FY2021 05/27/2021 ATTACHMENT D.6
COUNTY ADMINISTRATOR
CONTRACT SUMMARY FORM FOR CONTRACTS LESS THAN $50,000.00
Contract with: Guidance/Care Center Contract#
Effective Date: 10/01/2020
Expiration Date: 9/30/2021
Contract Purpose/Description:
Provide behavior health services including substance abuse treatment services to
women offenders who are held in local correctional facilities, who have a least six
months and not more than twelve months of their sentence left to serve in the
Monroe County Dentention Center.
Contract is Original Agreement Contract Amendment/Extension Renewal
Contract Manager: Janet Gunderson 292-4476 OMB/Stop#1
(Name) (Ext.) (Department/Stop #)
CONTRACT COSTS
Total Dollar Value of Contract: $ Current Year Portion: $
(must be less than$50,000) (If multiyear agreement then
requires BOCC approval,unless the
natal a unndalkc aintmia is I, s fli an
$35,713 $50,000.00). $35,713-
Budgeted? Yes❑ No ❑■ Account Codes: 001 _ 06000 _530340
Grant: $ $35,713 - - - -
County Match: $ No - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ NA /yr For: Women's Jail In-house Program(WJIP)
(Not included in dollar value above) (e.g. maintenance,utilities,janitorial, salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Department Head 8/3/2021 yes❑ No[g Tina Boan DattIeaI20211..0803Y10109 B15a04'00' 8/3/2021
Risk Management 7-22-2021 Yes❑ No - - OL I
Digitally signed by Julie Cuneo
Julie Cuneo ate2021.07.2310:11:55 7/23/2021O.M.B./Purchasing7/23/21 Yes❑ No®
County Attorney 7/19/2021 Yes❑■ No❑■ Christine Limbert-Barrows 7/1 9/2021
Comments: No Insurance Required.
Page 71 of 74
AGREEMENT
This Agreement |s made and entered into this 27* day ofMay 2021, between the BOARD
OF COUNTY COMMISSIONERS OF MONKOEC0UNTY, FLORIDA, hereinafter referred to as "Board"
or "County," and GUidance/Care Center, Inc., a Florida 501{c}(3) not-for-profit corporation,
� hereinafter referred toos °AGENCY° mr"PROVIDEQ°.
� VVITNESSETH
| WHEREAS, the PROVIDER is a not-for-profit corporation established for the provision of
behavioral health services throughout the Florida Keys, and
WHEREAS, itima legitimate public purpose tm provide behavioral health set-vices including
substance abuse treatment services bo women offenders who are held in local correctional facilities,
who have at least six months and not more than twelve months of the their sentence |eHL to serve
in the Monroe County Detention Center, now, therefore,
IN CONSIDERATION of the rouU/o| promises and covenants cnmtained herein, it is agreed as
' follows:
,|
FUNDING
`|
|
' 1. AMOUNT OF AGREEMENT. The Board, in consideration of the PROVIDER substantially
� and satisfactorily performing and providing services boincarcerated women in the Monroe County
jail, shall reimburse the Provider for a portion of the Provider's expenditures for the VVoonem's ]oi|
In-House Program (including substance abuse and rnemLo| health services, such as paychosqcia|
assessment, individual counseling, group therapy and case management, to those incarcerated
wwrnem that qualify for the program), as billed by the Provider. This cost ShgN 'not exceed m total
reimbursement of THIRTY-FIVE THOUSAND SEVEN HUNDRED EIGHTEEN AND WO/100 DOLLARS
($35,718.00) during the fiscal year 2021.
� 2. TERM. This Agreement shall commence on October 1, 2028, and terminate September
� 38, 2021, unless earlier terminated pursuant to other provisions herein.
�
3. PAYMENT. Reimbursement requests will be submitted to the Board via the Clerk's
Finance Office. Reimbursement request and supporting documentation must be acceptable to the
' Clerk. Acceptability to the Clerk is based on generally accepted accounting principles and such laws,
the Clerk's ffu d The only re�rnburse
rules and regulations as may govern � er � n �. "
subject to the funded amounts below, those reimbursable expenses which are reviewed and
approved as complying with Monroe County Code of Ordinances, State laws and regulations and
Attachment A - Expense Reimbursement Requirements. Evidence of payment by the PROVIDER
shall be in the form of letter, summarizing the expenses, with supporting documentation attached.
(The Clerk's Finance Officemay accept Reimbursement Requests electronically, but only when
submitted and formatted in a PDF §|c with cover letter and attachments together in one (1) file.)
The PROVIDER agrees to submit hard copies of Reimbursement Request and supporting
documentation upon request. The letter should contain a notarized certification statennent. An
example of a reimbursement request cover letter is included as Attachment B. The orgam|zation's
final invoice must be received within thirty days after the termination date of this contract shown
in Article 2 above.
After the Clerk of the Board examines and approves the request for reimbursement, the
Board shall reimburse the PROVIDER, However' the total of said reimbursement expense payments
�
in the aggregate sum shall not exceed the total amount shown in Article 1, above, during the hsmm
of this agreement.
Contract GYCC, mopFrr/Page) /
4. AVAILABILITY8F FUNDS. If funds cannot be obtained or cannot be continued at
level sufficient to allow for continued neinmbursemnent of expenditures for services specified herein,
this agreement may be terminated immediately at the option of the Board by written notice. of
termination delivered to the PROVIDER, The Board shall not be obligated to pay for any set-vices
oi-goods provided by the PROVIDER after the PROVIDER has received written notice of termination,
� unless otherwise required by law.
