Item N18
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Oct. 20. 2004
Division:
BOCC
Bulk Item: Yes
No -2L
Department: DISTRICT 5
AGENDA ITEM WORDING: Approval of the agreement reached on October 13, 2004 by
the Mayors of Key West, Marathon, Key Colony Beach, Layton, Islamorada, and Monroe
County regarding the division of the $10 million provided through the Department of
Environmental Protection.
ITEM BACKGROUND: As part of the DCA agreement, the Florida Legislature has provided $10
million for wastewater improvements in Monroe County. As the state wants this money utilized in
accordance with the DCA agreement and the DEP guidelines, the Mayors of Monroe County have
reached a majority opinion that the $10 million be disbursed in the following manner (see attachment),
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY:
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
DOCUMENTATION:
Included
To Follow X
Not Required_
DIVISION DIRECTOR APPROVAL:
DISPOSITION:
Ie
AGENDA ITEM # tv' - I' j
OKYv~rY ~o~!:I~~E
(305) 294-4641
Mayor Murray E. Nelson
Damaron Building, Suite 2
99198 Overseas Highway
Key Largo, FL 33037
PHONE (305) 852-7175
FAX (305) 852-7162
EMAIL: boccdis5@monroecounty-f1.gov
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BOARD OF COUNTY
COMMISSIONERS
Mayor Murray E. Nelson, District 5
Mayor Pro Tern David P. Rice, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
October 15, 2004
Colleen Castille
Department of Environmental Protection
Marjory Stonerman Douglas Building
3900 Commonwealth Boulevard
Tallahassee, FL 323993000
Dear Colleen;
At a meeting of the six Mayors of Monroe County, an agreement was reached
on the 10 million dollars for wastewater.
I am enclosing a copy of the signed document by all the Mayors as to the
amount to each project. This division provides 6.5 million to Islamorada for 900
EDD and 3.35 million to Layton for 300 EDD. Key Colony received $150,000 for
repairing leaky underground pipes, which were contaminating the ground water.
I believe this distribution for this year was the best use of the state funds and
the cities of Layton and Islamorada will be able to complete two projects.
With the County moving forward with bonding 40 million for wastewater
projects in Key Largo and Coppitt Key, rapid progress is now being made towards
elimination of cesspit credits and unpermitted septic tanks.
This cooperation between the State of Florida, Monroe County and the cities
of the Florida Keys have resulted in wastewater projects in the following areas:
r....l. t 15
Ocean Reef
Key Largo Park
Key Largo Trailer Village
Islamorada
Conch Key
Little Venice
Bay Point
Stock Island
City of Layton
City of Islamorada
Key Largo Sexton Cove
Coppitt & Cudjoe
Marathon Central
Complete
Under Construction
Under Construction
Under Construction
Under Construction
Complete
Under Construction
Complete
RFP 300 EDU
RFP 900 EDU
RFP 2500 EDU
RFP 1200 EDU
RFP Unknown
At the present rate of completion, the State of Florida, DEP, DCA and
Monroe County are rapidly moving to meet the 20 I 0 deadline for most areas of the
Florida Keys. Your leadership and vision in this process has been very helpful. A
packet of applicable documents has been attached.
Sincerely,
Murray E. Nelson
Mayor
c: DCA Thaddeus Cohen
Ken Sorensen
Mike J oyer
Monroe County Mayor
Jim Roberts
Keys Newspapers
O~~y ~~~~~E
(305) 294-4641
Mayor Murray E. Nelson
Damaron Building, Suite 2
99198 Overseas Highway
Key Largo, FL 33037
PHONE (305) 852-7175
FAX (305) 852-7162
EMAIL: boccdis5@monroecounty-fl.gov
Dear Mayor
(~., ----
BOARD OF COUNTY
COMMISSIONERS
Mayor Murray E. Nelson, District 5
Mayor Pro Tem David P. Rice, District 4
Dixie M, Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
October 15, 2004
Thank you for attending the Mayor's meeting on wastewater funding on
October 13, 2004.
