Item C09
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 18. 2004
Division: Community Services
Bulk Item: Yes -X- No
AGENDA ITEM WORDING: Approval to purchase two transportation buses based on the
Application for Federal Assistance under the U.S.C. Section 5310 and Notice of Grant Award for
Years 2003 and 2004 to Monroe County by the State of Florida Department of Transportation
by piggy backing on the FDOT FVPP-03-SC-1 Florida Procurement Program.
ITEM BACKGROUND: The Federal Transit Administration will fund the purchase of two
transportation buses with (estimated) $115,000.00 funding coming from the federal funds for
$92,000.00 and state funds for $11,500.00 and a county match of $11,500.00. These vehicles
replace existing aging buses in the Transportation Program's fleet. (FY2003 & FY2004)
PREVIOUS RELEVANT BOCC ACTION: Approved the Application and Notice of Grant
Award for Federal Assistance between Monroe County and the Federal Transit Administration
to purchase two buses, one for grant awarded year 2003 and one for grant awarded year 2004.
CONTRACT/AGREEMENT CHANGES: NA
STAFF RECOMMENDATIONS: Approval to purchase buses
TOTAL COST: $110.006.00
COST TO COUNTY: $11.001.00
BUDGETED: Yes ---X- No
SOURCE OF FUNDS: 102-61505560640 $11.001
Federal Funding $88,004
State Funding $11,001
REVENUE PRODUCING: Yes NA No
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APPROVED BY: County Attome~ 0
DIVISION DIRECTOR APPROVAL:
NA Year
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DOCUMENTATION:
Included X
To Follow_
Not Required_
DISPOSITION:
AGENDA ITEM #~
Revised 2/27/01
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JEB BUSH
GOVERNOR
Florida Department 0/ Transportation
PUBLIC TRANSPORTATIONOmCE-DISI'RICf SIX
602 SOUfH MIAMI AVENUE, MIAMI, FLORIDA 33130-3016
PHONE: (305) 377-5906 (SC) 452-5906
FAX: (305) 3'11-5'" (SC) 452-5967
JOSE ABREU
SECRETARY
April 10, 2003
NOTICE OF GRANT AWARD
Based on the Agency's Application for Federal Assistance under the U .S.C. Section 5310 dated, January 22,
2003, on file with the Department, the Florida Department of Transportation hereby makes the following
grant award to Monroe County Board of County Commissioners, 11000 Simonton Street, Room 1-181,
Gato Building, Key West, FL 33040. The fmal decision will be made by Federal Transit Administration in
July, 20031
Est. Matching
Funds Req'd.
DescriDtion
Estimated Value
One 22'-27' Bus, (B on C), Diesel, 3 W/C Pos
$60,000.00
$6,000.00
The Agency will be contacted by the FDOT Contractor to arrange purchase of the above item.
Award Approved by:
Date: #-
Name and Title:
Rene R. Rodriguez. P.E.. Public TransDortation Manager
ACCEPTANCE OF GRANT AWARD
...... (TO BE COMPLETED AND SIGNED BY THE RECIPIENT AND RETURNED TO THE FDOT DISTRICT SIX OFFICE BEFORE MAY 30,2003)
, A APPROciEO AS TO FORM
The undersigned accepts the above-described award and: C
ROBERT
(Check all appropriate) DA TE ':'::l _ ~" LfE" ~:,.
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~ Q. Retlffumr its assurances 10 FTA and FDOT as stJlJed in Exhibits F, G;I!/?l~ ,~JNcation. .
