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Item C02 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 9/15/04 Bulk Item: Yes X- No Division: Community Service Department: Extension Service AGENDA ITEM WORDING: Request for approval for a contract lease modification of a one year extension for Extension Services office space in the Damaron building in Key Largo. A waiver for the requirement to have 2 written quotes is requested because potential expected moving costs would exceed any savings from a lower quote. ITEM BACKGROUND: Extension Services has maintained an Upper Keys office since 1997 for the 4-H Youth, and other programs. The department has leased office space in the Damaron building since 2001. There is no office space available in the existing County buildings, therefore, this lease extension is essential to maintain Extension Service programs to the Upper Keys residents. PREVIOUS RELEVANT BOCC ACTION: Original lease approved at September 19, 2001 meeting and lease extension approved at 8/20/03 meeting. documentation attached. CONTRACT/AGREEMENT CHANGES: A one year extension of current lease beginning October 1, 2004, with a 5% increase in rent totaling $840.00 per month / $10,080.00 per year. STAFF RECOMMENDATIONS: Approval TOTAL COST: $10.080.00 COST TO COUNTY: $10.080.00 BUDGETED: Yes X- No SOURCE OF FUNDS: REVENUE PRODUCING: Yes APPROVED BY: County Atty _ DIVISION DIRECTOR APPROVAL: DOCUMENTATION: Included X To Follow Not Required_ DISPosmON: AGENDA ITEM # C 1- Revised 2/27/01 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Peter Dalton Contract #_ Effective Date: Expiration Date: October 1, 2004 September 30, 2005 Contract Manager: Douglas Gregory (Name) 4501 (Ext. ) Extension Service Sto # 1 (Department/Stop #) for BOCC meetin on 9/15/04 A enda Deadline: 8/31/04 CONTRACT COSTS Total Dollar Value of Contract: $ 10,080.00 Budgeted? Yes[8J No 0 Account Codes: Grant: $ County Match: $ Current Year Portion: $ 001-61000-530440- - - - - - ----- - - - - ----- - - - - ----- ADDITIONAL COSTS Estimated Ongoing Costs: $_/yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitorial. salaries, etc.) CONTRACT REVIEW tat~ In Division Director g '2.1{' 0 '1 Risk Management ~>d50-1 Y esO No~ ( , O.M.B./Purchasing ~1 Yes~O ~d~ (),{!t;;tA_A!.i.U -ft YeSONO~~ ~ ~ \Jee -\\) E'L~ \ Q.:> it' Changes Needed .---/ YesO Nol.:::J m Date Out County Attorney .> C "'- jC1 RENEWAL AMENDMENT TO LEASE THIS amendment to lease is made and entered into this day of 2004, between Peter O. Dalton (hereinafter "Lessor") and the Board of County Commissioners of Monroe County (hereinafter "County"). WHEREAS, the parties entered into a lease dated September 19, 2001, for the lease of Damaron Building Suite 11A, 99198 Overseas Highway, Key Largo, Florida, for use by the Extension Service Department; and WHEREAS, it is desired to extend the lease for an additional year under the same terms and conditions, with an increase in rent due to rising costs; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to amend the lease dated September 19,2001, as follows: 1. The term of the lease shall be extended to cover the term from October 1, 2004, through September 30, 2005. 2. There will be an increase in the rent of 5%, equaling $840.00 per month for 12 months, totaling $10,080.00 for the fiscal year. 3. The remaining provisions of the lease dated September 19, 2001, not inconsistent herewith, remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) ATTEST: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Deputy Clerk Mayor/Chairman 'v'~\ ",,~ ;:'~!J: \: T" ,~ BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 8/20/03 Division: Community Services Bulk Item: Yes -1L No Department: Extension Services AGENDA ITEM WORDING: Request for approval for a contract lease modification of a one year lease extension for Extension Services office space in Damaron Building in Key Largo. ITEM BACKGROUND: The Extension Service Department has maintained an Upper Keys office for it's 4H Youth, and other Extension programs since 1997. Since 2001 the department has leased office space at the Damaron Building. No office space is available in existing County buildings. Therefore this lease extension is necessary to maintain our services to Upper Keys residents. PREVIOUS RELEVANT BOCC ACTION: Original lease approved at September 19, 2001 meeting. Documentation attached. CONTRACT/AGREEMENT CHANGES: A one year extension of current lease at the same rate of $9600.00 per year/ $800 per month. STAFF