Item C39
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Julv 14. 2004
Bulk Item: Yes [8J No D
Division: Manaoement Services
Department: Administrative Services
AGENDA ITEM WORDING: Approval of amendments to contracts with the Florida
Department of law Enforcement for proqrams funded bv the Edward Bvrne Memorial
law Enforcement Grant.
ITEM BACKGROUND: The Safeport prooram, funded bv Bvrne and operated bv the
Guidance Clinic of the Middle Kevs. ceased operation at the end of March. 2004. The
Substance Abuse Policv Advisory Board accepted proposals to utilize the remainino
funds at its Mav 2004 meetinq. Its recommendations are reflected in these proposed
amendments. Request has been sent to FDlE for these contracts to be amended.
PREVIOUS RELEVANT BOCC ACTION: Approval of contracts with FDLE and contracts
with providers at its October 2003 meetino.
CONTRACT/AGREEMENT CHANGES: chanqes to amounts, budoets. and obiectives
STAFF RECOMMENDATION: Approval
TOTAL COST: $47.832.00
COST TO COUNTY: $11.959,00
BUDGETED: Yes 2 _ No
SOURCE OF FUNDS: Ad Valorem Taxes
REVENUE PRODUCING: Yes D No [8J AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY ATTY IDf'oMB/PURCHASING D RISK MANAGEMENT D
/# . - a ~ / __
DIVISION DIRECTOR APPROVAL: ~ I~
Sheila A. Barker
DOCUMENTATION: INCLUDED: D TO FOLLOW: D NOT REQUIRED: D
DISPOSITION: AGENDA ITEM #: C!J9
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(305) 294-4641
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
(305) 292-4441 - Phone
(305) 292-4544 - Fax
June 18,2004
BOARD OF COUNTY COMMISSIONERS
Mayor Murray E. Nelson, District 5
Mayor Pro Tern David P. Rice, District 4
Dixie M Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
(~ ., ............-
Mr. Clayton H. Wilder
Community Program Administrator
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, FL 32308
Re: 04-CJ-J3-11-54-01-016/Boys and Girls Club SMART Gang Prevention III ./
04-CJ-J3-11-54-o1-o19/Monroe Youth Challenge ill ./
04-CJ-J3-11-54-01-o20/Peacock Apts Dual-Diagnosed Offender Program II ,,/
04-CJ-J3-11-54-01-o17/Florida Keys Outreach Coalition Transitional Housing IV
Dear Mr. Wilder:
This letter is to request program and budgetary modifications to the above-referenced grants. Attached are revised
Project Identification, Program Objectives and Perfonnance Measures, Budget Narrative, and Budget Schedule sections
of the approved project agreement reflecting the proposed changes.
The Safeport program. operated by the Guidance Clinic of the Middle Keys, ceased operations on March 31, 2004.
Please cancel the contract between Monroe County and FDLE effective March 31, 2004, and de-obligate the remaining
funds ($35,874.00 federal funds and $11,958,00 in County match funds, for a total of $47,832.00).
At a meeting of the Monroe County Substance Abuse Policy Advisory Board on May 7, 2004, proposals to use the funds
unspent by Safeport were considered, and the SAP AB recommended making the changes I am requesting in this letter.
Your favorable consideration regarding the proposed modifications will be greatly appreciated. Should you require any
additional information, please contact David P. Owens, Grants Administrator, at 305-292-4482. Thank you for your
continued assistance.
Very truly yours,
/(~()
'-../- ,~
~ Roberts
County Administrator
The following section shows pages of the
original contracts that will be changed.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law
Enforcement
Effective Date: 10/01/03
Expiration Date: 9/30/04
Contract Purpose/Description: Amendment to contract increasing amount and objectives. Funds provided
through FDLE Agreement for implementation of the Boys and Girls Club S.MAR.T. Gang Prevention III
program as part of Monroe County's FY04 Edward Byrne Memorial Law Enforcement Grant Program
Contract Manager: David P. Owens
(Name)
4482
(Ext.)
OMB/Grants Mgt.
(Department)
for BOCC meetinQ on 10/15/03
AQenda Deadline: 09/30/03
CONTRACT COSTS
Total Dollar Value of Contract: $45,376.00 Current Year Portion: $45,376.00
Budgeted? Yes X No Account Codes: 125-06018-530490-GG0410-XXXXXX
Grant: $27,450.00
County Match: $9,150.00
Estimated Ongoing Costs: $2857.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e.Q. Maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
County Attorney
Changes
Date In ,^I Needed
7-':J.8' ~oT T esO N~
'l'r:Jfl{)<{ YesO NO~/
:4l%/H YesO N~
rqt/ VesO NoQ/
Date Out
Risk Management
7:-c1t-tJ
7.X)-OI
Division Director
O.M.B./Purchasing
1ft
Comments:_
OMS Form Revised 9/11/95 MCP #2
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Byrne Formula Grant Program
JUL 2 2
;-\ :
SUBGRANTEE: Monroe County Board of Commissioners
TITLE OF PROJECT :
Boys & Girls Club Street S.M.A.R.T. Gang
Prevention 3
GRANT NUMBER: 04-CJ-J3-11-54-01-016 ADJUSTMENT NO.: 1
NATURE OF ADJUSTMENT: REV BUD SCHED, NARR, OBJ DATE:l_~_D~
GRANT ADJUSTMENT NOTICE
TO SUBGRANTEE:
Pursuant to your request of 06/18/2004 the following change,
amendment, or adjustment in the above grant project is approved
subject to such conditions or limitations as may be set forth
below:
Page 1 of 2
ClQ~ ki. W~.v--
Authoriz d Official
Clayton H. Wilder
Community Program Administrator
The following revised budget is approved:
Current
Approved
Budqet Difference
New
Approved
Budqet
Salaries & Benefits
Contractual Services
Expenses
Operating Capital Outlay
Data Processing Services
Indirect Costs
------------- -------------
-------------
0.00
36,600.00
0.00
0.00
0.00
0.00
0.00
8,776.00
0.00
0.00
0.00
0.00
0.00
45,376.00
0.00
0.00
0.00
0.00
TOTAL PROJECT COSTS
-------------
36,600.00
8,776.00
45,376.00
-------------
-------------
-------------
-------------
-------------
-------------
Federal
Match
Total Funds
NEW APPROVED BUDGET
34,032.00
11,344.00
45,376.00
Adjustment No.1
04-CJ-J3-11-54-01-016
Page 2
The revised budget reflects a supplemental award of federal funds in
the amount of $6,582.00 and an increase in local match of $2,194.00.
Retain this Grant Adjustment as part of official project records.
4-13-93
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Proaram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, Le.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives, If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 41 0-
8700 for further uidance. Continue on a second a e if necessa ,
a. List the number and title of the Program Area to be addressep,..-B~r...to
Appendix II, Part II, for a listing of authorized program areas. (~~1l(f2>i!-nff-E-.-D'
Program Area) I ....... """ iJo.. J V ,.
(
I JUN252004
I i
I OFFICE Cf Ca!MINAL JtJSTlCE GRANTS
L_ _ ---. "_,.
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives, Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
04-A
(#)
Community Crime Prevention
(Title)
Uniform Obiectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
04A.01
04A........Coimnuni . Crime Prevention'
Provide eleven (11) alternative drug-free events. [Altemative drug-free events would include such things
as sporting events, games, field trips, parties, etc., Le., any participatory event designed to strengthen
the anti-drug message and bond those participating in the event.J Numeric
Part 1 - During this reporting period, how many alternative drug free events were conducted? [Identify
in the narrative portion of this report the names of these events and describe how the anti-drug and/or
anti-crime messa e was incor orated in each event.
Present thirty (30) crime and substance abuse prevention education classes.
Part 1 - During this reporting period, how many crime prevention and substance abuse education Numeric
classes were resented? Brief! discuss these classes in the narrative.
Conduct thirty (30) life skill development education classes.
Part 1 - During this reporting period, how many life skill development education classes were Numeric
resented? Briefl discuss these classes in the narrative.
Create, expand, or enhance community, neighborhood, or school-based recreation programs.
Part 1 - Did the subgrant create or expand one or more community of neighborhood recreation
programs?
Part 2 - No longer applicable.
Part 3 - No longer applicable. Y/N
Part 4 - No longer applicable.
Part 5 - Did the activities include academic tutoring?
Part 6 - No longer applicable.
Part 7 - Did the activities include drug awareness and prevention education?
Part 8 - No Ion er a licable.
Provide academic tutoring to twenty (20) students. Numeric
Part 1 - Durin this re ortin eriod, how man individuals receives academic tutorin services?
04A.02
04A.03
04A. 04
04A. 15
FDLE B me Formula Grant A
Grant A lication
Section 11- Page 14
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
PS001 Continue to involve at least fifty (50) youth in grades 5 to 8, who meet the program criteria, to be
involved in Club programs in 2004.
PS002 To continue for at least 75% of these youth to be involved and participate in at Least one SMART Move
preventive program.
PS003 Through staff observation and documentation for all of the groups at each level, to observe an increase
in the ability to successfully problem solve as documented with 75% decrease of acting out or problematic
behavior(s) at the Club
PS004 Through staff observation and documentation, over the course of the funding cycle, to see a decrease
of at least 75% of the number of children having to use the Club's Time Out Area for inappropriate behavior(s),
PS005 To involve at least 75 youth to participate and attend monthly evening and weekend programs and
activities at the Teen Center.
PS006 To have at least 75% of our youth to actively participate in at least one community service project.
PS007 To have at least 50% of the parent(s) participate in SMART parent meetings.
PS008 To provide four community service events.
Rule 110-9.006
Grant A Iication
Section II - Page 15
OCJG - 005 (rev. 04/04/03)
FDLE B me Formula Grant A /ication Packa e
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
a. The Project Budget Schedule includes five Budget Categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect
Costs) and Total Project Costs. Total Local Match must be a minimum of25% of the
Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of 25 percent of the Total Budget.
c. Show all fi ures rounded to the next hi hest dollar; do not include cents.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
34,032.00
11,344.00
45,376.00
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
34,032.00
11,344.00
45,376.00
FDLE B me Formula Grant A Iication Packa e
Rule 110-9.006
Grant A Iication
Section 1/ - Page 17
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a, What is the basis for the unit costs?
b. How recently was the basis established or updated?
Personnel
Teen Prevention/Center Director (FIT)
(supervision, recruitment of prevention programs/activities)
40 hrs X $15.00 hr X 52 weeks
FICA, rounded
Subtotal
$31,212
$ 2.388
$33,600
Police Offices/Certified Addictions Prevention Professional (per diem)
2 hrs X $25.00 per hr X 40 school weeks $ 2,000
4 hrs X $25.00 per hr X 10 summer weeks $ 1.000
Subtotal
$ 3,000
Insert proqram name Program Director PIT
Average 20 hrs per week (June 1 -September 30th)
20 hrs X $12 per hr X 20 weeks
FICA
Subtotal
$4,800
$ 367
$5,167
,~~ ~._..., ~/o
Preventive Matis (videos, workbooks, etc.), office supplies,
tables, chairs, shelves. ete
$3,609
Total Budget
45,376
Local Match provided by the Monroe County Grants Matching Funds. Purchasing methods to be
used will conform to existing Federal, State, and Local laws and regulations.
Services provided under contract with the Boys and Girls Club.
FDLE B me Formula Grant A lication Packa e
Grant A lication
Section 1/ - Page 19
OCJG - 005 (rev. 04104/03)
Rule 110-9.006
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 10/01/03
Enforcement
Expiration Date: 9/30/04
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Dual Diagnosed Offender Program I as part of Monroe County's FY04 Anti-Drug Abuse
Program
Contract Manager: David P. Owens
(Name)
for BOCC meetinQ on 10/15/03
4482
(Ext. )
OMB/Grants Mgt.
(Department)
Agenda Deadline: 09/30/03
CONTRACT COSTS
Total Dollar Value of Contract: $42,150.00 Current Year Portion: $42,150.00
Budgeted? Yes X No Account Codes: 125-06006-530490-GG0403_XXXXXX
Grant: $31,612,00
County Match: $10,538.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857.00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (eg. Maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed ,---.f C. "A . I Re~~r 1/
Division Director 7-;.I.()f/ YesD NoEr ~ ~
Risk Management '7 diyo i YesD No[2J' '0~') ,_C-J.>i let C/
O.M.B.lPurchasing .~ YesD Noli2r ~~~
County Attorney "7#1/1 YesD Nol2r --L- __ -
Comments:
Date Out
7-;?J-O'l
"} '/)... ~"'lll
7/~}1
.~;:~y
OMB Form Revised 9/11/95 MCP #2
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Byrne Formula Grant Program
/(f~('i:TJIX!"/'""
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~JUL ~~ 0 Z004
() IK {3
SUBGRANTEE: Monroe County Board of commissioners
TITLE OF PROJECT:
Peacock Apartments Dual
Diagnosed Offender Program 2
GRANT NUMBER: 04-CJ-Jj-11-54-01-020
ADJUSTMENT NO.: 1
NATURE OF ADJUSTMENT: REV BUD SCHED, NARR, OBJ, PRO
DATE: 7-'t, 0 4
GRANT ADJUSTMENT NOTICE
Page 1 of 2
TO SUBGRANTEE:
Pursuant to your request of 06/18/2004 the following change,
amendment, or adjustment in the above grant project is approved
subject to such conditions or limitations as may be set forth
below:
@.Q~ W. w&D,y>
Authori ed Official
Clayton H. Wilder
Community Program Administrator
The following revised budget is approved:
Current
Approved
Budqet Difference
New
Approved
Budqet
------------- -------------
-------------
Salaries & Benefits
Contractual Services
Expenses
Operating Capital Outlay
Data Processing Services
Indirect Costs
0.00
36,576.00
0.00
0.00
0.00
0.00
0.00
5,574.00
0.00
0.00
0.00
0.00
0.00
42,150.00
0.00
0.00
0.00
0.00
------------- -------------
-------------
TOTAL PROJECT COSTS
36,576.00
5,574.00
42,150.00
-------------
-------------
-------------
-------------
-------------
-------------
Federal
Match
Total Funds
-------------
-------------
-------------
NEW APPROVED BUDGET
31,612.00
10,538.00
42,150.00
Adjustment No.1
04-CJ-J3-1l-54-01-020
Page 2
The revised budget reflects a supplemental award of federal funds in
the amount of $4,180.00 and an increase in local match of $1,394.00
Retain this Grant Adjustment as part of official project records.
4-13-93
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how,
Continue on additional a es if necessa ; do not exceed three a es.
CONTINUATION PROJECT
The Dual Diagnosed Offender Program (DDOP) is operated by a non-profit
organization, The United States Fellowship of Florida (USFF). The DDOP is located at
the Peacock Apartment site, Peacock apartments provide affordable supportive
housing for those with severe mental illness. In the first year of operation to date
(5/15/03) the DDOP has maintained 100% occupancy. One client was terminated
because of sexual misconduct and the unit was immediately filled. There have been
no major obstacles or significant changes in the program.
2. a. Project Enhancement and Expansion:
Peacock Apartments has 28 beds for formerly homeless, mentally ill residents of
Monroe County. This year the DDOP will provide 11 supportive affordable beds in Key
West to mentally ill adults who have a history of substance abuse and have been
charged with, or convicted of, misdemeanor or felony crimes. Last year Byrne funded 4
beds. By providing affordable supportive housing for persons with disabilities (mental
illness and substance abuse), we can prevent relapse, detention, and additional jail
and prison terms. Coordinating mental health treatment (counseling and medication
compliance for their mental health conditions) and life skills training will be instrumental
in reducing their risk of substance abuse, criminal activity, and homelessness while
living in the community. We can reduce our mentally ill jail population.
Our program is an active participant in SHAL (Southern Homeless Assistance
League) which addresses the needs of the homeless population and those at risk of
becoming homeless. We work intensively with other social service agencies to provide
services for the well-being of our clients, With additional funding this year, we will be
able to expand our Byrne program from four to eight beds, and serve persons who
were on a waiting list.
2. b. The goals of the Program are:
Immediate Goals:
1. To identify the potential client population through contact with the case managers at
the County Jail, Care Center for Mental Health, Guidance Clinic, Pre-Trial Services and
the Court System, including the Public Defender's Office, Guardian Ad Litem, and law
FDLE B me Formula Grant A lication Packa e Grant A lication
Section II - Page 6
Rule 11 D-9.006 OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
enforcement. The Peacock Apartments staff interviews all potential clients. Upon
assessmentand acceptance to DDOP, referrals and treatment plans are implemented.
2. To provide eight offenders with affordable housing and supportive services,
including a bed/unit, utilities, furniture, cable TV, phone, transportation, supervision,
monitoring, referral to mental health treatment, referral to substance abuse treatment,
random drug testing, liaison case management, limited recreation, camaraderie and
supervision of medication compliance.
3. To provide referrals to other appropriate programs for offenders that do not meet
our criteria for our program. For instance, we refer ineligible clients to Samuel's House,
Housing Authority, Florida Keys Outreach Coalition, DePoo Hospital, Care Center,
Guidance Clinic Middle Keys etc.
4. To be available to provide supportive services to clients who successfully complete
their treatment plan in our program. Services to graduates of the program may include
inclusion in social events at Peacock Apartments, assistance with money
management, and referral to other social agencies.
5. To find additional sources of funding for long term program sustainability.
Long Range Goals:
6. Economic sustainability
a. To increase board participation, public awareness, and fundraising,
b. To network with other agencies in increasing services to clients.
c. To start an activity program that will generate additional income to lower client fees.
2. c. Treatment and Prevention Projects
USFF has been providing affordable and supportive housing in Monroe County since
1988. USFF is a non-profit organization and is the only and oldest organization that
provides these services (affordable supportive housing for mentally ill). Our Marathon
facility is a Limited Treatment Facility that accommodates the more severely impaired.
Peacock and Byrne beds do not require that intensive level of services.. Treatment is
provided at a Mental Health facility not on site, therefore there is no licensure
requirement. (5/15/03 C & F correspondence).
2.d. Multi-jurisdictional task force projects: Not Applicable
2.e. Project Staff:
Both Administrative and Program Directors split an equal amount of time at each
facility. Byrne units are at Peacock location only. Staff for the Peacock Apartments
include the Administrative Director, Gary Lowe; Program Director, Claire Condra;
Peacock Site manager Amy Naylor (PT Ceri Walding); and four live-in Residential
Counselors. Office hours are 8 a.m. to 10 p.m., and a staff member is always on call.
Staff will perform intake appointments, assessments, referrals, assistance in treatment
planning, liaison case management, limited transportation, supervision of medication
compliance, supervision of mental health treatment compliance, assistance with money
management, drug/alcohol testing, and assistance with activities of daily living.
2.f. Project Equipment: Not Applicable
FDLE 8 me Formula Grant A lieation Paeka e
Rule 110-9.006
Grant A lieation
Section /I - Page 7
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2.g. Project Location:
The residents of the DDOP will continue to be provided a single bedroom in one of our
four-bedroom apartments, located at Poinciana Plaza, Key West, Florida, as part of
Peacock Apartments Residential Mental Health Program. To qualify for the program,
one must be a resident of Monroe County.
2.h. Project Activities/Administration:
1. Level of care is based on least restrictive model. Clients are provided with liaison
case management with mental health. We will provide as needed: limited
transportation, assistance in scheduling of appointments, assistance in daily living skills
(grocery shopping, recreation, activities etc) supervision of medication regimen, and
monitoring compliance of treatment plan.,
2. DDOP clients are given random drug tests at least once per month and whenever
there is suspicion of use. Rooms are checked weekly. Site counselors have weekly,
sometimes daily, contact with clients.
2. i. Target Group
Persons who are disabled due to having a chronic serious mental illness in addition to
a substance abuse problem (a dual diagnosis) and be either charged or convicted of
misdemeanor or felony crimes, who are not a danger to the community.
Eligibility
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness, a history of substance abuse, a
criminal history and must be under the case management of a mental health center.
Clients must be under a treatment plan
3. Clients must have a funding source either from self, family, SSI, SSDI, VA, or may
qualify for benefits from these sources.
4. Clients must have a criminal background check with no history of violence or sexual
aggression.
5. If a previous resident, clients must be in good standing with peacock Apartments.
6. Clients must have a medical treatment plan recommending placement at one of our
facilities.
7. All clients must be capable of transitional living. They must be able to care for
themselves.
Each resident's treatment plan will determine the length of stay in the program, as per
his or her criminal case requirements. The minimum stay will be ninety days, and the
maximum stay will not be limited. The treatment plan will address the frequency of
drug/alcohol testing, the consequences if a test is positive. the requirements for
appropriate behavior, and compliance with medications during the duration of the
participation in the program. Coordination with pre-trial services, probation, parole, and
other law enforcement agencies will be included in the treatment plan. The level of
supportive services a client receives is individually determined, and is based on need.
For instance, some clients require daily supervision (help in hygiene, following
FDLE Byme Formula Grant Application Package Grant Application
Section 1/- Page 8
Rule 110-9.006 OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
treatment plan, keeping appointments, apartment cleanliness, chore completion,
following their medication regimen etc). Others may be self-directed and sufficient in
complying with treatment plan and house rules with limited monitoring.
2. j. Project Results
The success of the project can also be judged by decreases in criminal activities
(arrests), crisis stabilization, detoxification, and program non-compliance (termination).
Success can also be measured by program compliance and successful graduation of
program (e.g., becoming self sufficient, relocating and being provided aftercare
services.
FDLE Byme Formula Grant Application Package
Grant Application
Section /I - Page 9
OCJG - 005 (rev 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Part II
Corrections Alternative . Halfway House
State Proaram Area 20
This document provides guidance for project applications prepared for state program
area 20. This includes suggested length of responses for some items as well as
identifying specific information to be provided. The narrative should be as concise as
possible. Please also see o1her guidance in application instructions.
SECTION E:
2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for the same
previously funded state program area, please describe any significant changes in the target
population, geographical location, and/or project activities in 300 words or less.
This is a continuation project.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
CONTINUATION PROJECT
"In the first year of operation to date (5/15/03) the Dual Diagnosed Offender Program,
ODOP, has maintained 100% occupancy. One client was terminated because of sexual
misconduct and the unit was immediately filled from the waiting list There have been no
major obstacles or significant changes in the program. In our first year of operation
three out of four residents had no arrests. All four clients did not require detoxification
treatment; one client was sent to the emergency room twice for assessment (possible
Marchman) and was shortly released back to the program
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
"There were no major obstacles requiring program adjustment."
3. If there are any changes or enhancements planned for the current year, please describe
them in 300 words or less, including how they will more effectively address the identified
problem.
"We will continue to provide supportive services. In addition, we are starting to offer
recreational activities for our clients. For instance, this year we have taken clients to
concerts and bowling. In the upcoming year we plan to engage residents in more
community inclusion activities (e.g., volunteer work).
4. If the project will continue to operate as previously established, provide any critical additional
information that has not otherwise been addressed in the application in 300 v..ords or less.
"In the 2003-4 year we will increase the number of clients in ODOP to eight.
NOTE: If your project includes only one service provider, complete the following information for
this provider. If your project includes more than one provider, include this information for each
provider that you list in the table, including questions in the talQet qroup section and the proiect
activities section.
Rule 110-9.006
Grant Application
Section 1/- Page 10
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
"The Dual Diagnosed Offender Program (DDOP) is operated by a non-profit organization,
The United States Fellowship of Florida (USFF). The DDOP is located at the Peacock
Apartment site. Peacock apartments provide affordable supportive housing for those
with severe mental illness.
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name The United States Fellowship of Florida (USFF).
b. Identify the Service Provider's administrative location. USFF Administrative functions are
located at the Heron House 1320 Coco Plum, Marathon, FL 33050. The administration
of day-to-day activities of the Dual Diagnosed Offender Program is the Peacock
Apartments 1624 Spalding Court Apt 0, Key West 33040
c. Will the relationship of the Subgrantee or Governmental Implementing Agency to the
Service Provider be a contractual one? Yes Or are they administratively part of either the
subgrantee and/or implementing agency?
d. Does the agency providing the proposed service require a license? Peacock apartments
has an occupational license but is not required to have a Dept. of Children and
Families licensure, since therapeutic services are provided off-site.
e. List all licenses the Service Provider will use in providing onlv the
services through this contract. Do not list all other licenses the Service Provider holds.
N/A
3. If the relationship with the service provider is contractual, will you use competitive bids or
sole source procurement? The applicant should note that if sole source procurement is
used, and the budgeted amount is greater than $100.000, pre-approval must be obtained
from FDLE prior to the reimbursement of funds.
Sole Source Procurement
4. If service provision occur at more than one location and/or at a location other than the one
identified in item 2 above, please specify all service location addresses.
We provide transportation of our clients to Mental Health As of 5/21/03 One client ofthe
DDOP goes to day treatment at the GCMK in Marathon. The remaining 3 clients go to the
Care Center in KW. All clients have a primary case manager at a Mental Health Facility.
5. Identify the role(s) of key personnel by title and provide a brief description of their primary
responsibility. These individuals mayor may not be grant funded but provide project
activities that are eligible for Byrne Program funding and that establish the "program" your
will be reporting on in the quarterly performance reports. For example, if you only purchase
drug prevention education materials, you would identify personnel, such as a crime
prevention officer, who conducts project activities such as classes using the materials.
a. List position title, job description (list only key tasks) and agency.
Program Director: Oversees funding and administration.
Program Administrator: Overseas daily program activities.
Site Manager: Provides direction, overseas daily operational tasks, keeps records
and monitors clients
Residential Staff: Maintains/provides supportive services for clients and monitors
clients behaviors. May include transportation
Transport Driver: Transports clients to GCMK in Marathon
b. Indicate the number of staff who will provide project activities.
Site Manager, transport driver and 4 residential staff
c. Specify whether positions are Agency or Contract staff.
FDLE Byme Formula Grant Application Package
Rule 110-9.006
Grant Application
Section 1/ - Page 11
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
All staff are agency positions
d. Indicate whether positions will be funded with project funds.
Yes. See Budget Narrative 2.
e. Specify whether positions provide services under a Service Provider's license.
N/A
f. Indicate whether positions require a license for individuals providing project services.
N/A
g. If any license is required, specify the status ofthe license. Indicate "YES" if the license
is current (or you may indicate "Pending"). However, if your response in column 6 or 7 is
"YES" and your response in column 8 is "NO", you must provide an explanation.
TARGET GROUP
Identify the basic demographics of your target group. Include age range and gender.
As of 5/14/03 we have 4 male clients (3 white and 1 black) in our Dual Diagnosed
Offender program. Their ages are 28,50,53 and 56. In June we are expecting an
additional 4 clients. The demographics on the newly accepted clients are; 2 white
males (45 and 52) and 2 females (45 and 48 one white and one black)
Estimate the number of participants. If the project includes multiple components or activities
and not all participants will be included in each, please discuss briefly the differences.
