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Item C16 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 7/14/04 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS AGENDA ITEM WORDING: Approval of Purchase Service Order with URS for New Terminal Plans, Specifications, and Permitting, for the Key West International Airport. ITEM BACKGROUND: This project will be funded by the Federal Aviation Administration, Florida Department of Transportation, and Passenger Facility Charge Revenue. PREVIOUS RELEVANT BOCC ACTION: Approval to submit Passenger Facility Charge Application # 7,2/19/03, and Passenger Facility Charge Application # 8, 10/15/03. CONTRACT/AGREEMENT CHANGES: New agreement STAFF RECOMMENDATION: Approval TOTAL COST: $1,960,359.00 BUDGETED: Pending SOURCE OF FUNDS: FAA, pending, FOOT, pending COST TO AIRPORT: None COST TO PFC: $49,008.97 COST TO COUNTY: None REVENUE PRODUCING: N/A AMOUNT PER MONTH /YEAR: APPROVED BY: County Attorney X OMB/Purchasing N/A Risk Management N/A DIRECTOR OF AIRPORTS APPROVAL rittt DOCUMENTATION: Included vi' To Follow Not Required AGENDA ITEM # C/fo DISPOSITION: /bev APB MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: URS Effective Date: Execution Expiration Date: 480 days Contract Purpose/Description: New Terminal Plans, Specifications, and Permitting Contract Manager: Bevette Moore (name) for BOCC meeting on: 7/14/04 # 5195 (Ext.) Airports - Stop # 5 (Department/Courier Stop) Agenda Deadline: 6/29/04 CONTRACT COSTS Total Dollar Value of Contract: 1,960,359.00 Current Year Portion: -$250,000.00 Budgeted? Yes Account Codes: 404-630096-560620-GAKA93 Grant: Yes, FAA & FOOT, pending County Match: Passenger Facility Charge Revenue ADDITIONAL COSTS Estimated Ongoing Costs: N/A For: . (not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date In Needed Reviewer Date Out Yes No Airports Director -f-f_ ( ) ( ) q~H~ 1 / 9-1 l!!J --- Peter Horton ~ Risk Management -f-f_ ( ) ( ) A/,I A I fJ~ O.Jlll A -f-f_ Risk Management O.M.B.lPurchasing -f-f_ ( ) ( ) /1/ /.11 w- G..-vt'R -f-f_ dMB i/~/Ei County Attorney -f-f_ ( ) ( ) t?.u.Lo M e,.LM ~ County Attorney Comments: 'oJ,"""",,, "-/,,, .....-. .I.... "::0 rf'(U'.'.nu'....t";:UC \",UUl'\il.11 ,.....1..1. VrrA""'c. AU ~",,~.::.::t"::'.J::J.&.C r-M\JCo 1/ I PURCHASE / SERVICE ORDER FOR MONROE COUNTY To: URS Purchase Service Order No. 04/05.33 Re: PSA Agreement, Dated 1-1-02 Resolution No. Project Name: Kcv West International - New Tenninal Plans. Specificatiom; and Pennittine: Description of Services: (See attached Scope of Services) Multiple of Direct Salaries Lwnp Sum X Reimbursable Expense Days to Complete 480 Fee this Service Order $ 1.960,359.00 Payment for Services shall be in their entirety as per PSO. Prepared by: ~ Mifford A. Re ert Date: /-/)"-0 Y Date: ~-z i ..64- Accepted by: 10(/404- Date: 1/ 2-)01 Date: l'I-IUU'D&lDUSlCS02520 SSI/'OOJ~\OJ04.ll.I)OC - - - - .;,;l -.c:,....,....... J> '-' ~... - 0 1'> .,., 'U Gl :n Cl :~' ~ n ,., b " OTlt:lTl-: HlH ,- ~ .1>' ~ ~~. ~ " ~ " c: ~ ~~~a Ii' '0 ~ ." 0 ~ " , :r ~~ ~ ~ ~~~~ 20 , b = ~~ Q ~~~ 3 ~ :t. : ~ b 0 Q <II lit '!" 'g -::l ~ ~ ;; 00 '" ~ ii . ~ '" g o' ;; , , C " c '?" ~ '" '?" 2- c; ~ 0 c; ~ ;;: ~ ~ n :z: ~ " ~ 0101000000000000 VOVOVlVlVOVOV>....VOVOUOVOUOt.n H 88 , , 01 :010,00,010'00000'00 , , I ; " . I.. "":...:...1...1...,...;......'...,...."".""...,"" I. , ' in' 88 . -: i 1'1 i r i i i I ! i : ! ! 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I I I I~I i!l:::;~ ili ~~~ 18" 888 ~ a ~~ .g ~ ~ l~ - ,~ (D ~ o ;;: 0;0 8 8 :~~:i ~~~~ 8888 ,~~ ;8 8' , lot:. :u: !j,;: :;t '88, :8~' :lea: ~~ 88 "'0: ~ 8~ 88 ~a; "'~ ,~ '" C " " >- :1 Ii o :s ',. ~ Q i' 0' . !!. i Tn g ~ . . l~ - 8 l~'tI , . . '" m -< ~ mz lIlm -i~ i:Z-i ",-im zm;o ,;oi: :l:Z- o"'Z c:-i'" ;oor- lIlZC ",m r-!!! ",Cl ;ijZ ." o ;0 -i a >"'c h. -8 :rn ~ ~ ~ Q Mm iii. 8 :r", 5 ! m ~ '" ~ ~ > s - ~ ~ 8 a 8 pc> III !I ~ o >vo~ ~ ~ ~ - 8 ~ :r", ~ ~ '" 0 0~ [o~~~ ; 8 ... J: ~ ... ~ o ( Moore-Bevette --.- .~--~-_._-------_._----~---_.- --- --------------- -~--~-----_._---- ------ -~-- From: Sent: To: Cc: Subject: Susan. Moore@faa.gov Monday. June 28. 2004 10:24 AM Horton-Peter@monroecounty-fJ .gov; Moore-Bevette@monroecounty-fJ.gov andres _gutierrez@urscorp.com; Andrea.Chao@dot.state.fJ.us; Mil_ Reisert@urscorp.com EYW023--New Terminal P&S Contract Approval Importance: High Peter I have reviewed the scope & fees & independent estimate for the work. Your request for $1,960.359 is within 10% of independent estimate & is approved & eligible for fed participation Let me know if you need formal letter; otherwise this serves as my/your file copy Susan 1 r] 17 June 2004 and dunavant Ms. Bevette Moore Key West International Airport 3491 S. Roosevelt Boulevard Key West, Florida 33040 I ' --!ruth 2r\:::l1 :ccts Reference: Independent Fee Analysis for Key West International Airport Dear Ms. Moore: Attached you find 2 copies of the fee analysis that I provided for the Key West Airport International Airport