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BOCC Regular Meeting
April 15, 2020
Add Ons, Corrections and Deletions
Add-Ons Corrections and Deletions for Day of Meeting
ADD-ONS jPage 10 (H LAND AUTHORITY GOVERNING BOARD: Approval of a resolution
ratifying and adopting rules of procedure for the conduct of public
meetings via Communications Media Technology ("CMT") during the
declared State of Emergency due to the Covid-19 virus.
Page 16 (S1) BUDGET AND FINANCE/HURRICANE IRMA RECOVERY:
Report of Hurricane Irma finance activity by the Office of Management
and Budget.
Page 16 (S2) PROJECT MANAGEMENT: Approval of a task order with M. T.
Causley, Inc. to provide State required Building Inspection Services for the
Plantation Key Courthouse Project. This task order is needed due to the
closure of the Village of Islamorada building department and is for a not-
to-exceed amount of$50,000.
Page 16 (S3) EMPLOYEE SERVICES: Ratification of a Resolution effective April
12, 2020 to set pay policies and practices for the COVID-19 emergency,
which is different than the County's typical emergency response pay
resolution 146-2013 for this unique event, requiring county staff to classify
time worked as no work on furlough, those having partial work being
partially furloughed, those having regular work being paid regular rate, and
those working hours away from home to be paid 1.5 times their hourly rate.
The resolution includes provisions related to Families First Coronavirus
Response Act (FFCRA) compliance and provides for continuation of
health insurance and other benefits for employees on full or partial
furlough.
11,
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ITEMS IN RED TO BE READ INTO THE
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A
ADD-ONS (CONTINUED)
Page 17 (S4) SUSTAINABILITY/HURRICANE IRMA RECOVERY: Approval to
enter into Task Order #7 for not to exceed $50,000 under the on-call
contract with Wood Environment and Infrastructure, Inc. for Category B
canal infrastructure engineering services for design of a culvert on canal
475 on Geiger Key located between Boca Chica Road, Sirius Lane, Star
Lane and Vega Lane as a canal restoration project funded by DEP Grant
SD009.
Page 17 (S5) SUSTAINABILITY/HURRICANE IRMA RECOVERY: Authorize
entering in a revenue Grant Agreement SD009 from the Florida
Department of Environmental Protection (FDEP) for $50,000 to fund the
design of a culvert for canal 475 on Geiger Key as part of the County's
canal restoration program.
Page 17 (S6) LEGISLATIVE AFFAIRS: Summary and overview of federal
relief/stimulus legislation related to the COVID-19 crisis, and a breakdown
of all of the various programs, benefits and assistance available to workers,
businesses, not-for-profits, individuals and families.
CORRECTIONS/NOTES:
Page 3 (Al) COUNTY ATTORNEY: Approval of a resolution ratifying and adopting
rules of procedure for the conduct of public meetings via Communications
Media Technology ("CMT") during the declared State of Emergency due
to the COVID-19 virus. REVISED BACKUP: Inserted revised resolution
with Exhibit A. attached; attached Monroe County Emergency Directive
20-06 issued April 7, 2020 Subject: Emergency Rules for use of
communications media technology for public meetings.
Page 5 (D16) PROJECT MANAGEMENT: Approval of an Agreement with Ajax
Building Company, LLC to provide Construction Manager At Risk
(CMAR) services for the Emergency Operations Center (EOC) at the
Marathon Airport in the amount of $110,000.00 through a FDOT grant.
This Agreement is for Pre-Construction Phase services. REVISED
BACKUP: Inserted executed Agreement; added executed required County
forms.
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CORRECTIONS/NOTES (CONTINUED):
Page 6 (D25) BUDGET AND FINANCE: Approval of various resolutions for the
transfer of funds and resolutions for the receipt of unanticipated revenue.
REVISED BACKUP: Updated Resolution#22 and updated schedule.
Page 7 (D35) AIRPORTS: Ratification and approval of Federal Aviation Administration
AIP Multi-Year Grant Agreement/letter amendment for grant #3-12-0037-
060-2019 as executed by the Director of Airports to expedite processing
and FAA execution during the COVID-19 crises. The grant provides
FY2020 funding in the amount of$2,800,000 ($6,532,955 was received in
FY2019) for the Rehabilitation of Taxiway A Pavement and Lighting
Construction project at the Key West International Airport. The project will
be funded 90% by FAA, 5% FDOT and 5% Passenger Facility Charge
(PFC#18). REVISED BACKUP: Replaced sample attachment with
attachment titled "FAA Grant 37-60 letter amendment" and added
attachment titled"FAA Grant 37-60$2.8MFY20 Funding(002)".
Page 12 (LI) HEALTH DEPARTMENT: Presentation by Bob Eadie, Monroe County
Health Department Administrator on the Novel Coronavirus 2019
(COVID-19). TIME APPROXIMATE CHANGED FROM 10:00
A.M. TO 2:00 P.M.
Page 16 (S3) EMPLOYEE SERVICES: Ratification of a Resolution effective April
12, 2020 to set pay policies and practices for the COVID-19 emergency,
which is different than the County's typical emergency response pay
resolution 146-2013 for this unique event, requiring county staff to classify
time worked as no work on furlough, those having partial work being
partially furloughed, those having regular work being paid regular rate,
and those working hours away from home to be paid 1.5 times their hourly
rate. The resolution includes provisions related to Families First
Coronavirus Response Act (FFCRA) compliance and provides for
continuation of health insurance and other benefits for employees on full
or partial furlough. ADDED 3:00 P.M. TIME APPROXIMATE.
Page 17 (S6) LEGISLATIVE AFFAIRS: Summary and overview of federal
relief/stimulus legislation related to the COVID-19 crisis, and a breakdown
of all of the various programs, benefits and assistance available to workers,
businesses, not-for-profits, individuals and families. ADDED 10:00 A.M.
TIME APPROXIMATE.
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DELETIONS:
Page 3 (D5) F Az:CIlLITIES MAINTF NCE: A„„..oval o f e First A „dme„t to
iAgreement with Sub Zero, Inc., for Lower Keys HVAC Maintenance &
Service, providing for a CPI U adjustment of 2.3%, revise certain contract
Page 4 (D10)
/ Agreement with Master Mechanical Services, Inc., for Middle Keys
HVAC Maintenance & Service, providing for a CPI U adjustment of 2.3%
and revise the maintenance of records contract provision. Funding is Ad
V .
Page 6 (D29) BUDCET AND FINANCE: Approval of Addendum 7 to Agreement
iwith Buccaneer Courier to provide for an annual CPI U adjustment of
2.3%effective March 16, 2020.
Page 9 (-ES) BUDCT,T AND FINANCE,: A pp„oval of A me„ In a„t Two to Task Order
VL1 L->1\L 111\[11\vlf. Cl
with CDR Maguire, Inc. for FEMA Program consulting services relating
to Hurricane Irma, revising the Task Order to increase the Not To Exceed
Budget Estimate from $571,230.25 to $1,187,820.00.
Page 9 (E9} EMERCENCY SERVICES: Approval to purchase (11) 2020 F 150
Crew Cab and (2) 2020 F 250 Crew Cab pickup trucks from Duval Ford
to replace vehicles totaled by Hurricane Irma. (Companion Item to BOG
Item I 3)
Page 10 (13) FIRE & AMBULANCE DISTRICT I BOARD OF GOVERNORS:
Approval to purchase (11) 2020 F 150 Crew Cab and (2) 2020 F 250
Crew Cab pickup trucks from Duval For
Hurricane Irma. (Companion Item to Hurricane Irma Recovery Item E 9)
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