The purpose of this meeting was to divide the 10 million dollars ofD.E.P.
money for wastewater to be able to complete projects and lower the cost per EDD by
creating a competitive atmosphere for projects ready.
I would like to thank each of the Mayors for their cooperative spirit and
their willingness to work together for the good of the whole county. Wastewater is
not a static entity and improvement in one area will help the water quality in the
entire county.
This agreement will allow two projects to be completed for a total of
1200 EDD's for less than 10,000,000 state dollars. Without this agreement
Islamorada and Layton would not have been able to complete their projects.
I would also like to remind you to bring this Mayor's agreement to your
respective boards for approval or disapproval and mail the results to Colleen Castille
with D.E.P. Thank you again for your vision and leadership on this very crucial
issue.
Sincerely,
Murray E. Nelson
Mayor
MEETING OF MONROE COUNTY MAYORS
TO DISCUSS WASTEWATER FUNDING
October 13, 2004
3:00 PM
Marathon Government Center
PROPOSED DISTRIBUTION OF FUNDS FOR FISCAL YEAR 2005
Monroe County
$
o
Islamorada
$ 6.500.000
Key Colony Beach
$ 150.000
Key West
$ Alternate
Nelson
Layton
$ 3.350.000
Marathon
$
o
TOTAL
$ 10.000.000
~~'-
The funding above is for projects ready to proceed during Fiscal Year 2005. Projects not
ready to proceed during Fiscal Year 2005 will be considered for funding in Fiscal Year
2006.
~
In event a project listed for funding in Fiscal Year 2005 is unable to proceed,
consideration for funding will be given to an alternate project.
MEETING OF THE MAYORS
~THONGOVERNMENTCENTER
October 13~ 2004 - 3:00 to 5:00 P.M.
PURPOSE OF THE MEETING
1. To provide elected officials the opportunity to direct state funds to
projects with the highest return for dollars invested.
2. To create a method for competition between wastewater authorities to
provide for the highest number of ED D's for state and local dollars.
3. To insure that policy decisions regarding funding divisions will be made
by local elected officials.
4. To insure that projects can be completed or addTessed with large enough
grants to make them reach a level of affordability.
5. To insure that projects in the county and the cities have the match
provided for in th~ D.C.A. agreement on wastewater.
6. To insure that all projects are funded based on agreements reached by a
majority of elected officials.
7. To work together in a cooperative spirit to insure that state dollars will
continue to flow to Monroe County wastewater projects
OK.!~Y ~2.~~~E
(305) 294-4641
Mayor Murray E. Nelson
Damaron Building, Suite 2
99198 Overseas Highway
Key Largo, FL 33037
PHONE (305) 852-7175
FAX (305) 852-7162
EMAIL: boccdis5@monroecountv-tl,gOV
(~- ----
BOARD OF COUNTY
COMMISSIONERS
Mayor Murray E. Nelson, District 5
Mayor Pro Tern David p, Rice, District 4
Dixie M. Spehar, District 1
George Neugent, District 2
Charles "Sonny" McCoy, District 3
AGENDA
MEETING OF THE MAYORS OF MONROE COUNTY
Wednesday, October 13,2004 - 3:00 p.m.
MARATHON GOVERNMENT CENTER
1. INTRODUCTION
Mayor Chris Sante, Islamorada
Mayor Jeff Pinkus, Marathon
Mayor Clyde Burnett, Key Colony Beach
Councilman Norman Anderson, Layton (Wastewater Liaison)
Mayor Jimmy Weekley, Key West
2. DISTRIBUTION OF $10 MILLION OF D.E.P. FUNDING
Is1amorada
Layton
Key Colony Beach
Marathon
Key West
Monroe County
3. VOTE ON DISTRIBUTION
4. NOTIFICATION OF AGREE11ENT TO COMMISSIONS AND COUNCILS
FOR RATIFICATION
5. COMMISSIONS AND COUNCILS TO SEND LETTERS OF AGREEMENT
TO D.E.P. AND D.C.A.