Starting in 6/03 DDOP will provide supportive affordable housing for 11 clients.
In 300 words or less, respond to the following items regarding the selection of clients for
treatment.
a. What is the clients' link to the criminal justice system and how do they meet the
requirement for being offenders? For example, have they committed a misdemeanor,
felony or both? If juvenile, have they been processed at a Juvenile Assessment Center'?
If they will be accepted based on referral by an organization such as a court or law
enforcement agency, include that information as well.
All of our current clients have criminal and substance abuse record and underthe
care of a mental health case manager. 4 additional clients are expected to come
into the program in June 03. The clients are being referred to Peacock from
DePoo, Heron, Safe Port, and detention (Care Center). Their criminal histories
include felonies and misdemeanors.
b. List all other criteria that clients will be required to meet in order to qualify for selection.
If activities will be provided for family or significant others, please include them as IM311.
If either specific age groups, or school categories (i.e., second grade, high school) will
be used as categories, that information should also be included.
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness and under the case management of
a mental health center. Clients must be under a treatment plan
3. Have a funding source either from self, family, 551 SSDI, VA or may qualify for
benefits from these sources.
4. Criminal background check with no history of violence
5. If a previous resident, be in good standing with peacock Apartments.
6. Medical treatment plan recommending placement at one of our facilities
7. Have a criminal and substance abuse history.
c. Identify by position title(s) the individuals that will determine client eligibility.
The program administrator and site managers do the screenings, intake procedure
FDLE Byrne Formula Grant Application Package Grant Application
Section /I - Page 12
Rule 110-9.006 OCJG - 005 (rev. 04/04/03)
Application for-Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
and determine eligibility to the program
ACTIVITIES
1. If your project does not stand alone, but is part of an existing program, please describe this
relationship.
Dual Diagnosed offenders live in the Peacock apartments. The Peacock Apartment program is
almost the same for all clients (affordable supportive housing). The only difference is that the
Dual Diagnosed Offender clients must have a substance abuse problem, a criminal history and
are randomly drug tested per month.
2. Please indicate the activities your project will provide. Select from the following list of
commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent betVlteen activities you select from the list and the Objectives and
Performance Measures on which you will be reporting:
Common Treatment Proiect Activities. ....
Medical Assessment
Psychosocial Assessment
Treatment plans X*
Intake and Screenina X*
Case Manaaement X*
Drua Screenina / Testing X
Educational programs for relapse prevention
Counselina
Vocational Training
Transportation X*
Court Liaison
Offender Trackina
Individual Therapy
Group Therapy
Family Therapy
Short-Term Counseling
Diaanostic Activities
Meals
Referral to community resources X*
Residential Services X
Other X*
X* activities are done on an as needed basis and often in liaison (supplemental) with primary
mental health treatment plan. For instance our staff monitors compliance to Mental Health's
treatment plan and reports directly to their mental health case manager any concerns. We
sometimes monitor Alcoholics Anonymous attendance, life skills (cleanliness, hygiene, chore
routines, etc.), and report significant behaviors to mental health case managers. Assistance in
scheduling and providing transportation is critical in linking clients to services.
Dual Diagnosed offenders are encouraged to participate in Peacock Apartment activities.
These activities, by nature, are relatively risk free of drug use and promote alternative
drug free activities
3. Provide the following information for all proposed project activities and/or events listed in
FDLE Byrne Formula Grant Application Package Grant Application
Section 11 - Page 13
Rule 11 D-9.006 OCJG _ 005 (rev. 04/04/03)
Application for Fundi n9 Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
response to item 3 above. N/A Previously outlined
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour group counseling for 10
clients)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
In 200 words or less, respond to the following items regarding the treatment services. N/A
a. What is the expected length of treatment? Clients are disabled due to chronic
mental illness. They may be in treatment indefinitely.
b. Are there different phases of treatment? If so, please describe. No
Briefly describe what is considered successful completion of the program and how it will be
measured. This should include whether it is time, activity or content based. For example,
successful completion for an individual could be attendance at all classes included in the
program, staying drug-free for 90 days following completion of the treatment plan.
Program success is measured by decrease in hospitalizations, detoxification's, crisis
stabilization's, arrests/incarcerations, and ability to comply with program rules.
What happens if someone does not successfully complete his or her treatment? If this includes
expulsion, list the criteria.
Expulsion can be done on non compliance to medical treatment plan, failure to
comply with program rules (e.g., substance use and violence) and inability to pay
client fees. Executive Director or Program Director responds to all grievances in
writing within 3 working days. If possible a behavioral contract is implemented to
prevent expulsion.
Will sanctions and/or incentives be used to encourage completion and compliance with the
treatment plan? If yes, respond to the following. Yes
a. Identify and describe all sanctions and/or incentives. Incentives to comply with many
aspects of client's treatment plans are an integral part of the housing milieu.
Residential staff are available to provide support and therefore assist clients in
adhering to their treatment plan compliance and daily living. For rule violations,
offenders will receive a three-day notice to comply and a new service plan or
behavior contract. Repeated violations or serious violations will result in eviction.
b. Describe when and how they will be used.
If the program is a Drug Court Offender Community Treatment program, describe how the
program will comply with the 10 key elements outlined in the U.S. Department of Justice,
Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug
Courts: The Key Components", January 1997. In addition, note Section G ofthe contract
regarding requirements for collection and maintenance of data. N/A
If any special training is planned for personnel at any level, please identify this training and
describe how it will further the operation of the project. Also identify the position or types of
positions that would attend such training.
All personnel receive training that includes limited mental health, HIV, CPR, First Aid,
Food Service/Nutrition, Assistance with Medications, the Community Transportation
Coordinator, and emergency procedures.
If equipment purchases will be a significant part of the project funding, describe how this
equipment will be used in project operations. N/A
Rule 110-9.006
Grant Application
Section 1/ - Page 14
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
COOPERATING OR PARTICIPATING AGENCIES
1. List all the agencies and/or organizations participating in project implementation orwhose
cooperation and/or support are necessary for the success of your project.
Mental Health, social services, Southernmost Homeless Assistance League etc. This
population requires a team approach with a multitude of social service providers.
2. Describe the role of each agency / organization.
Mental Health case managers assist in scheduling interface with other providers. USFF
staff provides additional support enabling clients to adhere to appointments and
treatment plans. Our staff helps clients in transportation, organization,
scheduling/making appointments, assistance in filling out forms, etc.
Mental health provides treatment plan for all of our clients. Services may include day
treatment, assessments, psychiatric monitoring, obtaining funding and therapy.
3. Have you obtained a commitment for support from each listed agency /organization? If it
has not been obtained, describe how this will be accomplished.
We work closely with Mental Health case managers. Copies of mental health treatment
plan are frequently updated, reviewed and kept on site.
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the program that has not been
addressed previously in the application. This should include identifying any other Byrne-funded
project/activity/client that overlaps with this request.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 15
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
3. ProQram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, i.e.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 41 0-
8700 for further uidance. Continue on a second a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
20A
(#)
Corrections Alternatives - Halfwav House
(Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Obiectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
20A.01
Provide eleven (11) offenders with transitional housing.
Part 1 - During this reporting period, how many offenders were NEW ADMISSIONS and/or
READMISSIONS to transitional housin ?
Provide eleven (11) offenders with case management services and daily structured activities.
Part 1 - During this reporting period, were most offenders provided with case management services?
Part 2 - Durin this re ortin eriod, were most offenders rovided with dail structured activities?
Provide eleven (11) offenders with short~term individual and group supportive life skills counseling.
Part 1 - During this reporting period, were most offenders provided life counseling?
Numeric
20A.02
Y/N
20A.03
YfN
PS01 - Provide eleven (11) clients monthly drug tests.
Rule 110-9.006
Grant Application
Section 1/ - Page 16
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Pro.ect Bud et
1. Bud et Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect
Costs) and Total Project Costs. Total Local Match must be a minimum of25% of the
Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of25 percent of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leaye Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
31,612.00
10,538.00
42,150.00
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
31,612.00
10,538.00
42,150.00
FDLE Byme Formula Grant Application Package
Grant Application
Section 1/ - Page 1 B
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
Rationale: For the last quarter of 2003, we expanded the program to 8 designated
Byrne Units. To qualify for Byrne, one has to have a dual diagnosis and a non-
violent criminal history. In 2003, we have denied 14 applicants access to Byrne
units. We were able to place some of these applicants in Peacock Apartments to
prevent homelessness. However, many applicants were placed on the waiting list.
The turnover rate for Byrne units is approximately 1-2 years. Expansion from 4 to 8
Byrne Units will result in immediate services.
b. How recently was the basis established or updated? 4/14/03
304,196.00
25,000.00
279,196.00
9,971.00
831.00
450.00
381.00
12.52
36,576.00
36,576.00 (8 x 12 x 381)
4,572.00 (3 x 4 x 381)
700.00
302.00
42,150.00
36,576.00 + 5,572.00 = 42,148.00
27,432.00 + 4,179.00 = 31,611.00
9,144.00 + 1,393.00 = 10,537.00
COSTS OF PEACOCK APARTMENTS PROGRAM
Salaries, benefits, and stipends: 195,000.00
Insurance 42,900.00
Utilities & phone 44,696.00
Supplies 15,000.00
Transportation Costs 3,600.00
Drug Tests 3,000.00
TOTAL $304,196.00
Annual budget of Peacock Apartments, 28 Units (beds)
Less HUD funding for salaries
Net Peacock budget
Divided by 28 units = cost per unit per year
Cost per unit per month
Rent paid by each client per month
Net Cost per bed per month
Net cost per bed day
2,922 days @ 12.52 per bed day
Cost of Project for 8 units at Peacock Apartments
Three (3) additional beds from June 1 through Sept 30, 2004
Computer
Printer
Total
Total Amount Requested to fund 10 units
Byrne Grant Funds
County Match
Purchasing methods to be used VIAll conform to existing Federal, State, and Localla\NS and
regulations.
Monroe County will contract with U.S. Fellowship of Florida, Inc. for this project.
FDLE Byme Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section 1/ - Page 20
OCJG - 005 (rev. 04/04/03)
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law
Enforcement
Effective Date: 10/01/03
Expiration Date: 9/30/04
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the
Sunrise House Transitional Housing for Recovering Homeless Men IV as part of Monroe County's FY04
Edward Byrne Memorial Law Enforcement Grant Program
Contract Manager: David P. Owens
(Name)
4482
(Ext. )
OMB/Grants Mgt.
(Department)
for BOCC meeting on 10/15/03
Aqenda Deadline: 09/30/03
CONTRACT COSTS
Total Dollar Value of Contract: $75,967.00 Current Year Portion: $75,967.00
Budgeted? Yes X No Account Codes: 125-06017-530490-GG0408-XXXXXX
Grant: $56,975.00
County Match: $18,992.00
Estimated Ongoing Costs: $2857.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e.g. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Qilte In u Needed / 1/ . _ Revi~er I
,-~J..()f YesDNoEt ~a~
7-tjS,-CLi YesD NoG}/" ~ Sj!.fh~
fi-~ :::~~::- /~
Date Out
?-~g-oy
'7 (~~tl (
1/ldo/
7},fA#
Risk Management
O. M. B./Purchasing
County Attorney
Comments:_
OMB Form Revised 9/11/95 MCP #2
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Byrne Formula Grant Program
!::~')~) ~
t/ ~ED
I,'~. (./ REClEI
\_ -~ '\ JUL \ 9 2004
\ -:\ MI\'tOR
'~>- MURRAYE. tiElSOR i.
,/~ .'.'
".~f!)-.h- _. ___-<: ./_:~,
--/J~(L\.~)-/
,. \) 15.1\\~
\\')\- I, B
.J fVl
D
SUBGRANTEE: Monroe County Board of Commissioners
TITLE OF PROJECT:
Monroe Youth Challenge Program 3
GRANT NUMBER: 04-CJ-J3-11-54-01-019 ADJUSTMENT NO.: 1
NATURE OF ADJUSTMENT: REVISED BUD SCH, NARR, OBJ DATE: 1 ~-o~
GRANT ADJUSTMENT NOTICE
TO SUBGRANTEE:
Page 1 of 2
Pursuant to your request of 06/18/2004 the following change,
amendment, or adjustment in the above grant project is approved
subject to such conditions or limitations as may be set forth
below:
Qo~lI ~&v
Authori ed Officlal
Clayton H. Wilder
Community Program Administrator
The following revised budget is approved:
Current
Approved
Budqet Difference
New
Approved
Budqet
------------- -------------
Salaries & Benefits
Contractual Services
Expenses
Operating Capital Outlay
Data Processing Services
Indirect Costs
0.00
60,000.00
0.00
0.00
0.00
0.00
0.00
15,967.00
0.00
0.00
0.00
0.00
0.00
75,967.00
0.00
0.00
0.00
0.00
------------- -------------
TOTAL PROJECT COSTS
60,000.00
15,967.00
75,967.00
-------------
-------------
-------------
-------------
-------------
-------------
Federal
Match
Total Funds
NEW APPROVED BUDGET
56,975.00
18,992.00
75,967.00
Adjustment No.1
04-CJ-J3-11-54-01-019
Page 2
The revised budget reflects a supplemental award of federal funds in
the amount of $11,975.00 and an increase in local match of $3,992.00.
Retain this Grant Adjustment as part of official project records.
4-13-93
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Proaram Objectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, Le.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives. contact FDLE, Office of Criminal Justice Grants, at (850) 41 0-
8700 for further uidance. Continue on a second a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select onli.aE' IV' Er
Program Area) ~;l1.., L.
Community Crime Preventio'r, JUN 2 5 2004
(Title) f
: OFFICE CF CRIMiNAL JlJSilCE GRAN!
b. List Uniform Objectives first, followed by any other appropriate objl:ic1iVesYOlr'~-
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
04A
(#)
Uniform obiectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
04A~'Coliflifiii1' ,CilnieiPrevfintfon. ,'"
Provide fifty (50) alternative drug-free events. [Alternative drug-free events would include such things as
sporting events, games, field trips, parties, etc., i.e., any participatory event designed to strengthen the
04A.01 anti-drug message and bond those participating in the event.]
Part 1 - During this reporting period, how many alternative drug free events were conducted? [Identify
in the narrative portion of this report the names of these events and describe how the anti-drug and/or
anti-crime messa e was incor orated in each event.
Present twenty (20) crime and substance abuse prevention education classes.
04A.02 Part 1 - During this reporting period, how many crime prevention and substance abuse education
classes were resented? Brief! discuss these classes in the narrative.
Conduct fifty (50) life skill development education classes.
04A.03 Part 1 - During this reporting period, how many life skill development education classes were
resented? Briefl discuss these classes in the narrative.
Create, expand, or enhance community, neighborhood, or school-based recreation programs.
Part 1 - Did the subgrant create or expand one or more community of neighborhood recreation
programs?
Part 2 - No longer applicable.
04A.04 Part 3 - No longer applicable.
Part 4 - No longer applicable.
Part 5 - Did the activities include academic tutoring?
Part 6 - No longer applicable.
Part 7 - Did the activities include drug awareness and prevention education?
Part 8 - No Ion er a licable.
Conduct twelve (12) meetings with community leaders for the purpose of identifying neighborhood
04A.05 problems and developing proposed solutions and support groups. [Activities under this objective should
be re orted se aratel from those that are undertaken in con.unction with Nei hborhood Watch and
FDLE Byrne Formula Grant Application Package Grant Application
Section 1/- Page 21
Rule 110-9.006 OCJG - 005 (rev. 04/04/03)
Numeric
Numeric
Numeric
Y/N
Numeric
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
Business Watch Programs.]
Part 1 - During this reporting period, how many meetings with community leaders for the purpose of
identifying neighborhood problems and developing proposed solutions were conducted?
Part 2 - During this reporting period, how many communities completed the Coalition Development
Trainin Course conducted b the FCTA? State A enc I Milita Affairs onl
Conduct ten (10) community service projects which may include neighborhood clean-up campaigns.
04A.09 Part 1 - During this reporting period, how many community service projects which may include Numeric
nei hborhood clean-u cam ai ns, were conducted.
FDLE Byme Formula Grant Application Package
Grant Application
Section 1/- Page 22
OCJG - 005 (rev. 04/04/03)
Rule 11 D-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
a. The Project Budget Schedule includes five Budget Categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect
Costs) and Total Project Costs. Total Local Match must be a minimum of25% of the
Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of 25 percent of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
56,975.00
18,992.00
75,967.00
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
56,975.00
18,992.00
75,967.00
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section 1/- Page 25
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
b. How recently was the basis established or updated?
GROSS SALARY/BENEFITS FOR:
MYCP Keys Director
Approx 800 hours @ $20/hour
MYCP Program Supervisor
Approx 850 hours @ $20/hour
MYCP Prevention Training Events and Classes:
School District Counselors or Advisors,
And Youth Development Advisors 1,350 hours @ $20/hr
TOTAL REQUEST:
$16,000
$17,000
$42,967
$75,967
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
Monroe County will contract with the Monroe County Sheriff's Department for this project.
FDLE Byme Formula Grant Application Package
Grant Application
Section 1/- Page 27
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law
Enforcement
Effective Date: 10/01/03
Expiration Date: 9/30/04
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the
Monroe Youth Challenge III as part of Monroe County's FY04 Edward Byrne Memorial Law Enforcement
Grant Program
Contract Manager: David P. Owens
(Name)
4482
(Ext. )
OMB/Grants Mgt.
(Department)
for BOCC meeting on 10/15/03
Aoenda Deadline: 09/30/03
CONTRACT COSTS
Total Dollar Value of Contract: $68,741.00 Current Year Portion: $68,741.00
Budgeted? Yes X No Account Codes: 125-06021-530490-GG0412-XXXXXX
Grant: $51,555.00
County Match: $17,186.00
Estimated Ongoing Costs: $2857.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e.o. Maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management
Changes
Date In Needed f'/J '. ~~~er L_
~-/JIf YesDNo~ ~tfCZ~
YesD NoD ~
7,;AY~'C\ YesD NoGI
7/_1/'1 YesDNoW
Date Out
Division Director
7- ;!-/ .-0
O.M.B./Purchasing
.. ~ -' ,\. ('
'(' L',
-~y
County Attorney
Comments:_
OMB Form Revised 9/11/95 MCP #2
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Byrne Formula Grant Program
, !.~
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SUBGRANTEE: Monroe County Board of Commissioners
TITLE OF PROJECT:
Transitional Housing for the Homeless
Substance Abuse Prevention Program 4
GRANT NUMBER: 04-CJ-J3-11-54-01-017
ADJUSTMENT NO.: 1
NATURE OF ADJUSTMENT: REVISED BUD SCHED, NARR, OBJ
DA T E: 7 - ~ ' D l.\
GRANT ADJUSTMENT NOTICE
TO SUBGRANTEE:
Page 1 of 2
Pursuant to your request of 06/18/2004 the following change,
amendment, or adjustment in the above grant project is approved
subject to such conditions or limitations as may be set forth
below:
~p~.Jm w. W~
Authorized Officlal
Clayton H. Wilder
Community Program Administrator
The following revised budget is approved:
Current
Approved
Budqet Difference
New
Approved
Budqet
Salaries & Benefits
Contractual Services
Expenses
Operating Capital Outlay
Data Processing Services
Indirect Costs
0.00
51,224.00
0.00
0.00
0.00
0.00
0.00
17,517.00
0.00
0.00
0.00
0.00
0.00
68,741.00
0.00
0.00
0.00
0.00
TOTAL PROJECT COSTS
51,224.00
17,517.00
68,741.00
-------------
-------------
Federal
Match
Total Funds
NEW APPROVED BUDGET
51,555.00
17,186.00
68,741.00
Adjustment No.1
04-CJ-J3-11-54-01-017
Page 2
The revised budget reflects a supplemental award of federal funds in
the amount of $13,137.00 and an increase of local match of $4,380.00.
Retain this Grant Adjustment as part of official project records.
4-13-93
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
3. Proaram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, Le.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 41 0-
8700 for further uidance. Continue on a second a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to
Appendix 1/, Part 1/, for a listing of authorized program areas. (S IR!~rj";;!:""j~'E"'~;-
Program Area) \J~.""" 1J '...U
JUN 2 5 2004
20A
(#)
Corrections Alternative - Halfwav House
(Title) Drug Testing OFFICE Cf CRIMINAL J1J~TlCf GPAflrS
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
20A ,.,. ebrreetiorls Altematives-- HalfWa ' House,
Provide forty-nine (49) offenders with transitional housing.
Part 1 - During this reporting period, how many offenders were NEW ADMISSIONS and/or
READMISSIONS to transitional housin ?
Provide forty-nine (49) offenders with case management services and daily structured activities.
Part 1 - During this reporting period, were most offenders provided with case management services?
Part 2 - Durin this re ortin eriod, were most offenders rovided with dail structured activities?
Provide forty-nine (49) offenders with short-term individual and group supportive life skills counseling.
Part 1 - During this reporting period, were most offenders provided life counseling?
Numeric
20A.01
20A.02
Y/N
20A.03
Y/N
PS001 Provide 800 drug tests.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 12
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
a. The Project Budget Schedule includes five Budget Categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect
Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the
Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of 25 percent of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
51,555.00
17,186.00
68,741.00
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
51,555.00
17,186.00
68,741.00
Rule 110-9.006
Grant Application
Section 1/ - Page 14
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
$5,990.63 divided by 365 days = $16.41 per day
Total Byrne Funds plus MC Match = $51,224.00
$68,741.00 divided by unit cost of $16.41 = 4,189 funded bed days
A bed day is defined as shelter, food, case management, shower, laundry, local
transportation, telephone, personal care items, daily drug testing, employment
referral, compliance monitoring, and life-skills education.
b. How recently was the basis established or updated?
Income:
Byrne Grant
Monroe Cty. Match
Other Funding Sources
Total
5.1 ,555
17 ,186
75,034
143,775.00
Expenses:
Salaries/Benefits
Utilities
Telephone
Drug Testing
Maint. Supplies
GeneralOps
Life Skills Training
Total
76,409
13,516
2,500
9,000
5,000
15,750
21 ,600
143,775.00
Services will be provided under contract between Monroe County and the Florida Keys Outreach
Coalition, Inc.
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 16
OCJG - 005 (rev. 04/04/03)
Rule 11 D-9.006
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law
Enforcement
Effective Date: 10/01/03
Expiration Date: 9/30/04
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the
Safeport Residential Drug and Alcohol Treatment Center III as part of Monroe County's FY04 Edward
Byrne Memorial Law Enforcement Grant Program
Contract Manager: David P. Owens
(Name)
4482
(Ext.)
OMB/Grants Mgt.
(Department)
for BOCC meetino on 11/19/03
Agenda Deadline: 11/04/03
CONTRACT COSTS
Total Dollar Value of Contract: $21,895.00 Current Year Portion: $21,895.00
Budgeted? Yes X No Account Codes: 125-06020-530490-GG0411-XXXXXX
Grant: $16,421.00
County Match: $5,474.00
Estimated Ongoing Costs: $2857.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e.o. Maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Date Out
7-A!~O
Division Director
Changes ~
Needed . ..ij.~ewer 1
YesD No[3- ~
_ YesD NoD
;P~'{:::~:~~ ~11.
.].:;}j C}(
#Y
Risk Management
O.M.B./Purchasing
County Attorney
Comments:_
OMB Form Revised 9/11/95 MCP #2
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Byrne Formula Grant Program
.' c.. ..,\)\\~
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.!!JL 1 9 2004
MNror?
[v1C;:;ftW E. Nt lSUN
TITLE OF PROJECT:
SUBGRANTEE: Monroe County Board of Commissioners
Safeport Residential Drug and Alcohol
Treatment Center 3
GRANT NUMBER: 04-CJ-J3-11-54-01-018
ADJUSTMENT NO.: 1
NATURE OF ADJUSTMENT: REDUCTION IN FERERAL FUNDS
DATE: '7 -11-0 l}
TO SUBGRANTEE:
GRANT ADJUSTMENT NOTICE
Page 1 of 2
Pursuant to your request of 06/18/2004 the following change,
amendment, or adjustment in the above grant project is approved
subject to such conditions or limitations as may be set forth
below:
@~k t.!.~__
Authorl ed Offlclal
Clayton H. Wilder
Community Program Administrator
The following revised budget is approved:
Current
Approved
Budqet Difference
Salaries & Benefits
Contractual Services
Expenses
Operating Capital Outlay
Data Processing Services
Indirect Costs
0.00
69,727.00
0.00
0.00
0.00
0.00
TOTAL PROJECT COSTS
69,727.00
-------------
-------------
Federal
NEW APPROVED BUDGET
16,421.00
New
Approved
Budqet
0.00
-47,832.00
0.00
0.00
0.00
0.00
0.00
21,895.00
0.00
0.00
0.00
0.00
-47,832.00
21,895.00
------------- -------------
------------- -------------
Match Total Funds
5,474.00
21,895.00
.~ ;::.- -. r~~'~t.':>,~_..
Adjustment No.1
04-CJ-J3-11-54-01-018
Page 2
The revised budget reflects a reduction in the federal funds in the
amount of $35,874.00 and a reduction in the local match of $11.958.00
Retain this Grant Adjustment as part of official project records.
4-13-93
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
a. The Project Budget Schedule includes five Budget Categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect
Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the
Total Budget.
b. Enter the amount of federal, matching, a nd total funds by budget category that you
will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of25 percent of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
16,421.00
5,474.00
21,895.00
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
16,421.00
5,474.00
21,895.00
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section 1/ - Page 23
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Bud et Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continue on additional a es if necessa .
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent
of the project's cost.
a. Identify your specific sources of matching funds. General revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) nfa
2. If Salaries and Benefits are included in the budget as Actual Costs br staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No:
If no, please explain.
Yes:
xx
If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. $750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. nfa
5. If the budget includes seNices based on unit costs, be sure to provide a definition
Rule 110-9.006
Grant Application
Section 1/ . Page 24
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
b. How recently was the basis established or updated?
An individualized treatment plan will be prepared for each client according to
his/her needs. Services will be delivered based on the treatment plan. A
schedule of services for Outpatient Treatment and Aftercare is shown below.
Based on a representative schedule of services, 18 unduplicated individuals
will be served with 10 of those individuals successfully completing the
program.
urpa len rea men
total
Service Rate Duration units rate total $
45-75
Treatment Planning $97.00/plan min 0.00 97.00 0.00
Indivdual Therapy $110.00/hour 60 min 97.00 110.00 10,670.00
Family Therapy $110.00/hour 60min 17.25 110.00 1,897.50
60-90
Group Therapy $35.00/session min 122.00 35.00 4,270.00
60-90
Vocational Training $25.00/session min 127.00 25.00 3,175.00
20-30
Psychosocial Assessment $48.50/assess. min 72.00 0.00 0.00
Ot f tT
Service Rate Duration
Indivdual Therapy $110.00/hour 60min 60.00 10.75 1,182.50
60-90
Group Therapy $35.00/session min 120.00 20.00 700.00
21,895.00
Aftercare
The rates shown above have been established based on costs established
under guidelines from the Florida Department of Children and Families.
