Item C03
BOARD OF COUNTY COMMISSIONERS
AGENDAITEMSUNrndARY
Meeting Date: July 14. 2004
Division:
Publie Works
Bulk Item: Yes ~ No
Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval of an Interlocal Agreement with the City of Key West to
hold ResidentlVisitor Planning Committee meetings at the Harvey Government Center.
ITEM BACKGROUND: The City of Key West would like to reserve the Harvey Government Center
from June 21, 2004 through November 29, 2004 to hold 21 ResidentlVisitor Planning Committee
meetings, mostly occurring from 4:30 p.m. through 7:00 p.m.; televising is not required.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: new agreement
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: N/A
BUDGETED: Yes N/ A No
COST TO COUNTY: N/A
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes --1L No
AMOUNT PER MONTH $412.69 Year $2.476.14
APPROVED BY: County Atty. -K- OMB/Purchasing --X-
Risk Management-X-
DIVISION DIRECTOR APPROVAL:
L~~ V2.~ '
Dent Pierce
DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM # (.., 3
-
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
City of Key West
Contract #
Effective Date:
Expiration Date:
06121/04
11/29/04
Contract PurposelDescription:
Interlocal ent to reserve the m . room at the Harv Government Center
Contract Manager: Ann Riger
(Name)
4549
(Ext. )
Facilities MaintlSto #4
(Department/Stop #)
for BOCC meetin on 07/14/04
enda Deadline: 06/29/04
CONTRACT COSTS
Total DoOar Value ofContraa; $~ Cumot Year. Portion: $ Revenue
Budgeted? YesD No 0 ~ unt : - - -
Grant: $ N/A ---
County Match: $ N/A
ADDmONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (Po" ~ utilities.. . . salaries, etc.)
CONTRACT REVIEW
Changes Date Out
PJ1!e Tn. I Needed
Division Director ~ 0'1- YesD NoD
Risk Management 1P/2" h1 YesD No[!f" '-. ~
O.MB.~~ Y~DN~ #~~~
County Attorney 'kjY)'1Yes[J NrI;;Y~
Comments:
OMB Form Revised 2/27101 MCP #2
INTERWCAL AGREEMENT FOR THE USE OF COUNTY MEETING ROOMS
TIllS INTERLOCAL AGREEMENT is entered into pursuant to Sec. 163.01, FS,
by and between Monroe County, a political subdivision of the State of Florida, whose
address is 1100 Simonton S~ Key West, FL 33040, hereafter County, and the City of
Key West, whose address is 525 Angela Street, Key West, FL 33041, hereafter City.
WHEREAS, the County has a meeting room available at the Harvey Government
Center at Historic Truman School;
WHEREAS, the County desires to permit the City to use the County meeting
room; now, therefore
IN CONSIDERATION of the mutual promises and covenants set forth below, the
parties agree as follows:
Section 1.
The County authorizes the City to hold 21 City of Key West ResidentlVtsitor
Planning Committee meetingll during the time period of June 21,2004 - November 29,
2004 at the Harvey Government Center located at 1200 Tnunan Avenue., Key West, Fl.
The City of Key West will provide a full years meetipg schedule prior to June 1 each
year. If a schedule conflict between a City meeting and a meeting of the County
Commission, County Planning Commission, or County Code Enforcement hearing does
occur, then the County meeting or hearing will take precedence. In the event of a natural
disaster or threat thereot: the County shall utilize the meeting room for its purposes over
any prescheduled activity for that time period.
Section 2.
From the effective date of this agreement, July 14, 2004, through November 29,
2004, the City shall pay the County $2,476.14 for the 21 meetings scheduled at the
Harvey Government Center commencing June 21, 2004. If the City holds meeting in
excess of21 during the period of June 21,2004 through November 29,2004, and desire
that the extra meetings be held at the specified meeting rooms pursuant to this agreement,
the City must pay the County an additional $120.88 for each meeting held. If the City
holds less than 15 meetings using the specified meeting room pursuant to this agreement,
during the period of June 21,2004 and November 29,2004, the County must refund or
credit $120.88 to the City for each meeting less than 15. If this agreement is extended for
subsequent years after November 29, 2004, then for each year thereafter the fee will be
adjusted to reflect changes in County costs.
Section 3.
