Item C01
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE:
July 14, 2004
DMSION:
Public Works
BULK ITEM: Yes
x No
-
DEPARTMENT: Road Department
AGENDA ITEM WORDING: Approval to assist the Department of Navy, NASKW, with the reopening
of a portion of old US 1 on Rockland Key.
ITEM BACKGROUND: The Department of Navy, NASKW, has declared its intention to reopen a gate
on old US 1 on the northeastern side of the NASKW Base to receive inbound freight and provide access
for special events. A major portion of the roadbed is the responsibility of NASKW and the remainder is
the responsibility of the County. County and NASKW staff recently met and a cooperative approach
toward accomplishing the road opening was developed. The proposed participation plan calls for 1) the
County to provide manpower, equipment and expertise to remove and load all vegetation and debris from
the entire road, shoulders, and surface into NASKW provided and operated vehicles for transportation and
disposal, and 2) the County to perform minor road repairs utilizing NASKW furnished and NASKW
delivered materials.
PREVIOUS RELEVANT BOCC ACTION: none.
CONTRACT/AGREEMENT CHANGES: nla
STAFF RECOMMENDATION: Approval.
TOTAL COST: unknown
BUDGETED: Yes:
X No:
COST TO COUNTY: Approx. $7,875
REVENUE GENERATED: Yes
SOURCE OF FUNDS:
gas taxes
No x
APPROVED BY: County Atty.: OMB/Purchasing: Risk Management:
DMSION DIRECTOR APPROV AL:- {,,~ r:;:;;2 ("
ent Pierce
DOCUMENTATION: INCLUDED: x TO FOLLOW:
NOT REQUIRED:
DISPOSITION:
AGENDA ITEM #: v\
MEMORANDUM
DATE:
TO:
FROM:
June 28, 2004
Dent Pierce, Director
Public Works Division
Marty Gates, Supervisor
Lower Keys Road Department
Request from NASKW
RE:
In reference to assisting the Department of Navy, NASKW, with the
reopening of a portion of old US1 near Rockland Key, I estimate the
approximate cost to the County, per the Statement of Work outlined by
NASKW, as follows:
Four (4) men at $525/day for three weeks = $7,875
Should you have any questions or comments, please feel free to contact me.
MG/bpl
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.
DEPARTMENT OF THE NAVY
NAVAL AIR STATION
PO BOX 9001
KEY WEST FL 33040-9001
11000
Ser N4/ 0364
21 JUNE 04
Monroe County
Division Director of Public Works
Attn. Dent Pierce
1100 Simonton Street Rm 2-231
Key West, Florida
33040
o ~J:~2U:~ ~
,e
Dear Mr, Pierce:
Subject: REOPENING OF OLD USl ROADBED IN SUPPORT OF FORCE
PROTECTION AND FOR SPECIAL EVENT ACCESS.
Encl: Proposed Statement of work and participation by both parties.
At the request of Mr. Clark Briggs with the Monroe County Engineering Department, this
communication is forwarded to formally announce the intention ofNASKW to reopen a
closed section of old US 1. The purpose of reopening the road is to establish a security
inspection station for inbound freight and to provide an additional access point for
NASKW special events.
NASKW employees and Monroe County employees attended a meeting and walk thru of
the subject roadbed on 25 May 2004. During this meeting, it appeared that a cooperative
approach by both parties towards accomplishing the road reopening had developed.
As a result of those discussions, the attached statement of work delineates the proposed
scope of work and a proposed scope of participation of both parties.
I have designated our FMED director, Mr. James McLean, as the NASKW focal point for
bringing this project to fruition. Should you have any questions or need additional
information, Mr. McLean can be reached at (305) 293-2521.
Sincerely,
j-<1.Lt/.
H, C. PHILLIPS, P.E.
Lieutenant Commander
Public Works Officer
By direction of the
Commanding Officer
Statement of Work
It is the declared intention of Naval Air Station Key West (NASKW) to reopen a gate
on the northeastern side of this base to support security inspections of inbound freight and
to provide access for special events. A joint effort ofNASKW and Monroe County
Highway Dept. has been proposed and the purpose of this document is to delineate and
state clearly the proposed participation by each party.
Current situation: A portion of old US 1 formerly used as an access to NASKW has not
been used in several years and has become severely overgrown with vegetation. In
addition, the remoteness of the road has allowed it to become a site of illegal dumping.
Prior consultations with Monroe County officials have led to agreements that the major
portion of the roadbed is the responsibility of the NASKW and the remainder is the
responsibility of Monroe County. These consultations have also produced cooperative
proposals from both parties in this issue. The intent of this document is to identifY
support that can be provided by both parties and to arrive at an agreement of each party's
participation. Proposals are listed below.
1. County SUDDort desired:
a. Manpower, equipment, and expertise to clear and remove all vegetation and
debris from the entire road/roadbed/road shoulders/road surface.
b. Manpower, equipment, and expertise to load all removed material into
NASKW provided and operated vehicles for transportation and disposal.
c. Perform minor road repairs utilizing NASKW furnished and NASKW
delivered materials. (Definition of minor to be established by Monroe
County)
2, NASKW SUDDort offered:
a. During county removal of all debris from the entire road/roadbed/road
shoulders/road surface, NASKW will provide all the manpower, equipment,
and funding required to transport and dispose of all debris from that activity.
b. NASKW will provide and deliver all materials required to perform repairs to
the entire road/roadbed/road shoulders/road surface.
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DEPARTMENT OF THE NAVY
NAVAL AIR STATION
PO BOX 9001
KEY WEST FL 33040-9001
James Roberts
County Administrator
1100 Simonton St.
Key West, FL 33040
11 000
SerN4E 10228" ~J.
16 Apr 04 (~I ,(
cst;' D,
Mr. Roberts,
Naval Air Station Key West will be hosting an air show on Boca Chica on the 6th and
7th of November 2004. We expect approximately 15,000 people each day and therefore
are currently working on plans for getting cars on and offbase as efficiently and quickly
as we can.
. One avenue of ingress/egress we intend to use is old Highway 1. After years of
neglect this roadway has...been encroached by vegetation. We will be trimming vegetation
from the r()adway and Jll~1dng repairS to the pavement that is on Navy property. We are
legally restricted from spending appropriated funds for this same maintenance on County
property, which includes the eastern most portion of the roadway closest to Highway 1.
The attached photo indicates approximately 1267 feet on County property.
It would be greatly appreciated if you would cut vegetation from old Highway 1 that is
on County property. My point of Contact for this matter is my Public Works Officer,
Lieutenant Commander Clay Phillips. He may be reached at (305) 293-2304. Thank you
in advance.
~.t.~
j.! K. SCHOLL
Captain, U. S. N~
Commanding Officer
RECEIVED
r~~22 ~.I
I I
COUNTY ADMINISTRATOR
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