Item C28BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Pate: October 20, 2004 Division-- Public Works
Bulk Item: Yes X No Department: Facilities Maintenance
AI�ENDA ITEM WORDING: Approval to renew the Interlocal Agreement with the City of
Marathon for the Use of the Meeting Room at the Marathon Government Center, and the televising of
Marathon City Council Meetings, until September 30, 2005.
ITEM BACKGROUND: On September 30, 2004, the Interlocal Agreement with City of Marathon
expired. The City of Marathon wishes to extend the Agreement for an additional one-year period.
PREVIOUS RELEVANT BOCC ACTION: On May 17, 2000, the BOCC granted approval and
authorized execution of an Agreement between Monroe County and the City of Marathon in reference
to the utilization of the County meeting room in the Marathon Government Center, and the televising of
Marathon Council meetings. On August 15, 2001, August 21, 2002, and December 17, 2003, the
BOCC approved to renew the Agreement for additional one-year periods.
CONTRACT/AGREEMENT CHANGES: Fees increase from $10,201.36 per year to $26,101.53
per year to include a $125.00 per hour charge for Channel 76 equipment costs.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: N/A
COST TO COUNTY:- N/A
BUDGETED: Yes No
SOURCE OF FUNDS: Revenue
REVENUE PRODUCING: Yes X No _ AMOUNT PER MONTH Year $26,101.53
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL:
Dent Pierce, Director Public Works
DOCUMENTATION: Included X To Follow_ Not Required
DISPOSITION: AGENDA .ITEM #
Revised 1ro3
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Marthon
Contract #
Effective Date:
10/01/04
Expiration Date:
09/30/05
Contract Purpose/Description:
To allow the City of Marathon to
utilize the meeting room at the Marathon Government
Center in the eveninga for their City
Council Meetin s.
Contract Manager: Ann Riger
4549
Facilities Maint/Sto #4
(Name)
(Ext.)
(Department/Stop #}
for BOCC meeting on 10/20/04
Agenda Deadline: 10/05/04
CONTRACT COSTS
Total Dollar Value of Contract: $ Revenue Current Year Portion: $
Budgeted? YesE] No ❑ Account Codes: - - -
Grant: $ - - -
County Match: $ - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included m dollar value above) (e . maintenance;
CONTRACT REVIEW
Changes
Needed
Division Director
YesF] No0 _
NOP
Risk Management
%Q-0
YesO No[j-• _
O.M.B./Purchasing
JQWYesE1 No2"'
County Attorney
idl�Ibr Yes❑ No[�_
Comments:
Form Revised 2/27ro1
N/A
Date Out
RENEWAL AGREEMENT
(City of Marathon — Interlocal Agreement for the Use of the Meeting Room at the Marathon
Government Center.)
THIS Renewal is made and entered into this 2e day of October, 2004 between
MONROE COUNTY and the CITY OF MARATHON, in order to renew the agreement between
the parties dated May 17, 2000, and as renewed on August 15, 2001, August 21, 2002, renewed
on a month to month basis on September 17, 2003, and renewed on December 17, 2003 (copies
of which are incorporated hereto by reference); as follows:
In accordance with Section 2(b) of the original Interlocal Agreement dated May 17, 2000,
the Agreement will be extended for a fifth one-year period. Fees increase to $26,101.53
for 26 City Council meetings, and are subject to the same guidelines as outlined in
Section 2(b).
2. The term of the renewed agreement will commence on October 1, 2004, and will
terminate on September 30, 2005.
3. In all other respects, the original agreement between the parties dated May 17, 2000, and
renewed on August 15, 2001, August 21, 2002, September 17, 2003, and December 17,
2004, remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
(Seal)
Attest: DANNY L KOLHAGE, CLERK
M:
Attest:
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
CITY OF MARATHON, FLORIDA
Marathon Mayor
City Council
Mayor Jeff Pinkus
Vice Mayor John Bartus
Councilmember Chris Bull
Councilmember Randy Mearns
Councilmember Bob Miller
CITY OF
MARATHON
Acting City Manager
Michael H. Puto
City Attorney
Steams Weaver Miler
WeiWlwAliadeff
& SiOnson, PA
Weiss Serota Helfman
Pastoriza & Guedes, P.A.