The term of this agreement is from June 21,2004 through November 29, 2004.
Section 4.
This agreement will take effect when executed certified copies are filed in the
Office of the Clerk of the Sixteenth Judicial Circuit and in the Office of the City of Key
West.
Section 5.
_ An Indemnification and Hold Harmless Agreement is part of this Interloca1
Agreement. The parties to this agreement stipulate that each is a state governmental
agency as defined by Florida Statutes and represents to the other that is has purchased
suitable Public Liability, Vehicle Liability, and Workers' Compensation insurance, or is
self-insured, in amounts adequate to respond to any and all claims within the limitations
of Florida Statute 768.28 and 440, arising out of the activities governed by this
agreement.
Each party shall be responsible for any acts of negligence on the part of its employees,
agents, contractors, and subcontractors and shall defend, indemnify and hold the other
party harmless from all claims arising out of such actions.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the
date set forth below:
(SEAL)
ATfEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Deputy Clerk
Mayor/Chairperson
Date:
(SEAL)
ATTEST:
CITY OF KEY WEST
By:
By:
City Clerk
Mayor
.. w_
Jun 01 04 12:53p
p.l
UQUJ:ST lOR USE OF COVNTY PROPERTY
IN MONROE COUNTY~ FLORIDA
Date:
'~/'/oq
Name of persons or organization: C I T 1 0 F Ie. E I.f iN' EST
Address8qelephonenumber: fo !SoX-lqocr.,. Kef W'esl/ FL- 3304/0/ :l'1;:J-8'/o:::<,
Contact person & telephone IlUJDber: J~ 1 G e 1.11 ~ ;:.2 q.:1- &' / 0 ~
Specific Couaty property or meeting room requested: HA- RilE Y G<:' LI['~fI/ m avT C7 R
InteDdeduse:pUELlC. ff}zETIN6S - RESJO~IIIT /VI5ITO,e fLAN/ViIV6 COMtIIF7T~E
Date(s)nccd~ **A15.ft: 1+-7(1401'1:.0 SItz-'fr TlDlc: From:~t::50P/tJm 7:07) PlY/
Official Moaroe County GovanmeDt Use: Yes
Number ofp81icipams: ;;),0 - &:.10
Briefdescriptio,.ofevent: efT, COl1]fTJl5S/0/V /tPPoIN7(;D 6OARO IYJEe7b1/6S
NoY-
AJeohol eonsumptioD'sales? Ya
Use ofperso.oaJ BBQ grill: Yes
USE Oil C01JNl'Y PROftRTY ONLY
No X
No )<-
USE OF)/IIt.~~lNG ROOMS ONLY
Cleaa up provisions. assurances, and state if
any impro~s are to be to facitity:
Special Audio VISUal ~ Needed:
Yes: No:
DesClibe:
PR:vious history of holding similar cveots:
Public.Address System:
Yes: No: 'X.
.
Ammgemcnt oflloom. (onfelC~ s71L<G,
FoR J oS PE-DI'Lt:; WdJ.. a.,d'(nct' -slf/(
~~"+'I')'''1 +;- pvj,It"c, t~ a*e...,eJ"""ce
Coonfination with: Sberiff~
Security:
Public WOJb:
Fus IInJ fi6ted tin ptlges S tutti, oftlt~ h6qfor PUlic FtIdIitia, .BDtt4s. Bri'" ... CMM) Ntreting
BtHHns.
ScbedWed Date:
COUNTY USE ONLY
Fees:
lDsuImce /Hold Hannless RequiJements:
Approved; Yes_ No By;
Remarks:
..---- -------
Jun 01 04 12:53p
p.2
!IOIb HARMl~ .~
1'his ~ entered into by ... be1w... MONROE COUNtY. fl.ORIt)A 0 poliflcol MKJMsim of ftta
state of fforida. herein -COUN1Y- and C JT'1 01== IC.?: '1 IJ'LST
. who$a oddrcss is S=:J. 5 4N'f.~A- s-r /
Po 8'tJiC PIOq. /::~"'I t.k,!;t J {;L ~~I)'1J hercinaftw-evENTSPONSOR:"
1Mt far end in consideration of the understclndin9 ~... .set fOf'th . pcrrties do CI9'tC and
~ as follows:
1 That in artd for the ..-..14tion of permissiGn 10 use certain public roods or other,.w;c
property. men porticukll"ly described as follow$: HftR.l/ Elf b () vce tV m~ NT CElII'7"Ee
forthepurpose.ofconduding!l Pv&..1 C tn~rrlfll6 .