The total budget for the project is as follows:
Grant Request (Byrne Funds)
Local Match (County Funds)
Total Grant Program Costs
$16,421
5,474
$21,895
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 25
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
The following section contains copies
of the original contracts.
.11 I f i _i~ ,r{
Ir.t-c~c-vl In i!?--1"l- c '--:
F[)LE
_'--,'___..n__'.".'. =_ ._~_ __ ,._~~ ..'..__',""
(S lJIt .5 r G-\ r-- L.r C ( t.I 1,
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminallustice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
Daryl G. McLaughlin
Interim Commissioner
September 25, 2003
The Honorable Dixie Spehar
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Re: 04-CJ-J3-11-54-01-016 / Boys & Girls Club Street S.M.A.R.T.
Gang Prevention 3
Dear Mayor Spehar:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $27,450 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 04A _
Community Crime Prevention.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the sub grant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certifica~e constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . fnlegrity - Respect - Quality
The Honorable Dixie Spehar
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
.
~~kld~' ~
Community Program Administrator
CHW /BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee. through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
04-CJ-J3-11-54-01-016 in the amount of $27.450.
for a project entitled: Boys & Girls Club Street S.M.A.R.T. Gang
Prevention 3
for the period of 10/01/2003 through 09/30/2004. to be implemented
in accordance with the approved subgrant application. and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantae: Monroe County Board of Commissioners
Date of Award: September 25, 2003
Grant Period: Fr.om: 10/01/2003 To: 09/30/2004
Project Title: Boys & Girls Club Street S.M.A.R.T. Gang
Prevention 3
Grant Number: 04-CJ-J3-11-54-01-016
Federal Funds: $27.450.00
State Agency Match:
Local Agency Match: $9.150.00
Total Project Cost: $36.600.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968. P.L. 90-351. as amended. and the Anti-Drug
Abuse Act of 1988. P.L, 100-690. to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules. regulations. and
conditions as contained in the Financial and Administrative Guide
for Grants. Guideline Manual 7100.1D. Office of Justice Programs.
Common Rule for State and Local Governments and A-87. or OMB
Circulars A-110 and A-21. in their entirety. It is ~lso subject
to such further rules. regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351. as amended. and
P.L. 100-690.
04-CJ-J3-11-54-01-016
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award.
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
Qy~ il.~
Authoriz d OfflClal
Clayton H. Wilder
Community Progra~ Administrator
q - 7-S, () 3.
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.
. The term "Department", unless otherwise stated, refers to the Department of Law Enforcement".'
. The term "OCJG" refers to the Office of Criminal Justice Grants.
. The term "subgrant recipient" or .subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
. The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live OaK)
. Instructions are incorporated in this document by reference.
A. Subara.nt Data
1. This section to be completed by Subgrantee 2. This section to be completed by OCJG
Continuation of Previous Subgrant? Yes Project JD # I Program Area #: I CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant dQ) \ - \ '2"1 ('ILIA.
SFY 2003 CJ Contract # SFY 2004 CJ Contract #
2003- CJ - CJ - 5A - 11 - 54 - 107 2004-CJ-~-lL-~-QL-~
B. Applicant Information
1. Subgrant Recipient (SubQrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of
County Commissioners County:
Monroe
Name of Chief Elected Official! State Agency Head: Dixie Spehar
Title: Mayor
Address: 500 Whitehead Street Area Code! Phone #
305-292-3440
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: spehar-dixie@monroecounty-f1.gov Area Code! Fax #
305-292-3466
2. Chief Financial Officer of SubQrant Recipient (Subgranteel
Name of Chief Financial Officer: Danny L. Kolhage County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street Area Code! Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUN COM #
E-mail Address: Area Code! Fax #
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners County
Name of Chief Executive Official! State Agency Head I Subgrantee representative Monroe
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator
Address: 1100 Simonton Street Area Code I Phone #
- 305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: roberts-james@monroecounty-fl.gov Area Code I Fax #
305-292~4544
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Grant Application
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director: David P. Owens County
(Implementing Agency Employee) Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same as project director County
(if other than Project Director) Monroe
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
6. Person Responsible For Financial Reporting (if known)
Name: David P. Owens County
Monroe
Title: GrantsAdministrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
7. Person Responsible For Programmatic Performance ReportinQ (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
8. Service Provider Contact Person
Name: Daniel R. Dombroski, MSW . County
Monroe
Title: Executive Director
Address: 1400 B United Street Area Code I Phone #
- 305-296-2258
City, County, State, Zip Code: Key West, Monroe, FL 33040 SUNCOM #
E-mail Address: bgckeysdan@bellsouth.net Area Code I Fax #
305-296-4632
FDLE Byrne Formula Grant Application Package
Grant Application
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Application for Funding Assistance
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: Boys and Girls Club Street SMART Gang Prevention
2. Identify the year of the project (I, II, III, etc.) III
3. Project period I Start: 10/01/03 I End: 09/30/04
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in B2 (Subgrantee CFO) or a designee in
their office. If 82 is selected, do not reenter the contact information. This is onlv needed for desiqnee.
82
OR
DESIGNEE XXX .-
Name:
Title:
Address:
City, State, Zip
Phone Number:
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proQram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XXX
4. Subgrant Recipient FEID #: 59-6000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes_ No XX
7. Cash Advance: Will you request an advance?
Yes_ Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Project Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
1a Too many children today grow up with few, if any, positive role models and little, if any
encouragement to resist alcohol, tobacco, other drugs, delinquent acts, or sexual activity. The
norm and expectation for these young people, whether perceived or real, is that it is almost a
"rite of passage" to participate in these destructive and often dangerous behaviors or actions.
Not only is this the perception of young people themselves but often the perception of the adults
in their lives whose passive resignation encourages rather than discourages these behaviors.
While young people are often taught skills to prepare them to face educational challenges, at
critical stages of psychological, emotional and intellectual de\ielopment they are often not taught
the skills needed to make the successful transition from childhood to adulthood and to resist
engaging in delinquent behaviors, premature sexual activity, or experimenting with drugs and
alcohol. The Boys and Girls Club is committed to offering positive after school programs for
youth in the community that address the issues of tobacco, alcohol, drugs, premature sexual
activity, violence, STD's, gang activity, and healthy life skills choices.
1 b) In Monroe County, a high percentage of families with children are single parent homes or
families with annual incomes of less than $22,000. Many are receiving subsidized childcare
support and, due to the high cost of living and the lack of affordable housing, most parents are
forced to work two jobs. This results in a tremendous number of latch key children being left
with little or no adult supervision during the critical after school hours, school holidays, and
vacations. While these young people seem particularly vulnerable, statistics and experience
make it crystal clear that all children are at risk in the after school hours if left unsupervised.
The problem transcends demographics.
1 c) At the end of each school day, nearly 4,700 children from the city of Key West and another
4,286 children from the remainder of Monroe County will/eave the safety of their classrooms.
Some will go home to a parent, some will go to an extracurricular activity and some will go to
work. But many children will go it alone. Lacking adult supe.rvision or access to an after school
program, these children will be in danger. We know from various studies and statistics that the
rate of juvenile-related crime actually doubles during the after school hours. This period of time
is when a youth is most likely to commit a sexual assault, become involved in substance abuse,
sexual activities or crime. The Boys and Girls Club fills that void and reduces the risk of criminal
and anti-social behaviors by offering positive after school programming for children.
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Grant Application
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2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional pa es if necessa ; do not exceed three a es.
2a In conjunction with the Boys and Girls Club, existing after school recreational, sports, arts
and crafts and academic programs the funding from this project have allowed us to expand and
offer the SMART move.s programs to the population of youth served.
2b Our goals, with continued funding, are for the Boys and Girls Club to hire an experienced
preventive worker and be able to open and offer programming and services at our Teen Center
five nights per week (it is currently open only two nights a week). We also hope to expand the
number of youth served as well as establish satellite programs in the Big Pine and Marathon
areas.
2c For twenty years, first as the Florida Youth Center and than later as the Boys and Girls Clubs
of the Keys Area, our organization has been at the forefront of youth and character
development, working with young people from disadvantaged economic, social, and family
circumstances. The Boys and Girls Club of the Keys currently holds a Universal Prevention
License for the Florida Department of Children and Families, and is managed bya local board
of directors.
Our goal and commitment o\€r the next funding cycle is to continue and enhance our efforts
with our SMART Moves preventive programs. These preventive programs are age specific and
designed to encQurage collaboration, interaction, support and education among Club staff,
youth, parents and community service providers. The SMART Moves program serves as the
foundation for SMART Parents; SMART Girls; Passport to Manhood, Act Smart and Street
Smart. In addition to continuing to enhance our efforts with our SMART MOVES programs, we
will continue with our efforts to improve and expand our academic tutoring program, Power
Hour, which currently provides academic assistance to over 20 youth daily at our May Sands
office. Expansion and formalizing of the Club's commitment to \arious community service
projects will be enhanced. The Club feels that it is important for our members to give something
back to the community which fosters each child's belief that he/she is part of a larger
community.
An additional goal is to be able to afford to open our existing Teen Center 5 days per week and
on weekends. Currently, our budget only affords us to utilize this valuable resource two nights
weeks, weekdays during the summer and during school vacations.
2d n/a
2e The funding from this project would allow the Boys and Girls Club to hire a qualified Teen
Prevention worker who would be responsible for supervising and coordination the Smart Moves
programs as well as other services for our teenage population. In addition, the i.mding would
allow us to continue to have a Certified Addiction Prevention Professional counselor available to
our youth for group and individual work.
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2f Although not directly supported from funds from this project, the Club has a computer lab
available for the youth to use everyday for homework, projects etc.
2g The club operates at three different sites: May Sands School, Bayview Park, and the Teen
Center. All are within the city of Key West and in Monroe County.
2h Our Smart Moves programs are designed to be small, focused, age specific and at times
gender specific groups that will meet formally at least once per week for one hour. These
groups are. designed to encourage collaboration, interaction, support from activities such as
community service projects, formal discussion academic tutoring, arts and crafts and
recreational and cultural activities. Activities with each group can range from formal discussions
or educational groups to informal outings or activities. Examples of such activities are tutorial
sessions, cake sales, dances, cleaning Bayview Park, team building activities and formal
discussion groups. We also offer academic tutoring, recreational programs, arts and crafts,
trips as well as community service projects.
2i. Targeted youth are those who have experienced involvement in the Juvenile Justice System,
weak family structure, lack of a positive role model. poor academic performance behavioral
problems in school, absenteeism or truancy, substance abuse by family members.
Also staff observation and parental referrals will also be included in the selection process. The
SMART Moves preventive programs will be offered to the }Outh are deemed at risk by either
information at the time of intake, staff observations, or referral from outside agencies. The Boys
and Girls Club has an open enrollment policy and is available for all children from the ages of 5
to 18.
2j Attendance and successful completion of the post test evaluationl interview will determine
successful completion of the program. In addition to determine success the Club will remain in
contact with the original referral source to assess the individual's progress during and after their
participation in the SMART Moves Program, as well as, continued contact after the child
completes the programming. The Boys and Girls Club will also document and determine if
there is a reduction in the number of incident reports prior to the child's participation in each
program and at the conclusion of each program.
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Grant Application
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Application for Funding Assistance
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Part I
Community Crime Prevention
State Program Area 04
This document provides guidance for project applications prepared for state program area
04. This includes suggested length of responses for some items as well as identifying
specific information to be provided. The narrative should be as concise as possible.
Please also see other guidance in application instructions.
Federal Purpose Area
Providing community and neighborhood programs that assist citizens in preventing and
controlling crime, including-special programs that address the problems of crimes
committed against the elderly and special programs for rural jurisdictions.
State Program Areas approved under Federal Purpose Area 04
04A: Community Crime Prevention
SECTION E:
2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for the same
previously funded state program area, please describe any significant changes in the target
population, geographical location, and/or project activities in 300 words or less.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
This project year, the Boys and Girls club was able to secure the services of a Certified Drug
and Alcohol Counselor to provide services to the youth served by the Club. The Club conducted
over 30 drug free events. Our average population each day was between 80 to 90 children and
we provided services for over 150 children daily during the summer months. Our Teen center
was reopened two nights a week and we collaborated with other agencies in the area to
refurbish it and secure the funding for new pool tables and other recreational activities. We
expanded our community service opportunities for youth as well as offering over 20 substance
abuse educational classes. Our Keystone Leadership Club was reestablished and is providing
mentoring services to the Clubs younger children.
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
The organization struggled with staff turnover. The organizations Executi~e Director, Unit
Director, and Prevention Worker all left he agency in November and December of 2003. A
new Executive Director came on board in November and a new Unit Director was hired in
January. Each has a Master's Degree and over 20 years of experience working with children.
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FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. If there are any changes or enhancements planned for the current year, please describe
them in 300 words or less, including how they will more effectively address the identified
problem.
Making the Organization's Teen Center available for programming and activities 5 evenings
days per week. It is currently open 2 evenings per week. These enhanced hours will
increase the Clubs ability to identify and provide additional service hours for the target group
beyond the Club's traditional hours of operation. (Monday to Friday from 1 pm to 5pm) The
Teen Center will be open from 6pm to 9pm each night. This will assist the Club in enhancing
and expanding the SMART MOVES programming during the evening hours and some
weekends.
4. If the project will continue to operate as previously established, provide any critical additional
information that has not otherwise. been addressed in the application in 300 v.ords or less.
NOTE: If your project includes only one service provider, complete the following information for
this provider. If your project includes more than one provider, include this information for each
provider that you list in the table, including questions in the talQet qroup section and the proiect
activities section.
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
Boys and Girls Club of the Florida Keys
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name: Boys and Girls Club of the Florida Keys
b. Identify the Service Provider's administrative location.
1400-B United Street; Key West, FL
c. Will the relationship of the Subgrantee or Governmental Implementing Agency to the
Service Provider be a contractual one (ex. non-profit service provider)? Or are they
administratively part of either the subgrantee and/or implementing agency (ex. police
department or county social service division)?
Contractual.
d. Does the agency providing the proposed service require a license? Yes
e. List all licenses the Service Provider will use in providing only the
services through this contract. Do not list all other licenses the Service Provider holds.
Florida Department of Children and Families Universal Prevention License.
3. If the relationship with the service provider is contractual, will you use competitive bids or
sole source procurement? The applicant should note that if sole source procurement is
used, and the budgeted amount is greater than $100,000, preapproval must be obtained
from FDLE prior to the reimbursement of funds.
Sole source procurement.
4. If service provision occur at more than one location and/or at a location other than the one
identified in item 2 above, please specify all service location addresses.
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Grant Application
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
May Sands School, 1400 United Street, Key West
Sayview Park Truman Ave, Key West
Teen Center, North Roosevelt Ave, Key West
5. Identify the role(s) of key personnel by title and provide a brief description of their primary
responsibility. These individuals mayor may not be grant funded but provide project
activities that are eligible for Byrne Program funding and that establish the "program" your
will be reporting on in the quarterly performance reports. For example, if you only purchase
drug prevention education materials, you would identify personnel, such as a crime
prevention officer, who conducts project activities such as classes using the materials.
a. List" position title, job description (list only key tasks) and agency.
Teen Prevention Worker, Drug and Alcohol Counselor
b. Indicate the number of staff who will provide project activities.
Two or three. .
c. Specify whether positions are Agency or Contract staff.
Agency
d. Indicate whether positions will be funded with project funds.
Yes
e. Specify whether positions provide services under a Service Provider's license.
Yes
f. Indicate whether positions require a license for individuals providing project services.
No
g. If any license is required, specify the status of the license. Indicate 'YES" if the license
is current (or you may indicate "Pending"). However, if your response in column 6 or 7 is
"YES" and your response in column 8 is "NO", you must provide an explanation.
N/A
TARGET GROUP
1. Identify the basic demographics of your target group. Include age range and gender.
Members of the Boys and Girls Clubs of the Keys. Males and females between the ages of
5 and 18.
2. Estimate the number of participants. If the project includes multiple components or activities
and not all participants will be included in each, please discuss briefly the differences.
40 to 50 children will be enrolled in the Smart Moves Prevention Program. The Club also
offers after school recreational, sports, academic tutoring, trips and arts and crafts activities
and programs to the Club members. The Club averages between 80 to 90 children each
day and last summer served 150 daily.
3. In 300 words or less, respond to the following items regarding your selection of project
participants.
a. Indicate what criteria you will use in selecting project participants and how (process) you
will select them. If you select participants based upon a referral by an organization or
agency, include this information as well. For a community policing project, this may be
based on residence in a targeted neighborhood.
Youth in grades 5 to 8 with two or more of the following traits will be targeted for this
program. Involvement in the Juvenile Justice System, weak family structure, lack of a
positive role model, poor academic performance, behavioral problems in school,
absenteeism or truancy, or substance abuse by family members. Staff observation and
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parental referrals will also be included in the selection plOcess.
b. List all other criteria you will require in order for participants to qualify for selection. If
your project will provide activities for family members or significant others, please
include them in this description as well. If you will use either specific age groups or
school categories (i.e., second grade, high school) as categories, then also include this
information.
None.. .see 3.a. above.
c. Identify individuals by position title(s) who will determine project participant eligibility.
Executive Director
Unit Director
Prevention Worker
ACTIVITI ES
1. If your proposed project does not stand alone, but is part of an existing program, please
describe this relationship Please indicate the acti\lities your project will provide. Select from
the following list of commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent bet\\een activities you select from the list and the Objectives
and Performance Measures on which you will be reporting:
x
x
x
x
x
h./communit
x
x
ment
x
x
3. Provide the following information for all proposed project activities and/or events listed in
response to item 3 above.
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a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour class for 10 students)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
Daily afterschool activies and programs are offered by the Boys and Girls Club of the Keys. Our
successful and extensive experience in youth development has shown that utilizing small, peer-driven
groups, such as the SMART Moves programs, is the best way to promote sound character and strong
leadership skills. With the guidance of caring adults, who mentor and empower them, members develop
essential chaoracter traits - responsibility, respect for self and others, trustworthiness, fairness and caring -
as they learn positive leadership skills that help them influence others in positive ways. Education and
career development activities are designed to give young people the sense that they can do something
well and have individual worth. Career exploration, discussing and odebating important social issues, such
as gang awareness, drug use and prevention, teenage pregnancy, STD's, nutrition, and child abuse
prevention offer constructive and ongoing dialogue. Health and fitness playa vital role in the Club, which
fosters and encourages healthy physical development, team building skills other important life skills.
Through recreational activities, Club members have fun and acquire self-confidence, a sense of fair play
and skills in interpersonal relationships.
Academic Tutoring: Monday to Friday offered from 2:30 pm to 5pm. Also includes a computer lab and
instruction. At least 15 children will be involved daily.
Alternative Drug Free events offered each day include: sporting activities such as baseball, kickball, flag
football, soccer, Jump rope, basketball and 4 square. Recreation Programs in schoollneigh.lcommunity:
Daily activities (kickball, basketball jump rope baseball etc.) Each activity is at least % hour and involves a
minimum of 5 children. Participation in these events inspires and teaches cooperation, fair play
sportsmanship as well as bonding the participants and strengthening the anti drug message.
Our two smart girls group meets every Monday afternoon for an hour and they are run by the Club's
Certified Additions Prevention Professional. These groups are divided by ages and focus on drug and
alcohol education, life skills education, anger management and health issue.
Our Passport to Manhood meets each Monday for an hour and focuses on substance abuse education,
crime prevention, anger control and other preventive and life skills associated with male adolescents.
Community Service Projects: Every other month on Saturday or Sunday. Hours will vary, but will be a
minimum of 2 hours and will have a minimum of 15 children participating with each project.
Crime and Substance Prevention Education: Once per week, 1 hour for each class and a maximum of 10
children kids in each class
Life Skill Development educational activities: Once per week, 1 hour for each class and a maximum of 10
children kids in each class.
Summer Camp activities: 10 weeks during the public school's summer vacation. A minimum of 90
children will participate in the summer program. Hours will be Monday to Friday from 8 am to 5 pm. The
program will offer the same programs as offered to each child during our traditional after school program
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after school program
4. Briefly describe what you consider successful completion of a project activity and how you
will measure it. This should include whether it is time, activity or content based. For
example, successful completion for an individual could be attendance at all classes the
project provided.
Attendance at all classes and successful completion of a post test or post interview at the
conclusion of each program.
5. What happens if someone does not successfully complete a project activity? If this includes
expulsion, please list the criteria.
ProjecUProgram will be offered ag<;lin .in next four-week cycle.
6. Will you use incentives and/or sanctions to encourage participation and completion of project
activities? If yes, please respond to the following:
a. Identify and describe all sanctions and/or incentives.
b. Describe how and when they will be used.
There will be a ceremony for the successful graduates of each SMART Moves preventive
program offered at the Club. Award certificates will also be issued to each graduate.
Sanctions, depending on behavior would include time outs/removal from program/activities.
7. If any special training is planned for personnel at any level, please identify this training and
describe how it will further the operation of the project. Also identify the position or types of
positions that would attend such training
N/A
8. If equipment purchases will be a significant part of project funding, describe how this
equipment will be used in project operations.
N/A
Nine Computers, not funded by the project will be used during our academic tutoring
program.
COOPERATING OR PARTICIPATING AGENCIES
1. List all agencies and/or organizations participating in project implementation or whose
cooperation and/or support are necessary for the success of your project.
Monroe County Sheriffs Department, Department of Juvenile Justice, Key West Police
department, DCF, and public schools.
2. Describe the role of each agency/organization.
Referrals and aftercare services if applicable
3. Have you obtained a commitment for support from each listed agency / organization? If it
has not been obtained, describe how this will be accomplished.
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Not a formal one.
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the project that you have not
previously addressed in this subgrant application. This should include identifying any other
Byrne-funded projecUactivity/client that overlaps with this request.
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3. Program Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, Le.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives.
If you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further guidance. Continue on a second page if necessary.
a. .List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
04-A Community Crime Prevention
(#) . (Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Obiectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
Provide eight (8) alternative drug-free events. [Alternative drug-free events would include such things
as sporting events, games, field trips, parties, etc., Le., any participatory event designed to strengthen
04A.01 the anti-drug message and bond those participating in the event.]
Part 1 - During this reporting period, how many alternative drug free events were conducted? [Identify
in the narrative portion of this report the names of these events and describe how the anti-drug and/or
anti-crime message was incorporated in each event.]
Present twenty-five (25) crime and substance abuse prevention education classes.
04A.02 Part 1 - During this reporting period, how many crime prevention and substance abuse education
classes were presented? [Briefly discuss these classes in the narrative.]
Conduct twenty-five (25) life skill development education classes.
04A.03 Part 1 - During this reporting period, how many life skill development education classes were
presented? [Briefly discuss these classes in the narrative.]
Create, expand, or enhance community, neighborhood, or school-based recreation programs.
Part 1 - Did the subgrant create or expand one or more community of neighborhood recreation
programs?
Part 2 - No longer applicable.
04A.04 Part 3 - No longer applicable.
Part 4 - No longer applicable.
Part 5 - Did the activities include academic tutoring?
Part 6 - No longer applicable. .
Part 7 - Did the activities include drug awareness and prlilvention education?
Part 8 - No longer applicable.
04A.15 Provide academic tutoring to twenty (20) students.
Part 1 - During this reporting period, how many individuals receives academic tutoring services?
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page-1"fJ\ Ul
OCJG - 005 (rev. 04/04/03) \
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Project Specific Objectives:
PS001 Continue to involve at least fifty (50) youth in grades 5 to 8, who meet the program criteria, to be involved
in Club programs in 2004.
PS002 To continue for at least 75% of these youth to be involved and participate in at Least one SMART Move
preventive program.
PS003 Through staff observation and documentation for all of the groups at each level, to observe an increase
in the ability to successfully problem solve as documented with 75% decrease of acting out or problematic
behavior{s) at the Club
PS004 Through staff observation and documentation, over the course of the funding cycle, to see a decrease of
at least 75% of the number of children having to use the Club's Time Out Area for inappropriate behavior{s).
PS005 To involve at least 50 youth to participate and attend monthly evening and weekend programs and activities
at the Teen Center.
PS006 To have at least 75% of our youth to actively participate in at least one community service project.
PS007 To have at least 50% of the parent{s) participate in SMART parent meetings.
PS008 To provide four community service events.
FDLE Byrne Formula Grant Application Package
Rule 11 D-9.006
Grant Application
Section II- Page 15
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(04) (04) (04) (04)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Smart Clubs Orientation Meeting X X X
(orientatio n/reeval u ation)
SMART Kids Meeting/Activity X X X X X X X X X
(includes pre/post assessments)
Street SMART Meeting/Activity X X X X X X X X X
(includes pre/post assessments)
STAY SMART Meeting Activity X X X X X X X X X
(includes pre/post assessments)
Act SMART Meeting Activity X X X X X X X X X
(includes pre/post assessments)
SMART Girls X X X X X X X X X
(includes pre/post assessments)
SMART Parents X X X X X
(includes pre/post assessments)
Passport to Manhood X X X X X X X X X
(includes pre/post assessments)
Police Officer/Community Educator X X X X X X X X X X X X
Community Service projects/Activites X X - X X
Academic Tutoring X X X X X X X X X X
Teen Center Activities X X X X X X X X X X X X
FDLE Byrne Formula Grant Application Package
Grant Application
Section" - Page 16
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budget Schedule .
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and
Total Project Costs. Total Local Match must be a minimum of 25% of the Total
Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of 25 percent of the Total Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
Type .~fl1:fipBb!h4 "'u'" '/... Rfs <1:71...111->1 . Categories and Leave
o Omn 'UrllY If) Applicable Others Blank.
Budget Category Federal Match Total
Salaries And
Benefits
Contractual 27,450.00 9,1 50.00 36,600.00
Services
Expenses
Operating Capital
Outlay
Indirect Costs -
Totals 27,450.00 9,1 50.00 36,600.00
Rule 110-9.006
Grant Application
Section 1/ - Page 17
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
.budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continu'e on additional. a es jf necessa .
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of matCh must be cash and represent no less than twenty-five (25) percent of
the project's cost. .
a. Identify your specific sources of matching funds. Monroe County General
Revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgranteeis responsible for compliance.) nfa
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No:
If no. please explain.
Yes:
xx
If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. $750.00
4. If Indirect Cost is included in your budget please indicate the basi;:; for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. nfa
FOLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 18
OCJG - 005 (rev 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
b. How recently was the basis established or updated?