RECOMMENDATIONS: Approval TOTAL COST: $9600.00 BUDGETED: Yes XX No COST TO COUNTY: $9600.00 SOURCE OF FUNDS: REVENUE PRODUCING: Yes Noxx AMOUNTPERMONTH_ Year APPROVED BY: County Atty cJr-' OMB/Purchasing _ Risk Management ~ DOCUMENTATION: Included ~ )~. DIVISION DIRECTOR APPROVAL: s alloch, Community Services Division Director) To Follow Not Required_ DISPOSITION: AGENDA ITEM # Jul 31 03 01:52p p. 1 RENEWAL AMENDMENT TO LEASE THIS amendment to lease is made and entered into this _ day of 2003, between Peter O. Dalton (hereinafter "LessorJl) and the Board of County Commissioners of Monroe County (hereinafter "CountylJ). WHEREAS, tile parties entered into a lease dated September 19. 2001, for the lease of, Damaron Building Suite 11A, 99198 Overseas Highway, Key Largo, Florida, for use by the Extension SeNics Department; and WHEREAS, it is desired to extend the lease for an additional year under tile same terms and conditions; NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree to amend the lease dated September 19,2001, as follows: 1. The term of the lease shall be extended to cover the term fromOctober 1 , 2003, through September 30.2004. 2. The remaining provisions of the lease dated September 19, 2001, not inconsistent herewith. remain in full force and effect. IN WITNESS WHEREOF, the parties have set their hands and seal on the day and year first above written. (SEAL) ArrEST: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Deputy Clerk Mayor/Chairman BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 19.2001 Division: Community Services Bulk Item: Yes L- No Department: Extension Service AGENDA ITEM WORDING: Request for approval of two year lease agreement for Extension Services office space in Damaron Building in Key Largo. ITEM BACKGROUND: The Extension Service Department has maintained an Upper Keys office for its 4H Youth and Florida Bay programs in Tavernier (Building 94) since 1997 through a NOAA funded grant to conduct Florida Bay related education projects. The grant funding will end in December, 2001 and no office space is available in existing county buildings for the 4H program. This lease is necessary to maintain our 4H program and to increase overall services to Upper Keys residents. PREVIOUS REVEL,ANT BOCC ACTION: None CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: Aooroval TOTAL COST: $19.200 BUDGETED: Yes -X- No COST TO COUNTY: $19.200 REVENUE PRODUCING: Yes No X AMOUNT PER MONTH_ Year APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_ DOCUfvIENTATION: Included X To Follow DIVISION DIRECTOR APPROVAL: Not Required DISPOSITION: AGENDA ITEM # Revised 2/27/01 LEASE AGREEMENT State of Florida County of Monroe This Lease Agreement entered into this 19th day of September, 2001, by and between PETER O. DALTON, party of the first part hereinafter called the lessor and the BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA, party of the second part hereinafter called the lessee. WITNESSETH: That the lessor for and in consideration of the covenants and agreements hereinafter mentioned to be kept and performed by the lessee has demised and leased to the lessee for the term and under the conditions hereinafter set out those certain premises in Key Largo, County of Monroe, Florida described as follows: I LEASE LOCATION Darnaron Building, 99198 Overseas Highway Suite llA, Key Largo, Florida which includes approximately 400 square feet of area for the Extension Services Department. II RENTALS The lessor hereby leases to the lessee approximately 400 square feet and the lessee hereby leases from the lessor the above described premises for the term set out in this lease. Lessor agrees to build 42 linear feet of interior walls and 3 interior doors at a cost of$15.00 per linear foot of wall and $100.00 per door for a total cost of$930.00. Lessee hereby agrees to pay rent for a two year lease at $702.00 plus utilities at $60.00 per month, plus prorating the cost of constructing the walls and doors for a 24 month period at $38.00 per month for a total of $800.00 per month and $9,600.00 annually. The lease amount agreed to herein will be increased annually by 3% over the prior years rental amount. Rent shall be due and payable on or before the last day of each month, in arrears. The rental shall be paid to the lessor and mailed to Peter O. Dalton, 3168 Highway 17 South, Orange Park, FL, 32003, prior to the last day of the month. III TERM The term ofthis lease shall be for a period of two (2) years commencing October 1. 