Item C10BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 10/20/04 DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES DEPARTMENT: AIRPORTS
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS, to provide services as Airport Noise Program
Coordinator, for the Key West International Airport.
ITEM BACKGROUND: These services will be funded by the Federal Aviation Administration, the Florida Department of
Transportation, and Passenger Facility Charge Revenue.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application # 7, 2/19/03. Approval to submit PFC
Application # 8, 10/15/03.
CONTRACT/AGREEMENT CHANGES: New Agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $62,510.00 BUDGETED: Yes
COST TO AIRPORT: None
COST TO PFC: $3,125.50
COST TO COUNTY: None
SOURCE OF FUNDS: FAA, FDOT, PFC Revenue
REVENUE PRODUCING: No AMOUNT PER MONTH /YEAR:
APPROVED BY: County Attorney X OMB/Purchasing N/A Risk Management N/A
DIRECTOR OF AIRPORTS APPROVAL
Peter J. Tiortn
DOCUMENTATION: Included X To Follow
DISPOSITION:
/bev
APB
Not Required
AGENDA ITEM # 0 l
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS Effective Date: 10/1/04
Expiration Date: 9/30/05
Contract Purpose/Description: Noise Program Coordinator for the Key West International Airport
Contract Manager: Bevette Moore # 5195 Airports - Stop # 5
(name) (Ext.) (Department/Courier Stop)
for BOCC meeting on: 10/20/04 Agenda Deadline: 10/5/04
Total Dollar Value of Contract: 62,510.00
Budgeted? Yes
Grant: Yes — FAA & FDOT
County Match: PFC Revenue
Estimated Ongoing Costs: N/A
(not included in dollar value above)
CONTRACT COSTS
Current Year Portion: 62,510.00
Account Codes: 404-63094-GAKA91
404-630100-GAKA97
ADDITIONAL COSTS
For: .
CONTRACT REVIEW
Changes
Date In
Needed
Reviewer
Date Out
Yes No
Airports Director
(0/ +/0+
( ) 64
4-/ d T
Peter Horton
Risk Management
/ /
( ) ( )
AdA O M.'R
for Risk Management
O.M.B./Purchasing
/ /
( ) ( )
AI pot- OM.'R
l l
-IA
for O B
�i 2 h,(A d a
/o_/ / oil
County Attorney
/ /
( ) ( )
Q c�►�,a
/
County Attorney
Comments:
PURCHASE / SERVICE ORDER
To: URS
Re: PSA Agreement, Dated 1-1-02
MONROE COUNTY
Purchase Service Order No. 04/05_04
Resolution No.
Project Name: EYW - Aimort Noise Program Coordinator
Description of Services:
Multiple of Direct Salaries
Lump Sum
Days to Complete 365
(See attached Exhibit A Scope of Services)
Reimbursable Expense
Fee this Service Order $ 62,510.00
Payment for Services shall be in their entirety as per PSO.
Prepared by:
Milford A. Reisert
Date: 9 3 0 `a Le
Accepted by:
a_ ax C � L
Carlos Garcia r a
Date: O
N. W RW i2kU *USk002M,iSWWAVW MW-U.DW
Date: t— 1 �o*
r
Approved by:
Date:
ED A
S
BY
���p
DATE / p /A d N
EXHIBIT A
SCOPE OF SERVICES
EXTENSION OF STAFF: AIRPORT NOISE PROGRAM COORDINATOR
KEY WEST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary for URS to assist the airport with duties
previously performed by the Airport Noise Program Coordinator, including certain homeowner
liaison tasks as described below.
The PSO associated with this Scope of Services will cover services for Fiscal Year 2005
(October 1, 2004 through September 30, 2005). URS will conduct a telephone conference call
with the airport once every two weeks, or more often if necessary.
URS will provide staff on an as -needed basis to answer inquiries from and provide information
to the public, the media, the County, and the NIP Consultant Team, as appropriate. URS will act
as the liaison between the Homeowners and the County, and will attend the bi-monthly meeting
of the airport's Ad -Hoc Committee on Noise. URS will prepare the Agenda Package and
distribute the Agenda Package to the Ad -Hoc Committee Members in advance of these
meetings. URS will also prepare minutes of these Ad -Hoc Committee meetings.
URS will provide Homeowners with a toll -free telephone number, and maintain and monitor an
answering machine connected to the local phone number. URS will maintain contact with
Homeowners in all active phases of the NIP to ensure homeowner satisfaction, answer
questions, and assist in the resolution of any issues that arise during the NIP.
URS will monitor the NIP Consultant Team during the Phase 3 construction period, including
pre -construction activities.
URS will attend some of the Measurement Visits, with the NIP Consultant Team and the
Contractor. If necessary, URS will verify with the Homeowner the product selection styles,
colors and finishes, the window grille configuration (if applicable), and the location of the air
condensing unit (if applicable). URS will follow up with Homeowners to assist in collecting this
information as needed.
URS will be responsible for all reviewing NIP Consultant Team Invoices, Contractor Payment
Applications, and Change Orders prior to their submission to Monroe County.
URS will make frequent visits during construction to observe progress, ensure compliance with
contract requirements, and monitor Homeowner satisfaction.
URS will verify Homeowner satisfaction and document that the Homeowner has received their
warranty manuals. The manuals will list the length of workmanship and product warranties, and
the names and telephone numbers of whom to call should warranty service be required.
URS will attend some of the post -modification noise measurements, and review the final report
that documents acoustical improvements.
DAKey Wesh.Scopes and CostslExtension of Staff.doc September 29, 2004
Created by wp_dwm
L
_i
L
0
0
E
L
0
Q.
0
CA y.r
O 0
C Q,
� � L
.� o Q
CL
� c
o
C
•� p C
� O N
W .� ul
y
C� C
0
w E E a
0
c-i
F J N V
M
O
O
O
CO O m
N
p Z y X
LLJ
o
w
N
o
w a
o
~
F- N V
`
3
O
_
04
C
R
d
O
d►
1A M
=
N
a
'E
w
O
a
�_
W9,Os�:
PA
O
a�
S
9L
C9
�o
__
00
..
cq
0
�v
L
N
o—z
o
d'
O
O
N
CO
N
C!
rW