Personnel
Teen Prevention/Center Director (F/T)
(supervision, recruitment of prevention programs/activities)
40 hrs X $15.00 hr X 52 weeks
FICA, rounded
Subtotal
$31,212
$ 2.388
$33,600
Police Offices/Certified Addictions Prevention Professional (per diem)
2 hrs X $25.00 per hr X 40 school weeks $ 2,000
4 hrs X $25.00 per hr X 10 summer weeks $ 1.000
Subtotal
$ 3,000
$36,600
Total Budget
Local Match provided by the Monroe County Grants Matching Funds. Purchasing methods to be
used will conform to existing Federal, State, and Local laws and regulations.
Services provided under contract with the Boys and Girls Club.
Rule 110-9.006
Grallt Application
Section 11 - Page 19
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grallt Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies
and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this
subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with
provisions of this agreement will result in required corrective action up to and including project costs being disallowed
and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program.
2. Allowable Costs
a. Allowance for costs il1curred under the subgra nt shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB Circular A-a7, "Cost Principles for
State. Local and Indian Tribal Governments", or OMB Circular A-21. "Cost Principles for Educational
Institutions ".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB Circular A-11 0 and Florida
lawto be eligible for reimbursement.
3. Reports ,
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original" project period, additional
Quarterly ProjecfPelformance Repotts shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
. sanctions, as specified in item 16. of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
. (in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect
on accomplishments for the quarter, incorporate specific items specified for inclusion in performance
measures, and also identify problems with project implementation and address actions being taken to
resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim
Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end
of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end
of the reporting period. In addition, if the subgrant award period is extended, additional Financial Claim
Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial)
Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant termination
period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report
Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shalf
submit either monthly or quarterly claims in order to report current project costs. Reports are to be
submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
FOLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 20
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department af Law Enforcement
Edward Byrne Memorial State and Lacal Law Enforcement Assistance Formula Grant Program
(4) Befare the "final" claim will be pracessed, the subgrant recipient must submit to. the Department all
autstanding praject reparts and must have satisfied all special canditians. Failure to. camply with the
abave pravisians shall result in farfeiture af reimbursement.
(5) The subgrant recipient shall submit Quarterly praject Generated Income Reparts to. OCJG by February
1, May 1, August 1, and within farty-five (45) days after the subgrant terminatian date cavering subgrant
project generated incame and expenditures during the previa us quarter. (See Item 10, pragram Incame.)
c. Other Reports
The subgrant recipient shall submit ather reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual. expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for state and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-a7, and A-11 0, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient
5. Payment Contingent on'Appropriation.
The State of Florida's performance and obligation to pay under this agreement is cantingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
SUbgrantfunds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of thesubgrant recipient's project are eligible for reimbursement
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 2.16.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including the
justification, shall be either enclosed with the subgrant application or submitted to. the Department prior to. the first
request far reimbursement Justificatian should address a 30/60/90-day need far cash based on the budgeted
activities far the periad.
8. Reimbursement Subject to Available Funds
The abligation af the State of Florida to reimburse subgrant recipients far incurred costs is subject to. available
federal Edward Byrne Memorial State and Lacal Law Enforcement Assistance Farmula Grant Pragram funds.
9. Travel and Training
a. All travel reimbursement far aut-af-state ar out-af-grant-specified wark area shall be based upon written
appraval af the Department priar to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training casts and related travel prior to. cammencement
of training, if the specific training was not listed in the appraved budget. Subgrant recipients shall obtain
written appraval fram the Department for reimbursement of travel costs far field trips that were nat listed in the
approved project descriptian and budget.
b. The cost of all travel shall be reimbursed according to lacal regulations, but not in excess af provisions in
Sectian 112.061, Florida Statutes.
c. All bills far any travel expenses shall be submitted accarding to provisions in Sectian 112.061, Flarida
Statutes.
Rule 110-9.006
Grant Application
Section /1 . Page 21
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a direct
result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management Improvement
Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide. U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability . .
a. The subgrant re9ipient agrees to use. all non-expendable property for criminal justice purposes during its useful
life or request Department disposition.
b. . The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose
of any property furnished to it by the Department or pu rchased pursuant to this agreement according to federal
property management standards set forth in the OJP Financial Guide, U.S. Department of Justice Common
Rule for State and Local Governments or the federal OMB Circular A-110. This obligation continues as long
as the subgrant recipient retains the property, notwithstanding expiration of this agreement.
.. .
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this
agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice Common
Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The aWarding agency:reserlies a royalty-free. non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded
under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or program-
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMS
Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The
Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds
passed through the Florida Department of Law Enforcement and include the contract number, CFDA number,
award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall
submit an annual financial audit that me.ets the requirements of Sections 11.45 and 215.97, Florida Statutes,
and Chapters 10.550 and 1 0.600~ Rules of the Florida Auditor General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to a/l findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipii?nt.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA
shall be either a Certified Public Accountant or a Licensed Public Accountant.
FDLE Bvrne Formula Grant Application Package
Grant Application
Section /I - Page 22
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
I Application for Fun ding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State.and Local Law Enforcement Assistance Formula Grant Program
d. The subgrant recipient shail take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended
in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which can
be in the form of the 'Certification of Audit Exemption' form, shall be provided to the Department by the Chief
Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to the
Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed
costs identified in an audit completed after such closeout.
...
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
. Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the
subgrant recipient's consultants and suppliers, or both, th e Department shall impose sanctions it deems appropriate
including withholding paymentsand cancellation, termination, or suspension of the agreement in whole or in part.
In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed
prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant recipient
shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised
project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another revised
project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or
shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other Department
approved projects; The Department, where warranted by extenuating circumstances, may extend the starting
date of the project past the ninety (90) day period, but only by formal written amendment to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the subgrant recipient
to make progress in the execution of work hereunder which endangers such performance) if such failure arises
out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes
include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the
fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either
of them, the subgrant recipient shall not be deemed in default, unless:
Rule 110-9.006
Grant Application
Section/l- Page 23
OCJG - 005 (rev. 04/04103)
FOLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure
and if the Department determines that any failure to perform was occasioned by one or more said causes, th~
delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same
terms and conditions set forth in the initi?' contract. Only one extension of the contract shall be acceptable unless
failur.e to'complete the -contract is due to events beyond the control of the contractor. '
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include, but
are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the
Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or Expense
categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Ch apter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver
of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida~ the U.S. Department of
Justice, the u.s. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
FOLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 24
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Justice Common Rule for Slate and Local Governments.
b. The Department reseNes the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other
materials subject to provisions of Chapter 119. Florida Statutes, and made or received by the subgrant
recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
80th the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency
Official, Administrator or Designated Representative who sign Section I. Signature Page, have the authority
to request changes to.tbe approved agreement. The prior mentioned individuals have authority to sign or
make a.mendments to the Sole Source and the ADP Justification forms. The Project Director has authority
to submit requests for approval of specific travel, Financial and Performance Reports, with the exception of
the Closeout Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature ;:luthority for him/her, the chief officer or elected official must submit to the department a letter or resolution
indicating the person given signature authority. The letter indicating delegation of signature authority must be
signed by the chief officer or elected official and the person receiving signature authority. The letter must also
specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the Subgrantee
or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with
documentation to inclu'de appropriate signatures.
28. Background Check
Whenever a background. screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15
hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and
all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards setforth in that chapter.
- .-
b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo
security background investigations as a condition of employment and continued employment. For the
purposes of the subsection, security background investigations shall include, but not be limited to, employment
history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile
records checks through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks through local law
enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken
by the employing agency or by an authorized law enforcement officer and submitted to the Department
Rule 110-9.006
Grant Application
Section II - Page 25
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
of law Enforcement for processing and forwarding, when requested by the employing agency. to the
United States Department of Justice for processing. The employing agency shall reimburse the
Department of law Enforcement for any costs incurred by it in the processing of the fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined
in the U.S. Departp1~n,t of Justice, Office of Justice Programs, Drug Courts Program Office, program
guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be obtained from
FDlE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient agrees
that drug court programs funded with this award shall collect and maintain follow-up data on criminal recidivism
and drug use relapse of program participation. The data collected must be available to U.S. DOJ and FDLE
upon request.
30. Overtime for Law Enforcement Personnel,.. ..
Prior to obligating fund:;,frotn this award to support overtime by law enforcement officers, the U.S. Department of
Justice encourages corisultation with all allied components of the criminal justice system in the affected jurisdiction.
The purpose of this cqnsultation is to anticipate and plan for systemic impacts such as increased court dockets
and the need for dete~tion space. !'
~.
31. Criminal Intelligence System
a. Thepurpose of the federal regLilation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies is to assure that subgrant recipients of federal funds for the principal purpose of operating a criminal
intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C. 3701, et seq.,
as amended, use those funds in conformance with the privacy and constitutional rights of individuals.
b. The subgrant reciPJent qnd a criminal justice agency that is the implementing agency agree to certify that they
operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR Part 23
- G.riminallntel/igence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant
Program Guidanc,e. Submission of this certification is a prerequisite to entering into this agreement.
c. This certification is.a material representation of fact upon which reliance was placed when this agreement was
made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal
law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and
federal regulation prior to the award of federal funds. The subgrant recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal funds: The
Department's approval of the subgrant recipient agreement does not constitute approval of the subgrant-
funded development or operation of a criminal intelligence system.
32. Confident~IFunds
A signed certification th.at the project director or the head of the Implementing Agency has read, understands, and
agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's Financial
Guide is required from all projects that are involved with confidential funds from either Federal or matching funds.
The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of the
Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education
Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and a the implementing agency agree to certify that they either do or do not meet EEO
program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets Act of
1968, as amended and that they have or have not formulated, implemented and maintained a current EEO
FDLE Byrne Formula Grant Application Package
Grant Application
Sectioll/l- Page 26
OCJG - 005 (rev 04/04103)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Program. Submission of this certification is a prerequisite to entering into this agreement. This certification is
a material representation of fact upon which reliance was placed when this agreement was made. If the
subgrant recipient or implementing agency meet Act criteria but have not formulated, implemented and
maintained such a current written EEO Program, they have 120 days after the date this agreement was made
to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement
Act of 1979, Pub. L. 96-157,42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783
(a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1 ,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO
Plan toFDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper copy
and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two previous
years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy of its
approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an updated Plan
must be submitted.
~~",; -
.0'. ;_ -:' -..' 1-
d. In the event a Federi:lI or State court of Federal or State administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a
recipient of funds,the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice
Programs.
34. AmericanS with Disabilities Act . . -
Subgrantees must comply With .the.requirememts.of the Aniericans with Disabilities Act (ADA), Public Law 101-336
whicti prohibits discri"mination by public and private entities on the basis of disability and requires certai~
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers,
constituting a violation.ofthe employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of
the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A{e) of the INA. Such violation by the subgrant recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this
contract by the Department
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as,the activity is being conducted by the subgrantee or any third party and the activity needs
to be undertaken~n order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 DO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a fu nded activity and (b) tradition:ally used, for example, in
office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
Rule 110-9.006
Grant Application
Section 11- Page 27
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
cooperate with DOJ ;n any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part
85, Section 85.5-10, Participant's Responsibilities). These procedures require the subgrant recipient to certify it shall
not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall file
the most current edition of the Certification And Disclosure Form, if applicable, with each submission that
initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement
of $100,000 or more; or federal loan of $150,000 or more.
b.
This certification is a material representation of fact upofl which reliance wa~ placed when this agreement was
made. Submissio.;, 'of this certification is a prerequiSite to .entering into this agreement subject to conditions
and penalties imposed by Section 1352. Title 31, United States Code. Any person who fails to file the
required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
failure to file. .
c.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) . No federally .appropriated funds have been paid or ~hall be paid 'to any person for influencing or
'attempting to influence an officer or employee of any federal agency, a member of congress, an officer
,or employee of congress, or an employee of a member of congress in connection with the awarding of
..any federal loan, the entering into of any renewal, amendment, or m.odification of any federal contract,
:grant, loan or, cooperative agreement.
(2) .Jf any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit
, the standard form, Disclosure of Lobbvino Activities, according to its instructions.
FDLE Byrne Formula Grant Appiication Package
Grant Application
Section 11- Page 28
OCJG - 005 (rev. 04/04/03)
Rule 110-9,006
". ,
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
I
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
b. How recently was the basis established or updated?
GROSS SALARY/BENEFITS FOR:
MYCP Keys Director
Approx 800 hours @ $20/hour
MYCP Program Supervisor
Approx 850 hours @ $20/hour
MYCP Prevention Training Events and Classes:
School District Counselors or Advisors,
And Youth Development Advisors 1,350 hours @ $20/hr
TOTAL REQUEST:
$16,000
$17,000
$27,000
$60,000
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
Monroe County will contract with the Monroe County Sheriff's Department for this project.
Rule 110-9.006
Grant Application
Section JJ - Page 27
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Procram
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continue on additional a es if necessa .
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent of
the project's cost.
a. Identify your specific sources of matching funds. Monroe County General
revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) nfa
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No:
If no, please explain.
Yes:
xx
If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. $750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. nfa
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I . Page ~.l.,
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Pro.ect Bud et
1. Bud et Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect
Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the
Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
. will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of25 percent of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
45,000.00
15,000.00
60,000.00 .
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
45,000.00
15,000.00
60,000.00
FOLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 25
OCJG - 005 (rev. 04/04/03)
Rule 110-9006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
KWHS Natural Helpers Peer X
Assistance Training
Regional Youth Development
/Diversity/Drug & Violence Prevention X X X
Trainings
Florida National Guard Drug Prevention X
Training for KWHS. MHS & CSHS
Student Awareness Day Violence and
Prejudice Reduction Program for X
KWHS. MHS and CSHS
FDLE Byrne Formula Grant Application Package
Grant Application
Section" - Page 24
OCJG - 005 (rev. 04/04/03)
Rule 11 D-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed aQainst this schedule.
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Aor Mav Jun Jul Auq Sep
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(04) (04) (04) (04)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Upper Keys Challenge Days X
Middle Keys Challenge Day Training X
Key West Challenge Day Training X
Outreach Community Service Projects X X X X X X X X X X
After School Clubs X X X X X X X X X X
Peer Mentor Initiatives & Trainings X X X X X X X X X X
Program & Planning Support of
Leadership/ Prevention Class for X X X X X X X X X X
KWHS, MHS and CSHS
CSHS Natural Helpers Peer Assistance X
Training
MHS Natural Helpers Peer Assistance X
Training
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 23
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
04A. 09
Numeril
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section If . Page 2Z.
OCJG - 005 (rev. 04/04!03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Proqram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, Le.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives.
If you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further uidance. Continue on a second a e if necessar .
a. . .List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
04A
(#)
Community Crime Prevention
(Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
~:t:{~:rt't'trr}::'tt::::t:{t{rtrr:~:rt'tt'rrrr{r't?::::(::t:~t:{r{{::r{rrrri?(tttt}t}'rrrtrrtttttt:r:~{rt:rrr{iit:ritIO:4A+::fC'QmmbHt-:~:'criin){PieWni161f
Provide forty (40) alternative drug-free events. [Alternative drug-free events would include such thi~gsas... -- ... .- __on
sporting events, games, field trips, parties, etc., i.e., any participatory event designed to strengthen the anti-
04A.01 drug message and bond those participating in the event.]
. f Numeric
Part 1 - During this reporting period, how many alternative drug ree events were conducted? [Identify in
the narrative portion of this report the names of these events and describe how the anti-drug and/or anti-
crime messa e was incor orated in each event.
Present fifteen (15) crime and substance abuse prevention education classes.
04A.02 Part 1 - During this reporting period, how many crime prevention and substance abuse education classes Numeric
were resented? Brien discuss these classes in the narrative.
Conduct thirty (30) life skill development education classes.
04A.03 Part 1 - During this reporting period, how many life skill development education classes were presented? Numeric
Briefl discuss these classes in the narrative.
Create, expand, or enhance community, neighborhood, or school-based recreation programs.
04A.04 Part 1 - Did the subgrant create or expand one or more community of neighborhood recreation programs?
Part 5 - Did the activities include academic tutoring? Y/N
Part 7 - Did the activities include dru awareness and revention education?
Conduct twelve (12) meetings '/lith community leaders for the purpose of identifying neighborhood pioblems
and developing proposed solutions and support groups. [Activities under this objective should be reported
separately from those that are undertaken in conjunction with Neighborhood Watch and Business Watch
04A.05 Programs.] Numeric
Part 1 - During this reporting period, how many meetings with community leaders for the purpose of
identifying neighborhood problems and developing proposed solutions were conducted?
Part 2 - Durin this re ortin eriod, how man communities com leted the Coalition Develo ment Trainin
FDLE Byrne Formula Grant Application Package
Grant Application
Section/!- Page 21
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the project that you have not
previously addressed in this subgrant application. This should include identifying any other
Byrne-funded project/activity/client that overlaps with this request.
FOLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 20
OCJG - 005 (rev. 04/04/03)
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
MCYP most effective incentive for student participation is our reputation for dynamic
programs and of course, food at our events! However, we also use prizes and community
sponsored rewards as appropriate. For instance, students were rewarded for a community
service project in May with a kayaking trip after they baked cookies for the entire school staff on
a professional "off school" day. Another example is a donated "Dolphin Encounter" that the
Dolphin Research Center has donated for the winners of a school wide "acts of kindness"
campaign that will kick off the next school year at the local high schools. Community service
hours are also an incentive. MYCP also awards the President's Service Award $1000
Scholarship for the most deserving graduate with over 100 community service hours.
7. If any special training is planned for personnel at any level, please identify this training and
describe how it will further the operation of the project. Also identify the position or types of
positions that would attend such training. Not applicable.
8. If equipment purchases will be a significant part of project funding, describe how this
equipment will be used in project operations. Not applicable.
COOPERATING OR PARTICIPATING AGENCIES
1. List all agencies and/or organizations participating in project implementation or whose
cooperation and/or support are necessary for the success of your project.
The MYCP program coordinator networks with local agencies, community leaders and
organizations to identify needs, discuss successful strategies, and to coordinate efforts to reduce
duplication and increase effectiveness of our prevention efforts. In particular, MYCP works closely
with the Monroe County School District Safe School Administrator, the Domestic Abuse Shelter,
Monroe County Sheriff's Office. Monroe County Health Department's SWAT (Students Working
Against Tobacco) Coordinator, Area Health Education Center, and civic and service organizations.
While MYCP could deliver services to youth without the described alliances. these partnerships
have improved the quality of our programs. our name recognition and our fundraising ability. MYCP
has demonstrated a strong commitment to the coordination of prevention efforts. By strengthening
existing programs and reducing the duplication of services, MYCP has increased overall community
awareness and momentum to\N8rd this worthwhile initiative.
2. Describe the role of each agency/organization.
The agencies mentioned have served MYCP is the following ways:
. Most have provided funding
. All offer speakers and training opportunities
. All have provided adult volunteers to support major MYCP training events
such as Challenge Day or the after school club
. Some have provided in kind donations such as food and prizes
. The Monroe County Safe School Administrator has been MYCP's main partner
in planning and coordinating prevention efforts for the school.
3. Have you obtained a commitment for support from each listed agency / organization? If it
has not been obtained, describe how this will be accomplished.
Yes, MYCP has letters of support from each partnering agency.
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 19
OCJG - 005 (rev. 04/04/03)
Rule 11D-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Project Activity:
MYCP Marathon Middle School Leadership
Class
One 50 minute class for approx 25 students
Daily
Approx 25
180 classes per school year
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Project Activity:
Unit of Measurement:
Frequency~
# of Participants:
Defined Units Project Provides:
Student Awareness Day
One person in attendance
Once per Year
100 students plus 10 adults
110
CRIME AND SUBSTANCE ABUSE PREVENTION EDUCATION
Project Activity: Fl National Guard Knight Vision Training
Unit of Measurement: One student receiving training
Frequency: Once per Year
# of Participants: 40 Student Trainers
(15 at CSHS, 15 at MHS, 10 at KWHS)
Defined Units Project Provides: 800 younger students receiving Anti Drug
/AlcohollTobacco Presentation by 40 older
certified students. (8 Teams of 5 student
trainers giving 4 presentations to class of
approx 25 students)
3. Provide the following information for all proposed project activities and/or events listed in
response to item 3 above.
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour class for 10 students)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
4. Briefly describe what you consider successful completion of a project activity and how you
will measure it. This should include whether it is time, activity or content based. For
example, successful completion for an individual could be attendance at all classes the
project provided.
Successful completion of most MYCP programs is attendance at events, trainings and classes.
5. What happens if someone does not successfully complete a project activity? If this includes
expulsion, please list the criteria.
If someone does not successfully complete a leadership class activity, their grade is impacted.
Other than leadership class, most events are optional so there are no sanctions.
6. Will you use incentives and/or sanctions to encourage participation and completion of
project activities? If yes, please respond to the following:
a. Identify and describe all sanctions and/or incentives.
b. Describe how and when they will be used.
FOLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 18
OCJG - 005 (rev. 04/04/03)
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
One 85 minute class for approx 30 students
Daily
Approx 30
1 80 classes per school year
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Uf"!its Project Provides:
Teen Nights/Drug Free Events
One student in attendance
Monthly
Approx 30
Approx 270 students with 30 attending 9
ents
COMMUNITY LEADERS MEETINGS consist of meetings with school officials, Jaw
enforcement, state and local youth service agencies and mental health providers. Frequency
and number of participants varies.
COMMUNITY SERVICE PROJECTS will include projects that MYCP coordinates with
community organizations for local students via the leadership class and the after school clubs.
Often MYCP chooses projects which specifically rely on youth which the parent organization
has trouble accessing.
Defined Units Project Provides:
Domestic Abuse Anti Bully Puppet Show
One Student trained to present Puppet Show
10 Presentations (5 by CSHS & 5 by MHS)
16 Students presenting (8 at CSHS & 8 at
MHS)
Approx 250 students viewing presentation
(25 students x 10 presentations)
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Project Activity:
Unit of Measurement:
Frequency:
School wide "Acts of Kindness" Campaign
One student performing service
4 school wide acts per year
(2 at CSHS & 2 at MHS)
50 students performing acts
1100 students receiving 2 x per year
# of Participants:
Defined Units Project Provides:
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
CSHS Clean Up Campaign
One Student Organizing Campaign
Monthly
40 students
200 students performing clean up through-
out the school year
LIFE SKILLS DEVELOPMENT EDUCATION consists of teaching or providing for
opportunities to either develop or enhance the skills necessary to make good
decisions to support a positive, healthy lifestyle. This includes but is not limited to:
self-awareness and self improvement, stress, anger management, safety issues, personal
wellness, time management, communication techniques, strategies for communicating care,
consideration, trust and respect for others.
Rule 11 D-9.006
Grant Application
Section /I - Page 17
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Please indicate the activities your project will provide. Select from the following list of
commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent between activities you select from the list and the Objectives
and Performance Measures on which you will be reporting:
Common Project Activities
Prevention and Community Policina
Academic tutorinq
Alternative druq-free events X
Citizen hot line
Citizen patrol
Community leader meetinqs X
Community service proiects X
Comprehensive assessment for families
Crime and substance abuse prevention education X
Crisis intervention or counselinq services
Escort services
Life skill develooment education activities X
Media packaqe develooment
Neighborhood watch meetinqs
Property identification activities
Recreation proqrams in school/neiqh./community
Referral to communitv resources
Security surveys of homes/businesses
Substance abuse education proqram develooment
Summer camp activities
Other: listed below X
Alternative/drug free events include STARS and SM ILE club meetings, community wide events
such as teen nights and other leadership trainings. These are described below:
Project Activity:
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Challenge Day
One Person in Attendance
Yearly Event to kick off school year or semester
Approximately 150
900 people with 150 attending 6 Challenge Days
2 in Upper Keys, 2 in Middle Keys. 2 in Key West
Project Activity:
After School Marathon High School STARS
Club
One Student
Weekly
Approx 20 _
680 Units is 34 meetings 'Nith 20 students in
attendance
Unit of Measurement:
Frequency:
# of Participants:
Defined Units Project Provides:
Project Activity:
MYCP Coral Shores High School Leadership
Class
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
The total served by the scope of this project this past year was approximately 700 unduplicated students
This included students enrolled in the Coral Shores High Schoo/leadership class, Challenge Day
attendees, mentees receiving mentoring, Natural Helpers from all three high schools, and
participants in the after school clubs and communitywide drug free events.
Next year, MYCP will serve Upper Keys 9th grader via a Challenge Day workshop, 7th_8th grade
"at risk" students enrolled in a leadership course at Marathon High School Middle School,
students enrolled in basic remediation courses who will be tutored by the leadership students,
middle and high school STARS and SMILE club members, and Natural Helpers from all three
high sch<?ols which include representatives from 7th_12th grade, all cliques and social groups.
3. In 300 words or less, respond to the following items regarding your selection of project
participants.
a. Indicate what criteria you will use in selecting project participants and how (process) you
will select them. If you select participants based upon a referral by an organization or
agency, include this information as well. For a community policing project, this may be
based on residence in a targeted neighborhood.
b. List all other criteria you will require in order for participants to qualify for selection. If
your project will provide activities for family members or significant others, please
include them in this description as well. If you will use either specific age groups or
school categories (i.e., second grade, high school) as categories, then also include this
information.
c. Identify individuals by position title(s) who will determine project participant eligibility.
Attendees at Challenge Day, a one day anti violence workshop, are selected by grade level as a
group of peers based on a collaborative MYCP/School district decision that 9th grade is the group
most in need of this programming.
Participants in the Leadership Class will be referred to the leadership teacher by school
counselors and administration after identifying students with at risk behaviors such as excessive
referrals, absences, tarcHes or poor academic performance.
Participants in the STARS Club is open to student body 7th _12th grade and the SMILE Club is 9th
_12th. Participation is voluntary and is usually generated by word of mouth by existing members.
Students who will be selected as Natural Helpers are chosen by fellow peers via an anonymous
survey where students identify two students and two adults that they trust to go to with their
problems. From this list, 25 students will be selected that represent each social group and clique
at the school. These students will be trained as peer helpers and will be another set of ears to
identify students in need of emotional or academic assistance.
The selection criteria are determined by the MYCP Keys Director and the Program Supervisor in
conjunction with school planning teams and administration.
ACTIVITIES
1. If your proposed project does not stand alone, but is part of an existing program, please
describe this relationship.
Not applicable.