� 5. PURCHASE OF PROPERTY. All property, whether real orpersonal, purchased with
� funds provided under this agreement, shall become the property Vf Monroe County and shall be
� accounted for pursuant to statutory requirements. Funding under this agreement shall not be used
Lo purchase capital assets. '
`
RECORDKEEPXNG
6. AUDIT AND RIGHT TO 8LND%T The AGENCY shall submit to the COUNTY an audit
report covering the term of this Agreement, within one-hundred twenty (120) days following thr
Agreement's lapse or early termination and shall also comply with all provisions ofthe Agreement
incorporated in Section 4 of this Agreement. In addition, the audit shall be prepared by an
� independent certified public accountant (CPA) with a current license, in good standing with the
�
, Florida State Board ufAccountancy,
�
! Right to Audit. Availability ofRecords. The records of the patties to this Agreement relating to
the Project, which shall include but not belimited to accounting records (hard copy, as well as
� computer readable data ifitcan be made available; general ledger entries detailing cash and if
trade discounts earned, insurance rebates and dividends; any other supporting evidence
applicable , /
deemed necessary by County or the Monroe County Office of the Clerk ofCourt and Comptroller
(hereinafter referred to as "County [|erk") to substantiate charges related to this agreement, and
all other agreements, sources o[information and matters that may inComDty\aor the County Clerk's
reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations
under orcovered by any contract document (all foregoing hereinafter referred to as "Records")
� shall be open to inspection and subject to audit and/or reproduction bvCouoty's representative
and/or agents or the County Clerk. County or County Clerk may also conduct verifications such as,
� but not limited to, counting employees at the job site, witnessing the distribution of payroll,
� verifying payroll computations, overhead computations, observing vendor and supplier payments,
miscellaneous allocations, special charges, verifying information and amounts through interviews
! and written confirmations with employees, Subcontractors, oupp|iers, and contractor's
� representatives. The County Clerk possesses the independent authority to conduct an audit of
Records, assets, and activities relating to this Project. The right bo audit provisions survives the
termination of expiration of this Agreement.
In addition, if PROVIDER is required to provide an audit am set forth in in Section 8(o) below, the
audit shall be prepared by an independent certified public accountant (CPA) with acurnent license,
in good standing with the Florida State Board of Accountancy,
7, ACCESS TO FINANCIAL RECORDS AND PUBLIC RECORDS. - PROVIDERmmst comply with
Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section
24 of article I of the Constitution of Florida. The County and PROVIDER shall allow and permit
reasonable access to, and inspection of, all documents, records, papers, letters or other "public
record" materials in its possession or under its control subject to the provisions of Chapter 119,
Florida Statutes, and made or received by the County and PROVIDER in conjunction with this
contract and related tq contract performance. The County shall have the right to unilaterally cancel
-� this contract upon violation of this provision by the PROVIDER. Failure of the PROVIDER to abide
by the terms of this provision shall be deemed a material breach of this contract and the County
may enforce the terms of this provision in the form of court proceeding and shall, as a prevailing
party, be entitled to reimbursement of all attorney~s fees and costs associated wUththat proceeding.
This provision shall survive any termination or expiration of the contract. The PROVIDER is
encouraged to consult with its advisors about Florida Public Records Lam/ in order to comply with
this provision. Pursuant to F.S. 119.0781 and the terms and conditions of this contract, the
PROVIDER is required to:
(1) Keep and maintain public records that vvuu|d be required by the County to
M perform the service.
/2) Upon receipt from the County'scustmd|mm of records, provide the County with a
� `opyof the requested records or allow the records to be inspected or copied within a
' reasonable time at a cost that does not exceed the cost provided in this chapter or
as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except asauthorized by law
for the duration of the contract term and following completion of the contract if the
PROVIDER does not transfer the records tn the County.
(4) Upon completion of the contract, transfer, at no cost, to the County all public
records in possession of the PROVIDER or keep and maintain public renznjo that
would be required by the County to perform the service, If the PROVIDER transfers
all public records to the County upon completion of the contract, the PROVIDER shall
� destroy any duplicate public records that are exempt or confidential and exempt from
'| public records disclosure roquirernents. If the PROVIDER keeps and maintains public
! records upon completion of the contract, the PROVIDER shall meet all applicable
! requirements for retaining public rrcords. All records stored electronically nnwsC be
provided bo the County, upon request from the [munLy's custodian ofrecords, in
� format that is compatible with the information technology systems cfthe County.
(S'� A request to inspect or copy public records relating to County contract must
be made directly to the County, but if the County does not possess the requested
records, the County shall immediately notify the PROVIDER of the request, and the
PROVIDER must provide the records to the County or o||0VV the records to be
inspected or copied within a reasonable time.
If the PROVIDER does not comply with the County's request for records, the County shall enforce
the public records contract provisions in accordance with the contract, notwithstanding LhcCounty's
option and right to unilaterally cancel this contract upon violation of this provision by the PROVIDER.
An PROVIDER who fails to provide the public records to the County or pursuant to a valid public
` records request within a reasonable time may be subject tm penalties underoection119.1O, Florida
Statutes,
|
The PROVIDER shall not transfer custody, release, alter, destroy or otherwise dispose of any public
records unless orotherwise provided in this provision or as otherwise provided by law.
IF THE PROVIDER HAS QUESTIONS REGARDING THE APPLICATI43N OF CHAPTER
119 F RIDA�AE THE_RIDER DUTY TO PROVIDE PUBLIC RECQRDS
33040.