REGULARLY SCHEDULED CITY COUNCIL MEETINGS
2004/2005
Tuesday
10/12/04
6:30 p.m.
Tuesday
10/26/04
6:30 p.m.
Tuesday
11/09/04
6:30 p.m.
Tuesday
11 /23/04
6:36 p.m.
Tuesday
12/14/04
6:30 p.m.
Tuesday
12/28/04
6:30 p.m.
Tuesday
01/11/05
6:30 p.m.
Tuesday
01/25/05
6:30 p.m.
Tuesday
02/08/05
6:30 p.m.
Tuesday
02/22/05
6:30 p.m.
Tuesday
03/08/05
6:30 p.m.
Tuesday
03/22/05
6: p.m.
Tuesday
04/12/05
6:30 P.M.
Tuesday
04/26/05
6:30 p.m.
Tuesday
05/10/06
6:30 p.m.
Tuesday
05/24/05
6:30 p.m.
Tuesday
06/14/05
6:30 p.m.
Tuesday
06/28/05
6:30 p.m.
Tuesday
07/12/05
6:30 p.m.
Tuesday
07/.26/05
6:30 p.m.
Tuesday
08/09/05
6:30 p.m.
Tuesday
08/23/05
6:30 p.m.
Tuesday
09/13/05
6:30 p.m.
Tuesday
09/27/05
6:30 .m.
` ues ay
/05
6:30 p.m.
Tuesday
10/25/05
6:30 p.m.
Tuesday
11/08/05
6:30 p.m.
Tuesday
11/22/05
6:30 p.m.
Tuesday
12/13/05
6:30 p.m.
Tuesday
12/27/05
6:30 p.m.
All meetings scheduled to be held at Marathon Government Center, EOC Room,2798
Overseas Highway Marathon, FL.
RENEWAL AGREEMENT
(City of Marathon - Interlocal Agreement for the Use of the Meeting Room at the Marathon
Government Center.)
THIS Renewal is made and entered into this 17'h day of December, 2003 between
MONROE COUNTY and the CITY OF MARATHON, in order to renew the agreement between
the parties dated May 17, 2000, and as renewed on August 15, 2001, August 21, 2002, and
renewed on a month to month basis on September 17, 2003 (,copies of which is incorporated
hereto by reference); as follows:
1. In accordance with Section 2(b) of the original Interlocal Agreement dated May 17, 2000,
the Agreement will be extended for a fourth one-year period. Fees increase to $10,201.36
for 26 City Council meetings, and are subject to the same guidelines as outlined in
Section 2(b).
2- The term of the renewed agreement will commence, on October 1, 2003, and will
terminate on September 30, 2004.
3. In all other respects, the original agreement between the parties dated May 17, 2000, and
renewed on August 15, 2001, August 21, 2002, and September 17, 2003, remains in full
force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
.year,first written above.
(Seal)
Attest= DANNY L KOLHAGE, CLERK
Attest-
LIN
Dat,
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By.
CITY OF MARATHON, FLORIDA
Marathon Mayor
MONROE COUNTY ATTORNEY
PPROVED AS T
ROB WOLFE--- _
CHlEF !18TAINj.T? CaUJIT kTTORA'EY
Deto / (Q
(('ity of Mar:1thon Interlocal q�� NE-NNIAL AGREEMENT
s. eernent for the Use of the Meeting Room at the Marathon
Government Center.)
A.
/
THIS Renewal is made and entered into this 17th day of September 200
between
MONROE COUNTY and the CITY OF MARATHON, in order to renew the agreement
the parties dated May 17, 2000, and as renewed on August 15, 2001 and Au ust 2 between
(copies of which are incorporated hereto by reference); as follows: g 1' 2002'
Renewal shall be on a month to month basis until fees can be determined for the ne
fiscal year. w
The term of the renewed agreement will commence on October 1, 2003.
In all other respects, the original agreement between the parties dated May 17, 2000 renewed on August 15, 2001 and August 21, 2002, remains in full force and effect. and
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day an
year first written above. y d
L KOLHAGE, CLERK
Attest
M.