.......1IKJrC pcartieulcrfy described os fo1fow$.: f:.z.S/o~N7 /VISIWR. rLANf'//1f/6 CoMl11l7tEt.
an1M_doyGf~St"& I+7rA7C:.Jtt:b 5h~~ ZO.Q!LfroInLl:SO ~
7! /.,-.0 ~ the EVENT SPONSOR dod hereby agree to ~ file COUNTY it to for dny
and .. dailllS orlia "Jitie$ that moy...out of.... obcwa desc:ttbed lMftf.
2. That, in CIIfditioft to ~ cfescribed in ,.... 0.. the EVENT SPONSOR does
hereby GgI'e& to hold the COUN1Y hlIrmlas in on ~ concII.ling the...... desc:ribed in PorogIraph
Ortc .. willcl&fend art(" alt c:aases Gf action or claims and wiI, further. pay the cost of "" uU..ys
fees incurred by the COUNtY arising aut of 'the e"" ... ibed In p.... ....-.. OR&.
Mc>>ROE 00UNlV. fLORII)A
~
C 17'1 of t::?:'1
c.-ty MtilMaistrutor
oncI daaIy autfIGrI_ to
~.
State of Ftorido
County of .... .
SU8Sl:RIE> ~ _",{..._ _ne)...L:1.r., ~200l
By ]""...c. ( t' u Ii-t./ ~.t'~(' lEIIIftt Contact ,~), heI_ it ~~.fo lMar-has
~ ._._.~- .--....-.---.. <type'of"1dentifiadicJn) 'osfdeqtlfialtion.
i t'LilA:~c.-r) \4~,L ~p~
Notary Public G)"'~ Susao Po Harrison
f*! M MYCOMMISSION:' DD1W92 EllPIIES
~. . Aprit I, 2007
, ~i1f..~..' 8OfaI)lHIUlllOYMlHlN5UWlCUC
THE CITY OF KEY WEST
P. O. BOX 1409
KEY WEST, flORIDA 33041-1409
PROPOSED MEETING DATES FOR
CITY OF KEY WEST RESIDENTNISITOR PLANNING COMMITTEE-
ALL MEETING TIMES WILL BE
MONDAYS FROM 4:30 PM UNTIL 7:00 PM
July 12th .J.L/:3o-7~-DO /~ ~/20-<?~
July 19th -4 ':30 - '7 :- 00:- J ;;)0 . ~-.,_
July 26th - 4 '30 - r;, 0 0:: J 'dO . ~~
August 2nd - L.-/ ~30 - 7- 00 - j'";) 0 - ~',
lh nt''') ,..', .- / r){
August 9- L.-I '30 - I ,. v "
August 16th '- '1 ;30 - ()', 00 _
August 23rd - L}:]O - ~ '.~~.,; ~.
August 30th ~ tf:30 - 7. C? _
September 13th. L.) :?[" r;. ()() .
September 20th t}: 30 ? 00 "
September 27th I ~:?,O - (), cO :-
October 4th_..,.']:.) , r) 'Ct) :
October 18th ~. LJ '..'10 - I)' O[) -
· October251h _. ..7.'CO- 7'00~. 1(>(;)./0
November 151 !...) '3D - 7' 00-;:: J C
November 8th Lj: 5c) . 7 ,(:'
November 15th, if ;3()" ? .
nd r'. 7n '7' on -.c
. November 22 -,;:> : f.. ,-/'" V ..
. ;' 1') ,.
November 29th- ~5 ' . u (,..
-:s- UrJ f.., :l. J':- t1 ';20 - ,). DO c-(.:) O.
.:::J U,.)f- d '6 L~} : v -- ')' ()() .. ; . X~~
We would like to reserve the Hafvey Government Center on the dates listed above- No
audio-visual equipme~ or public address system is needed. Please arrange 15 seats in a
semi-circle conference style, with audience seating nearby.
Thanks,
9'1~
Jay Gewin
Exec. Asst. to Mayor & City Commission
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Key to the Caribbean - Average yearly temperature 770 F.