Expansion. I will give you a few days to review my independent fee analysis, and then I plan to call your office for any comments or questions that you might have with regard to this report. In addition to my independent fee analysis I have included the documents that I received from URS to accomplish this review. The documents that I was provided by URS follow: Attachment A Perspective Sketch of the terminal Overall Site Plan of the terminal showing scope of overall work Terminal Study Floor Plan for Option C Terminal Study Sections for Option C Terminal Study- FIBSS Alternatives Attachment B Written Scope of Services The scale of the Key West International Airport and the specialty nature of terminal planning require that a firm experienced in Aviation planning and aviation design to provide services for the project. It is my opinion that the independent fee analysis that I provided should be consistent with the effort that will be required for the work. I would like to make a few comments with regard to the fee analysis that I performed. The blank spreadsheet provided by URS was reasonably clear, and the spreadsheet allowed me adequate line items to describe the work . required to be accomplished by each discipline. I chose to add only a couple ofline items, and to make a few comments on the spreadsheet to clarify the Ruth <Ina Dunavant Architects. Inc. 208 Oceanfront. Bldg. A r-Jeprune Beach. FL 32266 ~OJ :~ll173 pnone 9042412623 fax work task. The blank spreadsheet that I was provided however was inconsistent with regard to the manner in which it was prepared. For example, ,Architecture showed only four lines in which to separate in excess of 44% of the work. Compared to specialty consultants that provided over twenty lines of description for their disciplines tasks.. . yet their work normally is only a few percent of the total project. I have found this to be very typical of all specialty consulting disciplines... as they typically do a better job of describing and detailing their work activities than Architects and MEP Engineers. In addition to the spreadsheet that was provided by URS, I reviewed the breakdown by disciplines. Please see the spreadsheet that I prepared titled Attachment C that accompanies this letter for a discipline by discipline analysis of the overall fee. In addition to a discipline by discipline review of the fee, I also reviewed the level of personnel that I attached to the project in my fee analysis, to insure a reasonable breakdown of staff... and staff pay rates assigned to the project. Also I reviewed the overall pay rate for all of the hours that I suggested will be assigned to the project. I found that an overall pay rate ofS101 is suggested in my fee analysis. This overall proposed average rate is not at all inconsistent with my experience working on other complex Aviation projects. It is also an expected average with the personnel rates which were provided. I also reviewed the amount of time that the disciplines of Senior Engineer, Engineer Architect and CADD were to be used for the project in my analysis. I found that almost 86% of the time was reserved for the above three referenced levels of staff This also suggested that the fee analysis I accomplished was reasonable with respect to personnel assignment. In my review I had a few questions ofURS with respect to scope of work. It is my understanding that the following scope of work is included in the project. Perhaps in your contract with URS you may wish to further define these disciplines: Landscape Scope of\Vork URS will provide all exterior landscaping and also any interior planting and watering and lighting methods for interior planting. Interior Desil!n Scope of Services URS will provide interior design services limited to the selection of all fixed seating in public airport areas. They will also provide selection of all colors and finishes that are to be permanently attached to the building. Their services do not include selection of any movable furniture in any offices nor does it include any loose furniture within 'airport offices or airline spaces or tenant spaces. It also does not include any tenant design work. The services also do not include selection of any artwork. The Architectural services do include however design of ticketing millwork for the facility. Mechanical. Electrical. Plumbin!! and Fire Protection Scope of Services My experience is that the building Architect and Engineers should as a portion of their overall services provide utility services to the lease line of all tenants within the building as a portion of their basic services. This requires some coordination with the tenant and also some anticipation of potential tenant loads. I feel that the contract that is written between URS and Key West International Airport should include this contract requirement. I have anticipated this level of service as a part of my independent fee analysis. Additional Attachments Include the following: