Item C24BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: October 20, 2004
Y
Bulk Item: Yes x No
Division: Public Works
Department: Facilities Maintenance
AGENDA ITEM WORDING: Approval to renew Lease Agreement with Monroe County Sheriff
to reside in the trailer located at for an amount of rent and
utilities totaling $425.00 a month.
ITEM BACKGROUND: On November 30, 2004, the Lease Agreement with will
expire. He is currently paying $425.00 per month ($229.06 for rent and $195.94 for water,
sewer/septic, electricity and solid waste).
PREVIOUS REVELANT BOCC ACTION: On November 19, 2003, the Board approved the current
lease agreement with who has lived at this location since December 1, 2001.
CONTRACT/AGREEMENT CHANGES: Renew lease for one (1) additional year, commencing
December 1, 2004, and terminating November 30, 2005.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: N/A
COST TO COUNTY: $0.00
BUDGETED: Yes No
REVENUE PRODUCING: Yes x No — AMOUNT PER MONTH $425.00 YEAR $5,100.00
APPROVED BY: County Atty. x OMB/Purchasing x Risk Management x
DIVISION DIRECTOR APPROVAL:
Dent Pierce
DOCUMENTATION: Included X
DISPOSITION:
To Follow Not Required
AGENDA ITEM #_ <- ��
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with:
Contract #
Effective Date:
December 1, 2004
Expiration Date:
November 30, 2005
Contract Purpose/Description:
Renewal of Lease Agreement with
of the Monroe County Sheriffs
Dept. to reside at the trailer in
Contract Manager: Miguel Carbonell 4385
Parks & Recreation Unit #4
(Name)
(Ext.)
(Department/Stop #)
for BOCC meeting on 10/20/04
ends Deadline: 10/05/04
CONTRACT COSTS
Total Dollar Value of Contract: $Iro;duc*
Current Year Portion: $(Fc�onw�
Budgeted? Yesn No ❑ A001-362001SG- - -
Grant: $ - - - -
County Match: $ - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ lyr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, si
CONTRACT REVIEW
Changes
Date In Needed
Division Director (2�ftk� Yes❑ Non
Risk Management 3I Gtt Yes[] NoE�
O.M.B./Purchasing �� O(/YesO NojK
County Attorney 9 ? !, YesEj No[y
Comments:
Date Out
OMB Form Revised 2/27/01 MCP #2
RESIDENTIAL LEASE FOR LAW ENFORCEMENT OFFICER
This lease agreement is made this October 20, 2004, by and between Monroe County, a
political subdivision of the State of Florida, hereafter County and an officer
of the Monroe County Sheriffs Department, hereafter Tenant.
WITNESSETH:
WHEREAS, the County believes the presence of a law enforcement officer residing at the
premises described in this agreement would deter vandalism and theft at the premises;
WHEREAS, the County has decided that at present time it is in the County's best interest
to lease premises to the Tenant to provide the deterrence described; and
WHEREAS, the Tenant desires to reside on the premises and provide such deterrent, now,
therefore, that parties agree as follows:
The County leases the trailer located at hereafter premises, to
the Tenant for the sole use as a residence by the Tenant and his/her immediate family or roommate.
The term of this lease commences on December 1, 2004 and terminates on November 30, 2005.
2. The County agrees to provide Tenant with water, sewer/septic, electricity, and
solid waste collection service. The Tenant shall reimburse the County for said service at a rate of
$195.94 per month payable in advance on the first business day of each month to the Monroe
County Clerk of the Courts, Finance Department, 500 Whitehead Street, Key West, Florida 33040.
The Tenant agrees to pay rent in the amount of $229.06 per month payable in advance on the first
business day of each month to the Monroe County Clerk of the Courts, Finance Department, 500
Whitehead Street, Key West, Florida 33040. The Tenant shall arrange for and provide residential
telephone service at his own expense. if the Tenant desires cable television service, he shall
arrange for and provide that service at his own expense.
remain:
3. The Tenant further agrees that, during the term of this lease, the Tenant is and will
a) certified as a regular, full time law enforcement officer by the Florida Criminal
Justice Standards and Training Commission;
b) a deputy employed by the Monroe County Sheriff's office and empowered to
make arrests under the laws of the State of Florida.
4. The Tenant may not sublease the premises nor assign any obligation, benefit or
duty created under this agreement, without the written consent of the County.
5. The Tenant shall, at Ieast once each night, conduct an inspection walk at Harry
Harris Park and check for any signs of theft or vandalism and question, and if necessary remove,
any authorized or suspicious persons found on site. The Tenant shall also note any safety
hazard(s) observed during his/her inspection and inform a supervisory employee of the County's
Public Works Department of any such hazards as soon as possible.
6. This agreement may be terminated before the expiration of the one year term, with
or without cause and in the sole discretion of the County, upon
a) 60 days written notice by the County to the Tenant;
b) 30 days written notice by the County to the Tenant when:
i) the Tenant has left employ of the Monroe County Sheriff's office;
ii) the Tenant is no longer certified as required by Section 3;
iii) the Tenant fails to timely pay the County the amount described in
Section 2 or fails to obtain or keep telephone service as required by
Section 2;
iv) the Tenant fails to conduct the walk around inspections required by
Section 5 or fails to inform the County Public Works Department of any
observed safety hazard(s) as required by Section 5;
v) the Tenant subleases the premises or assigns any interest under this
lease without the consent required by Section 4;
c) 15 days notice by the County to the Tenant in an emergency situation.
The waiver by the County of any act, event, occurrence or omission which would entitle
the County to terminate this agreement shall not affect the right of the County to demand strict
performance of the terms of this agreement with respect to any subsequent act, event, occurrence or
omission, constituting a breach, default or nonperformance by the Tenant.
The Tenant may terminate this lease upon 30 days written notice to the County if he/she is
transferred to a substation whose location would make it impracticable to continue to reside at the
premises or if the Tenant leaves the employ of the Monroe County Sheriffs office.
7. The Tenant covenants and agrees to indemnify and hold harmless Monroe County
Board of County Commissioners from any and all claims for bodily injury, and property damage
(including property owned by Monroe County) and any other losses, damages, and expenses
(including attorney's fees) which arise out of, in connection with or by reason of the Tenant
utilizing property governed by this lease/rental agreement; except for such claims as may occur due
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to'the Tenant's performing duties pursuant to Section 5 of this lease agreement.
8. The parties agree that this written agreement sets forth the entire agreement
between the parties and that there are no terms or understandings other than those stated herein.
None of these terms, provisions, and conditions contained in this agreement may be added to,
modified superseded or otherwise altered, except by a written amendment executed by the parties.
9. If the Tenant wishes to make any modifications or alterations to the premises,
he/she must first make the request in writing to the County and receive written permission from the
County Facilities Maintenance Director prior to making any alterations.
IN WITNESS WHEREOF, the parties hereto have been executed this agreement as of the
date first written above.
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
By:
Deputy/Clerk
Witness
Witness
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
L-12
Mayor/Chairman
l%Z^ ,N1- .. i 'TTON
IST6,Pi-1 '' T" 1T,�RNEY
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