2001. and terminating on September 30.2003. VII UTILITIES The lessee shall be fully responsible to pay telephone charges which may become payable during the term of the lease for telephone and used by the lessee on the premises. The lessor agrees to be fully responsible to provide and pay all other utilities. VIII CONDUCT OF BUSINESS The lessee covenants that the leased premises will not be used for any purpose that will cause any person or persons to congregate in the halls of the building of which the leased premises are a part, or which would cause noise to emanate from the leased premises which does or might reasonably disturb any adjoining tenants or persons using the halls of the said building, and the lessee further covenants that lessee will conduct its business within the leased premises in a quiet, proper and orderly manner, and that any failure on the part of the lessee to so use the premises in the conduct of its business shall be considered as a violation of a material covenant of this lease. IX RULES AND REGULATION The lessee shall agree to comply with Rules and Regulations as identified in "Exhibit B". X ALTERATIONS The lessee shall have the right to make any alterations to the demised premises during the term of the lease upon first having obtained the written consent of the lessor. The lessor shall not capriciously withhold the consent to any such alterations. XI INmRY OR DAMAGE TO PROPERTY ON PREMISES All property of any kind that may be on the premises during the continuance of this lease shall be at the sole risk of the lessee and except for any negligence of the lessor, the lessor shall not be liable to the lessee or any other person for any injury, loss or damage to property or to any person on the premises. XII FIRE AND OTHER HAZARDS A. In the event that the demised premises or the major p'art thereof are destroyed by fire, lightening, storm or other casualty, the lessor at its option may forthwith repair the damage to such demised premises at its own cost and expense. The rental thereon shall cease until the completion of such repairs and the lessor will immediately refund the pro rata part of any rentals paid in advance by the lessee prior to such destruction. Should the premises be only partly destroyed so that the major part thereof is usable by the lessee, then the rental shall abate to the extent XVIII BREACH OF COVENANT If the lessee shall neglect or fail to perform or observe any covenant herein contained, which on the lessee's part is to be performed and such default shall continue for a period of thirty days after receipt of written notice thereof from the lessor to the lessee, then the lessor lawfully may, immediately or any time thereafter, and without further notice or demand enter into and upon the demised premises or any part thereof and repossess the same as of their former estate and expel the lessee, and remove its effects forcefully if necessary, without being taken or deemed to be guilty of any manner of trespass and thereupon the demise shall terminate but without prejudice to any remedy with might otherwise be used by the lessor for arrears of rent or for any breach of the lessee's covenants herein contained. XIX ACKNOWLEDGEMENT OR ASSIGNMENT The lessee upon the request of the lessor shall execute such acknowledgment or acknowledgments or any assignment or assignments of rentals and profits made by the lessor to any third person, firm or corporation, provided that the lessor will not make such request unless required to do so by the Mortgage under a mortgage or mortgages, executed by the lessor. xx AVAILABILITY OF FUNDS The obligations of the lessee under this lease agreement are subject to the availability of funds lawfully appropriated annually for its purposes by the Monroe County Board of County Commissioners. XXI USE OF PREMISES The lessee will not make or suffer any unlawful, improper or offensive use of the premises or any use of occupancy thereof contrary to the Laws of the State of Florida or to such Ordinances of Monroe County now in effect or hereafter adopted, as may be applicable to the lessee. XXII INSURANCE The lessee shall procure and maintain at its expense and throughout the term of this lease the insurance or self-ensure for all claims that the lessee can be held liable for under Section 768.28, Florida Statutes, and up to the maximum amount set forth in that statute. Notwithstanding anything to the contrary in this lease. Lessee waives all rights to recovery, claims or causes of action against the lessor and