Attachment D Out of Pocket Expenses Back Up Attachment E Flight and Hotel Costs Review of Costs from Expedia.com. I discussed the scope of work associated with a Major Conditional Use Permit with URS to determine the potential effort required for this task. I also requested a Key West Civil Engineer to assist me in completing this portion of the independent fee analysis. In my opinion, it will be difficult for URS to provide a lump sum for the Major Conditional Use Permit for the project. It might be prudent for this work to be accomplished on an hourly basis, as the work effort associated with this task can not accurately be determined. I will be glad to review this fee analysis with Airport personnel if there are significant differences between this analysis and that ofURS, or if you have any questions with regard to my report. To confirm the independence of this fee analysis.... "At no time during the time frame that I was working on this independent fee analysis did any employee ofURS or any related entity ofURS call to discuss the anticipated fee that URS expects to receive for this project." I thank you for the opportunity to provide this independent fee analysis and I hope that my fee analysis meets your needs. Please contact me at your convenience to discuss this report. Sincerely, v4A/,- John W. Ruth AIA President Ruth and Dunavant Architects, Inc. Attachment A Attachment A includes the following information that was received form URS Perspective Sketch of the Key West Terminal Overall Site Plan of the terminal showing scope of work Terminal Study Floor Plan for Option C Terminal Study Sections for Option C Terminal Study - FIBSS Alternatives ~ . \ \ \\ \ \\ \ \\ \ \\ \ \\ \ \ \ \ \ \ \ \ \ \ III II I II I -. III I III J II I .. II III I II / III II I III III III III II I I I I III t II I il ill ,_. f "I ::: i;l {, '$. :. I ED + ":b:" II :: I TT" & . II' . II : 8 '" t;j ... '"" ~ ... Z~o ~ g ~ Q!: (.:l o o ('oj Q I ! II n /I f l ! (' fl :.. ~ _,_ ~':'. :z t: . ~ ' . -J..~~ '.. :; ------ .' :-'-'.~'\./ ' , --- -;--- ../ ,,"...~ ",' ,.,', __ I ",,,' ,.,' ,/1 .- ..' ," , , ' . . , " ,.~~..~~ ., "! ,j -'- "Tr ~--=.-=. !' ~, .' " " -. " ........ ,.J J i I' !- '.,.,c"'-- :-:-.. -' --'-- . _.....'.,.:..::: . '-' ".' -" ---...:. ~ " - .,' -.' --" _:.. ...,..-;.r~/ _.~.I :z ..u ~ .c :.:e ~ -<0 .6 :i x r' ,-t.U /-" 4), ~ ; , ~ ciS I,..~r...._..-o oS /--.-,-- e , 'k~ ./ o~ .~~ .oi ~I [ Ii " ,~,~ e " ......,,' ,~)t.:~, :- ,1 I ,) r~ ~~~::'='i~,>._,,~~ .-- :._" ~ ~.- ~-~~~- :.: (l' ..{ '1.,... - h. ,~. ... ~'-".-,....... -- -..-...- L. '- \, ----- ,~- r -, - "- -~. ,-" i I ... JJ .....Ii.; z o F= U w en w en O!: ~ en Z ~ U z o F= 0.. o " .. -'. . .',," u :;". .;.,.... i.. ~.' ~." ."., :. '.'. '_a.__ . : ';:\':~~~\:~~~.~~~-:':\' :::-...... ...,,'~~ :.~.: .'.~ _~a. '. .- :.~'...\ ..a'.r 6> i~ " 1 .t' , . ;....-..,. ..... ..'--......1 j I I I I /.. .'. ~ ~.~~;."~' , ...'....0_. . . o Q < <( ~ 0 ~ >- 0 CQ CQ ~ 9 u 0 ~ W C\l ::I: < Z u ffi w B ~ > u ~ ;::: ~ Z Q:: UJ !::i <( ~ en en aJ - u.. >- CQ CD 9 ~ z Iii ~ U 1= w > ~ Q:: UJ !::i <( en en aJ - u.. " 1:-~ ;..... c. ~ ,.... i. ~, !:. .. 'r Attachment B Attachment B is the written scope of services which was received from URS. Scope of Service New Terminal Key West International Airport . Design of new elevated 40,000 SF (+/-) terminal. . Design of the reconfiguration of the existing terminal 20,000 SF (+/_). . Design of the Proposed Entrance and Exit Ramps. Both ramps will also require the design for Retaining Walls with a suspended structural bridge. . Design of eleva~ed parking facility. Design of a new access road and new parking facilities at ground level for Airport user and rentals. . . Design of New Utilities including water, sewer, communication, and power. Also, this work will include generators, lift station, transformer, etc. . Design of new terminal signage, signalization, pavement marking and lighting. . Prepare and provide a Major Conditional Use Permit Application, along with all required agency permitting and Environmental Mitigation that is necessary for this project. . Design of new entrance feature including new signage, lighting and landscaping. C:\DocumenlS and SCltingslAdministr:llorlLocal SO:ltingslTcmporary Internet FilcsIOLK4\060804ltmtd,doc Attachment C Attachment C is a spreadsheet prepared by Ruth and Dunavant Architects, Inc. This spreadsheet provides a discipline by discipline review of the fee for the project and also reviews the various stafflevels which will be assigned to the project. U I- Z W ~ x U ~ <( 1:: o gGl <( 05 -Ci. lU ,_ C tJ o <II ::= .- lUO E >. Gl.Q C .~ =~ <11- Gl lU ~~ >'Gl ~Lf ,... . -"" o a.'>!!. wlb ~~ -01 lUN ~ Gl 01 lU C Gl ~ Gl a. -""-""-""-""-""-""-""-""-"" o 0 0 0 0 0 0 0 0 '#.rJ!.?ft?f!.?f!.'#.'#.?ft'#. ....OlCOCOOQJIOCOQJ """T""'T""'C'\IT""'N,...,....,C") -ic::i.oaic::iMN"':N ~T"'" T""'T"'" 1ii o 15 :;, CJ) 1001001001000 .... 