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Jul 27 04 01:12p
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James L Rober~s Co AdMin 305-292-4544
245-2021
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MEMORANDUM
Department of
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To: Local Go'vemments in Monroe. County
Prom: ~leel1 Cast:iIIe. Secretary
Florida Deput1ment ofBnvironmentaI Protection
DItte: July 22. 2004
Subject 2004-05 General Appropriations Act
Was~tm: Pfo~ Appropriation for the Florida Keys
~ 2004 Legislatute appropriated $10 million for "The Florida Keys WflStewaler Management
Plan." The approptiation does not name individual ~ projects or loea1 governments
does not include proviso langulge identifyinS a fbrmula f6l' llJ1()(:ating funds.
~a result, the Depanment ofEnvilonmenta1 Protection (DEp) intcDds that local g~t
entities within Monroe County. mcludins the County itself and the Florida Keys Aqueduct
uthority, decide by consensus an -wropriate distribution offunds. The distribution should be
'r.l~ Ioc.I resources and advance constnaction ofwcU-designed wastewater facilities to
teet water quality in the kys.
~ ~ ctivl<ling th.......", oquaUy .t~y _ Ioc.1 go...._ will not
[=-= _~lish these oijectivcs. To promote an ef'fecti-ve dec:is.ion that will yield the ~
Eloencms, the Deparb'nent has established a set of principals 10 guide the z=ommendations made
Monroe County governments. Adbctenclll to these principles thould afford communities and
~eets m the Keys the best possible oppomuuty for fbture fedend gd sr.ate funding.
~idate ""'~ DroSt:
· Meet ~ b"eatmcnt and dispo:sal $tandards (chaptct 99-395. LOF);
· Involve construction,. not planning:
· Complele fac.itities Or significant phase.s offaciIities;
'" Be included in the Monroe County.Santtuy WaRwall;f Master Plan or other legttill)&le
pJannin,e document ~ing cneincerin& and tiDlJlcine;
· Be openly procured aniong contractors quaJi1ied. to build wastewatet facilities in the
unique physical cmriro~ of the Florida Keys;
· &: ready to ~ with construction DO later than March I, 2005;
"More ~ctton. LCS$ f'roc'eft"
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James L Roberts Co Admin
30S-2S2-4544 p.3
lul 27 '04 13:29 P:..03 "_~_. _
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Fax:85(}.2452147
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MEMORANDYN
~ Oovcrnmcnts ill Monruc ~
J81y 22. 2004
Pllae Two
· ~ other moneys (local fund.~. ibcl1ldiDg local bonding; nEP Stale R.evol\'ing Fund
loaDS 01" ather SOUleeS);
· Address W8Sfewatcr scrrice to.. \1IIderscnred residents, with prOvisiom to ease d1e cost.
bvdeD on such residents:
· Asa- to meet completion deadlines wben entering into C>>Utnlcts en gJ8Dt agrect.nents
with DeP.
We recommend that you meet without delay, select an appropriate individual or committee to
lW your discussioas and draw up an agreement lDCI1\DtializiDg your decision. The Dep~
is happy to aasist )IOU IInd participate in any nleeti1\8J, if desired.
I
;'lease pmvide your coJJective recommendation to the Depattment. in writing. no later than
August 20. 2004. If you cannot reach a _isian in that timefiwne, the ~ent will make
~ arraDgODICI'It$.
I
cbce an app.opn.te ~ing distribution is .graed upon, the Depattm.cnt will eIltet into
9ccments with the rQlewnt local government elrtitb. The ~ will include a defined
P.miect scope. a budget, an ide1mfication of aU sources of project fUnding 8Dd a subst8.ative and
~ project schedule. Eligible ptOjec:t expenditures may be ~bl.D'SCd on a cost-incn.ttred
~ only after 1:be exe:cution of In agrean~t.