8. COMPLIANCE WITH COUNTY GUIDELINES. The PROVIDER must furnish to the
County the following (items (a)-(j) must be provided prior tothe payment of any invoices):
'
(a) IRS Letter ofDetermination and GQIDESTAR printout indicating curnent5Q1(c)(3) Status;
-1 (�) Proof of registration with the Florida Department of Agriculture, as required by Florida
` Statute 496.405, and the Florida Department of State, as require by Florida Statute
617.01281, or proof of exemption from registration as per Florida Stetuie496.4O6.
(c) List ofthe Orgom|zetion's Board of Directors ofwhich there must be at least and for each
board member please indicate when elected to serve and the length of term of service;
{onovu,GICC, AVJx,F[r/Page 13
(d) Evidence of annual *4ecL|mn of officers and Directors/Directors At-Large or hi-annual election
of Officers and Directors/Directors At-Large as applicable;
(e) Unqualified audited financial statements frorn the most recent fiscal year for all organizations
that expend $150,000 a year or mmore| if qualified, include a statement u[ deficiencies with
corrective actions recommended/taken; audit shall be prepared by an independent certified
� public accountant (CPA) with m current license, in good standing with the Florida State Board
of Accountancy. Ifthe PROVIDER receives ¢100,000 or more in grant funding from the
� County:
' a. The [PA that prepares the audit must also he a rnernbmr of the
� American Institute ofCertified Public Accountants (AICPA)|
b. The CPA must maintain malpractice insurance covering the audit
services provided and
c. The County shall be considered an "intended recipient" ofsaid audit.
(f) Copy of e filed IRS Form 098 from most recent fiscal year with all attached schedules;
(g) Drgamizallon!s Corporate Bylaws, which must include the organization'smnissiun, board and
membership composition, and process for election of officers;
(b) Organization's Policies and Procedures Manual which must include hiring policies for all staff,
drug and alcohol-free workplace provisions, and equal employment opportunity provisions;
(i) Specific description or list of services to be provided under this cmmtnscL with this grant (see
�
' AtbachnmentC)'
( '
( U) Annual Performance Report describing services rendered during the most recently completed
� - grant period (to be furnished within 30 days after the contract end date.) The performance
report shall include statistical information regarding the types and frequencies of services
� provided, a profile of clients (including residency) and numbers served, and outcomes
achieved (see Attachment G);
(k) Cooperation with County monitoring visits that the County may request during the contract
year; and
/|)
other reasonable reports and information related to compliance with applicable laws,
' contract provisions and the scope of services that the County may request during the
contract year,
RESPONSIBILITIES
9. SCOPE OF SERVICES. The PROVIDER, for the consideration named, covenants and
agrees with the Board to substantially and satisfactorily perform and provide the services outlined
in Attachment to residents ofMonroe County, Florida.
10. ATTORNEY'G F2i�S AND COSTS. The County and PROVIDER agree that in the event
any cause of action or administrative proceeding is initiated or defended by any party relative to
the enforcement or interpretation of this Agreement, the prevailing Party shall be entitled to
reasonable attornoy'sfees, court costs, investigative, and omt'of-pocketoxpemses, as an award
against the non-prevailing party, and shall include attnrney's fees, courts costs, investigative, and
out-of-pocket expenses in appellate proceedings. Mediation proceedings initiated and conducted
pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and
usual and customary procedures required by the circuit court ufMonroe County,
11. BINDING EFFECT. The terms, covenants, conditions, and provisions uf this Agreement
shall bind and inure to the benefit of the County and PROVIDER and their respective legal
representatives, successors, and assigns.
12. CODE OF ETHICS. County agrees that officers and employees of the County recognize
-| and will be required to comply with the standards of conduct for public officers and employees as
delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or
acceptance of gifts; doing business with one's agency; unauthorized compensation; misuse of public
position, conflicting employment or contractual relationship; and disclosure or use of certain
information.
13. NO SOLICITATIn YPAYM ENT. The County and PROVIDER warrant that, in respect
to itself, it has neither employed nor retained any company or person, oLher than o bona fide
employee working solely for it, to solicit or secure this Agreernent and that it has noL paid or agreed
to pay any person, company, corporation, individual, or firm, other than a bona fide employee
working sw|ek/ for it, any fee, commission, percentage, gift, or other consideration contingent upon
� or resulting 'from the award or making of this Agreement. For the breach or violation of the
provision, the PROVIDER agrees that the County shall have the right to terminate this, Agreement
� without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full
� amount of such fee, commission, percentage, gift, or consideration.
1.4. INDEPENDENT CONTRACTOR. At all times and for all purposes hereunder, the
� PROVIDER isan independent contractor and not am employee nf the Board. No statement contained
in this agreement shall be construed so as to find the PROVIDER or any of its employees,
contractors, servants or agents toba employees of the Board.
COMPLIANCE ISSUES
15, COMPLIANCE WITH L/\VU. In providing all services pursuant to this agreement, the
PROVIDER shall abide by all statutes/ ordinances, rules and regulations pertaining toorregulating
' the provision of such services, including those now in effect and hereinafter adopted. Any violation
of said statutes, ordinances, rules and regulations shall constitute a material breach of this
| agreement and shall entitle the Board to terminate this contract immediately upon delivery of
written muL|oe of termination to the PROVIDER.
_
16. PROFESSIONAL RESPONSIBILITY AND LICENSING. The PROVIDER shall assure
that all professionals have current and appropriate professional licenses and professional liability
insurance coverage. Funding by the Board is contingent upon retention of appropriate |mos|, state
and/or federal certification and/or |ioonoure of the PROVIDER'S program and staff.