its, attorney-in-fact, agents, trustees, executors and personal representatives on account of any loss of damage which may occur to the premises, the building, the property or any improvements thereto or to any personal property of lessee to the extent such loss or damage is caused by a peril which is required to be insured against be lessee under this lease, regardless of the cause or origin (including negligence of lessor). Lessee A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract with a public entity for construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017 F.S. for Category Two for a period of 36 months from the date of being placed on the convicted vendor list. (Category Two $10,000.00.) XXIX DEFINITION OF TERMS A. The terms "lease" "lease agreement" or "agreement" shall be inclusive of each other and shall also include any renewals, extensions or modification of this lease. B. The term "lessor" and "lessee" shall include the successors and assigns for the parties hereto. C. The singular shall include the plural and the plural shall include the singular whenever the context so requires or permits. xxx ADDITIONAL CONDITIONS No additional covenants or conditions form a part of this lease. IN WITNESS WHEREOF the parties hereto have hereunto executed this instrument for the purpose herein expressed the day and year above written. ORIGINAL SIGNATURES REQUIRED ON ALL COPIES Signed, Sealed and Delivered ,/J in the-presen~e..of.._.. . ./ /1;ji/U.~~?~ / - . I ~ ./ ,"Witness (/ // / LESSOR By:)d~JlI- Title: tPun~ BOARD OF COUNTY COMMISSIONERS ~OE COUNTY, FLORIDA By. .~,e. ~~ - f') ^ no LEASE AGREEMENT DAMERON BUILDING Suite 11A 99198 OVERSEAS HIGHWAY KEY LARGO, FL ., "EXHIBIT B" RULES AND REGULA nONS As identified in Section IX of the Lellse Agreement the lessor will be fully responsible to comply with all rules and regulations as outlined below: 1. The sidewalks, entrances, passages, courts, vestibules, stairways, corridors, or haUs shall not be obstructed or encumbered by any tenant or used for any purpose other than ingress and egress to and from the described premises. 2. No awnings or other projections including, without limitation to antennas, shall be attached to the outside walls of the building without the prior written consent of the lessor. No curtains, blinds, :ihades or screens shall be attached to or hung in, or used in connection with, any window or door of the demised premises, ~ithout prior written consent of the lessor. Such awnings, projections, curtains, blinds, shades, screens or other fixtures must be of quality, type, design and color, and attached in the manner approved by the lessor. No sign, advertisements, notices or other lettering shall be exhibited, inscribed, painted or affixed by any Jessee on any part of the outside or inside of the demised premises or buildirig without prior written consent of the lessor. In the event of the violation of the foregoing by any Jessee, lessor may remove same without any liability. and may charge the expense incurred by such removal to lhe lessee or lessees violating this rule. Interior signs and doors and any directory tablet shall be inscribed, painted or affIXed at the expense of the lessee, and shall be of a size, color and style acceptable to the lessor. All signs must conform to the Code of Ethics and Statutes governing the Jessor's profession and to the sign code of Monroe County. The lessor shall grant such consent to lessee consistent with any and all other tenants. 3. The sashes, sash doors. sky lights, windows and doors that reflect or admit light and air into the haUs, passageways, or other public places in the building shall not be covered or obstructed by any lessee, nor shall bottles, parcels or other articles be placed on the window siUs. 4. The waters and wash closets and other plumbing fixtures shall not be used for any purpose other than those tor which they were constructed, and no sweepings, rubbish, rags or other substances shall be thrown therein. All damages resulting from any misuse ofthe fixtun...s shall be bome by the lessee who. or whose SCrv3uts, employ~cs, visitors. or licensees shall have caused the same. ,. .It\L':.:".j ...,. ~...h"l'( (" ;~.I'.;,': S' "",,~!,-f~J. offtt..e /aYeJut -feJr I1tJ''''c'P ttJUHiy ffk.. i-~".>/P~ Sr!"J"/~e '17 +I\J- Va 111 rIJI1 111JJ. JJ~y L QY't'(O i/O\ ~.,\ - " T I , -r' r /1' - ~ 'L' i I ! omte) I Ret.~pft"'l i I , . .. Q:) N 'I' Off,,~2 t I . 1"1..' I ~IJ (", If) , ~ ~ I ' w..' I~"r~ ~ '1:z. 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