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. Organizes other drug free community-wide youth events;
. Directs and evaluates performance of peer mentors;
. Provides team building activities at meetings;
. Conducts leadership, personal life skills and youth development trainings;
. Coordinates school wide prevention campaigns in cooperation with a teacher;
. Organizes community service projects for students;
. Developes recreational programs to strengthen prevention programming;
. Assists in the site coordination of mentor/mentee relationships and trainings;
. Assists Program Supervisor with program and student evaluations and data; and
. Maintains documentation of student contact and program hours via sign ins sheets, activity
Jogs and minutes of meetings
b. Indicate the number of staff who will provide project activities.
MYCP Keys Director
MYCP Program Supervisor and
Upper Keys Prevention Coordinator
Upper Keys MYCP Youth Development Advisor
1
1
1
Middle Keys MYCP Youth Development Advisors
3
Key West MYCP Youth Development Advisors
1
c. Specify whether positions are Agency or Contract staff. Contract, except for any that are
current school board employee, in which case School Board invoices Sheriff's Dept.
d. Indicate whether positions will be funded with project funds. yes
e. Specify whether positions provide services under a Service Provider's license. no
f. Indicate whether positions require a license for individuals providing project services. no
g. If any license is required, specify the status of the license. Indicate 'YES" if the license
is current (or you may indicate "Pending"). However, if your response in column 6 or 7 is
"YES" and your response in column 8 is "NO", you must provide an explanation. Not
applicable. .
TARGET GROUP
1. Identify the basic demographics of your target group. Include age range and gender.
The demographic makeup of our target group has 4 parts....
. Challenge Day or Similar Experiential Training is provided to all 9th graders;
. The Leadership Class services the 7th_8th grade at risk males and females at Marathon High
School in the Middle Keys and all 9th _12th graders at Coral Shores High School in the Upper
Keys.
. The Stars Club of Marathon High School serves all interested th - 12th grade students
. Natural Helpers serves th-1 ih grade social leaders
2. Estimate the number of participants. If the project includes multiple components or activities
and not all participants will be included in each, please discuss briefly the differences.
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Grant Application
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5. Identify the role(s) of key personnel by title and provide a brief description of their primary
responsibility. These individuals mayor may not be grant funded but provide project
activities that are eligible for Byrne Program funding and that establish the "program" your
will be reporting on in the quarterly performance reports. For example, if you only purchase
drug prevention education materials, you would identify personnel, such as a crime
prevention officer, who conducts project activities such as classes using the materials.
a. List position title, job description (list only key tasks) and agency.
MYCP Keys Director (contract)
. Accountable for the planning and design of MYCP;
. Accountable for programs and procedures;
. Serve as the liaison with School district Safe School Administrator, the Sheriffs Office
DARE, Department of Juvenile Justice, youth tobacco education programs, Domestic
Abuse Shelter youth advocates, Department of Children and Families, and others;
. Responsible for building and supporting school teams;
. Responsible for scheduling and organizing county wide trainings;
. Responsible for coordinating with law enforcement, community agencies and youth
counseling resources to strengthening existing school and community-based prevention
programming;
. Responsible for developing new private and public funding sources for MYCP;
. Grant Writing and Reporting
. Accountable for Program Evaluations and Statistics
. Accounting and Budget Development
. Oversee Fundraising
. Oversee Public Relations
MYCP Program Supervisor & Upper Keys Prevention Coordinator (contract)
. Assumes role of Keys Director when Director not in town
o Serves as substitute on Monroe County Education Foundation board for MYCP
Director
o Serves as liaison with MYCP Advisory Team
. Program Development of Leadership Classes county-wide.
o Including evaluations, community service projects & trainings
. Program Development of Peer Mentor Program including mentor/mentee
events/trainings/documentation
. Directs and evaluates performance of Youth Development Advisors at other school sites
. Responsible for record maintenance of all activities supervised
o Sign ins, activity logs, minutes of meetings
. May provide direct trainings to Peer Mentors, Natural Helpers and Community Volunteers
. Chief Liaison with Upper Keys MYCP Advisory Team
. Coordinates Upper Keys School wide prevention campaign
. Challenge Day Coordinator for Upper Keys
. Serves as liaison with upper keys school administration, planning teams and Student Ad'.1sory
Councils regarding MYCP activities
. Coordinates life skills and prevention trainings for leadership classes
. Assures timely administration of all evaluation tools including surveys at all school sites
. Assists Director with collection and analysis of school and student outcome data
MYCP Youth Development Advisors (contract)
. Includes directly supporting school and community based youth development, as well
as violence and drug prevention efforts;
. Coordinates after school club meetings;
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this provider. If your project includes more than one provider, include this information for each
provider that you list in the table, including questions in the talQet qroup section and the proiect
activities section.
SERVICE PROVIDER / PERSONNEL
1. Identify the service provider agency that will be part of this project.
Monroe County Sheriff's Department.
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name: above
b. Identify the Service Provider's administrative location.
5525 College Road
Key West, FL 33040
c. Will the relationship of the Subgrantee or Governmental Implementing Agency to the
Service Provider be a contractual one (ex. non-profit service provider)? Or are they
administratively part of either the subgrantee and/or implementing agency (ex. police
department or county social service division)?
contractual
d. Does the agency providing the proposed service require a license?
no
e. List all licenses the Service Provider will use in providing onlv the
services through this contract. Do not list all other licenses the Service Provider holds.
Not applicable.
3. If the relationship with the service provider is contractual, will you use competitive bids or
sole source procurement? The applicant should note that if sole source procurement is
used, and the budgeted amount is greater than $100,000, preapproval must be obtained
from FDLE prior to the reimbursement of funds.
Sole source procurement.
4. If service provision occur at more than one location and/or at a location other than the one
identified in item 2 above, please specify all service location addresses.
Services are delivered primarily at the following high schools:
Coral Shores High School; 89901 Old Highway; Tavernier, FL 33070
Key West High School; 2100 Flagler Ave; Key West, FL 33040
Marathon High School; 350 Sombrero Beach Road; Marathon, FI 33050
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Safety Incident Report) data showing a 67.7% decrease in crime and violence incidents reported
this year at Coral Shores Hiqh School...the only high school where MYCP has piloted the
leadership class, has hosted Challenge Days regularly since February 2001 and has enjoyed the
support of school administration. (Otherfactors surely contribute to that drastic drop, however, it is
noteworthy that the other 3 high schools increased in reported incidents. Marathon High School
increased by 27% and Key West High School increased by 6%.)
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
The major. obstacle is building support among school faculty, administrators and community
members who are already over committed. While the significance of the total program has helped
to inspire many, we are addressing this challenge by forming regional advisory teams and giving
presentations to local mental health, juvenile justice, law enforcement and parent groups to develop
more community awareness and participation. Another challenge is creating buy in and motivation
among youth to create change and be leaders since they are often overwhelmed due to their
academic schedules, sports. other clubs and com mitments. The leadership class which is giving
MYCP and students access to each other during the academic day is how we are addressing this
problem. The last obstacle is the "at risk" students who are often resistant to a program or event
that is labeled as a "prevention" event. We effectively address these students by organizing events
that have a recreational element and provide for social interaction as well as learning such as our
Teen Nights.
3. If there are any changes or enhancements planned for the current year, please describe
them in 300 words or less, including how they will more effectively address the identified
problem.
This year. (Year 2. Oct 02-$ept 03), MYCP new program elements include 1) "Natural Helpers"
Peer Assistance training; 2) Student Awareness Day-- Prejudice and Violence Reduction Program;
3) School-wide Leadership Breakfasts; 4) Community Wide Teen-Nights; and 5) a
Leadership/Prevention class at Coral Shores High School. Byrne funds will have purchased a total
of 180 life skills/leadership /violence prevention classes and 240 program hours producing 5130
student contacts with a total of 57 students this school )ear ending May 2003.
One planned enhancement is to expand the school wide Student Leadership Breakfast currently
provided only at Coral Shores High School to the other two high schools. This event focuses on
building unity and inclusion among all student leaders and establishing a base of support and
coordination for school wide campaigns.
Another enhancement for year three is to provide direct support to the Leadership Classes at all
three Monroe County high schools to enable consistent prevention and youth development
trainings. Speakers, School wide campaigns, workshops and training materials will be offered to all
three leadership instructors.
4. If the project will continue to operate as previously established, provide any critical additional
information that has not otherwise been addressed in the application in _300 oords or less.
No additional critical information.
NOTE: If your project includes only one service provider, complete the following information for
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Part I
Community Crime Prevention
State Program Area 04
This document provides guidance for project applications prepared for state program
area 04. This includes suggested length of responses for some items as well as
identifying specific information to be provided. The narrative should be as concise as
possible. Please also see other guidance in application instructions.
Federal Purpose Area
Providing community and neighborhood programs that assist citizens in preventing and
controlling crime, including special programs that address the problems of crimes
committed against the elderly and special programs for rural jurisdictions.
State Program Areas approved under Federal Purpose Area 04
04A: Community Crime Prevention
048: Community Policing
SECTION E:
2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for the same
previously funded state program area, please describe any significant changes in the target
population, geographical location, and/or project activities in 300 words or less.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
In year 1 (Oct 01- Sept 02) of Byrne Grant Funding, MYCP consisted of three main program
elements: 1) "Challenqe Day"; 2) a follow-up after school club; and 3) a Peer Mentor Proqram with
ongoing life skills training for Mentors, Mentees and Adult Sponsors who support the Student
Mentor for the duration of the school year. In the Byrne Grant's first year, (Oct 01- Sept 02), MYCP
produced 103 events, with 1657 Student contacts, 303 Adult contacts, and 274 program hours.
Those figures include 2 Challenge Days for Coral Shores High School freshmen, a Natural Helpers
Peer Assistance Training Retreat for 25 Key West High School students, 65 Upper Keys students
(Includes 5 home schoolers) and 4 Middle Keys students. Also included is a Regional Leadership/
Prevention Training by Dr. James McCray with 62 Students (9 from Key West High School, 17 from
Marathon High School, 30 from Coral Shores High School, 2 from Plantation Key School and 4
from Key Largo School).
One MYCP accomplishment is our countywide, all inclusive events. MYCP includes youth from the
entire community.. ."home schoolers, private schoolers as well as public schoolers". We also bring
students together from different areas of the Keys whenever practical in an effort to build unity and
diminish any rivalries between schools.
Another major accomplishment is reflected in the Monroe County SESIR (School Environmental
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presented to students and adults who participate in the trainings and the leadership class. The
survey will assess student attitudes and beliefs about school success, peer relationships, and
risk behaviors. Additionally, success will be monitored yearly with a teacher survey assessing
improvement in discipline problems, student moral and any observed reductions in student
cliques, bullying and teasing. The MCYP Advisory Board will meet quarterly to review
implementation plans and event evaluations
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meetings include life skills training and group community service projects. Random Acts of
Kindness and activities that contribute to a more positive campus environment and relationships
among peers.
4) Peer mentor/mentee relationships incorporated into the leadership class and after school
club activities and adult role models who provide a sense of belonging and ongoing support to
the teachers and students with a consistent presence at the after school club meetings and at
the leadership class.
5) Grassroots coordination with schools, existing law enforcement, juvenile justice agencies,
social service and civic organizations in order to integrate and increase the impact of existing
crime prevention and substance abuse education efforts. Networking with existing agencies is
paramount to assure we do not duplicate efforts and to deliver interesting, diverse drug-free
events to students. As an example, MYCP joined forces with a local community based youth
director to launch community Teen Nights and offer a variety of field trips including "Beach Fest"
and "Acquire the Fire" to at risk youth in both the middle and upper keys who would otherwise
never have considered attending these inspirational youth events. This year, MYCP also
collaborated with the Holocaust Education and Documentation Centerto make Student
Awareness Day, a violence and prejudice reduction program, available to 72 local students (33
from the Upper Keys, 26 from the Middle Keys and 13 from Key West).
6) MYCP The Leadership SkillslTechniques Class. MYCP piloted this class with Byrne funds
at Coral Shores High School this school }ear. It is utilizing the Natural Helpers Peer Assistance
Curriculum, a psychology text, and a text specializing in conflict resolution. Topics addressed
are Leadership Style and Development, Group Behaviors and decision making, PO\N8r &
Conflict, Conflict Resolution, Anger Management, Sexual Violence and Prejudice. Students
also participate in personal and group community service projects. Some of these are designed
by students; some are existing programs to which students contribute their time. Net\M>rking
with other community based organizations is emphasized to create a holistic approach to
leadership development and prevention training.
Coral Shores High School counselor Cindy Ypsilanti stated that, 'Many students would not have
emerged as leaders among their own peers due to their popularity status, but through the
various activities and trainings offered by the MYCP leadership class, these students have been
given the opportunity to seek and explore their own leadership style and gain a sense of
importance and responsibility for their education and their community at large. A random
sampling of the first 40 students who took the class sholNS students are improving their GPA's
and contributing to create a safer, friendlier school."
2.i. Target Groups: addressed in section regarding program area 04 (page 14).
2.j. Project Results:
The project's quantitative indicators will be measured by the following: 2) Incidents of crime
and violence (in-school and out-of-school); 2) Suspension and fighting statistics which are compiled
annually by Monroe County Public Schools as part of the Florida Departmentof Education Florida
School Indicators Report; 3) number of events and meetings completed and numberof students
served by various outreach programs, mentoring, and prevention trainings; and 4) number of
disciplinary referrals and behavioral problems exhibited by target population.
Comparative qualitative indicators will consist of a baseline and post self-report surveys
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2.c. The Monroe Youth Challenge Program (MYCP) is a grassroots violence prevention, safety, and
overall health initiative designed to reduce violence, juvenile crime, truancy, addictive risk behaviors,
alienation and intolerance in all domains: individual/peer, family, school, community. The MYCP
partnership includes schools, law enforcement, health providers and more than 200 community
volunteers from throughout the Keys.
MYCP offers programming that builds respects, tolerance and compassion among students most at
risk of violence and involvement in crime and gangs. MYCP deals with currently unaddressed
issues of a.nger management, isolation, civic responsibility, violence, racism, teasing, stereotypes,
tobacco, drugs, alcohol and more. MYCP also adds a "preventive" discipline component to the
traditional time constrained discipline structure of our schools, supporting the transformation of
student anger, separation and peer pressure into tolerance, peer support and acceptance of self
and others. This is the key to reducing violence in our schools. MYCP encourages a student
driven effort to create a unified, safer school environment. Discovering personal strengths, building
leadership skills and celebrating diversity is core to MYCP programs. MYCP avoids duplication and
enhances the delivery of existing services with its close collaboration with existing government and
private services and employees.
2.d. Multi-jurisdictional Task Forces: not applicable
2.e. Project Staff: addressed in App. X section below.
2.f. Project Equipment: not applicable
2.g. Project Location: addressed in App. X section below.
2.h. Project Activities:
MYCP addresses the identified problem through the following initiatives:
1) Youth Development Trainings such as Challenge Day, an 8 hour anti violence workshop,
which builds life skills, confidence, positive, empathetic relationships among peers and adults,
an appreciation for diversity, a commitment to stop '.4olence and a responsibility to be an active
agent of change.
2) Drug Awareness and Prevention Trainings is incorporated into most MYCP programming
since we are frequently exploring underlying reasons for at risk teen behavior such as drug
abuse, crime and pregnancy. However, MYCP is also coordinating with the Florida National
Guard to offer drug prevention presentations and trainings to all high schools in the Keys. After
a 5 hour training course, students are certified to present an Anti Drug/Tobacco presentation to
middle and elementary school students.
3) After School Clubs and Community Service Projects in conjunction with community agencies
supporting violence and drug prevention and youth development. The after school clubs
sponsored by MYCP are Marathon High School's STARS (Supporting Tolerance, Acceptance
and Respect in Students) Club and Coral Shores High School's SMILE (Student Mentors
Improving Life Everyday) Club. These after school programs offer continued trainings in
interpersonal skills taught at Challenge Day. Serving as alternative drug free events, these
meetings are designed to reduce violence and substance abuse and build unity. These
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2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three pa es.
2.a. Project Enhancement and Expansion: This year, (Year 2, Oct 02-Sept 03), MYCP new
program elements include 1) "Natural Helpers" Peer Assistance training; 2) Student Awareness
Day--Prejudice and Violence Reduction Program; 3) School-wide Leadership Breakfasts; 4)
Community Wide Teen-Nights; and 5) a Leadership/Prevention class at Coral Shores High School.
Byrne funds will have purchased a total of 180 life skills/leadership /violence prevention classes
and 240 program hours producing 5130 student contacts with a total of 57 students this school year
ending May 2003.
One planned enhancement is to expand the school wide Student Leadership Breakfast currently
provided only at Coral Shores High School to the other two high schools. This event focuses on
building unity and inclusion among all student leaders and establishing a base of support and
coordination for school wide campaigns.
Another enhancement for year three is to provide direct support to the Leadership Classes at all
three Monroe County high schools to enable consistent prevention and youth development
trainings. Speakers, School wide campaigns, workshops and training materials will be offered to all
three leadership instructors.
2.b. Project Goals
Short-Term Goals:
. To continue reinforcing a support system of peer acceptance and encourage non-violent, non-
drug norms among Monroe County adolescents via our existing programs.
. To create a Key West MYCP Advisory Team that will include volunteers who will coordinate a
Challenge Day and sponsor an after school club at Key West High School.
· To host a Challenge Leadership Training in Key West.
. To increase the consistency and evaluation of our school peer mentoring initiative.
Long-Term Goals: .
. To increase collaboration at all three high schools with MYCP being incorporated regularly into
the agendas of the School Advisory Council, the faculty planning teams and the School
Improvement Plans.
. To have 3 active regional Advisory teams that coordinate trainings, effectively fundraise and
which are valuable resources to our school district and any agency providing youth prevention
services.
. To increase community awareness of and strengthen the community's commitment to building
developmental assets for our youth.. .similar to a "Community of Promise."
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state for vandalism arrests and 3rd for drug misdemeanor arrests according to the Florida Keys
Healthy Start Coalition 1999 Youth Risk Behavior Survey. (Collected from Monroe County's three
high schools. 1330 students sUNeyed.) Additional data.shov.ed that:
. 17% of students seriously considered suicide during 12 months preceding survey
. 14% of students actually attempted suicide during 12 months preceding survey
. 17% of students carried weapons during the 30 days preceding survey
. 31 % of students had been in a physical fight during 12 months preceding survey
. 15% had been physically hurt by their boyfriend or girlfriend
. 12% had been forced to have sexual intercourse
According to Florida Department of Education's Statewide Report on School Safety and
Discipline Data, In-School Suspensions and Out-of-School Suspensions are on a rise in
Monroe County Middle and High School. Monroe County 2001-2002 Data compared to 2000-
2001 showed:
. High School Population decreased 1 %
. High School In-School Suspensions increased 38%
. High School Out-of-School Suspensions increased 8%
. Middle School Population increased 25%
. Middle School In-School Suspensions increased 17%
. Middle School Out-of School Suspensions increased 17%
The gap between current and desired project results has been that as of yet, MYCP has not
hosted a Challenge Day workshop in Key West.
MYCP will continue to address the unmet need of providing drug and violence prevention
training to Key West students by networking with Key West community leaders and the principal
of Key West High School (KWHS); and supporting the KWHS leadership teacher with life skills
and violence prevention training.
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E. Proiect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
1.a. Probl.em Description: Teen fighting and harassment, suspension rates, drug and alcohol
use and related violence, and the incidence of teen suicide are on the rise in Monroe County.
1.b. Problem Significance: School Crime and Violence is on the rise nationwide as in Monroe
County Schools. Fighting and harassment involving threats and intimidation are the most
frequently reported incidents in Monroe County public schools. Our school district budget
continues to face funding reductions at the state level for non-academic resources and special
programs. Students \^.lith special academic, socio-emotional and/or violence-prevention needs
are falling through the gaps. The result is alienation and a sense of helplessness that results in
violence and drugs. MYCP prevention programs emphasize unity, acceptance and respect and
peer mentoring. The 1995 Big Brothers/Big Sisters of America Impact Survey indicates that
young people with mentors are:
. 53% less likely to skip school
. 46% less likely to use illegal drugs
. 33% less likely to hit someone
According to Monroe County's 1999 District's Needs Assessment, the #1 risk factor our county
needs to address is Alienation and Rebelliousness of students. Need continues to be demonstrated
in the latest 2000 Florida Youth Substance Abuse Survey, conducted by the Department of
Children and Families which shows that Florida youth have elevated risk in all domains. Risk
factors which place our students notably above the national norm include academic failure, friends'
delinquent behavior, or family discipline and personal transitions/mobility.
Most currently, Monroe County students indicated that Drug Use, Gossip and Rumors and
Achievement in School were among their top four concerns at all three high schools. This data is
from over 1600 students who ranked their concerns in an anonymous Natural Helpers Survey
administered at all three high schools in Monroe County between May and November 2002.
The Search Institute's research of the "40 Developmental Assets."has shown that a positive self
image, opportunities for student involvement, development of personal skills, and adult support lead
to higher academic achievement, avoidance of things that are dangerous, and more resilience to
negative peer pressure. MYCP emphasizes personal development to create a safer, drug-free
environment in school and in community based on this research.
Monroe County students are affected personally as well as academically. MYCP's effective network
of adult volunteers available for technical or financial assistance along. with MYCP's close
collaboration with the Monroe County School District, makes MYCP the ideal community partner to
provide local drug and violence prevention efforts to Monroe County students.
1.c. Needs Assessment: Monroe County schools ranked 8th in the state for violence, 4th in the
FDLE Byrne Formula Grant Application Package
Grant Application
Section /1- Page 4
OCJG - 005 (rev. 04/04/03)
Rule 11 D-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: Monroe Youth Challenge Program
2. Identify the year of the project (I, II, III, etc.) III
3. Project period I Start: 10/01/03 I End: 09/30/04
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in 82 (Subgrantee CFO) or a designee in their
office. If 82 is selected, do not reenter the contact information. This is only needed for designee.
82 XXX
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proqram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XXX
4. Subgrant Recipient FEID #: 59-6000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes - No
-
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FOLE Byrne Formula Grant Application Package
Rule 110-9006
Grant Application
Section 11- Page 3
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Proiect Director
Name of Project Director: David P. Owens County
(Implementing Agency Employee) Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail ~ddress: owens-david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same as project director County
(if other than Project Director) Monroe
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
6. Person Responsible For Financial ReportinQ (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
7. Person Responsible For ProQrammatic Performance ReportinQ (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
8. Service Provider Contact Person
Name: Judy Greenman County
Monroe
Title: Monroe Youth Challenge Program Director
Address: 90-8 Sombrero Road Area Code I Phone #
305-393-1315
City, County, State, Zip Code: Marathon, Monroe, FL 33050 SUNCOM #
E-mail Address: jfgreenman@aol.com Area Code I Fax #
305-743-6523
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 2
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application. ..
. The term "Department", unless otherwise stated, refers to the Department of Law Enforcement..
. The term "OCJG" refers to the Office of Criminal Justice Grants.
. The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
. The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live OaK)
. Instructions are incorporated in this document by reference.
A. Subarant Data
1. This section to be completed by Subgrantee 2. This section to be com Dieted bv OCJG
Continuation of Previous Subgrant? Yes Project ID # I Program Area #: I CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant ....2o\:>\ - 1'3 \ OLlA
SFY 2003 CJ Contract # SFY 2004 CJ Contract #
2003- CJ - CJ - 5A - 11 - 54 - 106 2004- CJ -~ - iL - 5LI-li - () (9
B. ADDlicant Information
1. Subarant Recipient (Subgranteel
Name of Subgrant Recipient (Unit of Government): Monroe County Board of County:
County Commissioners
Monroe
Name of Chief Elected Official/State Agency Head: Dixie Spehar
Title: Mayor
Address: 500 Whitehead Street Area Code / Phone #
305-292-3440
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: spehar-dixie@monroecounty-f1.gov Area Code! Fax #
305-292-3466
2. Chief Financial Officer of Subarant Recipient (Subarantee)
Name of Chief Financial Officer: Danny L. Kolhage County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street Area Code / Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code! Fax #
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners County
Name of Chief Executive Official! State Agency Head / Subgrantee representative Monroe
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator
Address: 1100 Simonton Street Area Code! Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: roberts-james@monroecounty-fl.gov Area Code! Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package
Grant Application
Section II - Page 1
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
04-CJ-J3-11-54-01-019
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed certificate of Acceptance of Subgrant Award
is returned to the Department.
Q2
Official
Clayton H. Wilder
Community Program Administrator
cg -1- D3
Date
state of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of commissioners
Date of Award: August 1, 2003
Grant Period:
From: 10/01/2003 To: 09/30/2004
Project Title: Monroe Youth Challenge program 3
Grant Number: 04-CJ-J3-11-54-01-019
Federal Funds: $45,000.00
state Agency Match:
Local Agency Match: $15,000.00
Total Project Cost: $60,000.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.10, Office of Justice Programs,
Common Rule for state and Local Governments and A-~7, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
state of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
04-CJ-J3-11-54-01-019 in the amount of $45,000,
for a project entitled: Monroe Youth Challenge Program 3
for the period of 10/01/2003 through 09/30/2004, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
The Honorable Dixie Spehar
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
(]Q Lil-~
Clayt~ H. Wilder
Community Program Administrator
CHWIBH/mg
Enclosures
A+~vtt rl1 ~+ c
rn 0)'1 ~ y () ...J r-h. c It ~ { (.en cyc.
F~i~L
-
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
Daryl G. McLaughlin
Interim Commissioner
August i, 2003
The Honorable Dixie Spehar
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Re: 04-CJ-J3-11-54-01-019 / Monroe Youth Challenge Program 3
Dear Mayor Spehar:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $45,000 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 04A -
Community Crime Prevention.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and mllst be received by the Department prior to the reimbursement of any
project expenditures_
l'.nmmitted to
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
CU/~iJ. ~
Typed Name and Title:
Clavton H. Wilder. Community Proqram Administrator
Date:
~-I-03
Typed Name of SUbgr~nt Re '.' t: M
--7'
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date: (P I y ( 0 3.
:::~u::me of I~:~a: c~unw Boa,d of Counw Comm;ss;one~
Typed Name and Title: James L. Roberts. County Administrator
(o{ '-If &3
Date:
FOLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 28
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
.'N: .;:';'j?;1~;~~~t~:RfFl~:ti~.~
,pepA~Ter1.~'!.(~..~.~.....~ti{8.rseT
Offic~of ci-ilniri~)CtJusti~~':Gr~Wt,~?\
S;gnatuce C1ei./.n /d. UJ.A.p,p~
Typed Name and Title: Clavton H. Wilder. Community Proqram Administrator
Date:
g- J- 03
Typed Name Of~MO
Signature:
Board of Count Commissioners
Typed Name and Title: James L. Roberts. County Administrator
Date: &/l/(tJ.3
Signature:
Typed Name and Title: James L. Roberts. Countv Administrator
Date: e!l{ / b;3
FOLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page 28
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
APPENDIX IX - CERTIFICA. .IN REGARDING LOBBYING; DEBARMl . , SUSPENSION, AND OTHER
RESPONSIBILlTIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(c) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will-
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar days
after the conviction;
Check here _ If there are workplaces on file that are not identified
here.
