelters at the Marathon Airport. There is a satisfied insurance commitment for
eligibility of reimbursement. The Sub grantee has presented documented eligible costs reflecting an overrun
for the authorized repair work for consideration at final inspection for this project. The cost documentation
was reviewed and found to be consistent with the program requirements for eligibility. It is recommended that
the Final DSR be approved and that this project be closed,
-'
CHARLES BARTEL State A enc PAC
ST ATE INSPECTOR (PRINT NAME)
DATE
FEMA INSPECTOR (PRINT NAME)
SAL ZAPPULLA. Budget Directo
LOCAL REPRESENT A TIVE (PRINT NAME)
SIGNATURE
~~{&-
./ SIGNAT
5/20/04
DATE
5/20/04
DATE
FIR]LWPD/DLS
FINAL INSPECTION REPORT
I ~PPLICANT NAME:
Monroe County
II PAID NUMBER:
087 -00000
DATE: 5/20/04
I FEMA DECLARATION NUMBER:
DR-1249-FL
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/99 MASTER DSR # 21136 B $ 246,448
SUPPLEMENTAL DSR # 23104 B $ 5,714
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE: Deobligation Amount in DSR 37357 B <$33,457>
(Due to FEMA OIG Audit Report E-07-03)
3/28/99
APPLICANT CLAIMED AMOUNT: ADJUSTED PROJECT FUNDING: $218,705
$455,868
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL:
$455,868 $455,868
FINAL INSPECTION DSR OVERRUN AMOUNT: $237,163
FINAL INSPECTION DSR # 99501 HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ 237.163 ,
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: 96 %,
COMMENTS 1 SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection ofprojects that were still open
at the time of administrative Applicant Closure. Master DSR 21136 was written for estimated emergency
protective measures on a county-wide basis by the Subgrantee's force account resources other than the
Sheriffs Office. This Master DSR was supplemented by DSR 23104 for mutual aid assistance. Some of the
Subgrantee's emergency work costs were covered under EM 3131 DSR 21135. Eligible emergency work costs
by the force account resources that were not covered under EM 3131 DSR 21135 were considered at final
inspection for this project, A total of $33,457 related to this project was deobligated in DSR 37357 as a result
ofFEMA OIG Audit E-07-03 ($14,477 in excess vehicle claim; $16,648 in duplicative food, equipment, and
contract costs; and $2,332 for ineligible salary/vehicle costs for personnel developing DSRs). The Master
DSR did not include all actual OT costs up to 9/30/98 and did not consider any of the OT costs in October,
1998, The cost documentation was reviewed and found to be consistent with the program requirements for
eligibility, It is recommended that this project be closed upon approval ofthe Final DSR for the stated
overrun.
FEMA INSPECTOR (PRINT NAME)
DATE
CHARLES BARTEL State A enc PAC
STATE INSPECTOR (PRINT NAME)
5/20104
DATE
SAL ZAPPULLA Bud et Director
LOCAL REPRESENT A TIVE (PRINT NAME)
5/20/04
DATE
FIR]L.WPD/DLS
~----
FINAL INSPECTION REPORT
APPLICANT NAME: PAID NUMBER: FEMA DECLARATION NUMBER:
Monroe County 087-00000 DR-1249-FL
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/01 MASTER DSR # 00196 C $ 52,145
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE:
3/28/01
APPLICANT CLAIMED AMOUNT: ESTIMATED PROJECT TOTAL: $ 52,145
$111,679
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $111,679
$111,679
FINAL INSPECTION DSR OVERRUN AMOUNT: $ 59,534
FINAL INSPECTION DSR # 99503 HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ $59.534
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: 114 %,
COMMENTS / SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection ofprojects that were still open
at the time of administrative Applicant Closure. DSR 00196 was written for estimated contract repair of 10
bridges that were identified in the DSR scope of work. The Subgrantee has presented documented eligible
costs for the bridge repair work for consideration at final inspection for this project. The cost documentation
was reviewed and found to be consistent with the program requirements for eligibility, It is recommended that
the Final DSR be approved and that this project be closed,
FEMA INSPECTOR (PRINT NAME)
DATE
CHARLES BARTEL State A enc PAC
ST ATE INSPECTOR (PRINT NAME)
5/20/04
DATE
SAL ZAPP ALLA Bud et Director
LOCAL REPRESENT A TIVE (PRINT NAME)
5/20/04
DATE
FIR]LWPD/DLS
~
FINAL INSPECTION REPORT
APPLICANT NAME: PAID NUMBER: FEMA DECLARATION NUMBER:
Monroe County 087-00000 DR-1249-FL
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/00 MASTER DSR # 21077 G $48,563
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE:
3/28/00
APPLICANT CLAIMED AMOUNT: ESTIMATED PROJECT TOTAL: $48,563
$67,700
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $67,700
$67,700
FINAL INSPECTION DSR OVERRUN AMOUNT: $19,137
FINAL INSPECTION DSR # 99512 HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT.