17. NON-DISCRI*4I NATION. The COUNTY and PROVIDER agree that there will be no
� discrimination against any person, and iLiyexpressly understood that upon a determination by
court of competent jurisdiction that discrimination has occurred, this Agreement automatically
� terminates without any further action on the part of any party, effective the date of the court order,
� The COUNTY and PROVIDER agree to comply with all Federal and Florida statutes, and all |nte|
ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1\
i Title VIT of the. Civil Rights Act of 1964 (PL 88'352), which prohibits discrimination in employment
. on the basis of race, color, religion, sex, and national origin; 2)Title IX of the Education Amendment
of 1972, as amended /J0 U�C �� 1581-1683, and 1685-1688), which prohibits discrimination oil' f h RehabilitationA�� f 1973 amended /2U U�C � 7�4)
the basis of sex; 3) �ecLi�m 5U4 o the o , uo ` '
which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975. as
amended (42 QSC §§ 6101'6107), which prohibits discrimination on the basis ofage; 5) The Drug
Abuse Office and Treatment Act of 1972 (PL92-Z5S), as amended, relating to nondiscrimination on
the basis of drug abuse; 6\ The Comprehensive Alcohol Abuse and Alcoholism Prevention,
Treatment and Rehabilitation Act of 1970 (PL91-61O), as amended, relating to nondiscrimination
on the basis of alcohol abuse or alcoholism; 7} The Public Health Service Act of 1912, §§ 523 and
527 (42 USC �� �OUd�-3 and �90ee-3), as amended, relating to confidentiality of alcohol and drug
` � � Civil Rights Act f �968 /4� U�C �� �6Q1 et as
abuse patient records; 8) T|UeVUl o the v g � n ` . '
� amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans
with Disabilities Act of 1990 (42 0SC §G12101), as amended from time to time, relating to
! nondiscrimination in employment nn the basis mfdisability; 10) Monroe County Code Chapter 14^
Article [l, which prohibits discrimination on the basis of race, color, sex, religion, national origin,
-\ ancestry, sexual orientation, gender identity or expression, familia I status or age; and 11) any other
nondiscrimination provisions in any Federal or state statutes which may apply to the parties to, or
the subject matter of, this Agreement.
__ __
AMENDMENTS, CHANGES, AND DISPUTES
18. M(}C,IFXCATIONS AND AMENDMENTS. Any and all modifications of the services
and/or reimbursement of services shall be accomplished by an amendment, which must be
approved in writing by the County.
�
19. ADJ0C)ICATIONor DISPUTES OR DISAGREEMENTS. County and PROVIDER agree
� that all disputes and disagreements shall baattempted tube resolved by meet and confer sessions
� between representatives of each of the parties. The PROVIDER and County staff shall try to resolve
� the claim or dispute with meet and confer sessions to be commenced within 30 days of the dispute
or claim. If the issue or issues are still not resolved to the satisfaction of the parties, then any party
� shall have the right to seek such relief or remedy as may be provided by this agreement or by
Florida law. Any claims or dispute that the parties cannot resolve shall be decided by the Circuit
Court, 161h3udidaA Circuit, Monroe County, Florida.
20. COOPERATION. In the event any administrative or legal proceeding is instituted
againsteitherpadyrelatingtothefornoaUou, execution, perfmrrnance/ orbreachofthivAgreernomt,
County and PROVIDER agree to participate, to the extent required by the other party' in all
/ proceedings, hearings/ processes, meetings, and other activities related to the substance of this
' Agreement mrprovision of the services under this Agreement. County and PROVIDER specifically
agree that no party to this Agreement shall be required tn enter into any arbitration proceedings
! related to this Agreement.
ASSURANCES
21. COVENANT OFNO INTEREST. County and PROVIDER covenant that neither presently
has any interest, and shall not acquire any interest, which would conflict in any manner ordegree
with its performance under this Agreement, and that only interest of each is to perform and receive
benefits as recited in this Agreement,
22. NO ASSIGNMENT. The PROVIDER shall not assign this agreement except in writing
and with the prior written approval of the Board, which approval shall be subject to such conditions
� and provisions as the Board may deem neceosarV. This agreement shall be incorporated by
� reference into any assignment and any assignee shall conmp�|y with all of the provisions herein.
Unless expressly provided for therein, such approval shall in no manner or event be deemed to
� impose any obligation upon the Board in addition to the total agreed upon reimbursement amount
for the services ofthe PROVIDER.
|
23. NON-WAIVER OF IMMUNITY. Notwithstanding the provisions ofSec. 768.28, Florida
Statutes, the participation nf the County and the PROVIDER in this Agreement and the acquisition
of any commercial liability insurance coverage, self-insurance coverage, or local government
liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability
coverage, nor shall any contract entered into by the County be required to contain any provision
for waiver,
24. ATTESTATIONS. PROVIDER agrees to execute such documents as the County may
reasonably require, to include a Public Entity Crime Statement, am Ethics Statement, and a Drug-
Free Workplace Statement.
| 25. AUTHORITY. Each party represents, and warrants to the other that the execution,
delivery and performance uf this Agreement have been duly authorized by all necessary County
| and corporate action, as required by law..
INDEMNITY ISSUES
26. INDEMNIFICATION AND HOLD HARMLESS. The PROVIDER covenants and agrees,
to indemnify and hold harmless Monroe County Board of County Commissioners fromm ony and allclaclaimsa� � and � auses of action for medical malpractice, medical negligence, bodily injury (including
� death), personal injury, and prmpediydannaga (including property owned by Monroe County) and
any other losses, damages, and expenses (including attnrney's fees) which arise out Of, in
�i connection with, or by reason of services provided by the PROVIDER occasioned by the negligence,
� errors, or other wrongful act or omission of the PROVIDER'S employees, agents, or volunteers.