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice
under subparagraph (d) (2) from an employee or otherwise receiving actual notice
of such conviction. Employers of convicted employees must provide notice
including position title, to: Department of Justice, Office of Justice Programs,
ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice
shall include the identification number(s) of each affected grant;
Section 67.630 of the regulations provides that a grantee that is a
State may elect to make one certification in each Federal fiscal year.
A copy of which should be included with each application for
Department of Justice funding. States and State agencies may elect
to use OJP Form 4061/7.
Check here _ If the State has elected to complete OJP Form
4061/7.
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d) (2). with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act of
1973, as amended; or
DRUG-FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a Federal,
State, or local health, law enforcement, or other appropriate agency;
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
at 28 CFR Part 67; Sections 67.615 and 67.620-
(g) Making a good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs (a), (b), (c), (d), (e). and (f).
A. As a condition of the grant, I certify that I will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of
a controlled substance in conducting any activity with the grant; and
B. If convicted of a criminal drug offense resulting from a violation
occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction, to:
Department of Justice, Office of Justice Programs, A TIN: Control
Desk, 633 Indiana Avenue, N.W., Washington. D.C. 20531.
B. The grantee may insert in the space provided below the site(s) for the
perfonmance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, state, zip code)
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above
certificatiol1s.
1. Grantee Name and Address: Monroe County Board of County Commissioners
2. Project Name: Transitional Housinq for the Homeless Substance Abuse Prevention Proqram IV
3. Typed Name and Title of Authorized Representative: James L. Roberts, County Administrator
4. Signature:
~s:]J~
5. Date:
~I '1/ () 3
FDLE Byrne Formula Grant Application Package
Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Appendix IX - Page 3 of 2
OCJG - 006 (rev. 04/04/03)
<7.
Rule 11 D-9.013
APPENDIX IX - CERTIFICA'. N REGARDING LOBBYING; DEBARME. , SUSPENSION, AND OTHER
RESPONSIBILlTIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS
,
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code. and implemented at 28
CFR Part 69, for persons entering into a grant or cooperative agreement over
$100,000, as defined at 28 CFR Part 69, the applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf
of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
making of any federal grant. the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement;
(b) If any funds other than federal appropriated funds have been paid or will be
paid to any person influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or an employee of Congress. or an
employee of a member of Congress in connection with this federal grant or
cooperative agreement. the undersigned shall complete and submit Standard
Form - LLL, 'Disclosure of Lobbying Activities., in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including subgrants,
contracts under grants and cooperative agreements, and subcontracts) and that all
subrecipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in primary covered
transactions, as defined at 28 CFR Part 67, Section 67.510-
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a State or Federal court, or
voluntarily excluded from covered transactions by any federal department or
agency;
(b) Have not within a three-year period preceding this application
been convicted of or had a civil judgement rendered against them for
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal. State,
or local) transaction or contract under a public transaction; violation of
Federal or State antitrust statutes or commission of embezzlement,
theft forgery, bribery, falsification or destruction of records, making
false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly
charged by a governmental entity (Federal, State, or local) with
commission of any of the offenses enumerated in paragraph (1) (b) of
this certification; and
(d) Have not within a three-year period preceding this application
had one or more public transactions (Federal. State, or local)
terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in
this certification, he or she shall attach an explanation to this
application.
3. DRUG-FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and
implemented at 28 CFR Part 67, Subpart F, for grantees, as defined
at 28 CFR Part 67 Sections 67.615 and 67.620-
A. The applicant certifies that it will or will continue to provide a drug-
free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing. possession, or use of a
controlled substance is prohibited in the grantee's workplace and
specifying the actions that will be taken against employees for
violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform
employees about-
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
FDLE Byrne Formula Grant Application Package
Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification
Appendix IX - Page 2 of 2
OCJG - 006 (rev. 04104/03)
,..,
Rule 110-9.013
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
" the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Select one of the
following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the foJ/owing):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
'S Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
r further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face Joss of federal funds.
-- - Ie::? C
r-..J ---~ .1>. ~~ I
Signature of Implementing Agency Authorited Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
Date: &( ({) 3
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV - Page 2 of 2
OCJG - 007 (rev. 04/04/03)
Rule 110-9.006
19
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient)
(Select one of the following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
xx Has a Current EEO Plan
_Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant a Iica' n for feral assistance is approved or face loss of federal funds.
.--/~
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
~( Lit 03
Date:
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV - Page 2 of 2
OCJG - 006 (rev. 04/04/03)
Rule 11 D-9.006
'1 (?
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 27
OCJG - 005 (rev 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Fund.s from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal ofthe chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
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office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, Joan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbvinq Activities, according to its instructions.
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b. The subgrant recipient and a the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated
implemented and maintained such a current written EEO Program, they have 120 days after the date thi~
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements ofthe Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local govemment services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation ofthe employment provisions contained in 8 U.S.C. Section 1324a( e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 27 4A( e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 DO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility th~t will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
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taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components., January 1997. This document can be
<?btained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award offederal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
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the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuals have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for him/her, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children. the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
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arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable. unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount oftransferdoes not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions offact arising under this agreement and shall distribute its response to all concemed parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code . Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General ofthe State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
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IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which
can be in the form of the .Certification of Audit Exemption" form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision ofthis agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perforrn is caused by failure of a consultant to perform or make progress, and if such failure
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10. Program Income (also known as Project Generated Income)
Program income means the gross income eamed by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
basei:l upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11 O.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-110.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report a nd management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
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(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b). Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approval from the Department for reimbursement of travel costs for field trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
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Grant Application
Section II - Page 18
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local govemment (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles
for StateL Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB Circular A-11 0 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original" project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must
reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in
performance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "fina'''.
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 17
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant Program
Total Byrne Funds plus MC Match = $51,224.00
$51,224.00 divided by unit cost of $16.41 = 3,122 funded bed days
A bed day is defined as shelter, food, case management, shower, laundry, local
transportation, telephone, personal care items, daily drug testing, employment
referral, compliance monitoring, and life-skills education.
b. How recently was the basis established or updated?
Income:
Byrne Grant
Monroe Cty. Match
Other Funding Sources
Total
38,418
12,806
92,551
143,775.00
Expenses:
Salaries/Benefits
Utilities
Telephone
Drug Testing
Maint. Supplies
General Ops
Life Skills Training
Total
76,409
13,516
2,500
9,000
5,000
15,750
21,600
143,775.00
Services will be provided under contract between Monroe County and the Florida Keys Outreach
Coalition, Inc.
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ . Page 16
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
Continue on additional a es if necessa .
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent of
the project's cost.
a. Identify your specific sources of matching funds. General revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) n/a
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
xx
If no, please explain.
If yes, please list number and title of position and type of benefits.
No:
Yes:
3. Indicate the OCO threshold established by the subgrantee. $750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. n/a
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs? Unit Cost = $16.41
$143,775 program cost divided by 24-beds = $5,990.63
$5,990.63 divided by 365 days = $16.41 per day
FDLE Byrne Formula Grant Application Package
Rule 110-9.006
Grant Application
Section 11- Page 15
OCJG - 005 (rev. 04/04/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Pro'ect Bud et
1. Bud et Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect
Costs) and Total Project Costs. Total Local Match must be a minimum of25% of the
Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
. will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of 25 percent of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
38,418.00
12,806.00
51,224.00
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
38,418.00
12,806.00
51,224.00
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 14
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance ReDorts will be reviewed aQainst this schedule.
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Aor Mav Jun Jul Auq SeD
Submit Financial Reimbursement
Requests
Submit Financial Closeout Package
Submit Quarterly Program Reports X X X X
(04) (04) (04) (04)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
Outreach and assessment x x X x x x x x x x X x
Intake x x x x x x x x x x x x
Criminal Background Check x x X x x x x x x x x x
Drug Testing x x x x x x x x x x x x
Case Management x x x x x x x x x x x x
Transport. To NNAA x x x x x x x x x x x x
Life Skills Training x x x x x x x x x x x x
Community Service x x x x x x x x x x x x
Child Care x x x x x x x x x x x x
Meals x x x x x x x x x x x x
FDLE Byrne Formula Grant Application Package
Grant Application
Section /1- Page 13
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. ProQram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, Le.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If
you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further uidance. Continue on a second pa e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to
. Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
20A
(#)
Corrections Alternative - Halfway House
(Title) Drug Testing
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Obiectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
20A.01
;i' ...20A'4.CorreCtiorisAItEmicltivesHalfWa House......
Provide forty (40) offenders with transitional housing.
Part 1 - During this reporting period, how many offenders were NEW ADMISSIONS and/or Numeri,
READMISSIONS to transitional housin ?
Provide forty (40) offenders with case management services and daily structured activities.
Part 1 - During this reporting period, were most offenders provided with case management services? Y/N
Part 2 - Durin this re ortin eriod, were most offenders rovided with dail structured activities?
Provide forty (40) offenders with short-term individual and group supportive life skills counseling.
Part 1 - During this reporting period, were most offenders provided life counseling? Y/N
20A.02
20A.03
PS001 Provide 600 drug tests.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 12
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
project. Be sure to review Application Ihstructions for Section E.3 of the
Subgrant Application Package, and relate your comments to the Program
Objectives and Performance Measures for your project.
Clients may remain in the program for up to two-years. It is not a treatment
program but a residential program with supportive services. All clients in
need of treatment are referred.
The program will serve offenders with criminal histories related to
drugs/alcohol.
Offenders will be tested daily for drugs/alcohol, be required to attend and
transported to daily NNAA meetings, maintain steady employment within
two-weeks of admission, perform community service, have a 10pm
curfew and all house rules.
Life-skills training is also mandated.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I- Page 11
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance I
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(2) If you will provide project activities in a geographic area other than those
represented by a unit of government, indicate the service area
boundaries. This could be through street or neighborhood names or a
judicial circuit. The use of zip codes as the only identifier of an area is
not acceptable, although they may be included as part of the descriptive
information.
N/A
(3) If a service will only be available to persons utilizing a specific facility, use
the name of the facility, for example a county jail.
N/A
h. Project Activities / Administration:
(1) Describe all activities to be provided.
Outreach and assessment. Intake and Individualized Action Plan. Life-Skills
Training, AAfNA Meetings, meals, case management, drug testing,
community service, referrals.
(2) Identify when and how frequently project services are to be provided.
Daily
(3) Be sure to include these activities in the Activity Implementation
Schedule.
i. Target Groups, Clients and Participants:
(1) Who will receive the services to be provided?
Homeless ex-offenders with a history of alcohol and/or substance related
crime.
(2) How will clients and participants be selected? Include a clear description
of the criteria if applicable.
Pending bed availability, clients are accepted on a first come, first served
basis. They must be undergo a criminal background check and drug test
prior to admission and remain substance free. Client's must be willing to
live peaceably in a community/group environment and agree to abide by
all program rules and regulations.
J. Project Results: How will the project be organized to succeed? Provide a
description of successful completion for an i!ldividual if this is a treatment
Rule 110-9.006
Grant Application
Section /I - Page 10
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(1) Target Group: Briefly describe all types of offenders your project
activities will target.
(2) Activities: As you describe your activities, include how they relate to the
target group to be addressed.
(3) Cooperating and Participating Agencies / Task Force Agreements: List
all agencies that will participate in project activities or whose cooperation
or support is necessary for its success. Describe each agency's role and
state whether you have a formal written commitment of support from
each listed agency. This support must ultimately be in the form of a
signed Task Force Agreement that conforms to U S Department of
Justice guidelines. If you do not have such a signed agreement, or if it is
not current, describe how you will obtain one.
e. Project Staff - All projects: Tell us who they are, what they are going to do,
and how they are going to do it. For Treatment and Prevention Projects: In
those cases where provider staff is required to be licensed, please include a
description/listing of such licenses. For Law Enforcement Projects, describe
the types of positions and identify the unit(s) they are operating within. Also
list their jurisdiction if more than one agency is participating in the project, for
example in task force projects.
FKOC is administered by an Executive Director with over 12 years
experience in health and social service administration. A business manager
handles all fiscal matters and grant monitoring. Two case managers,
assisted by assistant case managers are responsible for monitoring client
progress and compliance, a Supportive Services Coordinator facilitates Iife-
skills classes, transportation, meals, and client activities. Outreach workers
perform assessment and intake. Program monitors provide twenty-four hour
supervision and daily drug testing. No professional licenses are required.
f. Project Equipment: Identify the equipment and briefly describe how this
equipment will be used in project operations.
Drug and Alcohol test strips are purchased from ROCHE Laboratories and
administered daily.
g. Project Location: Describe where will the project be located and activities will
take place.
(1) If there is a political jurisdiction (i.e. city, county) that defines the target
area, please identify it.
All five facilities are in Key West Florida but serve clients from throughout
Monroe County.
Rule 110-9.006
Grant Application
Section 11- Page 9
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
The Florida Keys Outreach Coalition is a homeless service provider
offering emergency and transitional shelter, as well as outreach,
education, advocacy and prevention services. Now in our tenth year of
service to Monroe County, we offer a residential program to support
homeless addicts and former offenders in the transition from despair and
hopelessness to sobriety, stability and self-sufficiency.
(2) Does the Service Provider have a history of successful performance of
this type of service or is this a new activity? Include an organization chart
where appropriate.
FKOC was established in 1992 and began with a 16-bed facility for
homeless men in recovery from alcohol and substance abuse. The
organization now serves men and women with a total capacity for 120
individuals in five facilities. The mission of the Florida Keys Outreach
Coalition (FKOC) is to provide homeless individuals and families with the
resources and opportunities by which to attain residential, financial and
personal stability and self-sufficiency. FKOC has an impressive 11-year
history of successful performance and is Monroe County's largest single
homeless service provider.
FKOC operates 20 emergency and 55 transitional beds for homeless
single men and 49-beds for a mix of women and children.
(3) In order to comply with state and federal laws include a description/listing
of any pertinent licenses or current contract held by the organization
whether Implementing Agency or Service Provider. It is the
responsibility of the subgrantee to ensure that a Service Provider is
operating under the appropriate state laws (ex. Chapter 650, FAC,
Substance Abuse Services, or Chapter 65E, FAC, Mental Health
Programs).
All mental health. substance abuse and medical treatment is referred to
appropriate provider's. FKOC has the appropriate license for its
residential services.
(4) Additional guidance for prevention and treatment projects is found in
Appendix X. This appendix is a listing of the information OCJG needs to
have in order to approve these types of projects but has frequently found
missing in initial application submissions. It is not necessary to use the
guidance format, but you are encouraged to provide all identified
information regarding your proposed project.
d. Multijurisdictional Task Force Projects: Identify the following as you prepare
the project description: This section does not apply.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 8
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancement/expansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional pa es if necessa ; do not exceed three pa es.
Project Description. Briefly describe proposed project activities. (Refer to
Appendix II, Part I, Pages 1 through 3 for a description of project eligible
program areas.) Be sure to address the following items:
a. Project Enhancement and Expansion: If your project does not stand alone,
but is part of an existing program, please describe this relationship.
This is a stand-alone project.
b. Project Goals: What are the project short-term (1-year) and long range (4-
year) goal(s)?
This will be the fourth year of the program. We will more than double the
number of bed days available for offenders and add a new life-skills
program.
The Director, in collaboration with the life-skills trainers, recently designed a
post-discharge program to provide those who successfully complete the
residential phases offered by FKOC the opportunity to receive ongoing
support and continued skills training after they achieve residential
independence and stability. Funding for this expansion is being sought from
various sources that offer funding for homeless and drug abuse prevention.
FKOC has been working collaboratively for nearly two years with a faith-
based homeless outreach group serving the middle keys. A new homeless
drop-in center will open in Marathon on June 28, 2003 and FKOC outreach
will frequently visit the facility to recruit eligible individuals into the current
program. Additionally, the facility has the capacity for twelve beds, and
dialogue is underway to determine the feasibility of establishing a satellite
FKOC residential program in Marathon.
c. Treatment and Prevention Projects - Service Provider Information:
(1) Who or what type of organization will serve the target population?
FDLE Byrne Formula Grant Application Package
Grant Application
Section /1- Page 7
OCJG - 005 (rev. 04/04/03)
Rule 110-9006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
clients to the facility for pre-screening. A vehicle donated by the Monroe
County Sheriff allows FKOC to pick-up offenders when released from
detention and bring them directly to the Neece Center.
FKOC has developed a new program component to provide clients with
ongoing life-skills education. The Stepping Stones Program is a ongoing
series of 12-session mandatory classes that include topics such as: Anger
Management, Interpersonal Communication, Job Skills, Parenting Skills,
Drug/Alcohol Prevention, Recovery Maintenance, Stress Management, etc.
.The classes are facilitated by two Professional Counselors.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 6
OCJG - 005 (rev. 04/04/03)
Rule 11 D-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
how the proposed project will address the problem, as this will be covered in
another section (Project Description).
If this is a new subgrant, highlight identified unmet needs the project will
address this year. If this is a continuation of a pre-existing subgrant, provide
a brief summary of project accomplishments in meeting identified needs to
date. Include a description of any gap between current or desired project
results. Also, provide a description of any continuing and/or new unmet
needs the project will address this year.
On any given day, 15-20% of the inmates incarcerated in the Monroe County
Detention Center are reported to have either been homeless at the time of
their incarceration or will be at the time of release. Monroe County has the
highest ratio of homeless individuals in the State of Florida. One out of
twenty people are homeless and most suffer from substance abuse, which
frequently leads to criminal offenses.
According to the Department of Children and Families Annual Report on
Homelessness released on June 30, 2001, the number of homeless in the
State of Florida has increased 14% to 67,587 on any given night. A point-in-
time census of the homeless in Monroe County was conducted on April 1 0,
2002 and reports that 78% of those homeless in Monroe County are adult
males as compared to 45% of the statewide homeless population being
male. The census further revealed that there are at least 110 homeless
families in the Florida Keys, most in the lower Keys and Key West. 268
homeless children were identified, not including 46 teenagers tallied.
FKOC's major accomplishment this year was the acquisition of a new
emergency facility at 2221 Patterson Avenue, Key West. The new 20-bed
Neece Center for Homeless Recovery is the entrance point to FKOC's more
advanced transitional housing program. After an initial period of up to 90-
days for stabilization at Patterson Avenue, clients can transfer to Poinciana
Plaza for supportive group living with continued case management, job
referral, drug testing, support groups, transportation to NAJAA, community
service
The major two obstacles identified over the past three years are the
limitations that FKOC's Poinciana Plaza lease with the City of Key West
places on admissions and hours of operations. FKOC was not permitted to
do on-site assessment and intake and was unable to admit anyone outside
the hours of 9am-5pm Monday through Friday. This proved especially
difficult when attempting to admit offenders immediately upon discharge from
incarceration, an event that frequently occurs after normal business hours.
The new facility includes an onsite assessment and intake office that is open
7-days a week from 8am-12am. Outreach Workers are now working 4pm-
12am 7-days a week and facilitate admissions by transporting potential
FDLE Byrne Formula Grant Application Package Grant Application
Section /I - Page 5
Rule 110-9.006 OCJG - 005 (rev. 04/04/03)
, ,
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Proiect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
a. . Problem Description: What is the problem to which your project is
responding? Define the problem as it relates to the program area for which
you are seeking funding. Be concise, avoid redundancy, but give enough
detail to allow the reviewer to understand the problem.
FKOC is responding to the need for community based, supervised residential
alternatives for offenders who pose no risk to the community and need not
be incarcerated within the criminal justice system.
b. Problem Significance: Why is this problem significant to the subgrantee?
Identify who is affected by the problem, including the specific types of
individuals who contribute to and/or who are negatively effected by the
problem. Write for an audience that knows nothing about the problem and
explain why it is important that the proposed project address this problem at
this time.
FKOC's mission is to provide homeless individuals with the resources and
opportunities by which to attain residential, financial and personal stability
and self-sufficiency. The vast majority of clients served are in recovery from
alcohol and drug abuse, many are ex-offenders.
The causes of homelessness in the Florida Keys remain rooted in poverty
and the lack of affordable housing. Complicating the situation for many
individuals and families are related problems of mental health issues,
domestic violence and widespread substance abuse.
The resulting despair from anyone or combination of the above factors
frequently leads to anti-social behavior and/or criminal activity. This is
evidenced locally by the high number of homeless incarcerated at the
Monroe County Detention Center.
c. Needs Assessment: Identify the current scope of the problem. Support your
problem statement(s) with factual information. Use both quantitative and
descriptive data that relates to your specific geographic area(s) and problem.
Be sure to use appropriate types(s) and level of data to describe the scope
of the problem. For example, do not use national data alone to define a
local problem. Identify the sources of all data that you use. Do not describe
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 4
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
c. Administrative Data
1. Project Title: Transitional Housing for the Homeless Substance Abuse Prevention Program
2. Identify the year of the project (I, II, III, etc.) IV
3. Project period I Start: 10/01/03 I End: 09/30/04
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in 82 (Subgrantee CFO) or a designee in
their office. If B2 is selected, do not reenter the contact information. This is on Iv needed for desiqnee.
B2
OR
DESIGNEE XXX
Name:
Title:
Address:
City, State, Zip
Phone Number:
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proQram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XXX
4. Subgrant Recipient FEID #: 59-6000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI): Yes~
Will the project earn PGI? (See Section G, Item 9.) No -
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
Rule 110-9.006
Grant Application
Section 11- Page 3
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Proiect Director
Name of Project Director: David P. Owens County
(Implementing Agency Employee) Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail ~ddress: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
5. Contact Person
Name of Contact Person: same as project director County
(if other than Project Director) Monroe
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
6. Person Responsible For Financial Reportin~ {if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
7. Person Responsible For Programmatic Performance Reportina lif known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens-david@monroecounty-f1.gov Area Code I Fax #
305-292-4515
8. Service Provider Contact Person
Name: Rev. Stephen E. Braddock, Ph.D. County
Monroe
Title: President and Executive Director
Address: P.O. Box 788 Area Code I Phone #
305-293-8189
City, County, State, Zip Code: Key West, Monroe, FL 33040 SUNCOM #
E-mail Address: frbraddock@cs.com; fkoc4homeless@cs.com Area Code I Fax #
305-293-8276
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 2
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
.
Please read instructions before completing this application.
The term "Department", unless otherwise stated, refers to the Department of Law Enforcement. v...;
The term "OCJG" refers to the Office of Criminal Justice Grants.
The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for exam pie, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live OaK)
Instructions are incorporated in this document by reference.
.
.
.
.
A. Subarant Data
1. This section to be completed by Subgrantee I 2, This section to be completed bv OCJG
Continuation of Previous Subgrant? Yes Project I D # I Prog1~ ~ea #: r CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant ~O()O~ ll'd..
SFY 2003 CJ Contract #. SFY 2004 CJ Contract #
2003- CJ - CJ - SA - 11 - 54 - 111 2004-CJJ~-D--54-~-~
B. Applicant Information
1. Subarant Recioient (Subarantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of County:
County Commissioners
Monroe
Name of Chief Elected Official' State Agency Head: Dixie Spehar
Title: Mayor
Address: 500 Whitehead Street Area Code' Phone #
305-292-3440
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: spehar-dixie@monroecounty-f1.gov Area Code' Fax #
305-292-3466
2. Chief Financial Officer of Subgrant Recipient (Subarantee)
Name of Chief Financial Officer: Danny L. Kolhage County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street Area Code I Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code I Fax #
305-295-3663
3. Implementina Aaencv
Name of Implementing Agency: Monroe County Board of County Commissioners County
Name of Chief Executive Official' State Agency Head' Subgrantee representative Monroe
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: roberts-james@monroecounty-fl.gov Area Code / Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 1
OCJG - 005 (rev. 04/04/03)
Rule 110-9006
04-CJ-J3-11-54-01-017
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
ClQ.n IlL i:h U~~
Author~fflclal
Clayton H. Wilder
Community Program Administrator
g-l-o.3
Date
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: August 1, 2003
Grant period:
From: 10/01/2003 To: 09/30/2004
Project Title: Transitional Housing for the Homeless
Substance Abuse Prevention Program 4
Grant Number: 04-CJ-J3 -11-54- 01-0 17
Federal Funds: $38,418.00
State Agency Match:
Local Agency Match: $12,806.00
Total Project Cost: $51,224.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is. also subj ect
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
04-CJ-J3-11-54-01-017
in the amount of $38,418,
for a project entitled:
Transitional Housing for the Homeless
Substance Abuse Prevention Program 4
for the period of 10/01/2003 through 09/30/2004, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
The Honorable Dixie Spehar
Page Two
We look forward to working with you on this project. Ifwe can be offurther assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
QQlU.-1k 14-. ~
ClaytonlH. Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
At+cc c h vYl ~ + c..
--
rL. t~s Qu ~d
C 04 L Z 'Pl'tM
Florida Department of
Law Enforcement
Office ofCrirninal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850)410-8700
Daryl G. McLaughlin
Interim Commissioner
August 1, 2003
The Honorable Dixie Spehar
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Re: 04-CJ-B-II-54-01-017 / Transitional Housing for the Homeless
Substance Abuse Prevention Program 4
Dear Mayor Spehar:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $38,418 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 20A -
Corrections Alternatives - Halfway House.
A copy of the approved sub grant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the sub grant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Sub grant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect _ Quality
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
QQ~--Ljl. ~
Typed Name and Title: Clayton H. Wifder, Community Proqram Administrator
Date: 1- 2.5- 03
Signature:
Typed Name and Titlr James L. Roberts, County Administrator
Date: ~!" / 03
Typed Nam~~~~onme :ountv .:ard of County Commissioners
Signature: ~
Typed Name and Title: James L. Roberts, County Administrator
Date: &14/D.3
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 33
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
(l J2U;.lw. bl. (A~fJ.,.)
Typed Name and Title: Clavton H. Wilder. Community Proqram Administrator
Date:
9... ZE-CJ3
Typed Name of Subgrant Recipient: Monroe Co un ty Board of County Commissioners
~ ~J.. ~~
Signature:
Typed Name and Title:
rol'lle ~
James L. Roberts, County Administrator
Date:
Typed Name of Implementing Agency: Monroe County
~~L-
Board of County Commissioners
Signature:
Typed Name and Title: James L. Roberts, County Administrator
Date: 0 ( '-II D :3
FDLE Byrne Formula Grant Application Package
Grant Application
Section 11- Page ae- 3 .3
OCJG - 005 (rev. 04104103)
Rule 110-9.006
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
" the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and.Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Select one of the
following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the following):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face loss of federal funds.