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ 19.137
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: 39,4 %,
COMMENTS / SUMMARY:
The Subgrantee Application was reopened upon appeal to allow fip-al inspection of projects that were still open
at the time of administrative Applicant Closure. DSR 21077 was written for estimated costs for restoration of
county-wide aids to navigation. The Sub grantee has presented documented eligible costs for the authorized
work for consideration at final inspection for this project. The cost documentation was reviewed and found to
be consistent with the program requirements for the total eligible costs recommended in the Final DSR for
approval. It is also recommended that this project be closed.
l
SAL ZAPPULLA Bud et Director
LOCAL REPRESENTATIVE (PRINT NAME)
DATE
FEMA INSPECTOR (PRINT NAME)
CHARLES BARTEL State A enc PAC
ST ATE INSPECTOR (PRINT NAME)
5/20/04
DATE
5/20/04
DATE
FIRJLWPDIDLS
...
FINAL INSPECTION REPORT
DATE: 5/20/04
APPLICANT NAME: I PAID NUMBER: I FEMA DECLARATION NUMBER:
Monroe County
087-00000 DR-1249-FL
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/01 MASTER DSR # 00255 E $22,260
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE:
3/28/01
APPLICANT CLAIMED AMOUNT: ESTIMATED PROJECT TOTAL: $22,260
$180,591
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGffiLE TOTAL: $180,591
LESS INSURANCE RECOVERY: <125.108>
$180,591 TOTAL FEMA ELIGIBLE AMOUNT: $ 55,483
FINAL INSPECTION DSR OVERRUN AMOUNT: $ 33,223
FINAL INSPECTION DSR # 99513 HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ 33.223 ,
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: 149 %,
COMMENTS / SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection of projects that were still open
at the time of administrative Applicant Closure. DSR 00255 was written for the repairs to the Marathon
Government Center Annex for the total estimated damages of$176,247 of which it was anticipated that
$153,987 was covered by insurance. This final inspection is to adjust the grant to the amount of eligible actual
costs that were not covered by the insurance, The Sub grantee has presented documented eligible costs for the
authorized work, and the insurance recovery documentation, for consideration at final inspection for this
project. The cost documentation was reviewed and found to be consistent with the program requirements for
the total eligible costs recommended in the Final DSR for approval. It is also recommended that this project
be closed,
-'
FEMA INSPECTOR (PRINT NAME)
DATE
CHARLES BARTEL State A enc PAC
STATE INSPECTOR (PRINT NAME)
5/20/04
DATE
SAL ZAPP ALLA. Budget Director
LOCAL REPRESENTATIVE (PRINT NAME)
5/20/04
DATE
FIR]L.WPDJDLS
FINAL INSPECTION REPORT
APPLICANT NAME: PAID NUMBER: FEMA DE CLARA TlON NUMBER:
Monroe County 087 -00000 DR-1249-FL
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/01 MASTER DSR # 00283 C $ 75,335
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE: Deobligation Amount in DSR 37357 C <$49,323>
(Due to FEMA OIG Audit Report E-07-03)
3/28/01
APPLICANT CLAIMED AMOUNT: ADJUSTED PROJECT FUNDrNG: $26,012
$26,012
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $26,012
$26,012
FINAL INSPECTION OVERRUNIUNDERRUN AMOUNT: $0
FINAL INSPECTION DSR # NI A HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ NIA
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: N/A %,
COMMENTS 1 SUMMARY:
The Sub grantee Application was reopened upon appeal to allow fipal inspection of projects that were still open
at the time of administrative Applicant Closure. Master DSR 00283 was written for estimated contract repair
of9 storm-damaged road seqments that were identified in the DSR scope of work including some mobilization
costs. The Sub grantee has presented documented eligible costs for the road repair work reflecting a project
underrun for consideration at final inspection. However, the underrun amount had already been deobligated in
DSR 37357 as a result ofFEMA 010 Audit Report E-07-03. It is recommended that this project becosed
without any further adjustment in project funding.
