Item C17
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 7/14/04
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of land lease with the Federal Aviation Administration for the Runway-End
Identification Lights (REIL) System Facility/Runway 27, at the Key West International Airport.
ITEM BACKGROUND: The current lease expires 9/30/04. This lease is effective 10/1/04, and expires 9/30/25. There is
no monetary consideration.
PREVIOUS RELEVANT BOCC ACTION: Approval of lease agreement dated 7/28/89.
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: None
BUDGETED: N/A
SOURCE OF FUNDS: N/A
COST TO AIRPORT: None
COST TO PFC: None
COST TO COUNTY: None
REVENUE PRODUCING: No
AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X
OMB/Purchasing X Risk Management X
DIRECTOR OF AIRPORTS APPROVAL
r-tJ=i+
Peter J. Horton
DOCUMENTATION: Included X
To Follow
Not Required
AGENDA ITEM # C. -, '1
DISPOSITION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: Federal Aviation Administration
Effective Date: 10/1/04
Expiration Date: 9/30/25
Contract Purpose/Description: Land Lease for Runway-End Identification Lights (REIL)
Contract Manager: Bevette Moore
(name)
for BOCC meeting on: 7/14/04
# 5195
(Ext. )
Airports - Stop # 5
(Department/Courier Stop)
Agenda Deadline: 6/29/04
Total Dollar Value of Contract: None
Budgeted? NIA
Grant: NIA
County Match: NIA
Estimated Ongoing Costs: NI A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: NIA
Account Codes: NIA
ADDITIONAL COSTS
For: .
(eg. maintenance, utilities, janitorial, salaries, etc.)
Date In
Airports Director btl..'i .Q.f
Risk Management {:; 1)110'1
O.M.B./Purchasing la-IZ!/t et1
County Attorney _1_1_
Comments:
CONTRACT REVIEW
Changes
Needed
Yes No
Reviewer
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Date Out
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U.S. Department
of Transportation
FEDERAL AVIATION ADMINISTRATION
LAND LEASE
Lease No.: DTFASO-04-L-00093
Facility : REIURunway 27
Location : Key West, FL.
LEASE
Between
COUNTY OF MONROE
and
THE UNITED STATES OF AMERICA
THIS LEASE, made and entered into this day of
year 20_, by and between the County of Monroe, whose address is:
, in the
3491 South Roosevelt Boulevard
Key West, Florida 33040
hereinafter referred to as the Lessor and the United States of America, hereinafter referred to as the
Government:
WITNESSETH: The parties hereto for the consideration hereinafter mentioned covenant and agree as
follows:
1. PREMISES
The Lessor hereby leases to the Government the following described property, hereinafter referred to
as the premises, viz:
LEGAL DESCRIPTION - RUNWAY-END INDENTIFICATION LIGHTS (REIL) SYSTEM FACILlTYI
RUNWAY 27
From the point of start (POS), being the intersection of the threshold of Runway 27 and the centerline of
Runway 09/27, proceed N 86027'19"E along the extended centerline a distance of 40' to the point of beginning
(POB). From the POB, proceed S 03032'41"E, 125' to REIL Unit #1. From the POB, proceed N 03032'41"W,
125' to REIL Unit #2. From the POB, proceed S 03032'41 "E, 360' to a point then N 86027'19"E, 15' to power
and control station, as depicted on FAA Drawing No. SO-D-100474-L01, dated 3/8/89, hereby made apart of
this agreement for any and all purposes.
Federal Aviation Administration
DTF ASO-04-L-00093
1
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(a) Together with a right-of-way for ingress to and egress from the premises; a right-of-way for
establishing and maintaining a pole line or pole lines for extending electric power and/or telecommunication
lines to the premises; and a right-of-way for subsurface power, communication and/or water lines to the
premises; all rights-of-way to be over the said lands and adjoining lands of the Lessor, and unless herein
described otherwise, to be by routes reasonably determined to be the most convenient to the Government.
(b) And the right of grading, conditioning, and installing drainage facilities, and seeding the soil of the
premises, and the removal of all obstructions from the premises which may constitute a hindrance to the
establishment and maintenance of Government facilities.
(c) And the right to make alterations, attach fixtures, and erect additions, structures, or signs, in or upon
the premises hereby leased, which alterations, fixtures, additions, structures or signs so placed in or upon, or
attached to the said premises shall be and remain the property of the Government, and shall be removed upon
the date of expiration or termination of this lease, or within ninety (90) days thereafter, by or on behalf of the
Government, or its grantees, or purchasers of said alterations, fixtures, additions, structures, or signs. (10/96)
2. TERM
To have and to hold said premises with their appurtenances for the term beginning October 1,2004,
through September 30,2005, subject to termination and renewal rights as may be hereinafter set forth. (10/96)
3. CONSIDERATION
The Government shall pay the Lessor no monetary consideration in the form of rental, it being mutually
agreed that the rights extended to the Government herein are in consideration of the obligations assumed by
the Government in its establishment, operation and maintenance of facilities upon the premises hereby leased.
