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Item C32 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 8/18/04 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS AGENDA ITEM WORDING: Approval of Purchase Service Order with URS to perform a Wildlife Study for the Key West International Airport. ITEM BACKGROUND: The study will be funded 95% by the Federal Aviation Administration and 5% by Passenger Facility Charge Revenue. PREVIOUS RELEVANT BOCC ACTION: Approval to submit Passenger Facility Charge Application # 8, October 15, 2003. CONTRACT/AGREEMENT CHANGES: New agreement STAFF RECOMMENDATION: Approval TOTAL COST: $29,540.00 BUDGETED: Yes COST TO AIRPORT: None COST TO PFC: $1,477.00 COST TO COUNTY: None SOURCE OF FUNDS: FAA, PFC Revenue REVENUE PRODUCING: NIA AMOUNT PER MONTH /YEAR: APPROVED BY: County Attorney X OMB/Purchasing NIA Risk Management NIA DIRECTOR OF AIRPORTS APPROVAL Sit1+- Pe er J. Horton DOCUMENTATION: Included X To Follow Not Required AGENDA ITEM # G3~~ DISPOSITION: Ibev APB MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Effective Date: Execution Expiration Date: 360 Days Contract Purpose/Description: Wildlife Study for Key West International Airport Contract with: URS Contract Manager: Bevette Moore (name) for BOCC meeting on: 8/18/04 # 5195 (Ext.) Airports - Stop # 5 (Department/Courier Stop) Agenda Deadline: 8/3/04 Total Dollar Value of Contract: 29,540.00 Budgeted? Yes Grant: Yes - FAA County Match: PFC Revenue Estimated Ongoing Costs: NIA (not included in dollar value above) CONTRACT COSTS Current Year Portion: - 5,000.00 Account Codes: 404-63097 -530490-GAKA94 ADDITIONAL COSTS For: . (eg. maintenance, utilities, janitorial, salaries, etc.) Date In Airports Director ::lJ 2Zf 04- Risk Management ~~_ O.M.B.lPurchasing _/~_ County Attorney ~_I_ Comments: CONTRACT REVIEW Changes Needed Yes No Date Out Reviewer r;J:.H Peter Horton A/I A PIA.. dM~ for Risk Management AI/A f'Ch OM.13 for OMB rJ>fl,J. Jt.o PI &L.G. d a. County Attorney ~~- ~~- -r fJ-1 l.!!.!i ( ) ~ ( ) ( ) ( ) ( ) ( ) ( ) -.1J 1. 2.t fJ4- PURCHASE 1 SERVICE ORDER FOR MONROE COUNTY To: URS Re: PSA Agreement, Dated 1-1-02 Purchase Service Order No. 03/04-13 Resolution No. Project Name: Wildlife StudY - Kev West International Description of Services: (See attached Scope of Services) Multiple of Direct Salaries Lwnp Sum X Days to Complete 360 Reimbursable Expense Payment for Services shall be in their entirety as per PSO. Fee this Service Order $ 29.540.00 Prepared by: Milford A. Reisen Date: c::J - / ;7~ c7 5"' N \UIl.SIDi!IDlIlS\~Q1S~O..Il1'OOJ\POOf\030'_13 ,DC)(' R=m~ Date: 1-l~-o4 Approved by: ... Date: BY - DAif SCOPE OF SERVICES Proposal for Professional Environmental Services Wildlife Hazard AssessmentlEcological Study Key West International Airport, Key West, Florida As requested by Key Wel>1 International Airport (Airport) on February 5, 2004, URS Corporation (URS) is plea.c;ed to submit the following Scope of Services associated with conducting a Wi:dtife Hazard Assessment (Ecological Study as presented in Title 14, Code of Federal Regulations, part 139.337 (14 CFR 139.337)}. The heightened awareness of the increased. risk of serious aircraft damage and/or the loss of human life that can result from a wildlife strike has placed a greater emphasis on the preparation of a Federal Aviation Administration (FAA)-approved Wildlife Hazard Management Plan (WHMP). The ftrst step in preparation of a WHMP is to conduct a Wildlife Hazard Assessment 0:' Ecological Study acceptable to the FAA. Events occurring on or near a FAA.certified airport detailed in Title 14 CPR 139.337(a) that trigger a ~N'ildlife Haz~lrd Assessment/Ecological Study are: 1. Aircraft collision with multiple birds or any birds are ingested; 2. Damaging aircraft collision with wildlife other than birds; or 3. Wildlife of a size or in numbers capable of causing an event described in (1) or (2) is observed to have access to any airport flight pattern or I:lOVement area. 1.0 SCOPE OF SERVICES The t2.sks identiiied to conduct a Wildlife Hazard Assessment at the Airport per Title 14 CFR 139.337 include the following: 1.1 Preliminary Site Visit to Identify the Scope of Wildlife Hazard Issues Involved at tbe Airport URS wi] conduct a preliminary site visit at tI:le Airport to identify issues involved in developing a site-specific Wildlife Hazard Assessment. This task includes condu;ting a limited assessment of potential wildlife occurrences at the Airport. 1.2 Literlda::re Search and Investigation of Existing Relevant Ecological InronDl.tion URS win conduct a literature search and investigation of existing relevant docwne:J.ts and infi:>nnation relating to bird/wildlife strikes (bird strike reports to be provided by the Airport), bird hazard studies, protected species information, Peter Horton February 11, 2004 Page 2 . local ~lOC: regional wildlife and ecological studies, and regulatory status of species potent.ally posing a strike hazard. 1.3 Field =:nnstigation to Identify Specific On-Site and Off-Site Wildlife Hazards URS will conduct field surveys (diurnal and nocturnal) at the Airport to identify and a.');~ess the species, numbers, locations, local movements, and daily occurrence of wildlife that access the Airport's movement areas and flight patterns. This infom\ation will identify issues that must be addressed in developing a site- specific Wildlife Hazard Assessment. In addition, URS will perform a limited wildlife assessment within a 5-mile radius of the Airport to identify and locate features that are attractants to wildlife that may pose a strike hazard to aircraft. Field E:tuwes will include: · Morning and evening bird surveys at ten pre-detennined observation stations located on-site and/or directly adjacent to the Airport over a three- day period (preferably in March during a period of heightened bird r:llgratory activity); · A night survey over a one-day period timed to take advantage of morning and evening crepuscular periods; · An aerial survey within a 5-mile radius to identify potential wading bird nesting or roosting habitat (to be conducted only if aerial transport is provided by the Airport); and · I Vehicular windshield assessment within a S-mile radius of the Airport over a one day period to identify and locate features that attract wildlife tr..at may have access to the Airport's flight pattern and movement area. This task includes approximately four hours (x 2 people) for Allport security clearance/training activities. 