27. PRIVILEGES AND IMMUNITIES. All of the privileges and immunities fnznn liability,
� exemptions from laws, ordinances, and rules and pensions and relief, disability, workers'
compensation, and other benefits which apply to the activity of officers, agents, or employees of
any public agents or employees of the County, when performing their respective functions under
this Agreement within the territorial limits of the County shall apply to the same degree and extent
to the performance of such functions and duties of such officers, agents, volunteers, or employees
outside the territorial limits nf the County.
/ 28. NO PERSONAL LIABILITY. Mo covenant mr agreement contained herein shall be
deemed to be a covenant oragreement of any member, officer, agent or employee of Monroe
/|! County in his or her individual capacity,
and no mamnber, officer, agent or employee of Monroe
County
shall be liable personally on this Agreement or be subject to any personal liability or
accountability by reason of the execution of this Agreement.
29. LEGAL OBLIGATIONS AND RESPONSIBILITIES: Non-Delegation of Constitutional
or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any
participating entity from any obligation or responsibility imposed upon the entity by |ovv except to
the extent of actual and timely performance thereof by any participating entity, in which case the
performance may be offered in satisfaction of the obligation or responsibility. Further, this
Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the
constitutional or statutory duties of the County, except to the extent permitted by the Florida
constitution, state statute, and case law.
� 30. NON-RELIANCE BYNON-PARTIES. No person or entity shall be entitled to rely upon
the terms of this Agreement to enforce or attempt to enforce any third-party claim or entitlement
� to or benefit of any service or program contemplated hereunder, and the County and the PROVIDER
that mf�c�r, orennp|oyeeof either shall
agree � , ,
have the authority Lu inform, counsel, ur otherwise indicate that any particular individual or group
of individuals, entity or entities, have entitlements or benefits under this Agreement separate and
apart, inferior to, or superior to the community in general or for the purposes contemplated in this
Agreement.
GENERAL
31. EXECUTION IN COUNTERPARTS. This Agreement may be executed in any number
of counterparts, each of which shall be regarded as an original, all of which taken together shall
constitute one and the same instrument and any of the parties hereto may execute this Agreement
by signing any such counterpart,
32. NOTICE. Any notice required or permitted under this agreement shall be in writing
and hand-delivered or mailed, postage pre-paid, by certified mail, return receipt requested, to the
� other party an hu||ows;
For Board:
Grants Administrator and Monroe County Attorney
1180 Simonton Street PO Box 1026
� ��
Key West, FL33040 Key West, RL33041
FoUIROMER
Maureen DUn|eavy, MA, NCC, LMHC
Regional Vice-President
� Guidance/CaneCeuter
1205 Fourth Street
� Key West, FL33U40
Copies ofall default notices, notices of breach, termination, legal claim, or indemnity copied to:
VVestCanc Foundation, Inc.
Attn: Executive Vice President
1711 Whitney Mesa Drive
Henderson, Nevada 89014
33^ GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES, This
Agreement shall be governed by and construed in accordance with the laws of the State of Florida
` applicable tm contracts made and tobe performed entirely in the State.
/ In the event that any cause of action or administrative Proceeding is instituted for the
� enforcement mrinterpretation of this Agreement, the County and PROVIDER agree that venue will
lie in the appropriate court or before the appropriate administrative body in Monroe County, Florida.
_
The County and PROVIDER agree that, in the event of conflicting interpretations of the terms
or a term of this Agreement by or between any of them the issue shall be submitted to mediation
prior hu the institution of any other administrative orlegal proceeding.
34. NON-WAIVER. Any waiver of any breach of covenants herein contained to be kept
and performed by the PROVIDER shall not be deemed or considered as a continuing waiver and
� shall not operate to bar or prevent the Board from declaring a forfeiture for any succeeding breach,
either of the same conditions or covenants mrotherwise.
35. SE\/ERABIL%TY. If any term, covenant, condition or provision of this Agreement (or
the application thereof tu any circumstance or person) shall bedeclared invalid ur unenforceable b)
any extent by court of competent jurisdiction, the remaining terms' covenants, conditions and
nov�uiaoo of shall not be affected thereby' and each remaining term, covenant,
P ' '
—condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent
permitted by law unless the enforcement of the remaining terms, covenants, conditions and
provisions of this Agreement would prevent the accomplishment of the original intent of this
'Agreement. The County and PROVIDER agree to reform the Agreennentto replace any stricken
provis
ion iom with a valid provision that comes as close as possible to the intent of the stricken
provision,
36. CLAIMS FOR FEDERAL ORLSTATE AID�: PROVIDER and COUNTY agree that each
nho|| be, and is, empowered to apply for, seek, and obtain federal and state funds to further the
purpose of this Agreement, Any conditions imposed as a result of funding that effect the Scope of
Services will be provided tn each party.
37. ENTIRE AGREEMENT. This agreement constitutes the entire agreement of the
parties hereto with respect to the subject matter hereof and supersedes any and all prior
agreements with respect tosuch subject matter between the PROVIDER and the Board.
[THIS SPACE INTENTIONALLY LEFT BLANK WITH SIGNATORY PAGE TO FOLLOW]
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed as of
the (Jay and year first written above.