(1 0/96)
4. RENEWAL
This lease may, at the option of the Government, be renewed from year to year upon the terms and
conditions herein specified. The Government's option shall be deemed exercised and the lease renewed each
year for one (1) year unless the Government gives the Lessor thirty (30) days written notice that it will not
exercise its option, before this lease or any renewal thereof expires; PROVIDED, that no renewal thereof shall
extend the period of occupancy of the premises beyond September 30, 2025.
5. TERMINATION
The Government may terminate this lease, in whole or in part, at any time by giving at least thirty (30)
days notice in writing to the Lessor. Said notice shall be sent by certified mail.
6. NON-RESTORATION
It is hereby agreed between the parties, that upon termination of its occupancy, the Government shall
have no obligation to restore and/or rehabilitate, either wholly or partially, the property which is the subject
matter of this lease. It is further agreed that the Government may abandon in place any or all of the structures
and equipment installed in or located upon said property by the Government during its tenure. Such
abandoned equipment shall become the property of the Lessor. Notice of abandonment will be conveyed by
the Government to the Lessor in writing. (10/96)
Federal Aviation Administration
DTF ASO-04-L-00093
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7. INTERFERENCE WITH GOVERNMENT OPERATIONS
The Lessor agrees not to erect or allow to be erected any structure or obstruction of whatsoever kind or
nature on the site or adjoining land within the airport boundaries that may interfere with the proper operation of
the facilities installed by the Government under the terms of this Lease unless consent hereto shall first be
secured from the Government in writing, which" consent shall not be unreasonably withheld. (modified)
8. FUNDING RESPONSIBILITY FOR GOVERNMENT FACILITIES
The Lessor agrees that any relocation, replacement, or modification of any existing or future
Government facilities covered by this Lease during its term or any renewal thereof made necessary by airport
improvements or changes which in the Government's opinion interfere with the technical andlor operational
characteristics of the Government facilities will be at the expense of the Lessor, except when such
improvements or changes are made at the written request of the Government. In the event such relocations,
replacements, or modifications are necessitated due to causes not attributable to either the Lessor or the
Government, funding responsibility shall be determined by the Government. (10/96)
9. HAZARDOUS SUBSTANCE CONTAMINATION
The Government agrees to remediate, at its sole cost, all hazardous substance contamination on the
leased premises that is found to have occurred as a direct result of the installation, operation, andlor
maintenance of the Government's facilities. The Lessor agrees to remediate or have remediated, with no cost
to the Government, any and all other hazardous substance contamination found on the leased premises. The
Lessor also agrees to save and hold the Government harmless for any and all costs, liabilities andlor claims by
third parties that arise out of hazardous contamination found on the leased premises not directly attributable to
the installation, operation andlor maintenance of the Government's facilities. (10/96)
10. QUIET ENJOYMENT
The Lessor warrant that they have good and valid title to the premises, and rights of ingress and
egress, and warrants and covenants to defend the Government's use and enjoyment of said premises against
third party claims. (10/96)
11. OFFICIALS NOT TO BENEFIT
No member of or delegate to Congress, or resident commissioner, shall be admitted to any share or part
of this contract, or to any benefit arising from it. However, this clause does not apply to this contract to the
extent that this contract is made with a corporation for the corporation's general benefit. (10/96)
12. COVENANTS AGAINST CONTINGENT FEES
The Lessor warrant that no person or agency has been employed or retained to solicit or obtain this
contract upon an agreement or understanding for a contingent fee, except a bona fide employee or agency.
For breach or violation of this warranty, the Government shall have the right to annul this contract without
liability or, in its discretion, to deduct from the contract price or consideration, or otherwise recover the full
amount of the contingent fee. (10/96)
Federal Aviation Administration
DTF ASO-04-l-00093
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13. ANTI-KICKBACK
The Anti-Kickback Act of 1986 (41 U.S.C. 51-58) (the Act), prohibits any person from (1) Providing or
attempting to provide or offering to provide any kickback; (2) Soliciting, accepting, or attempting to accept any
kickback; or (3) Including, directly or indirectly, the amount of any kickback in the contract price charged by a
prime Contractor to the United States or in the 'contract price charged by a subcontractor to a prime Contractor
or higher tier subcontractor. (10/96)
14. PROTEST AND DISPUTES
(a) All contract disputes arising under or related to this contract shall be resolved through the Federal Aviation
Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and
shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by
reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to
final agency decisions. A contractor may seek review of a final FAA decision only after its administrative
remedies have been exhausted.