~ b. Requnls purchases oflh..ehicleslequipnrent in (August / 20l'e3fi. '~~~'~# ::~
Month Yev. ,~.,' :::...-
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AGENCY: Monroe County Board Of County commiSSio~~.~:~/;:.>;:.:,.. :; :2':':; " -:;:" .-
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Accepted by:
Date: May 21,2003
(Signature)
Typed Name and Title:
Dixie M Spehar, Mayor of Monroe County
SHOULD YOU HAVE ANY QUESTIONS, KINDLY CONTACT - lKE MAHMOOD, 305-377-5913
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JEB Bl'SH
GOVER'l/OR
April 15, 2004
NOTICE OF GRANT A WARD
Florida Department of Transportation
PVBUC TltANSPOIlTATIONOFJICE-OISTRICT SIX
60% SOt-TN MJAMI A. VENUI!.I\OAMI. FLORIDA 331JO.J01'
PIIONE: (Jt5) 377.5906(5C) <151-5906
FAX: (3t5) 371.5967 (SCI.52-5961
JOSE ABREU
SECRETARY
Based on the Agency's Application for Federal Assistance under the US.C. Sectio~ 5310 dated. January 21,
2004, on file with the Department, the Florida Department of Transportation hereby makes the following
grant a~ardto Monroe County Board ~f County Commissioners, Social Services Transportation, 1100.
Simonton St., Rm. 1-181, Gato Building, Key West, FL 33040. The final decision will be made by Federal ..
Transit Administration in July. 2004.
Descriotion
Estimated Value
Est. Matching
Funds Reo'd.
One (1) 9 Passenger Bus (B on C) 22'-29' Diesel, 2 W/C Pos.
$55,000.00
$5,500.00
The Agency will be contacted by the FDOT Contractor to arrange purchase of the above item.
FLORIDA DEPARTMENT QE TRANSPORTATION
Award Approved by:
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(Signature)
Date: ~ If;' l.o4? ~
Name and Title:
Carl Filer. P.E.. Interim Public Transportation Manaszer
ACCEPTANCE OF GRANT A WARD
...(TO BE COMPLETED AND SIGNED BY THE RECIPIENT AND RETURNED TO THE FDOT DISTRICT SIX OFFICE BEFORE MAY 28.2004)
I\ccepted by:
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Date:
6/16/04
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The "'Idersigned accepts the above-described award and:
!
(Check all appropriate)
~ a. Reaffirms its assurallces to !-'T A and FDOT tis stf!1td in Exhibits F, G, and H of its application.
--1L- b. Requests purch.." Dfth..ehic/eslequipment in ( - Ji<. / '/. JJ!!!!!:h.
. Mon Year
AGENCY:
Monroe County Board of County Comm;!'l!'linnPTS--
(Signature)
TJ'ped Name and Title:
Murray Nelson. Mayor
SHOt:LD YO\: IlA VE .""1' QLESTIO~S. KL'l/DL Y CO~T.'\CT . IKE MAJNOOD, 305-377-5913
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Florida Department of Transportation
Public Transit Office
Order Packet
ORDER FORM
FVPP-03-SC-1 (Small Cutaway Type Vehicles)
First Class Coach and Equipment, Inc.