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FL.ORIDA
By
County Administrator
MONROE COUNTY ATTORNEY
CHRISTINE LIMBEPMBARROWS
ASSISTANT COUNTY ATTORNEY
DATE.._8/9/21
Guidance/Caro Center, Inc. a Florida
501(c)(3) not-for-profit corporation
-1458324
t44
(Federal ID No, 59
witness
Witne Frank C. Rabbito, chief Operations Officer
Guidance/Care Center, Inc., a Florida 501(c)(3)
not-for-profit corporation
Conn-act:GICC )IIJIP FY21 Page 9
ATTACHMENT
EXPENSE REIMBURSEMENT REQUIREMENTS
This document is intended to provide basic guidelines to Human Service and Community-Based
Organizations, county travelers, and contractual parties who have reimnbucsaWm expenses
� associated with Monroe County business. These guidelines, as they relate to travel, are from the
Monroe County Code of Ordinances and State laws and regulations.
�
A cover letter (see Attachment,8) summarizing the major line items on the reimbursable expense
request needs ko also contain the following notarized certified statement:
� "I certify that the above checks have been submitted both,o vendors as noted and that the
attached expenses are accurate and in agreement with the records of this organization.
Furthermore, these expenses are |n compliance with this organiza0on'y contract with the Monroe
County Board of County Commissioners and will not be smbrmiLted for reimbursement to any other
fumdingsmunce."
Invoices should be billed to the contracting ageNcy. Third party payments will not be considered
| for reimbursement. Remember, the expense should be paid prior to requesting a reimbursement.
,
Only current charges will be considered, mo previous balances,
Reimbursement requests will be monitored in accordance with the level of detail in the contract.
� This document should not be considered all-indusive. The Clerk's Finance Department reserves
the right to review reimbursement requests on an individual bos|s. Any questions regarding these
guidelines should be directed to385-292'3534.
Data Processing, PC Time, etc.
The vendor invoice is required for reimbursement. Inter-company allocations are not considered
reimbursable expenditures unless appropriate payroll journals for the charging department are
attached and certified.
Payroll
A certified statement verifying the accuracy and authenticity of the payroll expense is needed. if
' Payroll Journal is provided, it should include: dates, employee marna, salary or hourly rate, total
hours worked, withholding information and paid payroll taxes, check number and check amount. If
! a Payroll Journal is not provided, the following information must be provided: pay period, check
amount,
check number, date, payee, and support for applicable paid payroll taxes.
Postage, Overnight Deliveries, Courier, etc.
A log of all postage expenses as they relate to the County contract is required for reimbursement.
For overnight mr express deliveries, the vendor invoice must beincluded.
Rents, Leases, etc.
A copy ofthe rental or lease agreement is naqmired. Deposits and advance payments are not
allowable expenses,
| Reproductions, Copies, etc.
A |og of copy expenses as they relate tothe County contract is required for reimbursement, The
log must define the date, number mfcopies made, source document, purpose, and recipient, &
reasonable fee for copy expenses will be allowable, For vendor services, the vendor invoice and a
-1 sample oy the finished product are required.
Supplies, Services, etc.
For supplies or services ordered, a vendor invoice is required.
_ ____
Telefax, Fax, etc.
A fax log is required, The log must define the sender, the intended recipient, the (late, the number
called, and the reason for sending the fax,
Telephone Expenses
A user log of pertinent information must be remitted including: the party called, the caller, the
telephone number, the date, and the purpose of the call.
Travel and Meal Expenses
Travel expenses must be submitted on a State of Florida Voucher for Reimbursement of Travel
Expenses. Travel reimbursement requests must be submitted and will be paid in accordance with
Monroe County Code of ordinances and State laws and regulations. Credit card statements are not
acceptable documentation for reimbursement. If attending a conference or meeting, a copy of the
agenda is needed. Airfare reimbursement requires the original passenger receipt portion of the
airline ticket. A travel itinerary is appreciated to facilitate the audit trail. Auto rental reimbursement
requires the vendor invoice, Fuel purchases should be documented with paid receipts. Taxis are
not reimbursed if taken to arrive at a departure point: for example, taking a taxi from one's
residence to the airport for a business trip is not reimbursable. Parking is considered a reimbursable
travel expense at the destination, Airport parking during a business trip is not.
A detailed list of charges is required on the lodging invoice. Balance due must be zero, Room must
be registered and paid for by traveler. The County will only reimburse the actual room and related
bed tax. Room service, movies, and personal telephone calls are not allowable expenses.
Mileage reimbursement shall be at the rate established by ARTICLE XXVI, TRAVEL, PER DIEM,
MEALS, AND MILEAGE POLICY of the Monroe County Code of Ordinances, An odometer reading
must be included on the, state travel voucher for vicinity travel. Mileage is not allowed from a
residence or office to a point of departure. For example, driving from one's home to the airport for
o business trip is not reimbursable expense.
Meal reimbursement shall beat the rates established by ARTICLE XXVI, TRAVEL, PEP, DIEM, MEALS,
AND MILEAGE POLICY nfthe Monroe County Code of Ordinances. Meal guidelines state that travel
� must begin prior to 6 a.m. for breakfast reimbursement, before noun and end after 2 p.m. for lunch
reimbursement, and before 6 pm. and end after p.m. for dinner reimbursement. �
� mmn-aUUnvuab|e Expenses
. The following expenses are not allowable for reimbursement: capital outlay expenditures (unless �
' specifically included in the contract), contributions, depreciation expenses (unless specifically
included in the contract), entertainment expenses, fundraising, non-sufficient check charges,
penalties and fines,
|
�
{oo^o^t:6YcC, 8YJIPFrz /i�aq^1 //
ATTACHMENT B
ORGANIZATION
LETFERHEAD
Monroe County Board *f County Commissioners
� Finance Department
50O Whitehead Street
� Key West, FL33040
� Date
' The following iso summary nf the expenses for for the time period of___ bn ____
Ckeck # Payee Reason Amount
101 Company Rent $ X~XXXJ<X
102 Company Utilities XX%.XX
104 Employee P/R ending U5/14/01 XXX.XX
105 Employee P/R ending 0S/28/O1 XXX.XX
`i (A) Total i)(10<A--XQ—X
| (D) Total prior payments $ X,XXX.XX
� ([) Total requested and paid (A + B) $ X,XmX%
(D) Total contract amount $ X,XXX.XX
Balance mf contract (D-C) i=X--,-Xl��-M
I certify that the above checks have been submitted to the vendors os noted and that the expenses are
accurate and in agreement with the records of this organization. Furthermore, these expenses are in
compliance with this organizat|nn's contract with the Monroe County Board of County Commissioners
and will not be submitted for reimbursement to any other funding source.