0.,.......,. NMNCO O.,.QJNQJIO.....QJ..... Ma5....:....:cD....:....:o..... QJ..... OM"'" IOMM.,. ,....T""'T""'MT""'~EIt(,9(,9 foItfoltfoltfoltfolt '>!!. o o o .... 10010101001000 COC>>LOLOT""'(OM"'l:tT"'" ....QJQJ.....MMOlMN r;;~;i~t~~~gj lOT""'EA-NT""'Et9EA-E.4tn foItfolt foItfolt 2 oS *' o M Gl <II lU .c a. *' o M 0001000000 MT""'OlT""'MCOOCOLO QJ 1001 10 IO....QJ.,.IO .o"":N"':Na50C>>N C'\Ill)VQ)I.I)T""'T""'EA-..- NfoItfoltfoltfoltfoltfolt foIt foIt Gl ,5 Ci. '0 <II i5 C ,Q ti t:,_~ ~ g a. :; 5 ~ .~ ~~~ ~ '2 Gl C E Gl .cCllU 00- _tJ lU 01 U rl GlCc CJ)<II o oiij :0 ~ 0 -g <30 ~ ~iii~ -c ~ a: .c CJ) -c GlC;t oOc ~:al~1ii~~~Gl Gl :; 0 lU tJ C -.' 0 lil' ==tiCt:.cE n:I'~~ en ~ .5 :~ ~ jl 8 ~ 'ECI ~ ~CJ)u~wuCJ)_([] ~rJ!. NO -0 U;o ,......~ .... foIt ~~ cq~ ~c::i C"!...... .... foIt ~* M..... -..... NO; ION foIt *' o o c::i o .... 10 -..... .~ ;;; tJ C oc a. ~ ::l ti 2 ii5 Gl ai ~ >. .Q lB u. '0 <II .~ 1ii C <( Gl Glai C1~ e~ Gl ... > :;, -co <(x ~~:gg~Si~~o T""'T""'T""'T""'EIt~T""'ft9.T"'" foItfoltfoltfolt foIt foIt 1ii Gl - Gl ~u. 1001001001000 1I0~~!::;~~~~1e II Mcxi....:......co....:....:o.,.: II~~~~~~~~~ llfoItfoltfoltfoltfolt II II II.....MMOlCOOOlQJ.,. I Ol'<tN 10M 01 CO CO.... CO.....OMQJ10M M'<t ~.,..:.,..:M..T""'.. <II lU ... - :;, o 0 I-X o ~~ <D U OONOOCOO'<tO co '<tCO .... 10 Oco Ofolt <( U ~~(Q~~O;;;~~ ......'VC"')O)(Q T""'T""'T"'" N o .co 0.... <foIt ..: 01 C W ...0 GlN Gl.... CfoIt 00, C W ... o 02 <D CJ) ~~ 01.... ~foIt lU ~ ti Gl '[ a. ~~j:!;tgoog~ ":,VT""'C)V NT"'" NQJOIO.....,.CO OCO N.....MQJ.....NN ..... "Il:.COMC"!.CO'<tN .... COOOOOOOOO o C"!. II II II II II 1Ig:~:g~go~o~ :IV T""'T"'" II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II II C oQ ti <II <D C o~ 15 oQ Eo': ~ 5 <D 02 --git :;, rllU-C E ~~lij 88- tJlUCI Url <Dcc CJ)<II 150e:C ~o-c <3o~ -6iiilij -c~a: ~CJ)~ GlC;t_ ~Oc :;lU-Crl_-Cii:lU ti~~02rlc~5~ ::ltia::~:s~'~+== g,,: .c 2= tJ tJ <lllill\C1I1 ~ii5c3~~8CJ)~~1I o II ~ II U; II ": II .... II foIt II II II II II II II II II II II II II II II II I II II ~ *' IIC"!.~ II .... .0 II II II II 0,* QJco QJo .0 .... o .... foIt ~~ MO -0 ..... . ....0 o .... ~* M;! N ~rJ!. CC!.~ 10 . N M g?f!. ....QJ -10 '<t . M N ~?f!. NCO -01 10 0 01 N ?f!.?f!.?f!. COQJ'<t OlIOM aiMN NNM *' II ..... II QJ II iii II QJ II II II II II II II II II II ..: II g> "fi II W... II S o ~ 0 II 0 02 C, ~ II 15 ~JiuJ'~ Attachment D Attachment D provides a detailed review of out of pocket expenses for airfare, subsistence, car rental, parking and all travel related expenses... and also printing costs. It is my belief that the costs included in this attachment represent reasonable costs for Key West, Florida. Key West Travel and Other Out of Pocket Expenses filename= 04011 FAA Fee Estimate Out of Pocket Summary of Travel Cost Airfare Airport Parking Rental Car Hotel Subsistence $17,100 S658 $2,040 $4.830 $2,524 Subtotal Printing =================================== $27,152 $6.420 =================================== Total Out of Pocket Travel By Discipline and Location Tampa Miami Denver Baltimore Total Airfare Cost for Parking at Airport Garages Tampa (1 night from home) Tampa (2 nights from home) Miami (1 night from home) Denver (2 nights from home) Baltimore (1 night from home) $33,572 No ofTrips 25 10 2 1 Cost for Airfare $450 $450 $450 $450 Subtotal $11,250 $4,500 $900 $450 Trips->> ================ ======== $450 $17,100 No of Days No of Trips 1 18 2 7 1 10 2 2 1 1 38 Cost for Parking $14 $14 $14 $14 $14 Subtotal $252 $196 $140 $56 $14 ================ ======== Total Airport Parking Days->> 47 $14 $658 Rental Car Expense Days Rental Trips Cost/Day Subtotal Tampa Personnel 1 night away 1 9 $60 $540 Assume double up on car for some trips Tampa Personnel 2 night away 2 5 $60 $600 Assume double up on car for some trips Miami Personnel 1 day trips 1 10 $60 $600 Denver Personnel 2 night away 2 2 $60 $240 Baltimore Personnel 1 night away 1 1 $60 $60 ================ ----- ------ Total Rental Car Days->> 34 $60 $2.040 Hotel Costs Tampa Personnel 1 night away Tampa Personnel 2 night away Miami Personnel 1 night away Denver Personnel 2 night away Baltimore Personnel 1 night away Total Hotel Costs Hotel # of Days 1 2 1 2 1 Trips Cost/Night 18 $115 7 $115 5 $115 2 $115 1 $115 Subtotal $2.070 $1,610 $575 Assume 50% of trips are not overnight $460 $115 Days->> ================ =--=--==== 42 $115 $4,830 Subsistence for Traveler Full day= $40.00 which includes 3 meals 1/2 day = $22.00 which includes 2 meals Tampa Personnel 1 night away Tampa Personnel 2 nights away Miami Ovemight trip Miami Day trips Denver Personnel 2 nights away Baltimore Personnel 1 night away Printing and Plotting for Submissions The following required submissions Printing Specs for Review and Final 1 1 1 1 1 1 18 7 5 5 2 1 1/2 Day $22 $22 $22 $22 $22 $22 Subtotal $484 $154 $110 $110 $44 $22 18 14 5 o 2 1 Full Day $40 $40 $40 $0 $40 $40 Subtotal $720 $560 $200 $0 $80 $40 ========================== ============================= Subtotal $924 No. Sheets No of Sets Cost ISheet 30% 120 10 $1.00 100% 210 10 $1.00 Final 