Item C21
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 18, 2004
Department: Airports
Bulk Item: Yes ~
No
Airport: Florida Kevs Marath.9n Airport
AGENDA ITEM WORDING: Approval of Award of Bid to Community Asphalt Corp for the Cargo
Apron Resurfacing Project at the Florida Keys Marathon Airport, in the total amount of $104,685.50
ITEM BACKGROUND: Bids for the Cargo Apron Resurfacing Project at the Florida Keys
Marathon Airport were opened on July 8,2004. Two bids were received; Community Asphalt Corp
was the lowest qualified bidder. The project provides for resurfacing of existing cargo apron, including
marking, to protect existing pavement structure. This project will be funded 95% by the Federal
Aviation Administration and 5% by Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: At their meeting on February 19,2003, Board granted
approval to submit Passenger Facility Charge Application #7.
CONTRACT/AGREEMENT CHANGES: This is not an agreement.
ST AFF RECOMMENDATIONS: Approval
TOTAL COST: $104,685.50 BUDGETED: Yes -----1l No
COST TO FAA: $99,451.23
COST TO PFC: $5,234.27 SOURCE OF FUNDS: FAA, PFCRevenue
REVENUE PRODUCING: Yes
No X
AMOUNTPERMONTH_ Yea',.
APPROVED BY: County Atty N/A
RiWeme~
ames R. "Reggie', Paros
~ft
Peter 1. orton
N/A
7/(tvoy
MARATHON AIRPORT MANAGER APPROVAL:
DIRECTOR OF AIRPORTS APPROVAL:
DOCUMENTATION:
Included -1L
To Follow_
Not Required
DISPOSITION:
AGENDA ITEM #C-Otl
URS
[D)~ @ m D WI m.rnl'
UtJ/ .ll23 2004 l@
MARATHON AIRPORT
July 22, 2004
Mr. James R. "Reggie" Paros
Airport Manager
Florida Keys Marathon Airport
9400 Overseas Highway
Marathon, Florida 33050
Reference:
Cargo Apron Resurfacing
Florida Keys Marathon Airport
Recommendation to Award
AlP No.: 3-12-0044-2004
Dear Mr. Paros:
The bids provided to URS Corporation on July 9, 2004 for the reference project have been
reviewed and tabulated. (see attachment)
Based on the bid proposals, the responsive low bidder is Community Asphalt Corp., in the
amount of $ 104,685.50.
However, the following items were brought to our attention:
· URS Corp., noticed that the required DBE % was not completed in the contract
documents at the time the Bid was presented. We contacted Community Asphalt
Corp., and they responded in writing that they would comply with the minimum
DBE requiremeqts. (see attached letter)
· URS Corp., received correspondence from Mr. Dave Koppel, Monroe County,
Engineering, stating that General Asphalt Co., Inc., had informed them that
General Asphalt Co., Inc., was the low bidder, not Community Asphalt Corp.,
(see attached letter). Ms. Lisa Ernst Cherry, Monroe County Purchasing
Supervisor, after receiving a copy of the letter sent to Mr. Dave Koppel, explained
the error that occurred in her office. (see attached letter)
Subject to the County's concurrence in the bid documents requirements, it is recommended that
Community Asphalt Corp., be awarded the contract for the referenced project.
A draft of the award letter to the Contractor is also included.
Sincerely,
Va..E ~o~o ration
if
I/~~
Andres GutierreC~
Project Manager
Xc: Bevette Moore, Airport Business Administrator
Mil Reisert, PE - URS Corp.
Project File
URS Corporation
7650 Corporate Center Drive, Suite 400
Miami. FL 33126-1220
Tel: 305.262.7466
Fax: 305.261.4017
N :\URS\deidres\ 1263 7814.00\072204JtIjrp.doc
ROADS
AI RPO RTS
COMMERCIAL
Miami:
14005 N W 186m Sueet
Hi<ll~~h, Florldd 33018
Phone. (305) 829-0700
Fax (305) 829-8772
West Palm Beach:
7795 Hooper Roaa
West Palm BeaCh
Flor,d<l 33411
Phone (5b 1 ) 790-l>4b 7
Fax. (561) 790.1073
Vero Beach:
51 00 29m Court
Vero Beach. FL 32907
Pnon~ (772) 770-3771
Fax (772) 770-3707
Cfrtlt,eq Gen<='ol ConraGo,
License: Num02:r' CG (01147$
",""vw.C<lcorp li"t
FROM-COMMUNITY ASPHALT CORP
+3058298772
T-0!50
-
P.DOZ
July 14,2004
URS Greiner, Inc.
7650 Corporate Center Drive, Suite 400
Miami, Florida 33126
A TTN. Andres Gutierrez, P .E.
Community Asphalt Corp. hereby agrees to meet 13.30/0 DBE goal
established for the following project:
Florida Key Marathon Airport
Cargo Apron Resurfacing
Monroe County
Community Asphalt Corp. proposes to reach this goal through the work
categories of striping, soddin~ grading, and trucking.