~you have ql,lCstions, please coataCt DU's GeoffMansfieJd at (850)245-8339.
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From:
Sent:
To:
Cc:
Subject:
Joyner, Mike[SMTP: Mike,Joyner@dep,state.fl.us]
Thursday, October 07,200410:18 AM
CAPTDRKEN@aol.com
TODD. LAURA
Deadline for Recommendations
Representative Sorenson: Good morning. As a follow-up to our recent conversation, I want to
specifically address your question on the deadline for a recommendation to the Secretary for a
spending plan for the $10 million Keys wastewater money. The Department would like to
receive the consensus recommendations no later than November 1, 2004. We certainly
understand the Hurricane related setbacks, the traffic accident that caused the last meeting to
be delayed, and the conflicts in travels schedules. I understand that your meeting is
scheduled for October 13th. With some hard work it does appear that the parties can indeed
make the November 1 deadline. Good luck with your meeting, we look forward to receiving
the recommendation and thank you for your extra efforts in securing the $10 million from the
Florida Legislature. Your leadership on securing the state funding over the years is
appreciated. Mike
Mike Joyner
Chief of Staff
Department of Environmental Protection
(850) 245-2011
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Florida Kevs Wastewater Manaeement Plan
Monroe County governments will adhere to the principles listed below. Adherence to these principles
should afford the Keys the best possible opportunity for future federal and state funding.
Candidate projects must:
· Meet wastewater treatment and disposal standards (Chapter 99-395, LOF);
· Involve construction, not planning;
· Complete facilities or significant phases of facilities;
· Be included in the Monroe County Sanitary Wastewater Master Plan or other legitimate
planning document addressing engineering andfinancing;
· Be openly procured among contractors qualified to build wastewater facilities in the unique
physical environment of the Florida Keys;
· Be ready to proceed with construction no later than March 1st following thefunding year;
· Leverage other moneys (local funds, including local bonding; DEP State Revolving Fund
loans or other sources);
· Address wastewater service for under served residents, with provisions to ease the cost-burden
on such residents; .
· Agree to. meet completjon deadlines when entering into contracts or grant agreements with
DEP.
· Water Re-use if feflSible;
· When possible utilize Design-Build or Design-Build-Operate Method
· Where possible locate treatment plants in non-intrusive areas and avoid location along US 1
YEAR ONE
Islamorada ~ 0 6
Collection Additional)OO EDlJ's
Plantation Key Wastewater Plant Under Construction
Hot Spots
Ranked bv Areas
..
/lArc /}
$ 6,500,000
#13
Key Colonv Beach
Rehab - Slip-lining
#26
Lavton
Relocation of. 075 MG Monroe County Detention Facility Plant
300 EDU's M 5' T uti
Long Key State Park / . I
$ 250,000 .
$ 350,OO~
$ 3,000,000
$ 1/00,000
#45
Summerland Kev
.015 MGD@BoyScoutCamp
?
#23
$
1/00,000
Additional Connections to Existinl! Plants
Kev West
Stonnwater - SFWMD
$ 1,500,000
LJKJ-\rl
Florida Kevs Wastewater Manaeement Plan (Cont.)
YEAR TWO
YEAR THREE
YEAR FOUR
Kev Lamo Lake Sumrise
2,500 EDU's
Regional Plant and Force Main
Hot Spots
Ranked bv Area
#1
Ic"., / ;
Bil! CODDitt
1,100 EDU's
Collection System
Plant or Force Main
#4
Roddand/Geil!er
450 EDU's
Collection System
#41
Marathon
New Plant - 2MG @ Crawl Key
Force Main - Stubs
#13
Hil! Pine
Avenue Plus
#8
Stock Island
North
South
(9/30/04)
~'lorida Keys Wastewater Manae:ement Plan:
Evolution of the term "Hotspot"
· The term "hotspot' originates in the Keys with the development of the Phase I and
Phase II Reports for the Water Quality Protection Program for the Florida Keys National
Marine Sanctuary.