�
ChiefExecutiveOMicer
Attachments (supporting documentation)
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
(
State of
County of
The foregoing instrument was acknowledged before me, by means ufO physical presence or El online
notarization, this _day of (omomth), __________ (yeor), by
(name nf officer mragent, title of officer oragent) of
(name of entity).
Personally Known
Produced Identification: Type nfIDand Number on ID
! (SEAL)
Signature of Notary
Name of Notary (Typed, Stamped or Printed)
Notary Public, State of
(ovonm,GxCC, AlDrFxJ2 Page| o
ATTACHMENT C
Specific description and list of services to be provided Under this contract:
Substance abuse treatment services to wornen offenders who are held in local correctional
facilities, who have at least six months and not more than twelve montl-is of ti"ieIr sentence left to
serve in the Monroe County Detention Center
it
.................. .......
Con Ira ct:GICC, JVJJP FY21 Page 13
�
�
ATTACHMENT D
� PUBLIC � ������� ����U���
� " ~~~�°~�°° ENTITY= ° " ~°"��"'"~~ STATEMENT
"~�-""~"� °
"A parson or affiliate who has been placed on the convicted vendor list following a conviction for
public entity crime may not submit a bid on a contract to provide any goods or services to a public
entity, may not submit a bid on a contract with a public entity for the construction or repair of a
public bU||d|Dg or public work, may not submit bids on leases of real property to public entity, may
not be awarded or perform work as a CONTRACTOR/ supplier, subcontractor, or CONTRACTOR
under a contract with any public entity, and may not transact business with any public entity in
8xCeSS of the threshold amount provided in Section 287.017/ for CATEGORY TWO for a period of
36 months from the date of being placed OO the convicted vendor list."
I have read the above and state that neither (Respondent's name) nor
any Affiliate has been placed On the C0OV|Cted vendor list within the last 36 months.
vn,� �) " A,--
Dote: °
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of
County of
The foregoing instrument was acknowledged before me, by means "fXphysica| presence or online
this _~1 day (month), M7-1 (year), by
Lea (name of officer nragent, title of officer oragent) of
(nanneofendty).
Perso' nally Known
Produced Identification: Type of ID and Number on ID
----
(SEAL)
�ign`a-tl-"f Notary
Maryanne L Johnson Name of 44tary (Typed, Stamped or Printed)
or
Notary Public, State of
ATTACHMENT E
SWORN STATEMENT UNDER ORDINANCE NO. 010-1990
MONROE COUNTY, FLORIDA
ETHICS CLAUSE [[jJJJ
rr �£ - r
(Company) '
"...warrants that he/it has not employed, retained or otherwise had act on his/her behalf any former
County officer or employee in violation of Section 2 of Ordinance No. 010-1990 or any County officer
or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this
provision the County may, in its discretion, terminate this Agreement without liability and may also,
in its discretion, deduct from the Agreement or purchase price, or otherwise recover, the full amount
of any fee, commission, percentage, gift, or consideration paid to the former County officer or
employee."
(Signature /
Date: 1 4/
TO BE COMPETED BY NOTARY (in accordance with State notary requirements)
State ofla
County of
The foregoing instrum nt was acknowledged before me, by means of physical presence or ❑ online
notarization, this day of _ _ _ (month), i (year), by
( ame of officer or agent, title of officer or agent) of
(name of entity).
Personally Known
Produced Identification: Type of ID and Number on ID
(SEAL)
SignatVreof Notary
y or, tdot0ry Public Slats of Florida
I4 ; Maryanne L Johnson
`- a� My commission GG 175345
rxir�gtl,1t512022 Name of Lary (Typed, Stamped or Printed)
,
Notary Public, State of Roo Al
Contract: G/CC, WJIP FY21 Page 115
ATTACHMENT F
DRUG-FREE WORKPLACE FORM
The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that:
c
6LAj
(Name of Business) t notifying employees that the unlawful manufacture, distribution,
1. Publish a statement of a controlled substance is prohibited in the workplace and
dispensing, possession, or use taken against employees for violations of such Prohibition.
specifying the actions that will be abuse in the workplace, the business' Policy Of
2. inform employees about the dangers of drug counseling, rehabilitation, and
maintaining a drug-free workplace, any available drug
and the penalties that may be imposed upon employees for
employee assistance programs,
drug abuse violations. contractual services that are
3. Give each employee engaged in providing the com oditi
mes or con
under bid a copy of the statement specified in subsection (1).4. in the statement specified in subsection (1), notify the employees that, as a condition of
services that are under bid, the employee will
working on the commodities or contractual or
statement and will notify the employer of any conviction of,
abide by the terms of the iolation of Chapter 893 (Florida Statutes) or of
plea of guilty or nolo contenders to, any via
SrasucfcQnviction
, for a violation occurring in
any controlled substance law of the Unitedthe workplace no later than five (5) days afte drug abuse assistance or
5. Impose a sanction on or require the satisfactory participation in a or any employee
rehabilitation program if such is available in the employee's community,
who is so convicted. to continue to maintain a drug-free workplace through
6. Make a good faith effort
implementation of this section. I certify tha this firm complies fully with the
As the person authorized to sign the statement,
above requirements.