212 10 $1.00 100% Final 500 500 10 10 $0.10 $0.10 Subtotal Total $1 ,200 $2.100 $2,120 =========================================== $500 $500 Total Printing Costs $1,600 $2,524 $6,420 Seems low Attachment E Attachment E is research that I obtained from expedia.com. This research allowed me to confirm the costs that URS provided in the heading of the spreadsheet that I was provided for travel expenses. Below is a list of the travel expenses that URS apparently provided in the fee proposal. I have also included the cost that I used in my independent fee analysis. Item URS Rate Independent Fee Analysis Rate Airfare $450 per trip $450 per trip Airport Parking $14 per night $14 per night Rental Car $60 per day $60 per day Hotel $80 per night $115 per night Subsistence $15 per? $40 full day (food and mise expenses) $22 per Y2 day .j. ....~...... ~\w"............., -r AJJ\p-t- :::ltfL __: ,,:':';:,=-,,':' '---:~~~~';~:.'~t1~~~~~ "-_:. _ ~ ~' excite I .Expec&acom. _~.-_iiiia_- I ~ Site M~ I [5J M~ I . MY.Profile I 11) Customer Support Summary 1 TIcket / Roundtrip TPA Tampa to EYW Key West Leave: Return: Wed6-oct Thu 7-oct 1 adult Taxes Booking Fee Total cost $279.06 $41.13 $5.00 Total price for this trip: $325.19 I have a coupon. CfZl What's a coupon? 1 Review the flight details ~ Wed 6MOct-04 Tampa (TPA) Depart 3: 1 0 pm 240 ~i1e(s) (386 km) Continental. Duration: 1hr 10mn Flight: 9190 Operated by: GULFSTRE. CONTINENTAL CONNEC to Key West (EYW) Arrive 4:20 pm $325.19 Economy/Coach Class. Beechaaft 1900 Total miles: 240 mile(s) (386 kin) Total dura .Thu 7-0ct-Q4 Key West (EYW) r?\ Can I use a credit card Depart 6:55 pm ~ witt! a billing aC!dress outside the U.S.? QUESTIONS? (1) Is it safe to buy online? (1) Need helD with this ~ (1) Other F~~ to Tampa (TPA) Arrive 8: 10 pm 240 ~ile(s) (386 km) Continental. DuratiOn: 1 hr 15mn Flight 9153 Operated by: GULFSTRE. CONTINENTAL CONNEC Economy/Coach Class. Beechcraft 1900 Total miles: 240 mile(s) (386 kin) Total dura 2 Review the rules and restrictions . Ticket is non-refundable. A fee of 100.00 USD will be charged for itinerary changes after t issued. . "TIckets are nontransferable and name changes are not allowed. . This price includes a nonrefundable $5.00 booking fee. . Read an overview of all the rules and restrictions applicable to this fare. . Read the complete penalty rules for chanaes and cancellations applicable to this fare. C I have read and accept the rules and restrictions. (please check the box to continUE 3 Select a booking option Fares are not guaranteed until purchased. O~hoose and contInue to more options, e Reserve until midniaht tomorrow. When you reserve, we'll hold your seat until midnight Pacific Time tomorrow. Your fare ( any time before you pay for this ticket. We recommend you complete your purchase nov l' agm UC;;I.<1li:i u+.\ vt12- . ' '~-:;"~:, ~__~-:"-~~:r.'; -:-;-~~-,~ -~- -~-- - - - ~: - exCIte!- '.. _ ~--- --- ~ - --- - ---. -~ - ,Ut travel' .__=-- -",0- '. - :>2 :~~ _~_~.~; - ,\~ ~.~' i_~~__ -~~ __-~ ..", - i.;' - Excite I e.Ellpedia.c:omc ..iii-iiiii_-- ,. IUI Site MaD I 0 MY..Irim!.1 . MY Profile I l1) Custo!Tler SUDoort QUESTIONS? ____,. _H_~_-__' f?\ Can I useta credit carq Economy/Coach Class. Beechcraft 1900 ~ with a billina add~ outside the U.S.? Total miles: 1853 mile(s) (2982 km) Summary 1 Ticket I Roundtrip DEN Denver to EYW Key West Leave: Tue 5-Oct Return: Thu 7-Oct 1 adult $372.55 Taxes $68.45 Booking Fee $5.00 Total cost $446.00 G) Is it safe to buy online1 l1) Need helD with this ~ l1) Other F AQ!! Total price for this trip: $446.00 I have a couoon. ~ Whafs a couoon? 1 Review the flight details ~ Tue 5-0ct-04 Denver (DEN) Depart 10:20 am . .eu. . Right 1400 Operated by: UNITED FO to Fort Lauderdale (FlL) 1709 mile(s) (2750 Arrive 4:04 pm km) Terminal 3 Duration: 3hr 44mn --_.--------- Economy/Coach Class, Food For Purchase, Airbus A319-321. 50% on time Fort Lauderdale (FLL) to Key West (EYW) Depart 5:45 pm Arrive 6:35 pm Terminal 1 144 r:ni1e(s) (232 km) Continental. Duration: Ohr 50mn Flight 9274 Operated by: GULFSTRE. CONTINENTAL CONNEC Total duration: 4hr 34mn (6hr 15mn wit ~Thu 7-0ct-04 Key West (EYW) Depart 10:10 am to Fo~ Lauderdale (FlL) 144 r:nile(s) (232 km) Continental. Arrive 11 :00 am Duration: Ohr 50mn Right: 9177 Terminal 1 Operated by: GULFSTRE. CONTINENTAL CONNEC Economy/Coach Class, Beed1craft 1900 Fort Lauderdale (FLL) to Chicago (ORD) Depart 11 :47 am Arrive 2:00 pm Terminal 3 Terminal 1 1175 mile(s) (1891 km) Duration: 3hr 13mn . ....... Right 1543 Operated by: UNITED FO ----- -----.-----.---.-. Economy/Coach Class. Food For Purchase, Airbus A319-321. 90% on time Chicago (ORD) Depart 2:45 pm Terminal 1 to Denver (DEN) Arrive 4:25 pm 907 mile(s) (1460 km) Duration: 2hr 40mn . ..... . Right 909 Economy/Coach Class. Snack, Boeing 777, 70% on time Total miles: 2226 mile(s) (3582 km) Total duration: 6hr 43mn (8hr 15mn wit Tip: Flight terminals may change. Please confirm the terminal with the airline before leavir airport. Add a hotel to this flight now and save ..L..G.. This flight plus ~ 2 nights at the following hotel Average per person r U~L .1JCLa.u::; ~&Ll1~~ c-- ..