(b) The filing of a contract dispute with the ODRA may be accomplished by mail, overnight delivery, hand
delivery, or by facsimile. A contract dispute is considered to be filed on the date it is received by the ODRA.
(c) Contract disputes are to be in writing and shall contain:
(1) The contractor's name, address, telephone and fax numbers and the name, address, telephone and
fax numbers of the contractor's legal representative(s) (if any) for the contract dispute;
(2) The contract number and the name of the Contracting Officer;
(3) A detailed chronological statement of the facts and of the legal grounds for the contractor's positions
regarding each element or count of the contract dispute (Le., broken down by individual claim item), citing to
relevant contract provisions and documents and attaching copies of those provisions and documents;
(4) All information establishing that the contract dispute was timely filed;
(5) A request for a specific remedy, and if a monetary remedy is requested, a sum certain must be
specified and pertinent cost information and documentation (e.g., invoices and cancelled checks) attached,
broken down by individual claim item and summarized; and
(6) The signature of a duly authorized representative of the initiating party.
(d) Contract disputes shall be filed at the following address:
(1) Office of Dispute Resolution for Acquisition, AGC-70,
Federal Aviation Administration,
800 Independence Ave, S.W., Room 323,
Washington, DC 20591,
Telephone: (202) 267-3290,
Facsimile: (202) 267-3720; or
Federal Aviation Administration
DTFASO-04-L-00093
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(2) other address as specified in 14 CFR Part 17.
(e) A contract dispute against the FAA shall be filed with the OORA within two (2) years of the accrual of the
contract claim involved. A contract dispute by the FAA against a contractor (excluding contract disputes
alleging warranty issues, fraud or latent defects) likewise shall be filed within two (2) years after the accrual of
the contract claim. If an underlying contract entered into prior to the effective date of this part provides for time
limitations for filing of contract disputes with the OORA which differ from the aforesaid two (2) year period, the
limitation periods in the contract shall control over the limitation period of this section. In no event will either
party be permitted to file with the OORA a contract dispute seeking an equitable adjustment or other damages
after the contractor has accepted final contract payment, with the exception of FAA claims related to warranty
issues, gross mistakes amounting to fraud or latent defects. FAA claims against the contractor based on
warranty issues must be filed within the time specified under applicable contract warranty provisions. Any FAA
claims against the contractor based on gross mistakes amounting to fraud or latent defects shall be fried with
the OORA within two (2) years of the date on which the FAA knew or should have known of the presence of
the fraud or latent defect.
(f) A party shall serve a copy of the contract dispute upon the other party, by means reasonably calculated to
be received on the same day as the filing is to be received by the OORA.
(g) After filing the contract dispute, the contractor should seek informal resolution with the Contracting Officer.
(h) The FAA requires continued performance with respect to contract disputes arising under this contract, in
accordance with the provisions of the contract, pending a final FAA decision.
(i) The FAA will pay interest on the amount found due and unpaid from (1) the date the Contracting Officer
receives the contract dispute, or (2) the date payment otherwise would be due, if that date is later, until the
date of payment. Simple interest on contract disputes shall be paid at the rate fixed by the Secretary of the
Treasury that is applicable on the date the Contracting Officer receives the contract dispute and then at the
rate applicable for each 6-month period as fixed by the Treasury Secretary until payment is made.
Q} Additional information and guidance about the OORA dispute resolution process for contract disputes can
be found on the OORA Website at http://WWW.faa.gov.
15. SPECIAL STIPULATIONS
This lease shall replace Lease No. OTFA06-89-L-10829. which expires September 30,2004.
16. LESSOR'S SUCCESSORS
The terms and provisions of this lease and the conditions herein bind the Lessor and the Lessor's
administrators, successors and assigns. (10/96)
Federal Aviation Administration
DTF ASO-Q4-L-00093
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-..... -- -.. ..- -- .....-.. .......~.~-- -....-...... ...... ..........~-
17. NOTICES
All notices'correspondence shall be in writing, and shall be addressed as follows (or to such other
address as either party may designate from time to time by notice or correspondence to the other) (10/96):
TO LESSOR: County of Monroe
3491 South Roosevelt Boulevard
Key West, Florida 33040
TO GOVERNMENT: Federal Aviation Administration
Southern Region. ASO-56
P. O. Box 20636
Atlanta. Georgia 30320
IN WITNESS WHEREOF, the parties hereto have hereunto subscribed their names as of the date above
written.
COUNTY OF MONROE
BY:
Oate:----1_'_
(signature)
TITLE:
UNITED STATES OF AMERICA
BY:
Oate:--1_'_
Ronnie Johnson
TITLE: Sf, Real Estate Contractina Officer
BY
--{}Art
Federal Aviation Administration
DTFASO-04-L-00093
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