(Signature)
Date, -
TO BE COMPLETED BY NOTARY (in accordance with State notary requirements)
State of
County of presence or 0 online
%nit was acknowledged before me, by means of X physical
The foregoing iinstr
g (month), (year), by
notarization,
ti is ay Of
notarization, this
(name of officer or agent, title of officer or agent) of
(name of entity).
Personally Known
Produced Identification: Type of ID and Number on
ID
(SEAL) Si u e of Nota
y e(Typed,_S2Pe
,on I
Pubk StSW ol Filohda S2 vhe,
y re L Name of Otar
otary (Typed, S amped or Printed)
Maryanne L JohnsOn Name of
0
My c o mrin ission GG J 7 534,345 5
Notary Public, State of—F
r,nnjj^nrq: ClIcC, WJIP FY21 Page 116
ATTACHMENT
FY2021 Annual Performance Report
For year October 1, 2020 -September 30, 2021
(Report Deadline: October 31, 2021)
_._..._ - — ------------ ._ —
Aq
I l
_ E
Point of Contact POC .....
i-PhonlFinai.. + - -- - -----------
Grant Amount
Per Section 8 of your contract, it is required that you fill out the entire form and answer every
question,
Narrative on the FY2021 Performance (i.e. successes, challenges, etc.):
guestions.
1. please list services and client information below for the program/activities funded by the Monroe
County award.
De
scripton of TargetIrr �Persons in h+frer %nt
l scri gran caftvice Po ultiora"r' t Po' rlticra ery n;FY202 l
,
btdphia llatd`dl li 'nf erve _
2. What were the measurable outcomes(including numbers) accomplished in FY2021? please base
these outcomes on the services you identified in Question#1..
0. What number and percentage of your clients/participants were at or below the federal poverty level
in FY2021; and/or 200%; and/or,another standard used by your organization?
4. What area of Monroe County did you serve in FY2021?
5. wring FY2021, how many months did you provide program services to(Q.1)clients?
5. How many total FTFs in your organization?
?. How many FTs worked on the program(s) funded by the F'Y2021 Monroe County award?
S. Volunteers: hours of program service were contributed by volunteers in FY2021.
Contract:C;/CC FVJIP FY21 Page i l7
FINANCIAL REPORT
Women's Jail Incarceration Program
(Note: Report Only Grant Expendittires for the Grant Period)
9. Were all the Monroe County funds used in FY2021?
a. If no, please explain:
10. Allocation of Award; Award Amount $
Program Expense Administrative Expense
dud of Cate o (DAIar A�nt� Jpollar Amount
Salaries $0 $0
Fringe $0 $0
FICA $0 $0
Ind pendent Contractors j_ $0 $0
Office Supplies,Telephone, Postage $0 $0
Utilities $0 $0
Insurance $0 $0
Rep air& Maintenance $0 $0
Travelffransportation $0 $0
Rent/Association Dues $0 $0
Client Service/Describe: $0 $0
Client Service/Describe: $0 $0
Client Service/Describe: $0 $0
Client Service/Describe: $0 $0
Other Experrse/Descrlbe: $0 $0
Other Expense/Describe: $0 $0
Other E $0 $0
Other�Exens�elDesc�flbe. $0 $0
11. Compensation Detail: Include all persons who receive compensation from the FY2021 Monroe
County Funding (including Independent Contractors)
Employee Name Type of Work Hrs.Worked Total Charges
(FName, Last Initial_ Title Performed in Program on Program to Pro -ram
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$uo
$0.00
$0.00
(Note:If you need more space, you may add additional lines or an addendum.)
—--—------- ............... ...... ....... .......
Contract:GICC, JYXP FY21 Page 113
12. Did the FY2021 funding serve as required match for a portion or all funding awarded by another
granting agency? If yes, please provide details below:
Amount of Name of Grantor Arnount Grantor Type: Grant Type, Match %
Funding that Required Match Awarded by Federal, Competitive or Required
served as Funding Grantor*** State, Non-Competitive by the
Required Local or Grantor
Match Foundation
***Enter the Amount Awarded by the Grantor regardless of whether Monroe Co. funding provided 100%of the
Required Match.
For the following questions, please use the number as reported on your FY2021 IRS Form 990. If
your FY2021 IRS Form 990 is not yet prepared, please provide an estimate for the following
questions.
13. What is your organization's fiscal year?
14. What were your organization's total expenses in FY2021?
15. What was your organization's total revenue in FY2021?
16. What was the organization's total in grants and contracts for FY2021?
17. What was the organization's total donations/fundraising and in-kind in FY2021?
a, Cash Donations/Fundraising:
b. In-kind Donations/Fundraising:
18. What percentage of your expenses are prograrn service expenses' versus,management and
general expenseS2 in FY2021 as reported on your IRS Form 990?
19, Additional Comments, Questions and/or Suggestions:
'Program,ser�rice expenses are defined as expenses needed to run your programs,
2 Manaqement and general expenses encompass expenses such as human resources,salaries of those not working directly with
programs,legal services,accounting services,insurance expenses,office management,auditing,and other centralized
services.
...........
Contract:GICC, IMPFY21 Page 119