Date: —!=/ 'q
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By: '-'/Xj'� Alf '4""'
CITY OF MARATHON, FLORIDA
By:
Marathon Mayor
APPR VED A5 U F;
r
CIA -It
Ic fir,- Ott tvfar.7tir�trt AL AGR1-1_ r.
lrttcrloc ai A 9rcemcnt for the US of i c Mcct" , R
Governmetit Center.) oortt al the Maraih�,�t
THIS Itcrlcwal is made and entered into this 21S' day of Au
COUNTY and the CITY �
OF MARATHON, in order to renew the agreement between MONROE
dated May 17, 2000, and as renewed on August 15, 200I
hereto by reference between the parties
), as follows: , (copies of which are incorporated
1 In accordance with Section 2(b) of the original Interlo
the Agreement will be extended for cal Agreement dated May 17, 2000,
$8,35I.20 for approximately 26 City Council meetings, �n additionaI one-year period. Fees remain ast
guidelines as outlined in Section 2(b). g and are subject to the same
2. The term of the renewed agreement will commence terminate on September 30, 2003. on October 1, 2002
and will
3.
In all other respects, the original agreement between the artier dated May 17, 2000, and
renewed on August I5, 2001, remains in full force and effect.
P
�c.
x'�GITNESS WHEREOF,
the parties have hereunto set their hands and seal, the day and
,;: • y First written above.
' ::._ S -;
�� BOARD OF COUNTY COMMIS
13�N1VY L KOLI-iAGC, CLCRIC
OF MONROE UNTY, FLORID ON1�RS
By- 4—��`"",�i D
BY:
Attest:
CITY OF M THON,
By:
City Clerk C
Mara_44&
thon
ANp�`ttOV[O AS lU FORM
GA f
Y
tr
0
(Crty " hoar atlron - In(cdocal Agreement for cRCEA4L
Gov Use of the MeilRom
ing oat the M *� cnlmcn( Center.) ar$thon
I.
T14IS Renewal is made and entered into iltis 1 Stli
A40N1ZOL- COUNTY and the
parties dated CITY day of Au 2001.w�n
the May 17, 200p O1= MA�'rIiON, in ordcx to renew the r
follows • i a Copy of which is into 88 mtnent between
tporated hereto by reference): as
Aucst
Date
In accordance with Section 2(b) of the Original
the Agreement will be extended for additional
Intcrlocal Agreement dated Ma
approximately 26 ndditional y 17, 2000,
outlined in Section'City Council mectin a, yam' fees increase to $8.351.20 for
e2(b). and are subject to the same guidelines as
The term of the renewed agreement Will commence on October I
t�inatc on September 30, 2002 2001, and will
re all other respcgs the original agreement between (tic parties dated Ma -
rcmains in full force and cficct.
1 �. 2000
writ bove'O =, the parties have hereunto set their hands and seal, the day and
L KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY. FLORIDA
Y:
CITY OF 1,4ARATHON, TLO LtUA
By
h arathon
yor
APPapy[ AS 10 t0�4Mr.tO a
/U Slr 44013�rrt r! 1l)w
r�
_ h CL�P•Tt 1 CATION
77 CERTIvyTo gt= A TttU[_ & CUt2[tta
ORIGINAL. VOC(jIvt[:NT Oi
WITNESS A1Y HAW) ANp
Or-I-ICIAl_ SEAL O
IN 1'!iE C OUWI v
■ �vt
171-OItIDA. THIS �G. ?crt iL�C_
20 C�.:7 --L Dive 01.
"oak• 305 78�-<St8
r
RA11iQN
THIS INTERLOCAL AGREEM
and EfQT Is entered Into u
batrre� Mo� rsuant bo address Is SI00 Colic County, a political subdnriripn of the State 163.01, FS by
Marathon, a municipal Key west, FL 330<0, haroafber Cou Flonda, whose
33050, hetoofter C o�Poration, whose a tV. and
fi • ddr� is P6-f *—%Gyp. Ma�thony of
W""EAS, the Countyilo9�Guccze f �&N.-7
with the �hnical racliltlas to enable m�Q room at the Marathon Govern
ettnps to be cablwast; meat Center
room; nloi`E tR h , f� County desires to Permit the City to use the County . tY meeting
I � Do�w3:
Parties a of the mutuald Promises an
Covenants set form below, >ne
October
rt a The County authorizes the City, to hold
Ober i - Ptember 30 the Mam 26 City Council meetings
each Meeting) a( thou Governm per year
dates with tp�mately two weeks a Ont Canter mtstlrtQ room
n,e City will Administrators Otilpe sb rt The City must cpor,d ete nh with
provide a fuel ye+ar's meetin t no Coup/�' schedule fttino
schedule conflict between a C Q sd�edule Prior to °gip r.