Subscribed and
is date: July 14, 2004
Notary Public:
$u5<lna Herrera
. ~ CommiSSIon 00027248
200S
OJ
MEMORANDUM
Division of Management Services
Department of Administrative Services
Purchasing Office
TO:
General Asphalt Co., Inc.
Rob Lopez
FROM:
Lisa Ernst Cherry
Purchasing Supervisor
DATE:
July 16, 2004
RE:
Cargo Apron Resurfacing @ Florida Keys Marathon Airport
First, let me apologize for the confusion and explain the error made by Purchasing
staff.
In response to your letter sent Dave Koppel in the Engineering Office regarding
recently the Cargo Apron Resurfacing at the Florida Keys Marathon Airport. The bid in
question is for the Marathon Airport which is managed by Reggie Paras and the project
is being handled by of URS Corp.
Community Asphalt's bid was received by the Purchasing Office prior to the
designated bid due date and time. If needed, I can obtain the Federal Express
tracking information which will show the date and time ConFnunity Asphalt's bid was
received in the Purchasing office. There were two bids for the Marathon Airport
scheduled one on July 7 and the other on July 8. Because:; was out of the office for
training I did not review and prepare the tabulation sheet until the afternoon. That is
when my staff pointed out that there had been an error maGe on the July 7th bid
opening and that the Community Asphalt bid was actually fo,. the opening that was
held on July 8th.
Again I apologize for the error, it was an honest mistake. We were very busy that
week with training on a new Finance System. If you should have any further
questions please feel free to contact me at 305-292-4466.
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We strive to create a friendly work environment through teamwork, respect, integrity and honest
communication.
Jul-15-20D4 23:20
From-MONROE COUNTY ENGINE~ING
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Jul 16 2004 11:39
MARATHON AIRPORT
305 289 6071
p. 1
Florida Keys Marathon Airport .
James R. .'Reggie" Paros
Airport Manager
9400 Overseas Highway, Suite 200
Marathon. Florida 33050
r--'.'---
BOARD OF COUNTY COMMISSIONERS
Mayor Murray E. Nelson, Disbict 5
Mayor Pro Tern David P. Rice, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny'" McCoy, Disbict 3
OK'e!~ErY ~o~~~~E
(305) ::!94-4641
FACSIMILE TRANSMITT1~L
TO:
Andres Gutierrez
URS Corporation
FAX:
305-261-4017
Barbara Ward ~
Sr. Office Assistant
FROM:
FAX:
305-289-6071
DATE:
July 16, 2004
RE:
FYI
Pages:
Cc:
5
This correspondence from General Asphalt Co., Inc. was faxed to Dave Koppel, Monroe
County Engineering and then to Reggie Paros at Marathon Airport.
Jul 16 2004 11:39
MARATHON AIRPORT
305 289 6071
p.2
General
Asphalt Ca, Inc.
~'-.'"f''''M''' ,..,.." n~1.. I
.:l~:;477"675
P. 02/04
July 14.2004
Dave Koppel
PubliCl Works Engineering Departmem
1100 Simonton Street, Gator Bu.llding, Room 2-216
Key West. FL 13040
Re:
C-::so Apron Resurfacing
Award
Subject:
D88r Mr. Koppel,
I would like to request tba.t the bid :fur the Cargo Apron Resurfacing job be
awarded to General Asphalt Company. The bid~ for1hi9 job wen: due an July 8, 2004 at
11:00 am. At 12:50 pm on July 8, 2004 I was 1Bxed the ~su1t:s oftbe bid a.od General
Asphalt was listed as the only bidder at that time. Tbn I zeceived IIDOther Jiuc at 1 :29 pm
stating that: ColJIIJIWIity Asphalt also submitted a bid and it was lower tbIm our bid. I.am.
challengiDg the 1 :29 pm bid results. It states on the batteD! of the bid results shetlt tbat'I
was filxed at 12~SO pm that IG[ hereby certifY that this is a true and QOnec:t copy ofsaid. bid
opening and that all bids lkted above were recei"ed by the ciato and time specified. ~
Please see the attached 2. pages of results that r was fBxed.
( .
cc: DeDt Pierce
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Jul 16 2004 11:39
MARATHON AIRPORT
305 289 6071
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General Asphalt Compan~ Inc.
4850 Northwest 72nd Avenue
...Miami, Florida 33166
(305) 592-3480 ... Office
(305) 477-4675 - Fax
Date:
Telefax Transmittal
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Time: /0-' /,-,-' 4/7
Name:
o 0. v~
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Organization:
Department:
FAX No.: / (~o.r) ~:;J-' '7..?.)/ Phone No.:
Number of Pages (Including Cover Page):
$I
Message;
From: ROB LOPEZ, JR., ESTIIVIATOR
II
II
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Please caU if you do not receive all pages.
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