l
SAL ZAPPULLA Bud et Director
LOCAL REPRESENTATIVE (PRINT NAME)
DATE
FEMA INSPECTOR (PRINT NAME)
CHARLES BARTEL State A enc PAC
ST ATE INSPECTOR (PRINT NAME)
5/20/04
DATE
5/20104
DATE
FIR]LWPD/DLS
FEDERAL EMERGENCY MANAGEMENT AGENCY
DAMAGESURVEYREPORT-DATASHEET
2, DSR NO,
99521
13. DAMAGE DIMENSIONS/DESCRIPTION/SCOPE OF ELIGIBLE WORK:
DIMENSIONS:
DESCRIPTION/SCOPE
ADD: "MASTER DSR WAS WRITTEN TO DOCUMENT THE ACTUAL VALUE OF DONATED RESOURCES IN THE ACCOMPLISHMENT OF SUBGRANTEE'S
CATEGORY B EMERGENCY WORK. THIS VSC CLOSEOUT DSR PROVIDES FOR FEMA'S CONTRIBUTION TOWARDS THE REQUIRED LOCAL SHARE OF THE
CATEGORY B GRANTS AS A RESULT OF THE EARNED VOLUNTEER SERVICES CREDIT.
27,437 $
$
9,137 $
27 437
9137
28, AMOUNT ELlG
$
33, INSURANCE COM-
MITMENT REQUIRED
Building: $
34. DURATION
(Years)
B:
B:
F:
G:
F-
G-
Contents: $
Contents: $
C:
C:
35, COMMENTS/CHANGES
Note: There is no State Matching Share towards this DSR.
FIRST REVIEW (SIGNATURE)
DATE
SECOND REVIEW (SIGNATURE)
DATE
FINAL INSPECTION REPORT
APPLICANT NAME: I PAID NUMBER: I FEMA DECLARATION NUMBER:
Monroe County 087-00000 DR-1249-FL
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/01 MASTER DSR # 00174 G $86,000
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE: Deobligation Amount in DSR 37357 G <$23,432>
(Due to FEMA OIG Audit Report E-07-03)
3/28/01
APPLICANT CLAIMED AMOUNT: ADJUSTED PROJECT FUNDING: $62,569
$62,569
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $62,569
$62,569
FINAL INSPECTION OVERRUNIUNDERRUN AMOUNT: $0
FINAL INSPECTION DSR #N/A HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ NIA
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: NIA % ,
COMMENTS 1 SUMMARY:
The Sub grantee Application was reopened upon appeal to allow fmal inspection of projects that were still open
at the time of administrative Applicant Closure. DSR 00174 was written for estimated costs for various
repairs at the Harry Harris Park at Tavenier Key. The Sub grantee has presented documented eligible costs that
reflects an underrun for the authorized work for consideration at final inspection for this project. However, the
underrun amount has already been deobligated in DSR 37357 due to the FEMA OIG Audit Report E-07-03,
It is recommended that this project be closed with no further adjustment to eligible funding,
DATE
FEMA INSPECTOR (PRINT NAME)
5/20104
DATE
SAL ZAPPULLA Bud et Director
LOCAL REPRESENTATIVE (PRINT NAME)
5/20104
DATE
FIR]LWPD/DLS
FINAL INSPECTION REPORT
APPLICANT NAME:
PAID NUMBER:
DATE: 5/20/04
FEMA DECLARATION NUMBER:
Monroe County
087-00000
DR-1249-FL
j
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/01 MASTER DSR # 00214 C $ 124,595
SUPPLEMENTAL DSR # 23243 C $<50,248>
SUPPLEMENTAL DSR # 2324l C $126,233
ACTUAL COMPLETION DATE: Deobligation Amount in DSR 37357 C <$25,926>
3/28/01
APPLICANT CLAIMED AMOUNT: ESTIMATED PROJECT TOTAL: $200,580
$174,854
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $174,854
$174,854
FINAL INSPECTION OVERRUNIUNDERRUN AMOUNT: $0
FINAL INSPECTION DSR # NIA HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECf,
THE FINAL INSPECfION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ N/A
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECf COST AND ACTUAL COST: N/A %,
COMMENTS 1 SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection of projects that were still open
at the time of administrative Applicant Closure. Master DSR 00214 was written for estimated contract repair
of 16 storm-damaged road seqments that were identified in the DSR scope of work including an approved
hazard mitigation project and some mobilization costs. The Master DSR was supplemented by DSR 23243 to
deobligate a separate bridge project for reobligation in Supplemental DSR 23241. The Subgrantee has
presented documented eligible costs for the road repair work with a reflected underrun for the project for
consideration at final inspection. However, the underrun amount for this project has already been deobligated
in DSR 37357 as a result ofFEMA GIG Audit Report E-07-03, It is recommended that this project be closed
without any further adjustment to project funding,
..