ry1 O~(?() E C P9f'~IT'j iFt\t-J.~ IT
AGENCY NAME: jv"/ C l~O~' DATE: P.O.:
CONTACT PERSON: .-'eRR-'r" ,-.SK..-.:.LJ.J F.I.N.# 59 - 6()c:)~ .7l..fc,
July 2004
Item Cost Quantity Total Cost
Base Vehicle: Ford E350 $41,060.00 .2- 82-) '20
Engine (Gasoline) Size: 6.8l Make: Ford $700.00
Manufacturer: Ford
Engine (Diesel) Size: 6.0l Make: Ford $5,163.00
Manufacturer: Ford 2. I C',3 LG,
Access Plate $50.00 z.. {6Ci
Stainless Steel Wheel Inserts $250.00 J;L 50c::;
Spare Tire/Wheel $250.00 2- 50(:,
Seat Belt Extensions $20.00 ~ 80
Driver Seat A $450.00
Driver Seat B $400,00
Altro Flooring $505,00
Public Address System $250.00
AM/FM Radio $195.00
TOTAL PAGE ONE
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FVPP-03-SC-1
- 10 -
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
ORDER FORM (cont}
Item Cost Quantity Total Cost
Help Bumpers Front $600.00 7 I 2, cJ::j
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Help Bumper Rear $550.00 L 1"O(j
Side Wheel chair lift (Braun L919IB) $2,700.00
Side Wheel chair lift (Rican 5-2005 and KlearView) $2,750.00 2_ 5-500
Side Wheel chair lift (Maxon WL-6A3353) $2,600.00
Rear Wheel chair lift (Rican KlearView) $2,750.00
Rear Wheel chair lift (Braun VL917IB) $2,700.00
Sure-Lok restraint system (per position) $400.00
Q-Straint restraint system (per position) $400.00
Sure-Lok SoLo restraint system (per position) $580.00 B '1-,(,,'10
Q-Straint Slide Lock restraint system (per position) $414.00
Standard seat (per person) $170.00 LJ ~~a
Flip-Type seat (per person) $250.00 12_ 300<0
Fold-Away seat (per person) $300.00
Child seat (per person) $220.00
Paint scheme 1 $200.00
Paint scheme 2 $200.00
Paint scheme 3 $200.00
TOTAL (total page 2) -t" 1 (., I 2<:,
TOTAL (total page 1) ~ c-ij f'~' (
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GRAND TOTAL (total page 1 and page 2) t I 10, (-:,010
FVPP-03-SC-1
- 11 -
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
CHOICES FORM
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SEATING AND FLOORING CHOICES
Seating Colors: (circle one) gray blue Ga'n~
Flooring Colors: (circle one) gray blue ~ ,....~---___JJI~_gL--..___
Paint Scheme: (circle one) #1 #2 #3 \JJw l~E~ b~\sE C<:'~I
OI0L)' ------------
Agencies will select two (2) colors for the background and stripe when orders
are placed. If an agency requires a paint and lettering scheme that is NOT
GENERALLY covered by one of those listed, they may make separate
arrangements with First Class Coach and Equipment, Inc. to provide these
services. Base price reflects white base coat.
WHEELCHAIR LIFT CHOICES
Wheel Chair Lift:
(circle one)
SIDE:
Braun
Maxon
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REAR:
Ricon
Braun
SECUREMENT DEVICE CHOICES
W/C securement (circle one)
STANDARD: Sure-Lok Q'Straint
----=-.
LOW-PROFILEGure-Lok j Q'Straint
Planned Usage
PLANNED SERVICE REQUIREMENT
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(circle one) Fixed Route ~~_./;
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TWO-WAY RADIO WIRING SETUP
Radio works with (circle one)
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( Ignition Ori- Only )
...--------.-..---------.-.--...
Ignition On or Off
FVPP-03-SC-1
- 12 -
July 2003
Florida Department of Transportation
Public Transit Office
Order Packet
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Turtle Top
Page 1 of ]
httn' / /www_ turtletoo.cmnldetails.aso?item=V anTerra&info=Exterior&Index=4
7/26/2004
Turtle Top
Page 1 of 1
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First Class Coach and Equipment, Inc. is one of the Small Cutaway suppliers and is
offering the Turtle Top VanTerra vehicle.
2005 Pricing Quick View VanTerra
(mouse over)
This model is on an E350 chassis. If questions arise, please contact either Ron Obert or
Robyn Carroll at 1-800-330-1175. More information on Turtle Top can be found at their
website. You can jump to their site by utilizing a link, located under the
LINKS/CONTACT button, on the home page.
Information pertaining to contract FVPP-03-SC-1 is ready for you to download below. If
you need more information, or have questions, please don't hesitate to contact us
through the contact page.
Remember: All buses bought with 5310 funds, starting with the 2003 chassis year,
must be processed through CUTR.
1-.f+_./lnrHrn1 ~nf.... nr"'+~::ull1/-rPC'P'll1'"f"h/f'Tnn/c:!f'"f,..ro },trn
7/26/2004