Item C04BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 20, 2004 Division: County Administrator
Bulk Item: Yes X No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval to purchase one Pierce Custom Saber Pumper for Big Pine
fire station, through "piggy -backing" bid 99-150 of Lake County, Florida at a purchase price of
$328,261.00, plus a 5% contingency amount of $16,413.00 to cover any changes during
construction/manufacturing process, and approval to issue a Purchase Order to Pierce Manufacturing,
Inc. for same.
ITEM BACKGROUND: Big Pine fire station is now due for replacement of a pumper apparatus.
We obtained a copy of a bid package submitted by Pierce Manufacturing, Inc. to Lake County, Florida
that included several different fire apparatus specifications that meet the needs of Monroe County. We
would like to "piggy -back" the Lake County, Florida bid 99-150, and purchase a Pierce Custom Saber
Pumper for the Big Pine fire station. Funds are available in the capital plan account for this purchase.
PREVIOUS RELEVANT BOCC ACTION: During the Fiscal Year 2002 budget process, the Board
approved a capital plan account in fund 304, with an annual contribution of $500,000, for ongoing
replacement of Fire Apparatus and Ambulances as needed.
CONTRACT/AGREEMENT CHANGES: N/A
J t AY]F REUUMMENDATIONS: Approval.
I O rAL COST: $344,674.00 BUDGETED: Yes X No
Fire Rescue Apparatus Repair and
Replacement Capital Fund 26000 CP0201 641
SOURCE OF FUNDS: Infrastructure Sales Tax (Fund 304)
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty N/A
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL:
James L. Roberts
DOCUMENTATION: Included X To Follow Not Required ( r -
DISPOSITION: AGENDA ITEM #
Revised 1/03
Mayor Murry E Nelson, District 5
Mayor Pro TOM David P. Rice, District 4
OUNTYSo�MONROE M. Spehar, Disaict i
ro,rwesrURIDwa3oao George Neugent, disbid 2
(306)2M-4" Qrades'SoW McCoy, District 3
OFFICE of
FIRE RESCUE
490 631d Strut
Marathon Fi. 33050 Aak
Phone: 305-289-6004
Fax: 305-289-6336
MEMORANDUM
TO: Clark Martin, Chief Monroe County Fire Rescue
FROM: Peter Lubert, Captain Support Services
SUBJECT: Cost of New Fire Apparatus
DATE: September 16, 2004
The following is the cost of the new Pierce Saber Fire Apparatus:
f Item
JJepiioa
Cost
CusPum er
311,036.00
Fro
Mounting kets and Mountin
5,703.00
1,006 00
Reafic Advisor
Hurimo Pum
984.00
9,538.00otal
Cost
328,261.00
Should you have any questionsor require additional information, please advise.
Monroe County
490 63RD Street
Marathon, FL 33050
PROPOSAL FOR FURNISHING FIRE APPARATUS
August 9 20
The undersigned is prepared to manufacture for you, upon an order being placed by you, for final
acceptance by Pierce Manufacturing, Inc., at its home office in Appleton, Wisconsin, the apparatus and
equipment herein named and for the following prices:
One Pierce Custom Saber Pumper $ 311,036.00
Pricing in accordance with Lake County Contract 99-150 for
Tag -On purchase.
Optional Pre Pay Discounts See Attachment
Front Suction $5703.00
Rear LED Traffic Light $984. 10
Hurst Electric Simo Pumn JLA�T-74n �4 szu nn
Pricing good until October 31,2004
Total $ 311,036.00
Said apparatus and equipment are to be built and shipped in accordance with the specifications
hereto attached, delays due to strikes, war, or intentional conflict, failures to obtain chassis, materials, or
other causes beyond our control not preventing, within about 240-270 working days after receipt of this
order and the acceptance thereof at our office at Appleton, Wisconsin, and to be delivered to you at
Monroe County, Florida
The specifications herein contained shall form a part of the final contract, and are subject to
changes desired by the purchaser, provided such alterations are interlined prior to the acceptance by the
company of the order to purchase, and provided such alterations do not materially affect the cost of the
construction of the apparatus.
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT)
rules and regulations in effect at the time of bid, and with all National Fire Protection Association (NFPA)
Guidelines for Automotive Fire Apparatus as published at the time of bid, except as modified by customer
specifications. Any increased costs incurred by first party because of future changes in or additions to said
DOT or NFPA standards will be passed along to the customers as an addition to the price set forth above.
Unless accepted within 30 days from date, the right is reserved to withdraws proposition.
L-13
N
SALES REPRE MT TIVE
C�
JLN-04-2004 13:13 Ten-8 Fire Equtptment 941 75A aS9R P Gl,n.n
1.
Modification No.: 11
2. Contract No.: 99-160
Effective Date: May 22, 2004
Effective Date: July 19, 1999
3.
Contracting Officer. Roseenn Johnson, CPPB
5. Contractor -Name and address:
Telephone Number: (352) 343-97e5
Pierce Mfg. Ino
PO Box 2017
4. Issued
By:
Lake County, Florida
Appleton, WI 54913
Proo emsnt Services
Lake Country AdrridnietmIlion Building
Attn: Robert Boggus
316 W. Main St, Suite 416
Tvaree Florida 32778-71100
G.
SPECIAL INSTRUCTIONS: If indicated, contractor is required to sign Block 8 showing acceptance of the below written
modilic ation and gNm thla form in oddrass iiihown in Rio&
4 withia W (101 d after recelat, preferably by oerdfled
ure a „� receipts. � a photocopy
mail to ensnal
signed copy modification andatiach to
of iously
orla7.
DESCRIPTION OF MODIFICAl ION:
Extend contnliot through May 21, 2006, per special terms and conditions. Item 4.
8.
Contractor's Signature:
9. Lake County, Florida
Name
By:
Title
Daft
Contracting
7 Z do
10. Distribution:
Original - Bid No. 99-150
Copies - Contractor
Public safety
ato
Contracting Oftw
Tea-6 Fire Equipment Inc
TOTAL- P.01