FEMA INSPECTOR (PRINT NAME)
DATE
CHARLES BARTEL State A enc PAC
STATE INSPECTOR (PRINT NAME)
5/20104
DATE
SAL ZAPPULLA Bud et Director
LOCAL REPRESENTATIVE (PRINT NAME)
5/20104
DATE
FIR_FL.WPD/DLS
FINAL INSPECTION REPORT
I ~PPLlCANT NAME: I P A lD NUMBER: FEMA DECLARATION NUMBER:
DR-1249-FL
Monroe County 087-00000
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/01 MASTER DSR # 00242 E $ 87,882
SUPPLEMENTAL DSR # 10400 E $ 3,000
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE:
3/28/01
APPLICANT CLAIMED AMOUNT: ESTIMATED PROJECT TOTAL: $90,882
$90,882
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $90,882
$90,882
FINAL INSPECTION OVERRUNIUNDERRUN AMOUNT: $0
FINAL INSPECTION DSR # NIA HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ N/A
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: N/A % ,
COMMENTS 1 SUMMARY:
The Sub grantee Application was reopened upon appeal to allow fi!1al inspection of projects that were still open
at the time of administrative Applicant Closure. Master DSR 00242 was written for estimated contract repair
at the East Martello Towers. Supplemental DSR 10400 provided additional funds for air conditioner repair.
This is an improved project for which allowed funding is capped at the estimated amounts of the project DSRs.
The Sub grantee has presented documented eligible costs for the authorized repair work for consideration at
final inspection for this project, The cost documentation was reviewed and found to be consistent with the
program requirements for eligibility for the total eligible costs recommended in the Final DSR for approval. It
is also recommended that this project be closed,
}
SAL ZAP PULA Bud et Director
LOCAL REPRESENT A TIVE (PRINT NAME)
DATE
FEMA INSPECTOR (PRINT NAME)
CHARLES BARTEL State A enc PAC
ST ATE INSPECTOR (PRINT NAME)
5/20104
DATE
5/20104
DATE
FIR]LWPD/DLS
~
FINAL INSPECTION REPORT
APPLICANT NAME: PAID NUMBER: IFEMA DECLARATION NUMBER:
Monroe County 087-00000 DR-I 249-FL
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/01 MASTER DSR # 00280 G $70,330
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE: Deobligation Amount in DSR 37357 G $<30,666>
3/28/01 (Due to FEMA OIG Audit Report E-07-03)
APPLICANT CLAIMED AMOUNT: ADJUSTED PROJECT FUNDING: $39,664
$39,664
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $39,664
$39,664
FINAL INSPECTION OVERRUNIUNDERRUN AMOUNT: $0
FINAL INSPECTION DSR # N/ A HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ N/A
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: NIA %,
COMMENTS 1 SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection of projects that were still open
at the time of administrative Applicant Closure, DSR 00280 was written for estimated costs for various
repairs at Sombrero Beach Park at Marathon. The Sub grantee has presented documented eligible costs that
reflect an underrun for the authorized work for consideration at final inspection for this project. However, the
underrun amount has already been deobligated in DSR due to the FEMA GIG Audit Report E-07-03, It is
recommended that this project be closed with no further adjustment to project funding.