· During a number of EP AlSanctuary workshops that occurred during the period of 1991
through 1992, a broad range of questions were raised about water quality issues in the
Florida Keys - principally - "what were the major sources of pollution?"
· In both the Phase I and II reports the term "Hotspot' was frrstused.
Hotspots were delineated for both stormwater and wastewater pollution. ;
· Most of the data for the delineation of hotspots came from the: 205j ,study"a
study undertaken by the state (thenFDER, now FDEP) in the late,:,1980's,as
part of delineating areas in the Keys to be defmed under state statutes as
"Outstanding Florida Waters" (OFW). Ultimately the State defmed all
waters of the Florida Keys to be OFW, except canals and a 100 yard square
around the Key West sewer outfall.
· The term "Hotspot" remained largely unchanged until the development of the
Wastewater Master Plan. The term then took on two related meanings:
1. The Wastewater Master Plan molded the original term into one that became an
assessment of theoretical wastewater load density:
· Pounds Phosphorous per acre
· Pounds of Nitrogen per acre, or
· The number of cesspits per acre or subdivision.
2. Engineering then factored in and "Hotspots" became the areas that were
practical from a cost perspective to be sewered. Hotspots were prioritized
based on the number of cesspit, amount of phosphorous load or the amount of
nitrogen load (See Volume 2 of the Wastewater Master Plan).
3. Finally, the term "Colds pot" was coined as being those areas with low
enough density that they weren't practical to sewer. These also became the
areas subject to the cesspit replacement grant program - now complete.
QCitp of lLapton
68260 Overseas Highway
P.O. Box 778
Long Key, Florida 33001-0778
Carol MacLaren
Mayor
Phone 305-664-4667
FAX 305-664-0105
Emaillavton@terranova.net
October 1, 2004
To whom it may concern;
City Councilman Norman Anderson has been appointed by the City Council as the Wastewater
liaison for the City of Layton and is our official representative on all issues dealing with the
Layton Wastewater project.
~erclY, 0
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Carol MacLaren
Mayor
FROM. :
FAX NO. :8527162
Oct. 26 2004 11:35AM P2
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MURRA'f E. sa
Department of.
Environmental Protection
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Marjory Sto"tmlln DolJ,Jia BuJlding
ltJOO Commonwealth Boulevard
T"~ Florida 32399.)000
October 25, 2004
Houorable Mum.y Nelson, Mayor
County of Monroe
Damaron Building, Suite 2
99198 OVCfSeU Highway
Key Largo, Florida 33037
Dear~~
I VDry tnUOh lppleCiate the collective efforts of the local govemrnenw in Monroe County to
arrive at your October 13 recommendation for dQ1ribution otthe 510 million State Pitca1 y*,
2004-05 appropriation. I recOgnize the ohallenps yOu {ace with wastewater management in the
Keys and remain committed to beJping you meet 1hem.
Bated on thQ "PropoSed Piatributitm of Fundt for Fiscal Year 200'" documatt silllocl by .
Monroe C~:mayors on October 13,2004, the depll'tlDcmt agrees to the following designation
of the S 10 nrilIion FY 04-05 approptiation. pe;ndins finall'lltification by the affected local
sovmnna bodies:
· IAlatnomda - $6,500,000
· Layton - S3,3S0~OOO
· Key Colwy Beach . $150,000
We arQ prepared to enter into &rant qreemmts with each oftha designated cowmwrities to
commit these ti.mda. MOQl:l}' will be reimbursed for work completed 8lld docum_. subject to
the tenDs of the iudividual pant agrconients. Key West has been designated as the alternate for
1\mding if lIly project is unable to proceed timely.