=J~--:?~
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of Countv Commissioners
Title: County Administrator
Date: ~I vi 03
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV - Page f-of-2 ~ ~
OCJG - 007 (rev. 04/04/03)
Rule 110-9.006
APPENDIX IV - CERTJFICA TJON OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended. that the Subgrantee (Subgrant Recipient)
(Select one of the following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate. implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
xx Has a Current EEO Plan
_Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan. federal law requires it to formulate. implement, and maintain such a Plan within 120 days
af~~n~stance is approved or face loss of federal funds.
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
{pI Y!D3
Date:
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV - Page~f-2 b /
OCJG - 006 (rev. 04/04/03) ,
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites
of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed
. recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper complian ce;
8. Have in place and implement an inter-agen cy agreement or other form of commitment with a responsible
State environmental agency that provides for that agency's (i) timely evaluation of the environmental
conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the
responsible party, property owner, or others to ensure that ant residual contamination is remediated, if
necessary, and in accordance with existing State and Federal requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or have
immediate 3.c~ess to, qualifiE7~. per,sonnel wh9 can. respond to.!l)e potential health needs of any
..- offender{!:!)' children or other 'children present or living at the seized laboratory site. Response actions
should include, at a minimum and as necessary, taking children into protective custody, immediately
testing them for methamphetamine toxicity, and arranging for any necessary follow-up medical tests,
.' examinations or health care.
Rule 110.9.006
Grant Application
Section 11- Page 30
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula GrallC Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay. program in any local jail. Furthermore, no funds
may be given to local jails that operate .pay-to-stay. programs. "Local jail", as referenced in this condition, means
an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include
juvenile detention centers. .Pay-to-stay" programs as referenced in this condition, means a program by which
extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population,
may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement
are creat~d for the sallJ~ or similar offe~ders within a jurisdiction.
41. Mitigation :of Health, ..Safety and Environmental risks dealing with. Clandestine Methamphetamine
laboratories . . .
If an awa'rd is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessmentlimpact statements as required under
the National Environmental Policy Act.
a.General Requirelllent: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regUlations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used
in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee'understands and agrees that any program or initiative involving the
identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health,
safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2)
any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized
laboratory site's immediate and surrounding environment of the site(s} where any remaining chemicals,
equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore: the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety and
environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1)
include the nine, below listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly
throughout the life of the subgrant In so doing, the subgrantee understands that it may implement these protective
measures directly through the use of its own resources and staff or may secure the qualified services of other
agencies, contractor or other qualified third party.
.1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or
closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for
law enforcement officials and other personnel assigned by the subgrantee to either the seizure or closure
of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 29
OCJG - 005 (rev. 04/04/03)
Rule 11 D-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Offi ce of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program.
2. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMS Circular A-87, "Cost Principles
for StateL Local and Indian Tribal Governments", or OMS Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMS Circular A-110 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original" project period,
additional Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must
reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in
performance measures, and also identify problems with project implementation and address actions
being taken to resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 28
OCJG - 005 (rev. 04(04(03)
Rule 110-9006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(4) Before the "fina'" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 10,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-8!, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request. including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the
budgeted activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain
written approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget. Subgrant
recipients shall obtain written approval from the Department for reimbursement of travel costs for field trips
that were not listed in the approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not In excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 29
OCJG - 005 (rev. 04/04/03\
R. Ii", 11 n-Q nnf>
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property fumished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11 O.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-110.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules ofthe Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letterfindings~ Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
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IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which
can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the
Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to
the Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision ofthis agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by fOnTIal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
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arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include,
but are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total a mount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concemed parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
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the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the: final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The prior mentioned individuals have authority to
sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has
authority to submit requests for approval of specific travel, Financial and Performance Reports, with the
exception of the Closeout Package, which also requi res the signature by the Chief Financial Officer of the
Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for him/her, the chief officer or elected official must submit to the department a letter or
resolution indicating the person given signature authority. The letter indicating delegation of signature authority
must be signed by the chief officer or elected official and the person receiving signature authority. The letter
must also specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuantto Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuse s to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
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taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
<?btained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42
U,S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
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b. The subgrant recipient and a the implementing agency agree to certify that they either do or do not meet
EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets
Act of 1968, as amended and that they have or have not formulated, implemented and maintained a
current EEO Program. Submission of this certification is a prerequisite to entering into this agreement.
This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated,
implemented and maintained such a current written EEO Program, they have 120 days after the date this
agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the
Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803
(a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its
EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper
copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two
previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a
copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an
updated Plan must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a( e), Section
27 4A( e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility th~t will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
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office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federa' loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal loan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection
with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbvinq Activities, according to its instructions.
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(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay. program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay. programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. .Pay-to-stay. programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessment/impact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other govemmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site ofa seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site( s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
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6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
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Grant Application
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APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) .
(Select one of the following):
XX Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
xx Has a Current EEO Plan
_Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant a . . n for deral assistance is approved or face loss of federal funds.
~~
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: (pi L( !o3
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV - Po!lge 2 uf-r3 q
OCJG - 006 (rev. 04/04/03)
Rule 110-9.006
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Select one of the
following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the following):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face loss of federal funds.
--==Z=-c:7 . QA~
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of County Commissioners
Name of Implementing Agency: Monroe County Board of County Commissioners
Title: County Administrator
(01 ilo3
Date:
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV P3fJe 2 Gf~ ~
OCJG - 007 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement. have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
0~W.~
Typed Name and Title: Clayton H. Wilder, Community Proqram Administrator
Date: ~ -J- D 3
Board of Coun Commissioners
Signature:
Typed Nam, and TIlIeo James L. Roberts. County Adm;nlstralor
Date: (oLc.f!b3
Board of Coun Commissioners
Signature:
Typed Name and Title: James L. Roberts, County Administrator
Date: 0(V(63
Rule 110-9.006
Grant Application
Section 11- Page ~4-1
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
QJ2,fm -JJ. u.u ~.J
Typed Name and Title: Clavton H. Wilder, Community Proqram Administrator
Date:
?J --1- 0 3
Typed Name of Subgrant Recipient: Monroe C
~__C::::::?
n Board of Coun Commissioners
Signature:
Typed Name and Title: James L. Roberts. County Administrator
h!V!63
Date:
Signature:
~~
Typed Name and Title: James L. Roberts, County Administrator
Date: 0/ L/ 1d3
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page fjfj"L/ I
nr- I~ f"lf1h ,'...,..."" ()"f/nA/()')\
r'l. .1_ -t.f n f"\ f"lf"\r:"
/1 .r j
'//-~ ~t l;~:"..(~ . . -;/1 ;1/rt ~:?--'!/7 --t-
<<,..-....
p-e~~~ Apf3
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
Daryl G, McLaughlin
Interim Commissioner
September 24, 2003
The Honorable Dixie Spehar
Mayor, Monroe County
Board of Commissioners
500 Whitehead Street, Suite 102
Key West, Florida 33040
Re: 04-CJ-J3-11-54-01-020 / Peacock Apartments Dual
Diagnosed Offender Program 2
Dear Mayor Spehar:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of$27,432 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 20A -
Corrections Alternatives - Halfway House.
A copy of the approved sub grant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the sub grant, "Acceptance and Agreement" .
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Dixie Spehar
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
2;O~I~' ~
Community Program Administrator
CHW/BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUB GRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
04-CJ-J3-11-54-01-020
in the amount of $27,432,
for a project entitled:
Peacock Apartments Dual
Diagnosed Offender Program 2
for the period of 10/01/2003 through 09/30/2004, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: September 24, 2003
Grant Period: From: 10/01/2003 To: 09/30/2004
Project Title: Peacock Apartments Dual
Diagnosed Offender Program 2
Grant Number: 04-CJ-J3-11-54-01-020
Federal Funds: $27,432.00
State Agency Match:
Local Agency Match: $9,144.00
Total Project Cost: $36,576.00
Program Area: 20A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.lD, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
04-CJ-J3-11-54-01-020
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
QQ
Official
Clayton . Wilder
Community Program Administrator
<1 ... 2.. L\- -03
Date
r
, Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.
· The term "Department", unless otherwise stated, refers to the Department of Law Enforcement.
· The term "OCJG" refers to the Office of Criminal Justice Grants.
· The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an
Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
· The term "implementing agency'. is a subordinate agency of a city, county, state agency, or Indian Tribe, or an
agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity
eligible to be a subgrantee (ex. City of Live OaK)
· Instructions are incorporated in this document by reference.
A. Subgrant Data
1. This section to be completed by Subgrantee 2. This section to be completed by OCJG
Continuation of Previous Subgrant? Yes Project ID # I progzm Area #: I CFDA #. 16.579
If Yes, enter CJ Contract # of Previous Subgrant 6)003- I.C'Ft 'B.A. .
SFY 2003 CJ Contract # SFY 2004 CJ Contract #
2003- CJ - CJ - 5A - 11 - 54 - 109 2004- CJ -13 -l.l-5!J-O{ - 6@0
B. Applicant Information
1. Subgrant Recipient (Sub~rantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of
County Commissioners County:
Monroe
Name of Chief Elected Official/State Agency Head: Dixie Spehar
Title: Mayor
Address: 500 Whitehead Street Area Code / Phone #
305-292-3440
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: spehar-dixie@monroecounty-f1.gov Area Code / Fax #
305-292-3466
2. Chief Financial Officer of Sub~rant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny L. Kolhage County
Monroe
Title: Clerk of the Circuit Court
Address: 500 Whitehead Street Area Code / Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code I Fax #
305-295-3663
3. Implementing A~encv
Name of Implementing Agency: Monroe County Board of County Commissioners County
Name of Chief Executive Official I State Agency Head / Subgrantee representative Monroe
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: roberts-james@monroecounty-fl.gov Area Code I Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 1
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director: David P. Owens County
(Implementing Agency Employee) Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens_david@monroecounty-fl.gov Area Code I Fax #
5. Contact Person 305-292-4515
Name of Contact Person: same as project director County
(if other than Project Director) Monroe
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax#
6. Person Responsible For Financial Reporting (if known)
Name: David P. Owens County
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens_david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
7. Person Responsible For Programmatic Performance Reporting (if known)
Name: David P. Owens Cou nty
Monroe
Title: Grants Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: owens_david@monroecounty-fl.gov Area Code I Fax #
305-292-4515
8. Service Provider Contact Person
Name: Gary Lowe County
Monroe
Title: Administrative Director
Address: 1320 Coco Plum Drive Area Code I Phone #
305-743-4129
City, County, State, Zip Code: Marathon, FL 33050 SUNCOM #
E-mail Address: glowe663@bellsouth.net Area Code I Fax #
305-743-5137
Rule 11 D-9.006
Grant A lication
Section II. Page 2
OCJG - 005 (rev. 04/04/03)
FDLE B me Formula Grant A lication Packa e
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
c. Administrative Data
1. Project Title: Peacock Apartments Dual Diagnosed Offender Program
2. Identify the year of the project (I, /I, /I" etc.) "
3. Project period I Start: 10/1/03 I End: 09/30/04
D. Fiscal Data
Remit Warrant to: (This may only be either the individual listed in 82 (Subgrantee CFO) or a designee in their
office. If 82 is selected, do not reenter the contact information. This is only needed for designee.
82 XXX
OR
DESIGNEE
Name:
Title:
Address:
City, State, Zip
Phone Number:
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proqram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XXX
4. Subgrant Recipient FEID #: 59-6000749
5. State Agency SAM AS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes XXX No -
7. Cash Advance: Will you request an advance?
Yes Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement. Amount requested must be justified and accepted by FDLE.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 3
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
E. Project Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed
with subgrant funds in terms of Problem Description, Problem Significance and
Needs Assessment, as described in the application instructions. Continue
narrative on a second page if necessary. Do not exceed two pages. Use a
readable size font, per instructions.
1. a. PROBLEM DESCRIPTION:
Dual diagnosed offenders (those with a mental illness and a history of substance
abuse) need affordable, supportive housing as an alternative to detention and to
prevent relapse and incarceration. Incarceration for these individuals is costly. Dual
diagnosed residents in Monroe County have many obstacles in becoming productive,
law abiding members of the community. The Dual Diagnosed Offender Program
addresses many of their needs so that these persons remain stable (on medication
and adhere to treatment plan) and drug free.
Mentally ill drug-dependent and alcohol-dependent offenders who are in jail for
misdemeanor and felony charges, awaiting trial or pending release on parole or
probation, or recently released from jail and homeless would be better served in a
supportive affordable housing program for dual diagnosed offenders. Diverting
offenders into community based treatment, with liaison case management
(collaboration with Mental Health), referral to treatment, assessment, and on-site drug
and alcohol testing, will relieve the jail from the expense of these special needs
offenders. Release of offenders into our program will help to prevent additional
incarcerations.
1. b. PROBLEM SIGNIFICANCE:
Monroe County has a tourist-based economy and is negatively impacted by this visible
population. Homelessness, substance abuse, unemployment, loitering, panhandling,
criminal activity, and health/hygiene/sanitation problems all negatively affE?ct the
tourism industry, as well as the life quality of our community.
After incarceration, these offenders need housing, ongoing mental health treatment,
and supervision. By releasing them into our community-based offender program,
clients will be given the opportunity to break the cycle of "self-medication" through
substance abuse. Clients will have affordable housing, address their mental health
issues, improve life skills, adhere to a treatment plan to remain clean and sober, and
become a productive member of our community. It is important that Peacock
Apartments address these problems for the benefit of the clients and community.
1. c. NEEDS ASSESSMENT:
Monroe County's Continuum of Care states that there are approximately 2,000
homeless people living in the county and that 1 out of 50 residents is homeless. To
Rule 11 D-9006
Grant Application
Section /1- Page 4
OCJG - 005 (rev. 04/04/03)
FDLE Bvrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Prooram
compound the problem, Monroe County has the one of the highest costs of living in the
State. Housing rents are the highest in the state. (2003 Continuum of Care and
Southernmost Homeless Assistance League study). Reportedly, 30% of the homeless
have mental illness and 10% of the incarcerated population suffer from mental illness.
Mentally ill homeless residents with histories of substance abuse often become
incarcerated. Upon release, many of these individuals become homeless and mentally
unstable..FortunateJy, our program provides them with a supportive environment. The
dual diagnosed homeless often loose contact with mental health services critical to
their well being. Homefessness itself produces additional stress. Many are charged
with ~~Iony substance abuse, grand theft, and other serious crimes. Sometimes their
behaviors are influenced by their illness, especially when they are no longer on a
medication regimen.
To date the United States Fellowship of Florida (USFF) is the oldest and only provider
of affordable supportive housing for the severely mentally ill in Monroe County. The
present economic status of the nation has caused many foundations, as well as
government agencies, to reduce support for programs such as ours. This reality has
made Byrne Grant funds even more critical. We need to continue support for these
offenders and save the community additional expenses by our preventive and curative
program.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I. Page 5
OCJG - 005 (rev. 04/04/03)
Rule 110-9006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Prooram
I
2. Project Description: Briefly describe proposed project activities. Refer to
Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You
should include project goals, administration, enhancemenUexpansion, staff,
service providers, clients or other participants, equipment, location, and expected
project results, as described in the application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessar ; do not exceed three a es.
CON.TINUATION PROJECT
The Dual Diagnosed Offender Program (OOOP) is operated by a non-profit
organization, The United States Fellowship of Florida (USFF). The DDOP is located
at the Peacock Apartment site. Peacock apartments provide affordable supportive
housing for those with severe mental illness. In the first year of operation to date
(5/15/03) the DDOP has maintained 100% occupancy. One client was terminated
because of sexual misconduct and the unit was immediately filled. There have been
no major obstacles or significant changes in the program.
. 2. a. Project Enhancement and Expansion:
Peacock Apartments has 28 beds for formerly homeless, mentally ill residents of
Monroe County. This year the DOOP will provide 8 supportive affordable beds in Key
West to mentally ill adults who have a history of substance abuse and have been
charged with, or convicted of, misdemeanor or felony crimes. Last year Byrne funded 4
beds. By providing affordable supportive housing for persons with disabilities (mental
illness and substance abuse), we can prevent relapse, detention, and additional jail
and prison terms. Coordinating mental health treatment (counseling and medication
compliance for their mental health conditions) and life skills training will be
instrumental in reducing their risk of substance abuse, criminal activity, and
homelessness while living in the community. We can reduce our mentally .ill jail
population.
Our program is an active participant in SHAL (Southern Homeless Assistance
League) which addresses the needs of the homeless population and those at risk of
becoming homeless. We work intensively with other social service agencies to
provide services for the well-being of our clients. With additional funding this year, we
will be able to expand our Byrne program from four to eight beds, and serve persons
who were on a waiting list.
2. b. The goals of the Program are:
Immediate Goals:
Rule 110-9.006
Grant Application
Section /I . Page 6
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
1. To identify the potential client population through contact with the case managers at
the County Jail, Care Center for Mental Health, Guidance Clinic, Pre-Trial Services
and the Court System, including the Public Defender's Office, Guardian Ad Litem, and
law enforcement. The Peacock Apartments staff interviews all potential clients. Upon
assessment and acceptance to DDOP, referrals and treatment plans are implemented.
2. To provide eight offenders with affordable housing and supportive services,
including a bed/unit, utilities, furniture, cable TV, phone, transportation, supervision,
monitoring, referral to mental health treatment, referral to substance abuse treatment,
random drug testing, liaison case management, limited recreation, camaraderie and
supervision of medication compliance.
3. To provide referrals to other appropriate programs for offenders that do not meet
our criteria for our program. For instance, we refer ineligible clients to Samuel's House,
Housing Authority, Florida Keys Outreach Coalition, DePoo Hospital, Care Center,
Guidance Clinic Middle Keys etc.
4. To be available to provide supportive services to clients who successfully complete
their treatment plan in our program. Services to graduates of the program may include
inclusion in social events at Peacock Apartments, assistance with money
management, and referral to other social agencies.
5. To find additional sources of funding for long term program sustainability.
Long Range Goals:
6. Economic sustainability
a. To increase board participation, public awareness, and fundraising,
b. To network with other agencies in increasing services to clients.
c. To start an activity program that will generate additional income to lower client fees.
2. c. Treatment and Prevention Projects
USFF has been providing affordable and supportive housing in Monroe County since
1988. USFF is a non-profit organization and is the only and oldest organization that
provides these services (affordable supportive housing for mentally ill). Our Marathon
facility is a Limited Treatment Facility that accommodates the more severely impaired.
Peacock and Byrne beds do not require that intensive level of services.. Treatment is
provided at a Mental Health facility not on site, therefore there is no licensure
requirement. (5/15103 C & F correspondence).
2.d. Multi-jurisdictional task force projects: Not Applicable
2.e. Project Staff:
Both Administrative and Program Directors split an equal amount of time at each
facility. Byrne units are at Peacock location only. Staff for the Peacock Apartments
include the Administrative Director, Gary Lowe; Program Director, Claire Condra'
,
Peacock Site manager Amy Naylor (PT Ceri Walding); and four live-in Residential
Counselors. Office hours are 8 a.m. to 10 p.m., and a staff member is always on call.
Staff will perform intake appointments, assessments, Feferrals, assistance in treatment
planning, liaison case management, limited transportation, supervision of medication
FDLE B rne Formula Grant A /ication Packa e Grant A Jication
Section 1/ . Page 7
Rule 110-9006 OCJG _ 005 (rev. 04/04/03\
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
compliance, supervision of mental health treatment compliance, assistance with money
management, drug/alcohol testing, and assistance with activities of daily living.
2.f. Project Equipment: Not Applicable
2.g. Project Location:
The residents of the DDOP will continue to be provided a single bedroom in one of our
four-bedroom apartments, located at Poinciana Plaza, Key West, Florida, as part of
Peacock Apartments Residential Mental Health Program. To qualify for the program,
one must be a resident of Monroe County.
2.h. Project Activities/Administration:
1.-Level of care is based on least restrictive model. Clients are provided with liaison
case management with mental health. We'will provide as needed: limited
transportation, assistance in scheduling of appointments, assistance in daily living
skills (grocery shopping, recreation, activities etc) supervision of medication regimen,
and monitoring compliance of treatment plan.,
2. QDOP clients are given random drug tests at least once per month and whenever
there is suspicion of use. Rooms are checked weekly. Site counselors have weekly,
sometimes daily, contact with clients.
2. i. Target Group
Persons who are disabled due to having a chronic serious mental illness in addition to
a substance abuse problem (a dual diagnosis) and be either charged or convicted of
misdemeanor or felony crimes, who are not a danger to the community.
Eligibility
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness, a history of substance abuse, a
criminal history and must be under the case management of a mental health center.
Clients must be under a treatment plan .
3. Clients must have a funding source either from self, family, SSI, SSDI, VA, or may
qualify for benefits from these sources.
4. Clients must have a criminal background check with no history of violence or sexual
aggression.
5. If a previous resident, clients must be in good standing with peacock Apartments.
6. Clients must have a medical treatment plan recommending placement at one of our
facilities.
7. All clients must be capable of transitional living. They must be able to care for
themselves.
Each resident's treatment plan will determine the length of stay in the program, as per
his or her criminal case requirements. The minimum stay will be ninety days, and the
maximum stay will not be limited. The treatment plan will address the frequency of
drug/alcohol testing, the consequences if a test is positive, the requirements for
FDLE B rne Formula Grant A lication Packa e Grant A lication
Section /I - Page 8
Rule 110-9.006 OCJG - 005 (rev. 04104/03)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
appropriate behavior, and compliance with medications during the duration of the
participation in the program. Coordination with pre-trial services, probation, parole,
and other law enforcement agencies will be included in the treatment plan. The level of
supportive services a client receives is individually determined, and is based on need.
For instance, some clients require daily supervision (help in hygiene, following
treatment plan, keeping appointments, apartment cleanliness, chore completion,
following their medication regimen etc). Others may be self-directed and sufficient in
complying with treatment plan and house rules with limited monitoring.
2. j. Project Results
The success of the project can also be judged by decreases in criminal activities
(arrests), crisis stabilization, detoxification, and program non-compliance (termination).
Success can also be measured by program compliance and successful graduation of
program (e.g., becoming self sufficient, relocating and being provided aftercare
services.
FDLE B me Formula Grant A lication Packa e
Grant A lication
Section II - Page 9
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Part II
Corrections Alternative - Halfway House
State Program Area 20
rl
This document provides guidance for project applications prepared for state program area
20. This includes suggested length of responses for some items as well as identifying
specific information to be provided. The narrative should be as concise as possible.
Please also see other guidance in application instructions.
SECTION E:
2. PROJECT DESCRIPTION
NEW PROJECTS
If this is a first year project that begins a new 48 month cycle and you seek funding for the same
previously funded state program area, please describe any significant changes in the target
population, geographical location, and/or project activities in 300 words or less.
This is a continuation project.
CONTINUATION PROJECTS
If this is year 2 or later for the project, please address the following items.
1. Briefly describe the major accomplishments for each year.
CONTINUATION PROJECT
"In the first year of operation to date (5/15/03) the Dual Diagnosed Offender Program,
DDOP, has maintained 100% occupancy. One client was terminated because of sexual
misconduct and the unit was immediately filled from the waiting list. There have been no
major obstacles or significant changes in the program. In our first year of operation three
out of four residents had no arrests. All four clients did not require detoxification
treatment; one client was sent to the emergency room twice for assessment (possible
Marchman) and was shortly released back to the program
2. Briefly describe any major obstacles that were identified the previous year and what
approach to overcoming them is incorporated in the current year.
"There were no major obstacles requiring program adjustment."
3. If there are any changes or enhancements planned for the current year, please describe
them in 300 words or less, including how they will more effectively address the identified
problem.
"We will continue to provide supportive services. In addition, we are starting to offer
recreational activities for our clients. For instance, this year we have taken clients to
concerts and bowling. In the upcoming year we plan to engage residents in more
community inclusion activities (e.g., volunteer work).
4. If the project will continue to operate as previously established, provide any critical additional
information that has not otherwise been addressed in the application in 300 words or less.
"In the 2003-4 year we will increase the number of clients in DDOP to eight.
NOTE: If your project includes only one service provider, complete the following information for
this provider. If your project includes more than one provider, include this information for each
provider that you list in the table, including questions in the tarqet qroup section and the project
activities section.
Rule 110-9.006
Grant A lication
Section /I- Page 10
OCJG - 005 (rev. 04/04/03)
FDLE B me Formula Grant A lication Packa e
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SERVICE PROVIDER I PERSONNEL
1. Identify the service provider agency that will be part of this project.
liThe Dual Diagnosed Offender Program (DDOP) is operated by a non-profit organization,
The United States Fellowship of Florida (USFF). The DDOP is located at the Peacock
Apartment site. Peacock apartments provide affordable supportive housing for those with
severe mental illness.
2. Be sure to include the following information if the provider is known:
a. List the Service Provider Name The United States Fellowship of Florida (USFF).
b. Identify the Service Provider's administrative location. USFF Administrative functions are
located at the Heron House 1320 Coco Plum, Marathon, FL 33050. The administration
of day-to-day activities of the Dual Diagnosed Offender Program is the Peacock
.. . ~Apartments 1624 Spalding Court Apt D. Key West 33040
c. Will the relationship of the Subgrantee or Governmental Implementing Agency to the Service
Provider be a contractual one? Yes Or are they administratively part of either the subgrantee
and/or implementing agency?
d. Does the agency providing the proposed service require a license? Peacock apartments
has an occupational license but is not required to have a Dept. of Children and
. Families licensure, since therapeutic services are provided off-site.
e. List all licenses the Service Provider will use in providing on'v the
services through this contract. Do not Jist all other licenses the Service Provider holds.
N/A
3. If the relationship with the service provider is contractual, will you use competitive bids or
sole source procurement? The applicant should note that if sole source procurement is
used, and the budgeted amount is greater than $100,000, preapproval must be obtained
from FDLE prior to the reimbursement of fund s.
Sole Source Procurement
4. If service provision occur at more than one location and/or at a location other than the one
identified in item 2 above, please specify all service location addresses.
We provide transportation of our clients to Mental Health As of 5/21/03 One client of the
DDOP goes to day treatment at the GCMK in Marathon. The remaining 3 clients go to the
Care Center in KW. All clients have a primary case manager at a Mental Health Facility.
5. Identify the role(s) of key personnel by title and provide a brief description of their primary
responsibility. These individuals mayor may not be grant funded but provide project
activities that are eligible for Byrne Program funding and that establish the "program" your
will be reporting on in the quarterly performance ureports. For example, if you only purchase
drug prevention education materials, you would identify personnel, such as a crime
prevention officer, who conducts project activities such as classes using the materials.
a. List position title, job description (Jist only key tasks) and agency.
Program Director: Oversees funding and administration.