1.4 RepOJ1 ... URS '\ViE assist the Airport with the preparation of a Wildlife Hazard Assessment report to be submitted to the FAA. The Wildlife Hazard Assessment will include the resuhs of Tasks 1.1 through 1.3, above, and include analyses of the events which prompted the study and an evaluation of the wildlife hazards to air carrier operations. Peter Horton February 11, 2004 Page 3 2.0 EXCLUSIONS The following items are excluded from this proposal, but can be performed as part of additional ;iervices: . Wildlife mitigation plans; . WildliJ:e Hazard Mitigation Plan; . Environmental permitting services; . Wildlife modeling services; . Wildlife relocation services . Presentations to public officials, . Attendance at public meetings or hearings, and . Legal BeIVices, if required. 3.0 COMPENSATION & SCHEDULE URS propose:) to perform the scope of work described herein on a Lump Swn basis in accordance with our Professional Services Agreement for Professional Engineering Services. It is assumed that access to all naturaVvegetated areas of the Airport will be provided during the assessment outlined above. URS is prepared to begin work immediately on this project upon receipt of your written notice to proceed. The spe<:ific schedule will be mutually agreed upon between URS and the Airport prior to commencement of services. 4.0 SUMMARY This scope :.S limited to the task items described herein. It is understood that circumstance:; outside the control of the Airport and URS could have an impact on this project and its schedule. URS is committed to working closely with you in resolving these issues. Our experience with this type of project makes URS uniquely qualified to address the concerns and bring about resolution. A We greatly appreciate the opportunity to submit this proposal. Weare very confident in our ability to complete your project on schedule and in a professional manner. We look forward to being of service to the Key West International Airport and to further discuHsing this proposal 311d your project requirements. WildUre Hazard Assessment/Ecological Study Justification at Key West International Airport, Key West, Florida URS perfonned a preliminary assessment of the Key West International Airport (EYW) on February 5, 2004 to determine the potential need to conduct a Wildlife Hazard Assessment I Ecological Study as presented in Title 14, Code of Federal Regulations, part 139.337 (l42f"R 139.337)) to address conditions that might to contribute to aircraft- wildlife strike:s at EYW and approach paths. URS personnel Michael Breiner and Keith Stannard conducted a field visit at EYW to investigate conditions and identify issues that may producei~xposures to wildlife hazards. 14 CFR 139.337 (a) (1-3) outlines events occurring on or near and airport that trigger the need to conduct an ecological study. According to paragraph (a) (3), a study wouJd be necessary if wildlife of a size or in numbers capable of causing an air carrier aircraft to experience a mulliple bird strike or engine ingestion are observed to have access to any airport flight pattern or movement area. EYW is locat!~d in Key West, Monroe County, Florida on the westernmost island of the Florida Keys, a chain of islands that extend southwest from the mainland of Florida. The airport is situated in the southeast portion of the island virtually surroWlded by wetlands locally lmown as the Key West Salt Ponds. The Salt Ponds are a remnant of the seagrass beds that once occurred in the area. The construction of Roosevelt Boulevard around the perimeter of the island created a semi impounded system in which exchange of pond water with oCflanic water is limited to a few small channels. The Salt Ponds, due to their inland locati()~ provide sheltered areas where an abundance of wading birds and wintering wat:~nnvl and shorebirds can take refuge for foraging and resting. A portion of the Salt Po:nds adjoining the airport to the southwest is designated the Thomas Riggs Wildlife - Bi:rd Refuge which includes an elevated observation deck that facilitates viewing the numerous heron, egrets, ibis, ospreys, shorebirds that utilize the Salt Ponds. These birds utilizing the Salt Ponds often fly through the airport area seeking ingress and egress to the \\'etlands. During the sitt: visit, a significant number of turkey vultures were observed soaring above the airport and through the approach paths. The source of this population of turkey vultures appears to be a defunct landfill used as a roosting site during the winter season (and to a lesser extent the remainder of the year). This landfill is located on Stock Island less thlm two miles north of the airport. As a result oHhe close proximity of the Atlantic Ocean (on the opposite side of South Roosevelt Boulevard), pelicans, gulls, and terns were also observed flying overhead or through the eastern approach to the airport. Based on DWllerous raccoon tracks observed in the vicinity of the airport, raccoons may present a Strikf: hazard to aircraft operations on the runways or movement areas at night. According to the Airport Director, Mr. Peter Horton, after rain events a nwnber of birds such as gull, terns. and shorebirds use the ponded infield areas between the runways for foraging and loafing areas. Mr. Horton also stated that fe9erally threatened bald eagles visit the vicinity (If the airport and periodically have been known to land on the runways.