--: '"!'" rv:: ->..,.. ,,. ", y -. _..".....-.-.. _ _--.:.......:-'-____ _ ..--___ 1: ~ t ,"'. " ~ -r . _~ ex.c"t ',' ^ -, ~,1' :- :~"--- -~- --, "'0\ travelj e__~ _,' - :_; :~,-=,~-~_~'_~;~,"_~~-~-~-~~_'-:I-~ -_---- 1" ,S,' Excite I .Expeda ,W~lcom~,- Already a member? Sign in ' , corn._~~.._____ ~ Site Map I ~ My Trips I ~ MY Profile I (1) Customer Support Summary 1 TIcket / Roundtrip aWl Baltimore to EYW Key West Leave: Wed 6-Od Return: Thu 7-Oct 1 adult $388.83 Taxes $69.56 Booking Fee $5.00 Total cost $463.39 Total price for this trip: $463.39 I have a coupon. qp What's a coupon? 1 Review the flight details ~ Wed 6MOct-04 Baltimore (BWI) Depart 2:48 pm to Miami (MIA) Arrive 5:26 pm destinations, & IrltereslS I 949 mile(s) (1527 km) Duration: 2hr 38mn iA Aight 2569 Economy/Coach Class, MDC MD80, 70% on time Miami (MIA) Depart 6:25 pm to Key West (EYW) Arrive 7:20 pm QUESTIONS? ----- ., Can I use a credit card Economy/Coach Class. A TR 72 II) with a billino address . . outside the U.S.? Total miles: 1075 mlle(s) (1730 km) (1) Is it safe to buv online? (7) ~~ed help with thi~ ~ (1) Q!her FAQs 126 mile(s) (203 km) ^'lA Duration: Ohr 55mn ~ Aight 5115 Operated by: AMERICAN EAGLElEXECUTIVE ---------.---- ---.--- - --- Total duration: 3hr 33mn (4hr 32mn wit . Thu 7 MOct..Q4 Key West (EYW) Depart 6: 1 0 pm to Miami (MIA) Arrive 7:05 pm 126 mile(s) (203 km) A'lA Duration: Ohr SSmn ~ Aight: 5072 Operated by: AMERICAN EAGLElEXECUTlVE Economy/Coach Class. A TR 72 Miami (MIA) Depart 8:15 pm to Baltimore (BWI) Arrive 10:48 pm 949 mile(s) (1527 km) Duration: 2hr 33mn @., Flight: 978 Economy/Coach Class, Boeing 757, 70% on time Total miles: 1075 mile(s) (1730 km) 2 Review the rules and restrictions Total duration: 3hr 28mn (4hr 38mn wit . Baltimore, MD (BWI-Baltlmore WashiRgton) to Miami, FL (MIA-Miami IntI.) (and returr Ticket is non-refundable. A fee of 50.00 USD will be charged for itinerary changes after the ti issued. Key West,.FL (EYW-Key West IntI.) to Miami, FL (MIA-Mlami IntI.) (and return) Ticket is non-refundable. A fee of 100.00 USD will be charged for itinerary changes after the issued. . Tickets are nontransferable and name changes are not allowed. - - -0--0 - ---J +<':? tE.!.8 -t . .-2--'~'~-'-:> ~~~=--~.-~- -::',"~'~i>""/I":"-~, .:~_.--,'. -:-:-~"'.: -- e-X.C1 e_ ~ -, -- --~ ~-'- ,- - --.' .,~ _ ....... <-_~ -', . . -- -. ....f"., travel --- ...........- - .--, . ",:.; '\: = .,'.:" - - - J ~, ; ,__-- . _ _~"~...":"""-r _- 41_r_ ~_.,. r_ ._"_ -_ _'. 1 Excite I &\ Expeda , Welcome., ~!!~dy ~ member? Si9n..in ' ~ J:OII1.__~_--- 9 Site Map I 01 Mv Trips I a Mv Profil~ I ll) Customer SJ!QQQ!1 Start ~earch over More search options: Near an airoort Near an attraction Near, an address Change your search Check-in: (MMIODIVY) h~/6I200~, .:. Check-out (MMlDDIYY) 11017120.<>4__ :. Hotel name: L___..-__.__ Hotel dass: l Show all 2:i ----____ ___4" . Change Travelers 1 Adult 1 Room Chanae travelers Personal tools (!] Bookmark hotel ~ im !;1l'lSli!J:lgtel results : to a friend ~.""",..,-~ .~ Business - Tr~ I destlli~ttlon5 & Intetf'S~S Lodging in Key West (and vicinity) Booking online is a snap - or call 1(800) 509-1192 to book by phone. II Dl All hotels I Jl Condos .m>ow hotel. on a map I Show hotels> Key West (and vicinity ) I All cities .... Not what you're looking for? Choose a different destination Page 1 of3 Sort by: c:.. Expedla Picks C Price C Hotel Name iik Quality Inn Key West ~~ Key West. Fl '- . . Located 4 miles from downtown Key West andtfte-be . otel " , ,,' . . feallJres a lreelonn outdoor pool and a pooIside ba<;-t- A.f _ "'_::>. .' ,. The hotel's 147 ._ ~ \~t ~ ..Jl'} I CO GV More lodaina info W ~clusive Limited TIme Offer for Expedla Customers Availability request 1 room Expedia Special Rate Wed 6-Qct-04 to Thu 7 -Oct-04 Room type Standard room Avg rate (per night) $106 $106.00 Book it Wed a Hyatt Key West Resort & Marina Lowest avg rate USD $215.00 ~% Key West, FL .' -"0- Waterfront hotel offers sunset views, water sports " , . Located 1 block from Duval Street in Key Wesfs Old Town, this hotel faces Gulf of ... More lodaina infQ ~clusive Limited TIme Offer for Expedia Customers Availability request 1 room Expedia Special Rate Wed 6-0ct-04 to Thu 7-Oct-04 Room type City View Guestroom - 1 Kina Bed Courtyard Guestroom Partial Gulf View Guestroom Avg rat. (per night) $215 $215.00 Book it $250 $250.00 Book it $270 $270.00 Book it Wed I- 0: o 11- zO: e,,:( Ul;/, ~~~ ;/,1=::;) z<(o -z~ ~ffi~ I:!!~::E ~~ zw ~ ~ II: 1'- . ~ Q I- .- ~ j ij UM - U 8"'. fi 0- M_ Ii 8 PI ...- -- U 8 ~i I;i 8 ~J ~M jl~ fg- ~i . 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"'J ~$ !M ~~ 00 :;r~ I!!z ~~ 8 -- - zw ~i ' , , , , , , , , , ~ ~ M MM MM MM M MM "II 00 00 00 00 00 ~i 88 , , aa , , 8 U ~~ 8' .... ;j OM MM MM MM MM MM II l:!lil 00 GG 00 !!o ... ~ ~ ! ! ! I ! ! ! '5 ~ I ~ I ~ J ~ I ~ I I ! I i i .., i ~ li i ;:: ~ i ~ ~ 1 ~ I l! ~ ~ ~ " L " " " II II Ill" a ; a .. .. '" I~I~I~I d ,.. . 