SAL ZAPPULLA Bud et Director
LOCAL REPRESENT A TlVE (PRINT NAME)
DATE
FEMA INSPECTOR (PRINT NAME)
5/20104
DATE
5/20104
DATE
FIR]L.WPD/DLS
FINAL INSPECTION REPORT
APPLICANT NAME: PAID NUMBER: DECLARATION NUMBER:
Monroe County 087-00000 DR-1249-FL
DATE: 5/20/04
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/01 MASTER DSR # 00281 G $62,321
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE: Deobligation Amount in DSR 37357 G <$38,171>
3/28/01 (Due to FEMA OIG Audit Report E-07-03)
APPLICANT CLAIMED AMOUNT: ESTIMATED PROJECT TOTAL: $62,321
$24,150
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $24,150
$24,150
FINAL INSPECTION OVERRUNIUNDERRUN AMOUNT: $0
FINAL INSPECTION DSR # NIA HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT.
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ NIA
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: NIA % ,
COMMENTS 1 SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection ofprojects that were still open
at the time of administrative Applicant Closure. DSR 00281 was written for estimated costs for various
repairs at the Clarence S Higgs Memorial Beach at Key West. The Sub grantee has presented documented
eligible costs reflecting an underrun for the authorized work for consideration at final inspection for this
project. However, the underrun amount was already deobligated in DSR 37357 due to FEMA OIG Audit
Report E-07-03. It is recommended that this project be closed with no further funding adjustment.
FEMA INSPECTOR (PRINT NAME)
DATE
CHARLES BARTEL State Aaenc PAC
STATE INSPECTOR (PRINT NAME)
5/20/04
DATE
SAL ZAPPULLA, Budget
Director
LOCAL REPRESENTATIVE (PRINT NAME)
5/20/04
DATE
FIR]L,WPDIDLS
FINAL INSPECTION REPORT
DATE: 5/20/04
APPLICANT NAME: P A In NUMBER: FEMA DECLARATION NUMBER:
Monroe County 087-00000 DR-1249-FL
P A COMPLETION DATE: DSR NUMBERS: CATEGORY: DSR ESTIMATED AMOUNT:
3/28/00 MASTER DSR # 22966 E $225,571
SUPPLEMENTAL DSR #
SUPPLEMENTAL DSR #
ACTUAL COMPLETION DATE: Deobligation Amount in DSR 37357 E <$76,942>
(Due to FEMA DIG Audit Report E-07-03)
3/28/00
APPLICANT CLAIMED AMOUNT: ADJUSTED PROJECT FUNDING: $148,629
$148,629
ACTUAL DOCUMENTED AMOUNT: INSPECTION TEAM'S RECOMMENDED ELIGIBLE TOTAL: $148,629
$148,629
FINAL INSPECTION OVERRUNIUNDERRUN AMOUNT: $0
FINAL INSPECTION DSR # NI A HAS BEEN PREPARED AS THE FINAL ACTION FOR THE PROJECT,
THE FINAL INSPECTION DSR IS FOR AN OVERRUN IN THE AMOUNT OF: $ NI A ,
PERCENT OF DIFFERENCE BETWEEN ESTIMATED PROJECT COST AND ACTUAL COST: NIA %,
COMMENTS 1 SUMMARY:
The Subgrantee Application was reopened upon appeal to allow final inspection ofprojects that were still open
at the time of administrative Applicant Closure. DSR 22966 was written for estimated costs for the removal of
numerous derelict vessels by either contract or force account resources. The Sub grantee has presented
documented eligible costs reflecting a project underrun for the authorized work for consideration at final
inspection for this project. However, the underrun amount ($57,193 plus duplicate funding assistance of
$19,749) has already been deobligated in DSR 37357 as a result ofFEMA DIG Audit Report E-07-03, The
cost documentation was reviewed and found to be consistent with the program requirements for eligibility for
the total eligible costs recommended in the Final DSR for approval. It is recommended that this project be
closed with no further adjustment to project funding.
:'
FEMA INSPECTOR (PRINT NAME)
DATE
CHARLES BARTEL State A enc PAC
ST ATE INSPECTOR (PRINT NAME)
5/20/04
DATE
SAL ZAPPULLA Bud et Director
LOCAL REPRESENT A TIVE (PRINT NAME)
5/20/04
DATE
F1RJLWPDfDLS