When I asked. the county local goVernments in my July 22 memorandUM ~ aniV6 at a collective
recommendation, I eltablishod a number of prinCiples to guide yovr .electiOD ofprojecta. Tho
above projects meet.these principles, which we will incorporate into the speciftc tundina
agn,ements:
· Projects will be required to meet the wastewater treatment and di&posa] standards set
forth in chapter 99-395, Laws ofPlorida, as amended;
· Reimbursement will be limited to COD$tnK.-tiOIl COIrtI and relatcld. engineering servic.
durblS construction;
· Project sponsors wilt document QpeI1 pt"OClUemcnt 'Qf lerYiceI frOm. qualified vendus;
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FAX NO. :8527162
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Oct. 26 2004 11:36AM P3
Honorable Murray NcboD, Mayor
Page 2
October 25, 2004
· Project COI'1Stluction will begin no later than March 1, 200~, unlesS eXtraordinary
ciroumstaDCClIIl'e ~ IDd the department agrees in writing to the delay;
· LocI1I1p01lBOr5 will document other moneys (local funds, including local bonding; DEP
State RevOlvinl FlII1c1108D8; fcdanI1 ~; 01' 0Ih0r sources of moDey) devoted to the
pojOCt;
· LocallpOJ)801'8 will document the JlopulatioDS and incomes of the areas served by the,
project IDe! 'my provisions being made to ease the cost burden. of service on Iow-intOmt
_deBt_j
· LocalllpOlUlOr8 will meet mutually agreed-upOD <:ompletiondeadlincs established in d1e '
grant agreemm1I.
Again, thank you for moving mrwBl'd. I will have staff in our Division of Water Resource
Management contact I'q)Il.l$CDtativos of the deli.a;na.md local governments to initiate developmmt
of grlDt qreomcnUl. If you bave M.Y qu08ti.ons in the meantime, please call Don Berryhill,
Bureau Chi~ of Water Facilitiee F1mdins at (850)245-.8358. '
Since.rely,
~.J~'~
Col1cm M. Castille
Secretary
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OOUNTYotMONROE
KEY WEST .:::J I~ORIDA 33040
(305) 294"-'
Mayor Murray E. Nelson
Damaron Building, Suite 2
,99198 Overseas Highway
Key Largo, FL 33037
PHONE (305) 852-7175
FAX (305) 852-7162
EMAlL: boccdisS@monroec:ounty-fl.gov
FAX NO. :8527162
Oct. 26 2004 11:35AM Pi
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BOARb OF COUNTY COMMISSIOfllE~
Mayor Mumty E. Nelson, District 5
Mayor Pro TemDavld p, Rice, DIsb1ct 4
DIxie M. Spehar, District 1
George Neugent, DiSbict 2
O1arfes "SonnyN McCoy. District 3
FAX TRANSMITTAL
DATE: 16-~b-OY
Phone:
TO:
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to Mayor Murray E. Nelson
MESSAGE:
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::: :'.:: Deleted: omce ofthe county
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~::,;: :,1 Deleted: The Historic Gato Cigar
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~::::: r-D~leted: 1100 Simont~n-S~ee~ Suite OJ'
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~,::i Deleted: 1100 Simonton Street, Suite
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:-:1 Deleted: Key West., Florida 33040
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~j, Deleted: (305) 292-4441 -- Phone I
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At a meeting of the six Mayors of Monroe County, an agreement was reached
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I believe this distribution for this year was the best use of the state funds and
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the Florida Keys have resulted in wastewater projects in the following areas:
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Marathon Central RFP Unknown
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Mike loyer
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BOARD OF COUNTY COMMISSIONERS
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Page 1: [1]Deleted hanson-donna 32 3/26/20048:55:00 AM
Mayor Pro tTem Dixie M. SpeharNora Williams, District
41
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Pilge1:[2]Deleted hanson"donna GeorgeN8#II~.AJil[oy, District 2
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Page 1: [3] Deleted .
12/11/2002 2:53:00 PM
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