Commk,von C m' Council tneetirtQ and ameetingOc6obcr 1 � roar. If a
oar, County y M no commisslon or County Code EMomamcn litof he County
C dogs
then the County meeting or txzft Will taki�
P�derlm
mast 9 of The
t:ounty will televise (!we the
City .
11 County Omission Council meetings,
unitfsc mire is a
Enfonccment hominy or citthliar COMW Planning Commission,
videotape
ide apethe bp City Council meetfnpsrV;nGUon going on at. if. the same tlme,� d wtlQ
County in n ty ocndi meeting 'Arid be �b�I I've
Coou On meettno or hoatinp going on,
Q haarin0 k concluded. it the t7hannei IG at coon ac �c
County a►ectCh or hearing concludes, men �Y Council meeting ends before tl�
be sfiovm on Channel iG iva� on later dates.
the tape M the City Council mewling will
MOCUr i �OCPt ac pm,�� to Se<.. i b , O tLPe one time bef" It,- next it sou County ha:11 replay each U
"40"Ac time and date for each ' tugh t t m tY Councyl
Shall eating. _rho City may r�uwt a {
dc[ommoQat� f j� OWs r+uen through the Couctty Ills
Connie with a il�o tC1 �Qut the 111na ()f1lce who l
ecast a a County m�9 or hearing�utsiCd by the city would
n'"Unp The County will fum'sh the City one video tape copy of oath City Council
smaaz
a From the eir '
City shalt Poy the Court *c debc or this agreement, until September 30
Y $3.333 in advance for ii City Council meet nQs to er2000,
bhdd at
P . ,
the Marathon Government
^�4ldnm4ltlno, or heaRnQj, met nQ Qeb evIsed live If thefe
Q ( k no Oxtfikt with a County
Pet, and one replay or► Channel If; of each
b) Beginning October 1
Pa" tho County $7,878 In 1. 2000 throu0h Sepcernber 30, ment centcr, 2 i,
Par month) to be held advance for aPPrmdmataly 26 City COtu ll rith" city shall
no confllcL vdth a County Harattlon Gov
each meeting On Channel 16 ting °r lkannp)n eetlnQ vd, tapes ftleAsed < (lf t era s
authortzw above + haut additional ity may add three one mplay of
excess r+es ad�dltlanal meetings to the 26 �•
of during the period of d18r 1, If the t7ty Cotuttal holds 'mite ci�i�s that the meetings be i, 2000 through
nos In
to this aflreemen 9 WWI
30. 2001, and
mcatin k then tt,4 City m at the Marathon Government Cantor 9 held. >!f the Q use paY the Countyper Uant
Center, Pursuant to ty holds less than 23 m an addif OnAl $303 for each
SePtemb�:r 30 �� agreement. Gunn �ngs using tht Maragmn.Govafn"'t
maetln • 2001 then the C I? the period a October I. Z000 through
S 115 be� D, 2001,
0 23 Ir thLT bQrseme t urn or cY�ed(t $303 to the Cif. for th
Chonoes in County
co then for gaCfi Year extended for subsequent
h' costs. t1>ereaR�er the fee will be ad Yews after
lusted to reflect
S0%em 00� tern of q„s &Vrecmant is rrorrti May I, 2000 through
flied in t e�p � of oThfS agreement w1U (akt efract when exacutnd
,Gmlfled copies are
Clerk �' of Maratfion, Florida. of the CI Ckrl� of the Sixtdenth Judicial Qrouit and in rho office of the
the dittos tert�fi OwE�F' tfia Pardtt hereto have set tholr ha reds and seal, on
iSGCLjS '
AS : DAkRy L. KOLKAGE, CLERK
By
matt ZP Cleric
ATTEST-:
By
Oato Clty le
iaConlbm
.t
PUG 00 ' 00 1 1 '%�'
80ARD OF COUNTY CO11MISSIOtIEItS
OF MOHROE COUMy' FLpiuoa
By�t
Ma oryChalrptrson
' , 1
�• a !' , �'
nnr-.r w,
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION
MANUAL