Program Administrator: Overseas daily program activities.
Site Manager: Provides direction, overseas daily operational tasks, keeps records
and monitors clients
Residential Staff: Maintains/provides supportive services for clients and monitors
clients behaviors. May include transportation
Transport Driver: Transports clients to GCMK in Marathon
b. Indicate the number of staff who will provide project activities.
Site Manager, transport driver and 4 residential staff
c. Specify whether positions are Agency or Contract staff.
FDLE Byrne Formula Grant Application Package
Grant Application
Section 1/ - Page 11
OCJG - 005 (rev. 04/04/03)
Rule 110.9006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
All staff are age ncy positions
d. Indicate whether positions will be funded with project funds.
Yes. See Budget Narrative 2.
e. Specify whether positions provide services under a Service Provider's license.
N/A
f. Indicate whether positions require a license for individuals providing project services.
N/A
g. If any license is required, specify the status of the license. Indicate "YES" if the license
is current (or you may indicate "Pending"). However, if your response in column 6 or 7 is
"YES" and your response in column 8 is "NO", you must provide an explanation.
TARGET GROUP
Identify the basic demographics of your target group. Include age range and gender.
As of 5/14/03 we have 4 male clients (3 white and 1 black) in our Dual Diagnosed
Offender program. Their ages are 28,50,53 and 56. In June we are expecting an
additional 4 clients. The demographics on the newly accepted clients are; 2 white
males (45 and 52) and 2 females (45 and 48 one white and one black)
Estimate the number of participants. If the project includes multiple components or activities
and not all participants will be included in each, please discuss briefly the differences.
Starting in 6/03 DDOP will provide supportive affordable housing for 8 clients.
In 300 words or less, respond to the following items regarding the selection of clients for
treatment.
a. What is the clients' link to the criminal justice system and how do they meet the
requirement for being offenders? For example, have they committed a misdemeanor,
felony or both? If juvenile, have they been processed at a Juvenile Assessment Center?
If they will be accepted based on referral by an organization such as a court or law
enforcement agency, include that information as well.
All of our current clients have criminal and substance abuse record and under the
car~ of a mental health case manager. 4 additional clients are expected to come
into the program in June 03. The clients are being referred to Peacock from
DePoo, Heron, Safe Port, and detention (Care Center). Their criminal histories
include felonies and misdemeanors.
b. List all other criteria that clients will be required to meet in order to qualify f9r selection.
If activities will be provided for family or significant others, please include them as well.
. If either specific age groups, or school categories (i.e., second grade, high school) will be
used as categories, that information should also be included.
1. Clients must not have a history of violence.
2. Clients must have a diagnosed mental illness and under the case management of a
mental health center. Clients must be under a treatment plan
3. Have a funding source either from self, family, 551 S5DI, VA or may qualify for
benefits from these sources.
4. Criminal background check with no history of violence
5. If a previous resident, be in good standing with peacock Apartments.
6. Medical treatment plan recommending placement at one of our facilities
7. Have a criminal and substance abuse history.
c. Identify by position title(s) the individuals that will determine client eligibility.
The program administrator and site managers do the screenings, intake procedure and
FDLE B me Formula Grant A
Grant A lication
Section" . Page 12
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
determine eligibility to the program
ACTIVITIES
1. If your project does not stand alone, but is part of an existing program, please describe this
relationship.
Dual Diagnosed offenders live in the Peacock apartments. The Peacock Apartment program is
almost the same for all clients (affordable supportive housing). The only difference is that the
Dual Diagnosed Offender clients must have a substance abuse problem, a criminal history and
are randomly drug tested per month.
2. Please indicate the activities your project will provide. Select from the following list of
commonly funded activities or add additional activities, as appropriate.
Note: Please be consistent between activities you select from the list and the Objectives and
Performance Measures on which you will be reporting:
..... ii=:fiiMti;iiifii{{t{t(;'qm:m:9tt.tmtg~'fmgnfmgr.qJ:g#l=!@pl(Vmg:$}:iMi=}iii;iifii!{f'tiii ~~~ H!i;t!!WJ~!!tJ.
Medical Assessment
Psychosocial Assessment
Treatment plans X*
Intake and ScreeninQ X*
Case ManaQement X*
DruQ Screening / Testing X
Educational proqrams for relapse prevention
Counseling
Vocational Traininq
Transportation X*
Court Liaison
Offender Tracking
Individual Therapy
Group Therapy
Family Therapv
Short-Term CounselinQ
Diagnostic Activities
Meals
Referral to community resources X*
Residential Services X
Other X*
X* activities are done on an as needed basis and often in liaison (supplemental) with primary
mental health treatment plan. For instance our staff monitors compliance to Mental Health's
treatment plan and reports directly to their mental health case manager any concerns. We
sometimes monitor Alcoholics Anonymous attendance, life skills (cleanliness, hygiene, chore
routines, etc.), and report significant behaviors to mental health case managers. Assistance in
scheduling and providing transportation is critical in linking clients to services.
Dual Diagnosed offenders are encouraged to participate in Peacock Apartment activities.
These activities, by nature, are relatively risk free of drug use and promote alternative
drug free activities
3. Provide the following information for all proposed project activities and/or events listed in
FDLE B me Formula Grant A licatioll Packa e
Grant A Iication
Section 11- Page 13
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
response to item 3 above. N/A Previously outlined
a. Describe the project activity.
b. Define the unit of measurement for this activity. (Ex. one hour group counseling for 10
clients)
c. Estimate the frequency that the project will perform this activity.
d. Estimate the number of participants that will engage in this activity.
e. Estimate the number of defined units that the project will provide.
In 200 words or less, respond to the following items regarding the treatment services. N/A
a. What is the expected length of treatment? Clients are disabled due to chronic mental
illness. They may be in treatment indefinitely.
b. Are there different phases of treatment? If so, please describe. No
Briefly-describe what is considered successful completion of the program and how it will be
measured. This should include whether it is time, activity or content based. For example,
successful completion for an individual could be attendance at all classes included in the
program, staying drug-free for 90 days following completion of the treatment plan.
Program success is measured by decrease in hospitalizations, detoxification's, crisis
stabilization's, arrestslincarcerations, and ability to comply with program rules.
What happens if someone does not successfully complete his or her treatment? If this includes
expulsion, list the criteria.
Expulsion can be done on non compliance to medical treatment plan, failure to comply
with program rules (e,g., substance use and violence) and inability to pay client fees.
Executive Director or Program Director responds to all grievances in writing within 3
. working days. If possible a behavioral contract is implemented to prevent expulsion.
Will sanctions and/or incentives be used to encourage completion and compliance with the
treatment plan? If yes, respond to the following. Yes
a. Identify and describe all sanctions and/or incentives. Incentives to comply with many
aspects of client's treatment plans are an integral part of the housing milieu.
Residential staff are available to provide support and therefore assist clients in
adhering to their treatment plan compliance and daily living. For rule violations,
offenders will receive a three-day notice to comply and a new service plan or behavior
contract. Repeated violations or serious violations will result in eviction.
b. Describe when and how they will be used.
If the program is a Drug Court Offender Community Treatment program, describe how the
program will comply with the 10 key elements outlined in the U.S. Department of Justice,
Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug
Courts: The Key Components", January 1997. In addition, note Section G of the contract
regarding requirements for collection and maintenance of data. N/A
If any special training is planned for personnel at any level, please identify this training and
describe how it will further the operation of the project. Also identify the position or types of
positions that would attend such training.
All personnel receive training that includes limited mental health, HIV, CPR, First Aid,
Food Service/Nutrition, Assistance with Medications, the Community Transportation
Coordinator, and emergency procedures.
If equipment purchases will be a significant part of the project funding, describe how this
equipment will be used in project operations. N/A
COOPERATING OR PARTICIPATING AGENCIES
Rule 110-9.006
Grant Application
Section /I - Page 14
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
1. List all the agencies and/or organizations participating in project implementation or whose.
cooperation and/or support are necessary for the success of your project.
Mental Health, social services, Southernmost Homeless Assistance League etc. This
population requires a team approach with a multitude of social service providers.
2. Describe the role of each agency / organization.
Mental Health case managers assist in scheduling interface with other providers. USFF
staff provides additional support enabling clients to adhere to appointments and treatment
plans. Our staff helps clients in transportation, organization, scheduling/making
appointments, assistance in filling out forms, etc.
Mental health provides treatment plan for all of our clients. Services may include day
treatment, assessments, psychiatric monitoring, obtaining funding and therapy.
3. Have you obtained a commitment for support from each listed agency /organization? If it
has'not been obtained, describe how this will be accomplished.
We work closely with Mental Health case managers. Copies of mental health treatment
plan are frequently updated, reviewed and kept on site.
OTHER KEY INFORMATION
In 400 words or less, provide any other key information regarding the program that has not been
addressed previously in the application. This should include identifying any other Byrne-funded
projecUactivity/c1ient that overlaps with this request.
FDLE Byrne Formula Grant Application Package
Grant Application
Section /I - Page 15
OCJG - 005 (rev. 04/04/03)
Rule 11 D-9.006
r
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
I
3. Proqram Obiectives and Performance Measures: Up to three types of
objectives may be included in this section of your subgrant application, i.e.,
Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives.
If you are proposing a project in one of the Authorized Program Areas with no
Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410-
8700 for further uidance. Continue on a second a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to
Appendix II, Part II, for a listing of authorized program areas. (Select only 1
Program Area)
20A
(#)
Corrections Alternatives - Halfway House
(Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you
may wish to address. If additional objectives are included, please identify
whether they are Project Specific or Self-Generated Objectives. Uniform and
Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area
addressed and include all appropriate questions.
Include Objectives from only 1 program area, Objectives
from a different program area could be included as
Project Specific Objectives).
Provide eight (8) offenders with transitional housing.
20A.01 Part 1 - During this reporting period, how many offenders were NEW ADMISSIONS and/or
READMISSIONS to transitional housinq?
Provide eight (8) offenders with case management services and daily structured activities.
20A.02 Part 1 _ During this reporting period, were most offenders provided with case management services?
Part 2 _ Durinq this reportinq period, were most offenders provided with dailv structured activities?
20A03 Provide eight (8) offenders with short-term individual and group supportive life skills counseling.
Part 1 _ During this reporting period, were most offenders provided life counseling?
PS01 - Provide eight (8) clients monthly drug tests.
Rule 11 D-9.006
Grant Application
Section /I - Page 16
OCJG - 005 (rev. 04/04/03)
FDLE Byrne Formula Grant Application Package
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro!lram
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule
showing when activities in the Program Description will commence and how the project will
progress. This chart benchmarks planned activities, both administrative and programmatic.
An "X" has been inserted for reports with mandatory due dates for all projects. Place an
additional "X" to indicate times applicable to your project, as illustrated for quarterly program
reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period (Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Aor May Jun Jul Aug Sep
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(04) (04) (04) (04)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep
Interview, assess, background screen X X X X X X X X X X X X
and evaluate for our program
Referral of client into our project, or to X X X X X X X X X X X X
alternate project
Provide case management, monitoring, X X X X X X X X X X X X
drug test, and treatment planning
Discharge planning and coordination * X X X X X X X X X X X X
Follow up services * X X X X X X X X X X X X
* Indicates services are done on as needed basis.
FDLE B me Formula Grant A lication Packa e
Rule 11 D-9.006
Grant A Iication
Section /I - Page 17
OCJG - 005 (rev, 04/04/03)
Application for Funding Assistance I
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and
Total Project Costs. Total Local Match must be a minimum of 25% of the Total
Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you
will use to support project activities. Enter dollar amounts only in applicable
categories based on totals from the Budget Narrative and leave others blank. Total
Local Match must be a minimum of 25 percent of the Total Budget.
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And
Benefits
Contractual
Services
27,432.00
9,144.00
36,576.00
Expenses
Operating Capital
Outlay
Indirect Costs
Totals
27,432.00
9,144.00
36,576.00
Rule 110-9.006
Grant A lication
Section /I - Page 1 B
OCJG - 005 (rev. 04/04103)
FDLE B me Formula Grant A lication Packa e
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and LocalLaw Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories
(Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay
(OCO), Indirect Costs). The Total Project Costs should be included.
b. You must describe the line items for each applicable budget category for which you are
requesting subgrant funding. Provide sufficient detail to show cost relationships to
project activities. Reimbursements will only be made for items clearly identified in the
budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed
program.
(Continue on additi anal pc3!:ies if necessarv.)
Please respond to the following five items before providing the details of the Budget Narrative.
1. Source of match must be cash and represent no less than twenty-five (25) percent of
the project's cost.
a. Identify your specific sources of matching funds. Monroe County General
Revenue fund.
b. Is match available at the start of the grant period? yes
c. If match will be provided from a source other than the subgrant recipient or the
implementing agency, how will the match be tracked and verified? (The
subgrantee is responsible for compliance.) n/a
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the
implementing agency, is there a net personnel increase, or a continued net
personnel increase from the initial year?
No:
If no, please explain.
Yes:
xx
If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. $750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g.
percent of salaries and benefits), and provide documentation of the appropriate
approval of this plan. n/a .
FDLE B me Formula Grant A licatioll Packa e
Grant A Iication
Section 11- Page 19
OCJG - 005 (rev. 04/04/03)
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Prooram
5. If the budget includes services based on unit costs, be sure to provide a definition
and cost for each service as part of the budget narrative for contractual services.
Provide the following information.
a. What is the basis for the unit costs?
Rationale: For the last quarter of 2003, we expanded the program to 8 designated
Byrne Units. To qualify for Byrne, one has to have a dual diagnosis and a non-violent
. criminal history. In 2003, we have denied 14 applicants access to Byrne units. We
were able to place some of these applicants in Peacock Apartments to prevent
homelessness. However, many applicants were placed on the waiting list. The
turnover rate for Byrne units is approximately 1-2 years. Expansion from 4 to 8 Byrne
Units will result in immediate services.
b. How recently was the basis established or updated? 4/14/03
COSTS OF PEACOCK APARTMENTS PROGRAM
Salaries, benefits, and stipends: 195,000.00
Insurance 42,900.00
Utilities & phone 44,696.00
Supplies 15,000.00
Transportation Costs 3,600.00
Drug Tests 3,000.00
TOTAL $304,196.00
Annual budget of Peacock Apartments, 28 Units (beds)
Less HUD funding for salaries
Net Peacock budget
Divided by 28 units = cost per unit per year
Cost per unit per month
Rent paid by each client per month
Net Cost per bed per month
Net cost per bed day
2,922 days @ 12.52 per bed day
Cost of Project for 8 units at Peacock Apartments
(8 x 12 x 381)
Total Amount Requested to fund 8 units
Byrne Grant Funds
County Match
304,196.00
25,000.00
279,196.00
9,971.00
831.00
450.00
381.00
12.52
36,576.00
36,576.00
36,576.00
27,432.00
9,144.00
Purchasing methods to be used will conform to existing Federal, State, and Local laws and
regulations.
Monroe County will contract with U.S. Fellowship of Florida, Inc. for this project.
POLE Byrne Formula Grant Application Package
Grant Application
Section /I - Paae 20
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies
and state agencies upon signed acceptance of the sub grant award appear in this section. Upon approval of this
subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with
provisions of this agreement will result in required corrective action up to and including project costs being disallowed
and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and
Byrne Program Guidance Document as well as Florida laws and regulations including the Florida
Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program,
2. Allowable Costs
.a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Governments and federal OMB Circular A-B7, "Cost Principles for
State. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions ".
b. All procedures employed in the use of federal funds for any procurement shall be according to U.S.
Department of Justice Common Rule for State and Local Governments, or OMB Circular A-11 0 and Florida
law to be eligible for reimbursement.
3. Reports
a. Project Performance Reports
(1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports
. to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination
date. In addition, if the subgrant award period is extended beyond the "original" project period, additional
Quarterly Project Performance Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
(2) Report Contents: Performance reports must include both required sections, the quantitative response
(in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect
on accomplishments for the quarter, incorporate specific items specified for inclusion in performance
measures, and also identify problems with project implementation and address actions being taken to
resolve the problems.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim
Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end
of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end
of the reporting period. In addition, if the subgrant award period is extended, additional Financial Claim
Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial)
Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant termination
period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report
Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shall
submit either monthly or quarterly claims in order to report current project _costs. Reports are to be
submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit
FDLE B me Formula Grant A lication Packa e
Grant A Iication
Section 1/. Page 21
OCJG - 005 (rev. 04/04/03)
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Application for Funding Assistance 9
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant
project generated income and expenditures during the previous quarter. (See Item 10, Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
4. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions ~f the project budget as approved by OCJG.
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common RUle for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-11O, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
5. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
6. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
7. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including the
justification, shall be either enclosed with the subgrant application or submitted to the Department prior to the first
request for reimbursement. Justification should address a 30/60/90-day need for cash based on the budgeted
activities for the period.
8. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
9. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to commencement
of training, if the specific training was not listed in the approved budget. Subgrant recipients shall obtain
written approval from the Department for reimbursement of travel costs for field trips that were not listed in the
approved project description and budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes
Rule 110-9.006
Grant A lication
Section" . Page 22
OCJG - 005 (rev 04/04/03)
FDLE B me Formula Grant A lication packa e
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a direct
result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management Improvement
Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its useful
life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose
of any property furnished to it by the Department or purchased pursuant to this agreement according to federal
property management standards set forth in the OJP Financial Guide, U.S. Department of Justice Common
Rule for State and Local Governments or the federal OMB Circular A-110. This obligation continues as long
as the subgrant recipient retains the property, notwithstanding expiration of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this
agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice Common
Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded
under this grant agreement
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or program-
specific audit conducted for that year. The audit shall be performed in accordance with the federal OMS
Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The
Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds
passed through the Florida Department of Law Enforcement and include the contract number, CFDA number
award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shal;
submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida Statutes
and Chapters 10.550 and 10.600, Rules of the Florida Auditor General. '
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recip!ent.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA
shall be either a Certified Public Accountant or a Licensed Public Accountant.
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d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
e. The subgrant rec~pient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended
in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which can
be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief
Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to the
Department no later than March 1 following the end of the fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed
costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision ofthis agreement by the subgrant recipient, the
subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate
including withholding payments and cancellation, termination, or suspension of the agreement in whole or in part.
In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the
effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed
prior to the effective date of such sanCtion.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant recipient
shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised
project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another revised
project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or
shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to- other Department
approved projects. The Department, where warranted by extenuating circumstances, may extend the starting
date of the project past the ninety (90) day period, but only by formal written amendment to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any
failure in performance of this agreement according to its terms (including any failure by the subgrant recipient
to make progress in the execution of work hereunder which endangers such performance) if such failure arises
out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes
include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign
or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and
unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the
fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises
out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either
of them, the subgrant recipient shall not be deemed in default, unless:
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure,
and if the Department determines that any failure to perform was occasioned by one or more said causes, the
delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (Which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same
terms and conditions set forth in the initial contract Only one extension of the contract shall be acceptable, unless
failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major substantive changes. These include, but
are not limited to:
a. Changes in project activities, target populations, service providers, implementation schedules, designs or
research plans set forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the
Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or Expense
categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver
of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the priVilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.s. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
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Justice Common Rule for State and Local Go vemments.
b. The Department reserves the right to unilaterally ter~inate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other
materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the subgrant
recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date of
the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the subgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency
Official, Administrator or Designated Representative who sign Section I. Signature Page, have the authority
to request changes to the approved agreement. The prior mentioned individuals have authority to sign or
make amendments to the Sole Source and the ADP Justification forms. The Project Director has authority
to submit requests for approval of specific travel, Financial and Performance Reports, with the exception of
the Closeout Package, which also requires the signature by the Chief Financial Officer of the Subgrant
Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other person
signature authority for himlher, the chief officer or elected official must submit to the department a letter or resolution
indicating the person given signature authority. Th e letter indicating delegation of signature authority must be
signed by the chief officer or elected official and the person receiving signature authority. The letter must also
specify the authority being delegated.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the Subgrantee
or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with
documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15
hours or more per week: all permanent and temporary employee positions of the central abuse hoUine; and
all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo
security background investigations as a condition of employment and continued employment. For the
purposes of the subsection, security background investigations shall include, but not be limited to, employment
history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile
records checks through the Florida Department of Law Enforcement, and federal criminal records checks
through the Federal Bureau of Investigation, and may include local criminal records checks through local law
enforcement agencies.
(1)
Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
(2)
Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken
by the employing agency or by an authorized law enforcement officer and submitted to the Department
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of Law Enforcement for processing and forwarding, when requested by the employing agency, to the
United States Department of Justice for processing. The employing agency shall reimburse the
Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined
in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program
guidelines "Defining Drug Courts: The Key Components., January 1997. This document can be obtained from
FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient agrees
that drug court programs funded with this award shall collect and maintain follow-up data on criminal recidivism
and drug use relapse of program participation. The data collected must be available to U.S. DOJ and FDLE
upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of
Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction.
The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets
and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating
Policies is to assure that subgrant recipients of federal funds for the principal purpose of operating a criminal
intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C. 3701, et seq.,
as amended, use those funds in conformance with the privacy and constitutional rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that they
operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) ortha Omnibus Crime
Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR Part 23
- Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant
Program Guidance. Submission of this certification is a prerequisite to entering into this agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement was
made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and does not
meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal
law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and
federal regulation prior to the award of federal funds. .The subgrant recipient is responsible for the continued
adherence to the regulation governing the operation of the system or faces the loss of federal funds. The
Department's approval of the subgrant recipient agreement does not constitute approval of the subgrant-
funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands, and
agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's Financial
Guide is required from all projects that are involved with confidential funds from either Federal or matching funds.
The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of the
Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education
Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-Discrimination
Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and a the implementing agency agree to certify that they either do or do not meet EEO
program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets Act of
1968, as amended and that they have or have not formulated, implemented and maintained a current EEO
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Program. Submission of this certification is a prerequisite to entering into this agreement. This certification is
a material representation of fact upon which reliance was placed when this agreement was made. If the
subgrant recipient or implementing agency meet Act criteria but have not formulated, implemented and
maintained such a current written EEO Program, they have 120 days after the date this agreement was made
to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement
Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783
(a) and 28 CFR Section 42.207 Compliance Information).
c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an
aggregate of grant awards for $1 ,000,000 or more during any 18 month period in federal funds, must have
approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shaD submit its EEO
Plan to FDLE, for submittal to the U.S. DOJ, OC R for approval. The submission shall be in both paper copy
and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two previous
years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy of its
approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an updated Plan
must be submitted.
d. In the event a Federal or State court of Federal or State administrative agency makes a finding of discrimination
after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a
recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice
Programs.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336,
which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers
constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of
the Immigration and Nationality Act ("INAN). The Department shall consider the employment by any contractor of
unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this
contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds.. That is, it
applies as long as the activity is being conducted by the subgrantee or any third party and the activity needs
to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
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cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part
85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to certify it shaD
not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible
or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, .New Restrictions on LObbying. and shall file
the most current edition of the Certification And Disclosure Form, if applicable, with each submission that
initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement
of $100,000 or more; or federal/oan of $150,000 or more.
b.. This certification is a material repre.sentation offact upon which reliance was placed when this agreement was
made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions
and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to file the
required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an officer
or employee of congress, or an employee of a member of congress in connection with the awarding of
any federal Joan, the entering into of any renewal, amendment, or modification of any federal contract,
grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to
influence an officer or employee of congress, or an employee of a member of congress in connection with
this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit
the standard form, Disclosure of Lobbvinq Activities, according to its instructions.
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(3) The undersigned shall require that the language of this certification be included in award documents for
all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly.
39. state Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jat Furthermore, no funds
may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this condition, means
an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include
juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by which
extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population,
may be provided, based upon as offender's apparent ability to pay. such that disparate conditions of confinement
are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessmenUimpact statements as required under
the National Environmental POlicy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental
health and safety laws and regulations applicable to the investigation and closure of c1andestin~
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used
in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving the
identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health,
safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2)
any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized
laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals,
equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety and
environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1)
include the nine, below listed protective measures or components; (2) provide for their adequate funding to include
funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly
throughout the life of the subgrant. In so doing, the subgrantee understands that it may implement these protective
measures directly through the use of its own resources and staff or may secure the qualified services of other
agencies, contractor or other qualified third party. .
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or
closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for
law enforcement officials and other personnel assigned by the subgrantee to either the seizure or closure
of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and
contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
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Application for Funding Assistance
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites
of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed
recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a responsible
State environmental agency that provides for that agency's (i) timely evaluation of the environmental
conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the
responsible party, property owner, or oth ers to ensure that ant residual contamination is remediated, if
necessary, and in accordance with existing State and Federal requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or have
immediate access to, quali~ed personn el who c:an respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response actions
should include, at a minimum and as necessary, taking children into protective custody, immediately
testing them for methamphetamine toxicity, and arranging for any necessary follow-up medical tests,
examinations or health care.
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APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient)
(Select one of the following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after ~ sUbgrit S~or deral assistance is approved or face loss of federal funds.
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title: County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: (p /4/03
FDLE Byrne Formula Grant Application Package
EEO Certification
Appendix IV - Page 6-of.:J :~ ',),,,
OCJG - 006 (rev. 04/04/03)
Rule 110-9,006
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
IMPLEMENTING AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, tllat this Implementing Agency. . . (Select one of the
following):
xx Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the following):
xx Has a Current EEO Plan
Does Not Have a Current EEO Plan
Is Included in the EEO Plan of the Subgrant Recipient.
Has included a copy of the current approval letter from the US DOJ
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120
days after a subgrant application for federal assistance is approved or face loss of federal funds.
- J~ .. ? ~~-J.
Signature of Implementing Agency Authorized Official
Type Name: James L. Roberts
Name of Subgrant Recipient: Monroe County Board of Countv Commissioners
Name of Implementing Agency: Monroe County Board of Countv Commissioners
Date:
Title: County Administrator
&,/ 4!O 3
FDLE Byrne Formula Grant Application PaCkage
EEO Certification.. v
Appendix IV - Page"ZYff2 .!,,~\ ;~'~>
OCJG - 007 (rev. 04/04/03) '.. ,
Rule 110-9.006
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
(I ~.J-- ~ Ld 1 Q,f),..J
Typed Name and Title: Clavton H. Wilder, Community Proqram Administrator
Date:
~ - Zc.f~O 3
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date: tOl L( I D 7
Typed Name of Implementing Agency: Monroe County Board of County Commissioners
7~7~--l
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date: CQ ( Y( 6 ';:'
Rule 110-9.006
Grant Application
Section /I . Page M..t d
OCJG - 005 (rev. 04/04103) .',.' .
FDLE Byrne Formula Grant Application Package