1 f i n~ "'U il:; I~ ~ fni i"W H.... ~ U.S. Department of Transportation Federal Aviation Administration R ;-' C E ~ ',j f::: ~-~-:"_-' ..::..~--, I MAR 2 6 2004 I _.--1 ~ A: 01)(' nT'...' I . I . ~,..; v J ..-....----.-. ORLANDO AIRPORTS DISTRICT OFFICE 5950 Hazeltine National Dr., Suite 400 Orlando, Florida 32822-5024 Phone: (407) 812-6331 Fax: (407) 812-6978 March 23, 2004 Mr. Peter Horton Director of Airports Key West International Airport 3491 S. Roosevelt Boulevard Key West, Florida 33040 Dear Mr. Horton: RE: Key West International Airport AlP 3-12-0037-024-2004 PFL 0002383/3229/0172/3233/3230 & 3232 Notice of Tentative Allocation We are pleased to announce the Administrator has approved an allocation of $3,049,417 under the Fiscal Year 2004 Airport Improvement Program for the following specific development at Key West International Airport: Construct Terminal Building, PH1 (Design & Permits); Environmental Mitigation; Conduct Environmental Study (RWY9/27); Acquire Interactive Video Ground Training Equipment System; Conduct Wildlife Study/Report; Acquire Pavement Sweeper and Install Perimeter Fencing. Our representative will soon discuss with you the project development, equal employment opportunity and the civil rights requirements. In allocating Federal funds for this project, we considered the representations in your Joint Airport Capital Improvement Program (JACIP) for Federal Assistance with regards to your commitment of local funds and your ability to proceed promptly with the project. This allocation is contingent upon you developing a project schedule which allows the Federal Aviation Administration (FAA) to issue a grant offer by August 1, 2004 (your application needs to be in our office by July 15, 2004). Failure to comply with the schedule may result in cancellation of this allocation. Please find enclosed, a copy of our "Project Management Checklist" which will be used to track the progress of this project. After review of the information, please contact your Airports District Office project manager to coordinate and establish the project schedule. 2 In accordance with 49 CFR Part 26, Monroe County Board of County Commissioners will be required to take all necessary and reasonable steps to ensure that disadvantaged business enterprises (DBE) have the maximum opportunity to compete for and perform contracts under this project. In this regard, you should contact our Civil Rights Staff at (404) 305-5250 to determine the status of any outstanding requirements under this part. Additionally, you are reminded of the testing laboratory requirements for pavement construction outlined in Advisory Circular 150/5370-1 GA, "Standards for Specifying Construction of Airports." We look forward to working with you in the successful accomplishment of this project. Sincerely, M~~~ Acting Manager cc: ASO-9 Andrea Chao-Garcia, FDOT/6 Mil Reisert, URS-Miami Page 1 of 4 PROJECT MANAGEMENT CHECKLIST AIRPORT: ' AlP PROJECT NO.: WORK ITEM: Task ~ IMMEDIATELY FOLLOWING THE FAA'S SUBMITTAL AND THE AIRPORT OWNER'S RECEIPT OF THE TENTATIVE ALLOCATION LETTER o Owner Begin consultant selection process. REFERENCE: (AC150/5100-14C) Owner Prepare independent cost analysis if basic services are expected to exceed $100,000. Airport owner is allowed to prepare the analysis if qualified. REFERENCE: AC 150/5100-14C, Appendices 3,4, and 5, and "Summary Guidance for Architects and Engineers' Fees for AlP Projects" dated July 1992 prepared by ASO-610 Owner Select consultant to prepare or update DBE Plan. (Airport owner is allowed to accomplish this task if qualified personnel available). Project specific DBE goals are to be established by the airport owner in accordance with Civil Rights Division (ASO-9) guidelines. The airport owner will work directly with an ASO-9 representative concerning all DBE matters. ASO-9 Approve DBE goals. Airport owner will notify the ADO when the DBE goals are approved, and the ADO will subsequently confirm established DBE percentages by telephone call to ASO-9. The DBE plan must be approved and confirmation received by the ADO prior to project advertisement. Owner Submit project schedule to ADO for approval. o o o o ~ INDEPENDENT COST ANALYSIS AND EXECUTED CONSULTANT CONTRACT IF THE INDEPENDENT COST ESTIMATE IS NOT PREPARED BY THE AIRPORT OWNER, AND INSTEAD PREPARED BY A RESPONSIBLE THIRD PARTY, THE THIRD PARTY SHOULD ATTEND OWNER/CONSULTANT SCOPING SESSION o Owner Prepare independent cost analysis for consultant basic service fees. An independent cost analysis is required when basic services are expected to exceed $100,000. Owner Evaluate consultant's proposed fees in accordance with independent cost analysis and prepare Record of Negotiation REFERENCE: AC 150/5100-14C, Appendices 4 & 5. Owner Submit consultant contract, independent cost analysis, and