Indemnification and Hold Harmless
for
Enter -Governmental Agreements
The parties to this agreement stipulate that each is a state govenunental agency as defined by
Florida Statutes and represents to the other that it has purchased suitable Public Liability, Vehicle
Liability, and Workers' Compensation insurance, or is self -incur
respond to any and all claims within the lirnitations of Florida Statute 7ed, in 68 8 an 4440, ounts adequate
out
of the activities governed by this agreement. g
Each party shall be responsible for any acts of negligence on the part of its empto
contractors, and subcontractors and shall defend, index agents,
from all claims arising out of such actions. mrufy and hold the other party harmless
INTL
Administration 61s(ruction
#47Qc) S
YK
REQUEST FOR USE OF COUNTY PROPERTY
IN MONROE COUNTY, FIDRIDA
Date: _��-o 4)
Name of persons or
Address & telephone camber:k3-
Contact person & telephone number. CL �.0 G
Specific County property or meeting room requested: UG
Intended
Date(e) needed: c` ��� Q& Time: From: LL:� g to _1 t
Official Momroe County Goverwnent Use: Yes No _
Number of participants: QA XSL,SSO --
Brief description of event: C u x--- _
Alcohol ption/sales? Yes No
Use of personal BBQ grill: Yes No Tr —
USE OF COUNTY PROPERTY ONLY
Clew up provisions, assurances, and state if
any improvements are to be to facility:
Coordination with: Sheriff Dept-,
Security:
Public Works. --
Previous; history of holding similar events:
Special Audio Visual Equipment Needed
Yes: '�- No:
Describe:_ + e,\ 2.,c
Nz-
Public Address System:
Yes: _Y� = No:
ArimSemmit ofRoom
Ca. ) v. c:. 1 � r at v- MA
Fees are Ew d on pages S and 6 of tke Pbuc y for Pablic Fadffdes, Rook Bridges, & Cortarty Meetg
Rooms
COUNTY USE ONLY
Scheduled Date: Fees:
Insurance /Hold Harmless
P
a
Approved: Yes No By:
This agreement entered into by and between MONiROE COUNTY. FLORMA a political s hdvWm o f the
State of Florida, herein 'COU nqr and aQ Q-�yj
tuhose address is I00-t 5-S 5 n Qg:s9-q s M w Y m qr--
hereinafter `EVENT SPONSO(tw
That for atd in consideration of the «atdastandWV hereinafter suet forth the pwtm do agave and
ooveRon I as foNows:
1. Brat in and for the oortsidMA M 1 an of perrai lion to we eerf nits pebiic roads or other pablic
property, umm particularly desagbed as follows: _ nla cl o -j,� n E CC --
-for
event. "we particularly deswibed as Bows:
on the day of ZO _ front _..� aa/pm atrtil
atrtlpm, the EVENT SPM—S a does hereby m rev to lndaardfj the frO MW in to far cry
and all claims or liabilities that tray arise out of the ofiove described event.
2. That, in addition to miIr
Iffication &wnUd in aw, the EVMIT Sp,ONtSOR aloes
hereby agree to hold the COUNTY harmless in all reVwft conamft the eml I described in ftmq*t
One ad will defend any amd all (0 of action or clan" dad will, farther, poy the cost of gy a"wy&y's
es ir few by the COUNTY ca'isiny out of the evrznt desa*bed in Fft@* Vh One.
all
State of roWa
Carrtty of Nbttroe
outhmgmd to
ey'
Courdy A4titirtishnta�r
SUBSCR GM AND SWORN to (or affirmed before a-) on ;Z day of L - 20
L �--c 1 u�. �--- ova# ContactPason), wshe is pa'*M* !drown to me or has
pttiduoed ' Owe Of idmi 1 ieation) as identification.
Natnty Public
C.. pD200334
F