Record of Negotiation. Submittal of Record of Negotiation is required only if proposed fees differ from the independent cost analysis by more than 10"10. ADO Concurrence in proposed engineering fees. Engr Conduct predesign conference. Provide at least two weeks notice to FAA, airport tenants, airport users, and other interested parties. Conference is normally conducted at 30"10 completion of plans and specifications, safety plan, engineer's report. o o o o :> PRIOR TO SUBMITTAL OF 100% PLANS AND SPECIFICATIONS Page 2 of 4 PROJECT MANAGEMENT CHECKLIST "i. '.Task ITb~~:t I Lead Agency o Engr Prepare "Operational Safety on Airports During Construction" plan (AC 150/5370-2C) tailored to the specific project. Engr Obtain wage rates from appropriate local source. Engr Submit proposed modifications to Federal standards. Preparation and submittal of proposed modifications shall be in accordance with FAA Order 5300.1 E, Item #8. The specific number of document sets shall be established by ADO prior to submittal. ADO Coordinate proposed modifications to Federal standards with appropriate FAA division(s). NOTE: All modifications must be approved on a case-by-case basis. ADO Approve modifications to Federal standards (within 30 days). Owner Submit proposed utility relocation. An attorney's opinion is required stating that the airport owner is legally and financially obligated to relocate the utilities in question. ADO Review and concurrence with Construction Management Plan Engr Complete plans and specifications in accordance with AC 150/5300-13, and other applicable advisory circulars, and Federal standards. o o o o o o o ~ COORDINATION OF PLANS AND SPECIFICATIONS o Engr Submit Engineer's Report (separate, "stand-alone", bound document). Report shall include, but is not limited to, cost estimates for total project costs (including construction, design engineering, testing, construction management, and resident inspection), pavement design (FAA Form 5100-1), testing data, and design alternatives considered. If cost estimates reveal that total project costs are expected to exceed originally identified funding levels (tentative allocation letter), the plans and specifications must be prepared with deductible/alternative bid items to allow for the award of complete and usable units of work which match the T A letter funding levels. Owner Submit 100% plans and specifications for coordination with appropriate FAA divisions (ATL-FPO, AS0-472, ASO-532, etc.). The specific number of plans and specifications sets shall be established by the ADO prior to submittal. ADO Review plans and specifications ADO Approve plans and speCifications Owner Submit revised ALP o o o o Page 3 of 4 PROJECT MANAGEMENT CHECKLIST , Lead Agency ~ BID OPENING o o Engr Open bids. Engr Determine low responsive bidder, in accordance with bid specifications and DBE requirements. Owner Submit DBE reporting forms to ASO-9 with copy to ADO. o ~ APPLICATION FOR FEDERAL ASSISTANCE o o o ADO Provide airport owner with updated Advisory Circular List Engr Submit certified bid tabulation with airport owner's intent to award. Owner Submit application package. The specific number of packages required shall be established by ADO prior to submittal. ~ CONSTRUCTION MANAGEMENT PLAN o Engr If project includes runway, taxiway and/or apron paving costs greater than or equal to $250,000, submittal of a Construction Management Plan (CMP) is required. Notice-To-Proceed shall not be authorized by the airport owner prior to completion and submittal of the Construction Management Plan. ADO Construction Management Plan approval o ~ GRANT OFFER o o o o ADO Prepare paper work for Phase 4 programming. ADO Verify and notate reservation of Federal funds. ADO Forward original and two (2) copies of grant offer to airport owner. Owner Submit executed original and one (1) executed copy of grant offer to ADO. Airport owner must sign grant offer on or before expiration date. Airport owner's attorney must sign grant offer on or after date of airport owner's signature. ADO Determination of proper grant execution. ADO Prepare paper work for Phase 5 programming. ADO Forward original executed grant offer to ASO-22. o o o Page 4 of 4 PROJECT MANAGEMENT CHECKLIST , ~ PRECONSTRUCTION CONFERENCE o Owner Establish date of preconstruction conference and notify FOOT, ADO, other appropriate parties (airport users, airport tenants, etc.) at least two weeks prior to meeting. ADO Notify appropriate FAA divisions. Engr Conduct preconstruction conference, with emphasis on "Safety During Construction Plan." o o ~ CONSTRUCTION PHASE o Change order submittals and approvals shall be accomplished in accordance with the attached guidance. ~ PROJECT COMPLETION AND FINANCIAL CLOSEOUT o Owner Provide two week notice to FAA, FOOT, and other appropriate agencies of scheduled final inspection. Owner Complete construction. ADO Request closeout documents. Owner Submit requested documents ADO Close project. o o o o